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Home My WebLink About1979-09-04; City Council; 5917-1; Street Improvements: Beech, Garfield, Carlsbad BlCITY OF CARLSBAD Initial : Dept. Hea .AGEfIDA BILL NO. 5917 - Supplement #I DATE: September 4, 1979 D E PAR TI4 E NT : Engineering C. Mgr. SUB J E CT : STREET I MPROVEMENTS I N BEECH AVENUE, GARF I ELD STREET AND CARLSBAD BOULEVARD - CONTRACT NO. 1059 STATEMENT OF THE MATTER On July 17, 1979, City Council approved plans and specifications and authorized the City Clerk to invite bids. Sealed bids were opened at 4:OO p.m. on August 21, 1979 by the City Clerk. Four bids were received and are shown on the attached Bid Summary. The low bid was submi-tted by Griffith Company of San Diego in the amount of $53,477.15 which exceeds the Engineer's estimate of $39,600 by $13,874.15. The overage is due to an underestimate in excavation and street lights. Budgeted funds in the amount of $48,000 are allocated in Federal Revenue Sharing, Account No. 22-170-3021. To complete the project as bid, additional funds could be transferred from the Genera I Fund Unappropriated Fund Reserve, Account No. 01-000-0900, to the Project Fund, Account No. 01-170-3021. _. EXHl BITS Bid Summary Memorandum from City Engineer dated August 24, 1979 zing transfer of funds ng bids and awarding Contract No. 1059 Reso Reso ution No. 5712author utian No. 5?/3 accept RECOMMENDAT I ON If Counci I concurs, adopt Resolution No.69/2 authorizing transfer of funds and adopt Resolution No.691.3 accepting bids and awarding Contract No. 1059. Council Action: 9-4-79 Council adopted Resolution No. 5912 and 5913, authorizing the transfer of funds and accepting bids and authorizing the execution of Contract No. 1059 for the construction of street improvements in Beech Avenue, Garfield Street and Carlsbad Boulevard. 8 MEMORANDUM TO : City Manager FROM : City Engineer DATE : August 24, 1979 SUBJECT: STREET IMPROVEMENTS IN BEECH STREET, GARFIELD AVENUE AND CARLSBAD BOULEVARD - CONTRACT NO. 1059 The City Council, at its July 17, 1979 meeting, approved plans and speci- fications and authorized the City to invite bids for the construction of street improvement in Beech Street, Garfield Avenue and Carlsbad Boule- vard adjacent to Magee Park. project was $39,600. The original preliminary cost estimate was $48,000 which has been allocated to the project from Federal Revenue Sharing funds. The Engineer's estimate of cost for the The City Clerk opened sealed bids at 4:OO p.m. on August 21, 1979, from four bidders. Proposals were from $53,477.15 to $64,222.97. The low bid was from Griffith Co. of San Diego. Several alternatives have been considered before making a recommendation on the project. I. Acceptance of the low bid, award the contract and allocate an addi- tional $5,478 from the General Fund. 2. Acceptance of the low bid and award of the contract which cannot ex- ceed the allocated $48,000. 3. Rejection of the bids, direct staff to modify the design and readver- tise the project within the allocated $48,000. The acceptance of the low bid and award of the contract, which cannot exceed the allocated $48,000, would necessitate modifications to the awarded contract which could not exceed 25% ($13,369.29) of the total contract price. Deletion of the six street lights cannot be considered ($16,950) because it is 31.7% of the total low bid. The elimination of just any two street lights from the low bid does not constitute a 1/3 reduction in the total street light low bid because of inherent costs for trenching, wire, steel conduit, etc. The possible elimination of two street lights along Garfield Avenue or Carlsbad Boulevard could substan- tially reduce the total bid amount due to the reduction of approximately 190 feet of trenching, wire, steel conduit, poles and lights. If the light poles are eliminated along Carlsbad Boulevard, the lighting could be accomplished in conjunction with the Carlsbad Boulevard Underground Uti lity District No. 7. In rejecting the bids and directing redesign of the project, the street lights could be considered to become a portion of the Carlsbad Boulevard Underground District No. 7 or a separate project. Park-in-lieu funds for Area I amount to $31,954. Of this, $16,500 is being considered for the Hosp Grove Park design. The Parks 8, Recreation Director does not recommend using the remaining amount becuase it is not for park-oriented use. It is recommended that the City Council accept the low b contract to the Griffith Company for $53,477.15, allocat $5,478 from the General Fund. o(e3 Les Evans City Engineer LE : JNE : VEB d and award ng the addi the i ona I CC: Public Works Administrator Parks & Recreation Director 1 2 3 4 5 G 7 e a 9 10 11 12 13 14 3.5 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUT!ON NO. ' 591 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF- CARLSBAD, CALI FORNIA, AUTHORIZING THE TRANSFER 3F FUNDS FO!? TH,- F CON- STRUCTION OF STREET IMPROVEP.IENTS IN BEECH STREET, GARFIELD -- AVENUE AND CARLSBAD EOIJLEVARD - HE IT RESOLVED by the Ciiy Counci I af the City of Carlsbad as fol lows: I. That the transfer of Five Thousand Four Hundred Seven-!-y Eight Dol lars ($5,478.00) from the General Fund Unappropriated Fund Palance, Account No. 01-000-0900, to -the Project Fund, Account No. 01-170-3021, is hereby authorized and approved. 2. That the Department of Finance Fund Transfer No. 10 on file in said department and incorporated by reference herein is approved. PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad at a regular meeting held the 4th day of September , 1979, by the following vote, to wit: AYES : Councilmen Packard, Skotnicki, Anear, Lewis and NOES : None ABSENT: None Councilwoman Casler 1 c p&,$cLJ7 1M. sl-- I RONALD C. PACKPIRD, MAYOR I .. ATTEST : ALETHA &!&- L. RAUTENKRAN )/ CITY CLERK (SEAL 1 6 .- .I ” .. -. 2 3 4 5 C 7 E s ZC 17 12 1: 14 1: lf 17 1E 1$ 2c 21 22 22 24 25 2E 27 2E 8 RESOLUTION NO. 591 3 A RESOLUTION OF 1HE CITY COUNCI L OF THE CITY OF CARLSBAD, CAI- I FORN I A, ACCEPT I NG 5 1 DS ANL? AUTHOR I Z I NG THE EXECUT I ON OF CONTRACT NO. 1059 FCR THE CONSTRUCTION OF STREET IM- PROVEMENTS IN BEECH AVENUE, SARF I ELD STREET AND CARLSEAD BOLJ LEVARD I- WHEREAS, bids have been received by the City of Carlsbad for- construc+ion ui sl-reet improvements in Beech Avenue, Garfield Street and Carlsbad Boulevard, Contract No. 1059; and WHEREAS, the low bid received for this construction was submitted by the Griffith Company, in the amount of $53,477.15; and WHEREAS, funds are available in Account Nos. 22-170-3021 and 01-170-3021 for this project; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follcws: 1. The above recitations are true and correct. 2. The bid of $53,477.15 by the Griffith Company for Contract No. 1059 for the constructicn of street improvements in Eeech Avenue, Garfield Street and Carlsbad Boulevard is hereby accepted and the Mayor and City Clerk are here- by authorized to execute a contract therefor. PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad at a regu!ar meeting held the 4th day of September, 1979, by the following vote, to wit: AYES : Councilmen Packard, Skotnicki, Anear, Lewis and NOES : None ABSENT : None Councilwoman Casier ATTEST: RONALD C. PACKARD, MAYOR ALE’THA L. RAUTENKRANZ, C I TY CLERK (SEAL)