HomeMy WebLinkAbout1979-10-16; City Council; 5945-1; Parks and Recreation Fees - additional information- CITY OF CARLSEA12 ,
AGENDA BILL NO. 59qs-
DATE : ’ October 16, 1979
DEPARTMENT: Pay-cre ation
Initial :
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PARKS AND RECREATION FEES - ADDITIO~~AL INFORMATION
Statement of the Xatter
At the August 21, 1979 Council meeting, the City Council approved the staff report regarding Parks and Recreation fees and requested additional information concerning the indirect costs for administering the recreational programs.
This information is provided on the attached staff report.
Exhibit
Memorandum to the City Manager, from the Parks and Recreation Department dated September 14, 1979.
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Reconmenda t ion
If Council concurs, approve the recommendation that the Parks and Recreation Department continue with the policy of recovering all direct costs of the recreation programs.
Council Action:
10-16-79 Council approved the recommendation that the Parks and Recreation Department continue with the policy of recovering all direct costs of the recreation programs.
MEMORANDUM
TO : Paul Bussey, City Manager -
VIA : David L. Bradstreet, Parks and Recreation Director
FROM : Mike Little, Administrative AssistantmM
DATE : September 14, 1979
SUBJECT: Recreation Fees - Additional Information
At the August 21, 1979 City Council meeting the City Council approved the staff report regarding Parks and Recreation fees and requested additional information concerning the indirect costs for adminis- tering the recreational programs. These indirect costs, as out- lined in the report include regularly budgeted salaries, facility utility expenses and custodial costs.
The three programs discussed were instructional classes, daytrippers program and adult sports program. Council was concerned with the fact that in some cases the programs covered part of the adminis- trative costs, while in other cases they did not. I believe that this is the result of the wide variability in the programs and the program fees had been changed during the fiscal year.
Attached is a table showing the income and expenditures for each program. It can be seen that the Adult Sports Program and Instruc- tional Classes take in enough fees to cover all of the direct expenses and provide a small "income" to be applied for capital expenditures and to cover some of the indirect administrative costs. The Daytrippers Program falls $497 short of meeting the direct expenses of running the program. The policy has been to cover all direct expenses, but Recreation staff believes that due to the many variables involved in conducting the program, and the fact that this amount is minimal, that no serious problem has resulted, This amount was more than compensated for in the other two programs. attempt to meet this policy in every way possible. However, staff will continue to
ZIECOMMENDATION It is recommended that the Parks and Recreation DeDartment continue to administer these programs with the policy that khe fees cover the direct costs of conducting the programs. There will be times when the expenses will be above or below the income, however these will tend to even out over time. Staff believes that if these pro- grams were to recover all costs, including indirect adminstrative costs, that the fees would be somewhat .excessive-in, reJation
ta whax .ather cities- charge.
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Attachments (1)
INCOME AND EXPENDITURES FOR
RECREATION PROGRAMS
lnstructional Classes (FY 78-79)
Income Expens e s (Direct ) Instructor Salaries Facility Rentals Part-time Coordinator Special Supplies Printing Total Direct Expenses
NET
Indirect Expenses (General salaries of adminsitrative & clerical personnel pro-rated to cover the time necessary to aclminister the program)
Adult Sports Program
Income Expenses (Direct) Scorekeepers Equipment Awards Umpires Printing Utilities Field Preparation Total Direct Expenses
NET
Indirect Expenses (General Salaries of administrative & clerical personnel pro-rated to cover the time necessary to administer the progrm)
Daytrippers (FY 78-79)
Income Expenses (Direct ) Transportation Admission Lodging & Meals (if included) Printing Total Direct Expenses
(NET)
Indirect Expenses (General salaries of administrative & clerical personnel pro-rated to cover the
time necessary to administer the program)
$45 , 866
44.521
$ 1,345
$11,600
$30,385
26,115
$ 4,270
$ 5,395
$ 9,326
9,823
($497)
$ 5,800
INCOME AND EXPENDITURES FOR
RECREATION PROGRAMS (con't)
Total Income
Total Direct Expenses
Total Indirect Expenses
$85 , 577
80,459
22,775
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