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HomeMy WebLinkAbout1979-10-16; City Council; 6028; Housing Authority & Redevelopment reorganizationCITY OF CARLSBAD 0 AGENDA BILL NO. £& O <Q ft* DATE: OCTOBER 1 6,1979 DEPARTMENT: ' CITY MANAGER Initial : Dept.Hd. C. Atty. C. Mgr. Subject: REORGANIZATION OF THE HOUSING AUTHORITY AND REDEVELOPMENT AGENCY INTO THE CARLSBAD HOUSING AND REDEVELOPMENT COMMISSION. .<• "Statement of the Matter . • .- At its June 5, 1979 meeting the Council conceptual approved a • reorganization proposal submitted by the City Manager. Phase I of the proposal involved the reorganization of the Housing Authority and Redevelopment Agency into a single entity to be known as the Carlsbad Housing and Redevelopment Commission. The attached material will begin implementation of Phase I of the reorganization. The procedural actions the Council must take to accomplish the reorganization are outlined in the attached staff reports. Exhibits. " Memo to the City Manager dated September 24, 1979 with Appendix A and Appendix B. Ordinance.No. Ordinance No. Resolution No. Resolution No. Resolution No. Resolution No. Resolution No. Ordinance No. . Letter from Thelma Hayes dated October 5S 1979. Recommendation: If the Council desires to proceed with the proposed reorganization, your: action is to introduce Ordinances Sa.3.*3 * /<3 3 y t /«3 ZL and adopt Resolution ^TJc*^ , o5"9&.J? i v5" 9'& */ r 3 \S ^ 9" (o C? '""««** DATE: SEPTEMBER 24 , 1979 TO: CITY MANAGER FROM: Assistant to the City Manager SUBJECT: REORGANIZATION OF HOUSING AUTHORITY AND REDEVELOPMENT ' AGENCY. At its June 5, 1979 meeting, the City Council approved in concept a reorganization proposal presented by the City Manager. The first phase of .the reorganization called for the merger of the Housing Authority and the Redevelopment Agency to create a Community. Develop- ment Commission to be known, as the Carlsbad Housing and Redevelopment Commission. In order .to carry out this reorganization, the City Council must take a number of actions. The required Council actions are outlined below. Discussion As provided in the Health and Safety Code, a City with a Redevelop- ment ^ Agency and Housing Authority may combine such agencies to operate as a single entity. The single .operating entity thus created would exercise all the powers and duties formerly vested in the separate agencies. City Council members will continue to sit on the governing body of the merged agencies. Separate Housing Authority and Redevelopment Agency meetings will no longer be necessary and all business would be conducted during a single meeting. The staff of the two agencies would also be merged to provide better .management direction and control. By combining the two agencies, staff resources will be more effectively utilized. In addition to positions already existing in the two agencies, the position estab- lished by. the City Council in the 1979-80 Budget to coordinate Human Services will be assigned to this Department. This is the only added position. The other positions in the new organization will be filled by employees already assigned to Redevelopment and Housing, although certain of these positions will be revised and therefore certain new classifications will need to be created. The employees in the new organization will all be City employees providing services to the Commission through a City-Commission agreement. The Redevelopment Agency currently operates in this manner. Housing Authority employees, however, are currently employees of the Authority. Upon reorganization, these employees will become City employees and be assigned to positions within the revised organization. (see Appendix A ) Outline of Required Council Actions Attached (Appendix B) is a memo dated 9-14-79 from the Redevelop- ment Coordinator which discusses and outlines the procedural actions the City Council must take to accomplish the reorganization. In his memo, 'the Redevelopment Coordinator discusses the creation of Page 2 \^ . •-— s "September 24, 1979 • >V Reorganization of Housing Authority and Redevelopment Agency a "Housing and Redevelopment Advisory Committee." This advisory committee would serve as successor to the existing advisory "Housing Commission" to the Housing Authority and the Redevelop- ment Agency's "Project Area Committee." The members of the existing Housing Commission and Project- Area Committee have been briefed on the reorganization proposal and on how the new advisory com- mittee would be constituted. • The City Council's actions necessary to implement the reorganization are as follows: 1. Introduce an ordinance which declares a need for the Housing and Redevelopment Commission to function; . designates the City Council as the governing body of the Commission; and authorizes the Commission to transact Agency/Authority business. (Ordinance No. /^^ 3 ) 2. Introduce an ordinance which establishes a Housing and Redevelopment Advisory Committee and establishes its membership and duties. (Ordinance No. j £ g */ ) 43. Adopt a Resolution providing compensation for Com- mission members. (Resolution No. ^T<?& 2. ) 4. Adopt a Resolution approving an agreement between the City and the Commission permitting Commission's use . of City, staff and other resources. (Resolution No. 5. Adopt a Resolution amending the City Classification Plan to create the positions of Housing and Redevelopment Director and Secretary Bookkeeper. (Resolution No. Adopt a Resolution amending the Miscellaneous Employees 'Salary Plan to establish a salary range for Secretary Bookkeeper. (Resolution No. 7. Adopt a Resolution amending, .the Executive Compensation Plan to establish a salary range for Housing and Re- development Director. (Resolution No. 8. Introduce an Ordinance to amend the Muncipal Code to establish the position of Housing and Redevelopment Director as an exempt, management position. (Ordinance No The merger of the Housing Authority and Redevelopment Agency into the Commission will not be effective until 30 days after adoption of the above outlined ordinances. However, in the meantime the staffing changes may proceed and for all practical purposes the staff will begin to operate as they will under the Commission. Staff is currently investigating the availability of office space to adequately, house t,:e Housing and Redevelopment staff. Adequate floor area exists in the present housing office for the combined staffs, however, this facility is in need of. significant improvement Page 3 "September 24, 1979 Reorganization of Housing Authority and Redevelopment Agency and may not be available on acceptable lease terms. An additional report will be presented to the Council on this matter at a later date. . , FRANK. N. MANNEN Assistant to the City Manager FNM:gb APPENDIX A PROPOSED ORGANIZATION HOUSING AND REDEVELOPMENT COMMISSION Housing and Redevelopment Commission (City Council) r lousing & Redevelopment Advisory Committee Executive Director (City Manager) Housing and Redevelopment Director Administrative Assistant (Housing Programs) Administrative Aide (Human Services Programs) Secretary Bookkeeper Ilerk Typist (Part time) Counsel(Cit^ Attorney) Administrative Assistant (Redevelopment Programs) *** APPENDIX B MEMORANDUM . . DATE: September 14, 1979 TO: Paul Bussey, City Manager Agency Counsel Special Agency Counsel FROM: Redevelopment Coordinator % SUBJECT: FORMATION OF CARLSBAD COMMUNITY DEVELOPMENT COMMISSION TO BE KNOWN AS CARLSBAD HOUSING AND REDEVELOPMENT COMMISSION Introduction As directed, I have prepared documents necessary to effectuate a-reorganization of the operational aspects of the Carlsbad Housing Authority and the Carlsbad Redevelppment Agency. This assignment is a result of Council action on a comprehensive reorganization proposal. • . . Course of Action The attached documents activate a Community Development Com- mission, an entity created.by State law to permit Housing Authority and Redevelopment Agency operations to be carried out under a single operating board. This entity will be known as the Carlsbad Housing and Redevelopment Commission. The following actions are necessary to activate the Commission as its advisory committee: .• . Step I - Adopt an ordinance which: A. Declares a need for commission to function. B. Designates the City Council as the Commission. C. Authorizes the Commission to transact Agency/ Authority business. Step II- Adopt an ordinance which: A. Establishes an advisory committee and delegates housing and redevelopment advisory roles to the committee. B. Rescinds documents establishing the Housing Commission and Project Area Committees. Step III- Ac: >t a resolution providing for compensation oi Commission members. Step IV - Adopt a resolution approving an agreement between • '. the City and the Commis.sion permitting Commission use of the City staff and other resources. Discussion In order to reach the recommended course of action outlined herein, staff analyzed options ranging.from simple merging of the staff functions of the two entities, to complete disolution of the Housing Authority. Since disolution of the authority resulted in a direct reduction in the City's ability to address housing issues, these approaches were eliminated. Simple merger of the staff functions would require City - Agency-Authority cross agreements; continuation of separate meetings (probably somewhat confusing to the public); maintenance of two advisory bodies and a need to cross agree on any housing related activities undertaken in concert with redevelopment (such as Section 8 guarantees or types of combined projects involving local/federal programs). Although this approach would not legally require that all redevelopment items be reviewed by an advisory committee, it would require tha.t'all Housing Authority business.be so reviewed. However, in practice, most redevelopment agencies desire some sort of advisory review prior to considering items scheduled to come before them. Due to the limited benefits associated with the above noted approach it was also eliminated. The end result of the analysis is the course recommended herein - a single entity, capable not only of exercising powers granted to both housing authorities and redevelopment agencies, but capable of taking on such other activities as the Council may desire to delegate. This ensures that housing, redevelopment and other related .activities can be carried out without a multiplicity of committees, agendas, minutes and related infra structure. In addition, this streamlining provides a "one stop" center where potential participants in housing and/or redevelopment programs can receive information. Implementation of the Community Development Commission form would eliminate the necessity of maintaining two advisory committees by merging the Housing Authority's advisory "Commission" with the Redevelopment Agency's "Project Area Committee" to form a "Housing and Redevelopment Committee" responsible for advising the Housing ar: ' Redevelopment Commission on all matters to come befor it. The structure of the Committee ensures that its actit. •:; .will reflect social as-well as economic considerations. Finally this approach will ensure that housing and redevelopment programs will compliment one another. • Agency Special Counsel, at the direction of the Agency Counsel, has reviewed and found the attached documents to be legally correct. Recommendation It is recommended that this package, along with necessary administrative changes, be presented to Council at its meeting of October 2, 1979. AA/ar .2 c 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ORDINANCE NO. 1223 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA DECLARING A NEED FOR A COMMUNITY DEVELOPMENT COMMISSION TO FUNCTION IN THE CITY OF CARLSBAD. WHEREAS, Part 1.7, Chapter 2, Article 1 of the Health and Safety Code of the State of California establishes a public body corporate and politic, known as the Community Development Commission in order that a community may have the option of operating and governing its Redevelopment Agency and Housing Authority under a single operating entity and board, and WHEREAS, such Commission is created and authorized to exercise all powers reserved to housing authorities and redevelop- » ment agencies, but provided, pursuant to Section 34115 that such public body, corporate and politic shall not transact any business or- exercise any powers unless by ordinance the City Council of the City of Carlsbad declares that there is a need for such commission to function. NOW, THEREFORE, the City Council of the City of Carlsbad • • •• California, does ordain as follows: Section 1:It is hereby found and declared pursuant to Section 34115 of the Health and Safety Code, that there is a need for a Community Development Commission created and established by Section 34110 of said Code to function in the City of Carlsbad, and that there is a need for such Commission to function with respect to the Carlsbad Redevelopment Agency and the Carlsbad Housing Authority. Said Commission is hereby authorized to transact business and exercise the powers of said agency and authority. The Commission formed pursuant to this ordinance shall be known as the Carlsbad Housing and Redevelopment Commission. XXX 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Section 2: Section 3: Section 4: INTRODUCED AND City Council of the ? i Pursuant to the provisions of Section 34120 of the Health and Safety Code, the City Council of the City of Carlsbad, California, hereby declares itself to be the Commission provided in Section 1 hereof and that all of the rights, powers, duties, privileges and immunities vested by Part 1.7 of the Health and Safety Code in such Commission shall be and are vested in said Council. The terms and manner of removal and procedures for appointment or election of the Commissioners shall be those of the City Council. The compensation of the Commissioners shall be established by resolution of the City Council. The Commission hereby authorized to function shall cause a certified copy of this ordinance to be filed in the Office of the Secretary of State of the State of California and with the State Department of Housing and Community Development. FIRST READ at a regular meeting of the City of Carlsbad, California, held on the 16th day Of October , 1979, and thereafter. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the 6t.h day of November , 1979, by the following vote, to wit: AYES : Councilmen Packard, Skotnicki, Anear, Lewis and NOES : None Councilwoman Casler ATTEST: (SEAL) ORDINANCE NO. 1224 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF „ CARLSBAD, CALIFORNIA, RESCINDING RESOLUTION NO. ** 5720 AND AMENDING CHAPTER 2.40 OF THE CARLSBAD » MUNICIPAL CODE TO CREATE A COMMUNITY DEVELOPMENT 0 COMMITTEE TO REPLACE THE HOUSING COMMISSION AND A THE VILLAGE REDEVELOPMENT PROJECT AREA COMMITTEE. g WHEREAS, the legislative body of the City of Carlsbad g has by the adoption of Ordinance No. 1223 designated itself n a Community Development Commission for the purpose of operating g and governing its housing authority and redevelopment agency g under one operating entity, and ,Q WHEREAS, the legislative body desires to create a •p, community development committee in accordance with Section ^0 34120.5 of the Health and Safety Code for the purpose of ,- advising the Commission on all matters to come before it .,4 with the exceptions as noted in Section 34120.5 (b); 15 NOW, THEREFORE, the City Council of the City of Carlsbad ..g does ordain as follows: .,„ Section 1: That Title 2 of the Carlsbad Municipal Code is amended by the amendment of Chapter 2.40 to read as follows: 18 "Chapter 2.40 19 CARLSBAD HOUSING AND REDEVELOPMENT ADVISORY COMMITTEE on Sections; PItsj" 2.40.010 Established op 2.40.020 Membership 2.40.030 Qualifications p-t 2.40.040 Meetings 2.40.050 Vote Required „. 2.40.060 Functions gc 2.40.010 Established. Pursuant to Section 34120.5 of the California Health and Safety Code, a community 2g development committee is created as an advisory body to the City Council and Community Development Commission. 27 The Committee shall be known as the Carlsbad Housing and Redevelopment Advisory Committee. 28 1 2.40.020 Membership. The Committee shall consist of nine members. The members shall be appointed by the 2 City Council. The members shall serve two-year terms and each member shall serve until his successor is duly 3 appointed and qualified. The initial members of the Committee shall serve staggered terms as follows: 4 (a) Three members shall serve for a period of one year; 5 (b) Three members shall serve for a period of eighteen 6 months; and V (c) Three members shall serve for a period of two years. Members shall serve without compensation. 8 Members of the Committee may be removed by a majority vote of the City Council. 9 2.40.030 Qualifications. At least two members of the 10 Committee shall be tenants of the housing authority, at least one of which shall be over sixty-two years of 11 age. If a tenant member ceases to be a tenant of the authority his membership on the Commission shall terminate 12 and another tenant of the authority shall be appointed for the remainder of the unexpired term. Nontenant 13 members of the Committee shall be electors of the City and shall be appointed as follows: 14 (a) Two members of existing organizations located 15 within a Redevelopment Project Area. (b) One residential owner/occupant from within a 16 redevelopment project area. (c) Two business persons from within a redevelop- IV ment project area. (d) Two persons trained or experienced in architecture 18 or urban design, trained or experienced in real estate, human relations, housing, urban develop- 19 ment, building construction, social services or other relevant businesses or professions.20 2.40.040 Meetings. The Committee shall meet regularly 21 once a month, on the'fourth Monday of each month, or more often if necessary, for the transaction of business. 22 in the event a regular meeting falls on a legal holiday, said meeting shall be held-on the next succeeding business 23 day. The Committee shall elect a chairman and establish its own rules and procedures necessary for the conduct of 24 its business. 25 2.40.050 Vote Required. Five members of the Committee shall constitute a quorum. The affirmative vote of not 26 less than five members shall be necessary for any action by the Committee. If the Committee fails to 27 forward a recommendation to the Commission on any matter before them within a reasonable time the Commission 28 may by written notice require the Committee to make -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 its recommendation within 30 days. Failure to so recommend to the Commission within such time period shall be deemed to be approval of the matter. 2.40.060 Functions. The Committee shall advise and make recommendations to the commissioners of the Carlsbad Housing and Redevelopment Commission or the City Council as either body may request on matters relating to the operations and activities of the Commission. The City Council may by resolution establish specific functions for the Committee. Section 2:Upon the effective date of this ordinance: 1) The duties previously assigned to the Housing Commission pursuant to Chapter 2.40 as adopted by Ordinance No. 1189 shall be assumed by the Carlsbad Community Development Committee. 2) City Council Resolution No. 5720, dated March 27, 1979, is hereby rescinded and the duties assigned the Project Area Committee pursuant thereto shall be assumed by the Carlsbad Community Development Committee. INTRODUCED AND FIRST READ at a regular meeting of the Carlsbad City Council held on the jetft day of October 1979, and thereafter. . PASSED AND ADOPTED at a regular meeting of said City Council held on the jst'h day of November, 1979, by the following vote, to wit: AYES: Councilmen Packard, Skotnicki, Anear, Lewis and Councilwoman Casler NOES: None ABSENT: None - ATTEST: RONALD C. PACKARD, Mayor ALETHA L. RAUTENKRANZ, ;CityaCl« (SEAL) .3 1 2 3 4 - 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 23 24 25 26 27 28 RESOLUTION NO. 5962 A RESOLUTION OF CITY COUNCIL OF THE CITY ' OF CARLSBAD, CALIFORNIA PROVIDING FOR COMPENSATION FOR CARLSBAD HOUSING AND REDEVELOPMENT COMMISSION MEMBERS. WHEREAS, pursuant to the California Health and Safety Code Section 34100 et seq, the City Council by Ordinance No. declared that there is a need for a Community Development Commis- sion to function in the City; and ' WHEREAS, by Ordinance No. the.City Council declared itself to be the commission and the Council Members are serving as commission members, performing duties of both Redevelopment Agency and Housing Authority; and WHEREAS, the City Council now desires to provide for compen- sation for its duties as commission members: NOW,, THEREFORE, BE IT RESOLVED, that: 1. The members of the commission shall receive their actual and necessary expenses, .including traveling expenses incurred in discharge of their duties. '2. The members of the commission shall be paid other com- pensation in the amount of $30.00 for each regular and special meeting of the commission attended. No member shall receive compensation for attending more than four meetings of the commission during any calendar month. • PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the day of t 197 , by the following vote, to-wit: AYES: NOES: ABSENT: RONALD PACKARD, Mayor ATTEST: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 5963 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA APPROVING AN AGREE- MENT ESTABLISHING CITY-CARLSBAD HOUSING AND REDEVELOPMENT COmISSION RELATIONSHIPS. WHEREAS, the City of Carlsbad desires to establish certain City-Commission relationships with the Carlsbad Housing and Redevelopment Commission, and WHEREAS, the Housing Authority of the City of Carlsbad currently employs personnel to carry out its programs, and WHEREAS, the City Council desires to insure that activation of a Community Development Commission will not detrimentally affect existing employees of the Authority, and WHEREAS, the City Council desires to employ existing Carlsbad Housing Authority personnel in comparable City positions, and finds it impractical to fill such newly created City positions by com- petitive examination. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as follows: 1. That the above recitations are true and correct. 2. That the agreement between the City of Carlsbad and the Carlsbad Housing and Redevelopment Commission establishing certain City-Commission relationships as set forth in Exhibit A attached hereto, and made a part thereof is approved and the Mayor is authorized to sign said Agreement on behalf of the City. 3. That existing Housing Authority personnel are hereby assigned to comparable City positions as may be de- termined by the City Manager in the City Classification Plan. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the 16th day of October ,1979 by the follow- ing vote, to wit: 1 2 3 4 F; v E ‘i E 5 ac 11 1: 1: 11 l! It 1’ 14 l! 2( 2: 2; 2; 22 2 21 2‘ 2, 0 * AYES : Councilmen Packard, Skotnicki, Anear, Lewis and Councilwoman NOES : None ABSENT : None Cas1 er ITTEST: (SEAL) AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE CARLSBAD HOUSING AND REDEVELOPMENT COMMISSION ESTABLISHING CERTAIN CITY-COMMISSION mLATIONSHIPS THIS AGREEMENT is made this ab34 day of lubV EmB&R I 1977 - I by and between the CITY OF CARLSBAD, CALIFORNIA, (hereinafter referred to as "City") and the CARLSBAD HOUSING AND REDEVELOPMENT COMMISSION (hereinafter referred to as the "Commission") . W I T N E S S E T H: NOW, THEREFORE, it is agreed between the parties hereto as follows : I. GENERAL A. Ordinance: Pursuant to the California Health and Safety Code, Section 34100 et seq. the Carlsbad City Council, on November 6, 1979 , by Ordinance No. 1223 , declared that there was a need for a Community Development Commission to function in the City. B. Appointment of Five Members: The City Council by Ordinance No. 1223 declared itself to be the commis- sion and such Council members are serving as commission members . C. Separate Commission. The Commission is and shall remain as a separate public body, corporate and politic, exer- cising governmental functions and performing a public function of the City. D. City Manager—Executive Director of the Commission. The City Manager has been appointed as the Executive Director of the commission. As a portion of his duties' and functions he shall have ultimate day-to-day admin- istrative responsibility to carry out commission programs and affairs. E. Officers, Employees, Agents, Consultants, and Contractors. The .o.fficers of the commission shall be City officials as established in the By-Laws of the commission. The City Manager, with the approval of the commission members, . • may select, appoint, employ,..and contract for such per- . * manent and temporary consultants, contractors, agents, . and employees as it requires, and determine their quali- ' ficatibns, duties, benefits and compensation, subject to the other provisions of this agreement and the law. II. CITY SERVICES A. Services to be Provided. The City, its officers and "* » ' employees, shall perform services for the commission in .carrying out its work in redevelopment and housing. The commission shall also have access to the facilities of the department and offices .of the City. Those City officers and employees who are also appointed to positions or offices with or related to the commission shall perform services for the commission in• a dual capacity. The City Manager shall perform services in.his capacity as City Manager and also as the Executive Director of the Commission. The City Manager arid other appropriate City officials and the commission shall determine and establish the procedures to be followed in the request for, and the rendering of, such services. B. Compensation by the Commission for Services Rendered. The commission shall reimburse the City for all costs incurred by City officers and employees in rendering services to the commission and shall be responsible for retirement of all debts incurred by the Carlsbad Redeve- lopment Agency pursuant to Agency Resolution No. 2. The commission shall reimburse the City for all such services performed on an hourly basis at rates including overhead established by the City Manager. No City officer or employee shall be paid extra compensation for any work performed for the commission unless such compensation is expressly authorized and provided for by the City Council. C. Method of Payment. .Costs under this agreement shall commence on the date that the services were or are begun, and shall accrue on the basis established by the City Manager for the services being performed. The commission however, shall not be responsible for the payment of accrued costs for services until funds are available to the commission for this purpose. • Commission revenues may come from many sources, many of which may be available to the commission only for limited and special purposes. It is expected that any « - funds which may become available to the commission for the reimbursement of costs for services rendered' by the City will be used to pay the accrued costs. The commission shall reimburse the City for such costs only if funds become avaiiable. •. Once funds become available from which the commis- sion may pay costs for services, then all costs thereto- fore accrued shall be paid in -a time and manner consistent with the needs of the commission. III. AGENCY OFFICES The principal office of the commission shall be located in the City Hall of the City of Carlsbad. The City agrees to lease to the commission necessary and ample space for business offices * ' '•and meeting rooms of the commission. Said space shall also include use of the City Council Chambers for meetings of the commission. Leases for such purposes shall be entered into from time-to-time as separate space is needed by the commission. Said space shall be used in accordance with the rules •and regulations of the City as applicable to other buildings and offices of the City. ,Commission revenues may come from -many sources, most of which are., available to the commission .only for limited and. special purposes. Any funds which may become available to the commission for the payment of rent shall' pay the-rent only if funds become available for such purposes. IV. BY-LAWS AND REGULATIONS The commission members have adopted and will adopt By-Laws and other regulations to carry into effect the powers, purposes . and functions of the commission and to establish policies of the commission members for the guidance of the City Manager serving as Executive Director. The commission shall supply such information and reports to the City as may be required. V. CITY RESPONSIBILITIES A. City Aid and Assistance. The City will aid and cooperate in the planning, undertaking, construction or operation of redevelopment and housing projects within the City as permitted by applicable statute. B. Administrative Fund. The City will establish such funds as necessary and appropriate with money appropriated by the City Council to the commission as a loan to be repaid upon such terms and conditions as the City Council may provide. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first above written. ATTEST : CITY OF CARLSBAD V City Clerk Mayor ATTEST : CARLSBAD tor APPROVED AS TO FORM: r V City Attorney 1 2 3 4 5 6 7 8 9 10 3.1 12 12 14 1E 1E 17 1E 1s 2c 21 22 22 24 25 26 27 2e RESOLUTION NO. 5964 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AMENDING THE CITY'S CLASSIFICATION PLAN BY THE ADDITION OF CLASS SPECIFICATIONS FOR HOUSING AND REDEVELOPMENT DIRECTOR AND SECRETARY BOOKKEEPER. WHEREAS, the City Council has deemed it proper and necessary €or the City to reorganize its Housing and Redevelopment Program 2nd WHEREAS, additional classifications need to be established for the proper staffing of said reorganized programs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the Xty of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. That the City's Classification Plan is amended by the additions of Class Specifications for Housing and Redevelopment Director and Secretary Bookkeeper as set out in Exhibit A, which is attached hereto and incorporated herein. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the 16th day of October I 1979, by the following vote, to wit: AYES : Councilmen Packard, Skotnicki, Anear, Lewis and NOES : None Councilwoman Casler ABSENT: None ATTEST : L&k7&+ ip@--k ALETHA L. RAUTENKRANZ, City CI rk EXHIBIT A HOUSING AND REDEVELOPMENT DIRECTOR Definition : . Under the administrative direction of the City Manager, to plan, direct, supervise, coordinate and manage a variety of redevelop- ment and housing programs for the City's Redevelopment Agency and Housing Authority; to provide highly responsible and technical staff assistance; and to do related work as assigned. Examples of Duties Develop and implement goals, objectives, policies, and priorities * relating to redevelopment and housing programs. Plan, direct, supervise, coordinate and participate in operation of redevelop- ment and housing programs. Serve as staff to the City Council, Redevelopment Agency and Housing Authority and other commissions 'and committees in redevelop- ment and housing matters, including the preparation and presentation of complex reports and recommendations. Make authoritative interpretations of applicable laws, regulations, and policies. Respond to difficult citizen complaints and requests for information. Represent the City in the community and at professional meetings as required. Assist in budget preparation and administration. Coordinate program activities with other City departments and inter- department divisions, and with outside agencies. ,-• • Supervise, train, and evaluate assigned staff. 'Page 2 • .' • QUALIFICATIONS . • ' Knowledge of; • Principles and practices applicable to municipal planning, . redevelopment and housing programs. . Applicable federal, state, and local laws and regulations. Organization and functions of the various agencies involved in the planning, redevelopment, and housing process. Principles and practices of organization, administration, budgeting and personnel management. -Ability to: Communicate clearly and concisely, .orally and in writing. . * Prepare and interpret ordinances and•formulate policies. Collect and analyze data and develop complex plans and reports. Understand and develop capital financing programs and alternatives. - Understand and develop contractual provisions required for program activities. Establish and maintain cooperative relationships with City »officials and employees, the general public, and representatives , of other agencies. Properly interpret and make decisions in accordance with laws, regulations, and policies. Supervise, train, and evaluate assigned staff. Experience and Education Any combination'equivalent to experience and education that . could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Page 3 Experience Four years of professional planning and/or housing and/or redevelopment experience including . • one year of supervisory experience. Education Equivalent to a bachelor's degree from an accredited . college or university with major work in planning, public administration, community development, urban design or related field. A master's degree in planning, public administration, business administration, or related field is desirable. . . SECRETARY/BOOKKEEPER Definition Under general supervision, to perform highly responsible clerical, secretarial, and clerical accounting work; to provide routine administrative assistance in assembling, compiling, and summarizing information for reports and projects; and to do related work as assigned. • Distinguishing Characteristics This is a one position classification involved in the City's housing and redevelopment program. The incumbent in this position must be .bilingual in English and Spanish. A combination of clerical and clerical accounting skills are required in that the incumbent will 4 . v perform a variety of responsible and complex clerical and routine administrative tasks and as well as, within a framework of estab- lished procedures, perform a variety of clerical accounting tasks with only occasional instruction or assistance. Examples of Duties ' . Pe.rform difficult clerical and -secretarial, clerical accounting * work for City's redevelopment and housing department involving the care of considerable independent judgement. Prepare and type correspondence, memoranda, reports, and notices •in English and Spanish. Make travel and meeting arrangements. Help prepare and assemble materials for meetings. May attend meetings as required during and after normal business hours, record minutes, and prepare them for distribution. Receive visitors and give information or refer to proper officials. Page 2 Answer correspondence independently. Prepare and type'confidential materials involving financial and personnel matters. • Assist in the preparation of departmental reports by gathering and ..summarizing information from a variety of sources. Install and revise, and supervise the use of filing systems and other clerical procedures. . When assigned, undertake and carry forward a variety of projects requiring considerable independent judgment and initiative. Maintain rent receipts, tenant ledgers, accounts receivable, and clerical accounting records of the City housing program. * . ' QUALIFICATIONS Knowledge of; Modern office practices and procedures including business correspondence, filing, and standard office equipment operation. Principles, practices, terminology .and forms used in book- keeping and accounting work. Statistical and record keeping'methods. Correct English and Spanish usage, spelling, and punctuation. Ability.to; • - Perform difficult and responsible clerical accounting work. Perform difficult and responsible secretarial and clerical work. Take stenographic notes at meetings and conferences,or otherwise provide for recording of proceedings .and prepare clear and * •concise reports. Page 3 .'. Prepare reports and compose correspondence independently. 'Take dictation at a speed of 90 words per minute and/or operate dictation and transcription equipment. Type accurately at a speed of 60 words per minute. Employ good judgment and make sound decisions in accordance with established procedures and policies. Establish and maintain cooperative relationships with those contacted in the course of work. Supervise, train, and evaluate assigned staff. Experience and Education Any combination equivalent to experience and education that • • could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience Three years of increasingly responsible clerical, secretarial, and/or bookkeeping experience involving frequent contact with the public. Education .... Equivalent to completion of twelfth grade including or supple- mented by specialized secretarial or business training. 3 2 % 4 5 . e r € r IC PI 12 12 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 5965 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSaAD, CALIFORNIA aMENDING THE MISCELLANEOUS EMPLOYEES' SALARY PLAN FOR FISCAL YEAR 1979-80 BY ESTABLISHING A SALARY RANGE FOR THE POSITION OF SECRETARY BOOKKEEPER. WHEREAS, the reorganization of the City's Housing and Rede- ~elopment Programs will create the need for the position of jecretary Bookkeeper. NOW, THEREFORE, BE IT RESOLVED by the City Council of the :ity of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. That the salary range for the classification of Secretary Bookkeeper shall be established at Range 24. PASSED, APPROVED AND ADOPTED at a regular meeting of the lity Council on the 16th day of October ,979, by the following vote, to wit: I AYES : Councilmen Packard, Skotnicki, Anear, Lewis and NOES : None Councilwoman Casler .TTEST : SEAL) 1 2 3 4 5 6 7 E s 1c 11 12 1: 14 1: It 1'; 1E 15 2( 21 2: 22 24 2E 2t 2'; 2€ RESOLUTION NO. 5966 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING RESOLUTION NO. 5553 BY THE AMENDMENT OF THE EXECUTIVE COMPENSATION PLAN FOR THE 1979-1980 FISCAL YEAR TO ADD THE POSITION OF DIRECTOR OF HOUSING AND REDEVELOPMENT AND DELETING THE POSITION OF REDEVELOPMENT PROGRAM MANAGER WHEREAS, the City Manager recommends and the City Counci concurs that the addition of the position of Director of Housing and Redevelopment to the City's Executive Compensation Plan for management personnel for the 1979-80 Fiscal Year is necessary. City NOW, THEREFORE, BE IT RESOLVED by the City Council of the of Carlsbad, as follows: 1. The City Council authorizes and directs the addition of the position of Director of Housing and Redevelopment to the Executive Compensation Plan, as set forth in Exhibit A, attached hereto, and made a part thereof, which was adopted as the Compensation Plan for all employees covered by a said plan for Fiscal Year 1979-80. 2. That the City Council directs that the position of Redevelopment Program Manager be deleted from Exhibit A PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, held on 16th day of October I 1979 by the following vote, to wit: AYES: Couniclmen Packard, Skotnicki, Anear, Lewis and NOES : None ABSENT: None Couniclwoman Casler ATTEST: RONALD C. PACKARD, Mayor (SEAL) EXHIBIT A to Resolution No. 5966 APPENDIX A Position • .Group Administrative Aide C Administrative Assistant I B Administrative Assistant II . B Assistant City Attorney B Assistant City Manager . B Assistant to the City Manager B Assistant Finance Director C Building Official . C City Attorney . A City Engineer ( B City Manager " A Equipment Maintenance Superintendent C Finance Director C Fire Battalion Chief C Fire Chief B Housing and Redevelopment Director B Library Director C • "License Supervisor . B Parks and Recreation Director , B Parks Superintendent , C Personnel Director , - B Plan Check/Inspector C Planning Director B Police Captain C Police Chief C •Police Lieutenant C Principal Civil Engineer C Principal Planner ' C Public Works Administrator C Purchasing Officer B Recreation Superintendent C' Street Maintenance Superintendent C ' Utilities and Maintenance Manager B Utilities Maintenance Superintendent C Management Level II II II I I I II I - I I I II I II I I I I I II I II I II I II II II I I II II I II Compensation Determined by: ECP n n n n n CPOA-MOU ECP CPOA-MOU ECP ECP o APPENDIX B TITLE CITY ENGINEER . FINANCE DI FIRE CHIEF HOUSING AN LIBRARY DI LICENSE SU PARKS AND PERSONNEL PLANNING D ' POLICE CHIEF . CITY OF CARLSBAD EXECUTIVE SALARY SCHEDULE - BIWEEKLY ' . MANAGEMENT LEVEL I • Fiscal Year 1979-80 Effective July 1, 1979 RANGE 1ITY ATTORNEY 620 !ITY MANAGER 860 '0 THE CITY MANAGER . . 744 'FICIAL 834 !ER 1046 :ECTOR . 855 942 > REDEVELOPMENT DIRECTOR . 834 ECTOR " 794 • * ERVISOR . €26 .ECREATION DIRECTOR 812 DIRECTOR 799 RECTOR . 989 ;F . 965 OFFICER . • 626 .S ADMINISTRATOR ' 1098 HD MAINTENANCE MANAGER 989 (Low-High) - 869 - 1107 - 960 - 1075 - 1338 - 1101 - 1216 - 1075 - 1022 - 806 - 1049 - 1030 - 1264 - 1244 - 806 - 1405 - 1264 TITLE POLICE CAPTAIN *"*' *"*k Sta»» . . • ^^gf - APPENDIX B • CITY OF CARLSBAD EXECUTIVE SALARY SCHEDULE - BIWEEKLY . MANAGEMENT LEVEL II Fiscal Year 1979-80 Effective July 1, 1979 RANGE [VE AIDE ' 519 - EVE ASSISTANT II 580 - IVE ASSISTANT I 55.0 - [NANCE DIRECTOR ' ' 699 - UNTENANCE SUPERINTENDENT 683 - ["ON CHIEF 873 - "NTENDENT • 683 - INSPECTOR 707 - UN : '•'.'. 850 - ?ENANT • . ". 790 - IVIL ENGINEER . 926 - ANNER . . ' ' 849 - 5UPERINTENDENT • • 683 - ?ENANCE SUPERINTENDENT 699 - VINTENANCE SUPERINTENDENT • 699 - (Low-High) 618 692 656 849 822 1063 822 887 1033 960 1113 1033 822 849 849 2 5 4 5 6 „ • The City Council of the City of Carlsbad, California hereby ordains as follows:8 9 10 .,., to read as follows: 12 14 15 16 17 18 19 20 22 23 24 25 26 27 28 ORDINANCE NO. 1225 AN ORDINANCE OF THE CITY COUNCIL .OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING TITLE 2, CHAPTERS 2.44 and 2.48 OF THE CARLSBAD MUNICIPAL CODE BY THE AMENDMENT OF SECTIONS 2.44.030 and 2.48.030 TO PROVIDE FOR THE ADDITION OF THE POSITION OF HOUSING AND REDEVELOPMENT DIRECTOR AS AN EXEMPT MANAGEMENT POSITION. SECTION 1: That Title 2, Chapter 2.44 of the Carlsbad Municipal Code is amended by the amendment of Section 2.44.030 2.44.030 City service. The provisions of this chapter shall apply to all offices, positions and•employments in the service of the city, except: ( 1) Elective officers; ( 2) Members of appointive boards, commissions and committees; ( 3). Persons engaged under contract to supply expert, pro- fessional or technical services for a definite period of time; ( 4) Volunteer personnel who receive no regular compensation from the city; ( 5) City manager; ( 6) Assistant city manager; (7) Assistant to the city manager; ( 8) Administrative assistants; ( 9) All department heads hired on or after November 1, 1975; (10) Housing and Redevelopment Director; (11) City attorney; - (12) Assistant city attorney; (13) Emergency employees who are hired to meet the immediate requirements of any emergency condition, such as extra-ordinary fire, flood or earthquake which threatens life or property; (14)' Employees, other than those listed elsewhere in this section, who are employed less than half time, which is defined as employees who are expected to or do work less than one thousand forty hours in any one fiscal year. (Ord. 1211 Sec. 1, 1978: Ord. 1196 Sec. 1, 1976: Ord. 1186 Sec. 1, 1975: Ord. 1166 Sec. 1, 1974: Ord. 1120 Sec. 3, 1970). SECTION 2: That Title 2, Chapter 2.48, Section 2.48.030 of the Carlsbad Municipal Code is amended by the amendment of Sub- section (7) to read as follows: * (7) 'Employee, management' means any employee having 1•!• 2 5V 4T3C 5*^ 6\y 7 8 9 10 11 12 13 14•A. * 15**• V 16. 17*«• i 18•Lw 19 20 21 22 23 24 25 -26 27 28 ^x . • ^j- 2.48.030 significant responsibility for formulating and administering city policies and programs , including but not limited following positions: Administrative Aide; Administrative Assistant I; .• .Administrative Assistant II; ' • Assistant City Attorney; Assistant City Manager; Assistant Finance Director; Building Official; City Attorney; City Engineer; City Manager; Equipment Maintenance Superintendent; Finance Director; Fire Battalion Chief; Fire Chief; Housing and Redevelopment Director; License Supervisor; Parks and Recreation Director; Parks Superintendent; . ' Personnel Director; Plan Check Inspector; • • Planning Director; Police Captain; . Police Chief; 'Police Lieutenant; Principal Civil Engineer; Principal Planner; Public Works Administrator; Purchasing Officer; Recreation Superintendent; Maintenance Superintendent; Utilities Maintenance Manager; Utilities and Maintenance Superintendent INTRODUCED AND FIRST READ at a Regular meeting of City Council of the City of Carlsbad, California held , day of , 1979, and thereafter; XXX • XXX •• XXX XXX XXX . XXX • . . to the the on the ‘1 2.48.030 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 significant responsibility for formulating and administering city policies and programs, including but not limited to the following positions: Administrative Aide; Administrative Assistant I; Administrative Assistant 11; Assistant City Attorney; Assistant City Manager; Assistant Finance Director; Building Official; City Attorney; City Engineer; City Manager; Equipmemt Maintenance Superintendent; Finance Director; Fire Battalion Chief; Fire Chief; Housing and Redevelopment Director; Library Director License Supervisor; Parks and Recreation Director; Parks Superintendent; Personnel Director; Plan Check Inspector; Planning Director; Police Captain; Police Chief; Police Lieutenant; Principal Civil Engineer; Principal Planner; Public Works Administrator; Purchasing Officer; Recreation Superintendent; Maintenance Superintendent; Utilities Maintenance Hanager; Utilities and Maintenance Sup erin t enden t INTRODUCED AND FIRST READ at a Regular Meeting of the City Council of the City of Carlsbad, California, held on the 16th , day of October , 1979, and thereafter; xxx xxx xxx XXX xxx -2- . / 3 2 2 4 F & E 'i E s IC 11 12 12 14 15 16 17 ia 19 20 21 22 23 24 25 26 27 28 PASSED APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the 6th , day of November , 1979 , by the following vote, to wit: - AYES: Councilmen Packard, Skotnicki, Anear;., Lewis and NOES: None Councilwoman Casler ABSENT: None ABSTAIN: None ATTEST: (SEAL)