HomeMy WebLinkAbout1979-08-07; City Council; 5945; Parks and Recreation Fees*.
I
c
DEPARTMENT : City €.k.n.ager C. Mgr. 5 -
J - .-..-- Subject:
PARKS AND ECREATIOIJ FEES
-- ---
Statement of the Matter ----.
Ihe City Council has directed staff to conduct departmental reviews of City fees. The
attached mrandms outline recarmnendations for Parks and Recreation. A later report will cover the subject of facility rental policies and fees, and include existing
facilities, as well as krding Street Ccnmnmity Center and the Carlsbad Mmicipal Swim
The Recreation report explains the Instructional Class, Daytrippers and Adult Sports programs.
changes have been mde to the fees to make the programs self-sustaining.
interpreted "self-sustaining" to naean that the fees charged cover the direct costs
of implemnting the programs. apartment continue with the present mthods of setting recreation fees.
camplex..
All of these programs have been reviewed within the past year and sane Staff has
As discussed in the report, staff reconrends that the
The Parks mezIlorandum discusses seven potential fees outlined in the preliminary Fee Discussion Paper. subject of a seprate report. reconmading no action for weed abaterent and tree trimning. Facility cle+n-up and
special parks duty will be considered in a later report concerning facilities rental
policies and procedures. determined when the Parks yard is cmleted and other sites are explored.
Park-in-lieu fees are being reviewed at this time and are the
Of the seven potential fees considered, staff is
The feasibility of selling firemod and rnilch will be Staff
recamTlencis that for streetd tree
of their request.
EXHIBITS
Memsrandum to the City Manager, 1979, regarding Parks fees.
fikmrandum to the City Manager, 1979 regarding Recreation fees.
If Council concurs. amrove the
upgraji, that the citizen pay fo; the extra costs
from the Parks and Recreation Department dated July 12,
from the Parks and Recreation Deparmnt dated June 29,
reconmendations that the Recreation division continue with the present &thbLds of setting fees, and that the Parks division implemnt the policy that citizens who request tree upgrading for replacemnts be charged for the
extra costs.
Council Action:
8-7-79 Council continued the matter to the meeting of August 21, 1979.
8-21-79 Council concurred with staff recommendations, and requested an additional report as to charging for administrative costs.
MEM 0 RAND UM
TO : Paul Bussey, City Manager
VIA : David L. Bradstreet, Parks and Recreation Director
FROM : Mike Little, Administrative AssistantNbL
DATE : July 12, 1979
SUBJECT: Parks Fees
Currently, the Parks Division has no fee revenue other than park- in-lieu fees collected as part of the development process. These funds can only be used for the development of parks in designated areas. These fees are the subject of a separate report. Addition-
ally, the Parks Division charges for any trees damaged by vehicles in the public right-of-way (actual costs are used).
The preliminary Fee Discussion Paper listed seven potential areas where the Parks Divison could charge for services. A brief discussion and recommendations are provided below.
WEED ABATEMENT Parks has a regularly scheduled weed abatement program for public property (Utilities Maintenance handles private property). It was suggested that a fee could be charged to citizens who request weed abatement of public right-of-way land out of the regular scheduled program. It is felt by current Parks staff that such a fee would not be well-received by the public and would not generate sufficient income.
TREE TRIMMING Parks has a regularly scheduled tree trimming program for street trees. All cities in San Diego County trim street trees and have a street tree crew, except the cities of Vista and San Marcos, which only trim trees on an emergency basis. tree trimming policies of other cities in the County is attached. There apparently are no laws requiring cities to maintain street trees, however, there is the issue of liability. It was suggested that a fee could be charged to citizens who request tree trimming out of the regularly scheduled program. It is the opinion of staff that such a fee would not generatesufficient income and would not be well-received by the public.
A brief survey of
SPECIAL PARKS DUTY At times there are requests for Parks staff to be present at functions other than during normal working hours. These functions may be private parties or special events at City facilities. It is recommended that Parks charge a fee for persons or organizations requesting the presence of Parks staff. This issue will be addressed in a later report on facility rental policies and procedures.
-2-
FACILITY CLEAN-UP When a group or organization requests use of a City facility, such
as the Harding Street Community Center, a cleaning deposit could be collected. This subject will be discussed in a later report on facility rental policies and procedures.
STREET TREE UPGRADE Citizens sometimes request that a replacement tree be either larger or of a different variety, usually as part of the curb and gutter program. Most trees planted by the City are 15 gallon trees and conform to the Tree Planting Standards. These requests are allowed under our current policy, however, it is recommended that when a citizen requests that a replacement tree be upgraded, that
the citizen pay for the extra costs.
FIREWOOD Parks may obtain as much as ten (10) cords of wood per year. Current policy is that when a tree is removed or trimmed, the wood is cut and left for the property owner if desired. In the past, wood brought back to the Parks yard was stored behind the fence for persons to take as available. When the Greenwood expansion is complete for the Parks yard, it may be feasible to store this wood and have an annual or semi-annual sale. It is recommended that when the Parks yard is completed that staff look at the feasibility of storing this wood and selling it.
MULCH Parks chips 2 or 3 yards of mulch a day, as a result of the tree and park maintenance programs. There have been several requests for this material and it has been given away in the past. The balance of the mulch which is not given away, has to be hauled to the dump and dump fees are paid. Parks believes that it could be sold at approximately $5 per yard. that is secure or large enough for potential storage of this material. It is recommended that staff review possible storage sites for the feasibility of storing mulch and selling it.
Currently there is no location
SUMMARY Of the seven potential fees considered, staff is recommending no action for weed abatement and tree trimming. Facility clean-up and special parks duty will be considered in a later report concerning facilities rental policies and procedures. The feasibility of selling firewood and mulch will be determined when the Parks yard is completed and other sites are explored. Staff recommends that for street tree upgrading that the citizen be required to pay for the extra costs of their request.
ML:vlh
8
0 m m-
m
m B
m P 3
B
cd U rn .rl 3
M E M 0 R A N D U If
June 29, 1979 DATE :
TO : Paul Bussey, City Manager
VIA : David L. Bradstreet, Parks and Recreation Director @
FROM : Mike Little, Administrative Assistant 1~s
SUBJECT: Recreation Fees
There are four programs for which the Recreation Division charges fees. They are instructional classes, adult sports, Daytrippers program and facilities rental. Staff will be reviewing the facilities rental policies and fees and this will be the subisct of a later report. Except for some of the administrative costs which are regularly budgeted items, such as salaries, each program has a trust account and is self-supporting.
Last July the fees were raised for the three recreational programs to make them more self-sustaining, and yet still maintain quality programs at a price the public could afford. At this time, the programs were reviewed and similar programs in other cities were surveyed.
INSTRUCTIONAL CLASSES Instructional classes are taught on a contract basis where the iiistructor receives the major pvercentage of the class fee. the income was split 90% to the instructor and 10% to the City; and beginning September 1978, the split was changed to 80% - 20% and the fees were raised to cover the major portion of the City's overhead costs. Attachment "A" provides a comparison of the Instructor/City split for contractual instruction of the cities in the county, and also provides a comparison of the hourly costs of certain classes which are common to most Parks and Recreation Departments. It appears that Carlsbad's fees are slightly higher than average for the six classes surveyed and overall are very comparable for the invididual classes.
Previously,
A breakdown of the income and expenditures for 1975-79 is provided below:
Instructional Classes beam $45,866 Bpenditures
Net amwt to City to provide 5or ahin. & overhead costs.
Instructors ' salaries $39,373 Facility rentals 848
The direct aclniinistrative and overhead costs are broken down below:
Part-tim Class Coordinator $3,000 Special supplies 1,000 Printing 300 $4,300 ot 1 actmin. & over- E8 ea costs
1 -2- 4
Additionally, there are costs associated with the general administra- tion of the Parks and Recreation Department such as, staff salaries, facility utility expense and custodial care. and custodial services, the expenses related to instructional classes are minimal and difficult to assess (currently only the Magee House is being used). The salaries for the Parks and Recreation administra- tive and clerical staff pro-rated to cover the time necessary to administer the program, total approximately $11,600 and includes the time of a secretary, clerk-typist, and recreation supervisor 11. It can be seen from the above that the City's income from instructional classes covers all of the direct costs and part of the indirect costs of administering the program. Staff believes that if the program were to recover all costs, including indirect administrative costs, that the fees would be prohibitive to citizen participation, and out of line with what other cities charge.
In the case of utilities
Overall, the recreation staff feels the fees are adequate to provide for the direct costs, provide an adequate salary to contract instructors and yet are a reasonable cost for the citizen partici- pants. A program summary for 1978-79 is attached (attachment"B") . It is recommended that no change be made in the fees for instructional classes at this time.
DAYTRIPPERS PROGRAM
Daytrippers is an adult excursion program, with each trip fee set to recover all costs, excluding the general Parks and Recreation administrative costs and approximately $1,000 part-time salary for the guide's trip planning. Participants pay for the costs of transportation, admission, lodging and meals, if included, and the guide's salary during the trips (prior to July, 1978 partici- pants did not pay for the guide'ssalary). The estimated adminis- trative overhead for this program is $7,000, of which $1,200 are direct expenses. The annual summary for 1978-79 is attached and shows that $702 was collected over and above the expenditures necessary (see attachment 'IC''). This amount will be used to off-set the administrative costs.
Recreation Staff feels that the current fees for Daytrippers are adequate and provide reasonable rates for citizens to pay. Many senior citizens use this program. Staff recommends no change in the current fees for the Daytripper program at this time.
ADULT SPORTS PROGFUM The adult sports program is conducted on a year-round basis and includes leagues, tournaments and special events, such as slow- pitch softball, basketball, the 10,000 meter run and the City tennis tournament. Fees are established for each program based on
w-penses wlzlcb include some equipment costs, awards, score-keeper and umpire salaries. In July, 1978, fees were raised to cover certain overhead costs, such as printing and utilities. A $25 non-resident surcharge per team has been effect for more than two years and this generates approximately $1,300 annually to be applied toward basketball and softball overhead, including field preparation and lighting.
-3- 4
Attached is a survey (attachment "D") of the adult softball league fees currently charged by other cities in San Diego county. It is anticipated that team fees for basketball and softball will need to be raised next season to cover increasing costs which are outlined below:
PRESENT mmsED Resident Nan-Resident Resident Nan-Resident 7 245 Softball $165 $190 T Basketball 195 220 220
Attachment "E" shows next year's anticipated program, including projected income and expenditures.
Since this is a self-sustaining program, with the exception of indirect administrative costs, it is recommended that no changes be made, and that staff continue to update the fees as necessary to cover escalating costs.
CONCLUSION
Considering the recent and anticipated adjustments in the recreation fees, and the fact that the programs are self-sustaining, except for a portion of indirect administrative expenses, it is recommended that the department continue with the present methods of setting recreation fees.
A
d
0 0 J rt 1 W n rt S W 4
-0 m 1 n m
rt W
(P m ln
n
=i ln rt 1 S n r+ 0 1 \
0
rt k
a
U
-1.
v
N
> C m 1 W (P m
E3
W ln
111
n m m
0 0 3 W 01 1
ln 0 J om 3 nn U 0
U P n
0 I- D v).
v)
7 m m
> z 0
0 0 z 4
;4 D 0 4
z
v) 4 A c 0 --I 0 7J
-0 m W 0 m z 4 D G, m
U
0 0 x -0 D W
tn 0 z
U
N -W-- .I....
0 OWOul 0 OW00
uo
Irn on 00 -hB WQ Of Ln
4. n m
lnn rt0 3
N .- d- . I. I.. 0 0 '0 0 0 wo
tom om In NO OS n * n 0
..
..
N- LRJ
VIN --'o ow PO
I.. I..
..(I.. coco -JJQ WW ulw 0 J
w . I. I I.
VI- 0 -P 0
.-I ---pj -
P -VIocnwVI u rn~OO--'u)
.......
m
+I c al E L u m c,
4.
h 5
< : 0
f
\
k h* k s h h u *
0 00 o~ooaoao~ooa 0 0 00 OO00O000000n 0
000 000 a 0
0 QOOOOOOQO 000 0 0 000000000 000 0
I
0 0. '
ryl Y
0 00 0 0 0 00 0. '9 ..
1 ..
0 0
';P
1 I 01
0 00 0 0 0 00 0 0
0 OIUJ A In
.. llllYlh-alv)lhb,
f* u) 'K4 N v) Y '7 -3
Y a, c,
Y
9) 91 f
I
3
I i
c3 02 e4 k4%
k e. 2
4 0
*
,
00
P1 Q00 0 0 0 o\ 0-0
A'ltactiment Ei Page 2
00 00 00
000 0 00000 00 00 00
000 0 00000 00 00 00
000 0 00000 00 00 00 00 00 00 000 0 00000
0IDP v) ClphWOCOlmP) -1 0- 0 0IYVIv)V) m1 40 -0 QmP mm-i c1 VImu-4 cy 1
1 cy
..... .. .. .. ...
OI
0 00 0 0 00 00 0 00 0 0
u1' I I I lmP)llmlm I1 (om \o (YP cy 4 YO 1 Y
.. ..
0 0 .. PI1 I I v) N I I. v) I4 II -3
o\ v)n) m P w (Yv cy h -01 Yo,' -4
1 r?
a ? 02 h
01 -i
5 1
Y
Attachment C -. -
---- I__.- .-_----
Ln \ 0 rl
.
al c, sd n
00 \ob .'
rl CIcorlbO N d0brr)Co + + VI + ++ +
co d rl rl
0 w
-0 m bM N\O
0 0
Ln hl
rlb db Ma
ln h
0 * * -\o 0 Mh r-rl rl
f '~ ">
oooomo 00mLnm 000uJb0 muJclbN t N Q3.M '27 rl v) rc 0.- m 0 rl rl !-I 'M rlrl rcrl !
-- 0 f: u 0, u
al
m 'a al k I
e,
v) .I4 1 k U
k 0 ;D k d X
v) 2 c, In *I4 k c U
rl
6) c,
d .I4 c d E9
I
d a (d d e,
w 2
0 M e, .I4 m
d m v)
k
0 u v) .I4 m
:
v) 0 .I4 a 1 c, v)
rl d In k e, * .I4 d 3
a H c4 b
..
a .P)
lx 0 0 P k 0) > 0
0 4 + CIB M hl mew (u' 0 h + +Y, + 'I I
a
rc)
a 0.
io 03 m
w 0
pn
(v w. a3
.. 0 0 .
Q) I- hl
d hl OI
I
7 .,
1 -. \Imw rt' d d M d rl * rt f
0 00 0 ou
0 M .a
drl 0
Y 9
.*
P
PI
x l-l
0 rl 4 Q X
m
0) m
Y- O
L Q
t-
k
4 x v)
g-
8
2
.+'
cn
,
50 C v)
a, k 0 0
k aJ 4. x b
x k a z
c r4
n LZ aJ V 'n
tu n
VI .
43 a ld &I re
P) UI
,a
2
d. 0 3:
a 0 0 k
2
l-4 rl
: c rn
0) k 0 c v)
c a c .rl E3
+J
Q) M ld a
E
10
c, E aJ E c 0 t6 c, CI U
I
T d rr I
rl rJ
4 4
03 rl L w
VI
i
8 Ei
Attachment E - -
TRUST FUND 65-61 7-05?,9
ABULT SPORTS PROGRAMS
*
This trust fund provides a nicans of conducting adult sports
programs on a self sustaining basis, with participants fees providing the income to balance expenses; it provides flexi- bility to arid progmns and special evcnts throughout the year;
recaived from the public' . it provides accountahi 1 ity for programs ccjnducted and inccjtiie
Following are programs and special events with projected in- come and expenditures identified:
1. Softball Tournament
Income: $3200 . ' (32 teams at $100 per team) Expenditures: $2030 Scorekeepers @ $700, 'Trophies @ $360, Clerical/Printiny 8 $100, field maintenance @ $250, Officials @ $620.
2. Bas ketball Tournament 1nco:ne: $1600 (16 teams at $100 per team) Expenditures: $835 Scorekeepers 0 $150, Trophies @ $290, Clerical/Yrinting 8 $50, Facility rental @ $75, Officials @ $310.
Income: $750 (1.50 entries at $5 per. person) Expenditures: $555 Tennjs balls @ $400, Clerical/Printing @ $30, Awards @ $125
Income: $1050 (300 entries at 93.50 per person) Expenditures: $241 ClericaliFrinting !3 $50, T-shirts $ Awards Q $150, part time staff @ $41.
3. Tennis Tournament
4. 10,000 Meter Run
5. Slow Pitch Softball Leagues Income: $19,300 (90 teams at $190 per team = 17,100 Expenditures: $18,133 ~ plus anticipated non-residen t: surcharge, 85 teams 0 $25 = 2,125) Officals 8 $4320, Softballs @ $3400, Awards 8 $2250, Clerical/ Printing (? $500, SCMAF fees @ $360, part time staff (scorekeepers)
(? $7303.
'.
' 6.
7.
Attachment E Page 2 . *. &
-2-
Basketbal I Leagues Income: $4335 (1.8 teams @ $220 per team = $3960,
Expenditures: $4285 ' pl us anti ci patcd non-res i cfcrit surcharge 15 @ $25 = $375) Officials @ $1300, Awards @ $640, Clerical/Printing @ $100, * SCMAf: fees @ $72, Facility rental la $1,000, part-time staff fscorekeepzrs) $ $1173.
tiaine Rur: Hit Contest Ipcoine: $1.50 (75 entrids at $2 per person) Expenditures: $36 Awards Cd $25, part-time staff (3 $11..
65-617-0519 Summary Pro j ccted Incoine Projected Expenditurps Projected Net
$30385 26115 $ 4270
Attachment E Page
ADULT SPORTS PROGRAMS - TRUST FUND SUMMARY
-ANT I C I PAT E D BU DG ET FY 79 -80
9
PROJECTED . PROJECTED
PROtiRAMS _.I "_-.___I" -_.- --- -- --.- ---- i Softball Tournament
Cas ketba11 Tournament
I"eni3-i x Tournament
10,000 Meter Run
Slow Pitch Softball Leagues
"asketbzll Leagues
L'JC Run Hit Contest
$ 4,270
4