HomeMy WebLinkAbout1979-10-30; City Council; 6037; Secretary Planning & Street Maintenance WorkerCITY OF CARLSBAD
AGENDA BILL NO. �� 0 �� %� � Initial:
Dept.Hd.
DATE: October 30, 1979 C. Atty.
DEPARTMENT: Personnel C. Mgr.
Subject: STAFF REPORT: SECRETARY II (Planning Department) and
STREET MAINT2NANCE WORKER III
dtatement of the Matter
As directed by the City Council, staff has prepared and is submitting
a report regarding the proposed positions of Street Maintenance
Worker III and Secretary II. Because the consultants based their
recommendations on an internal review of positions, the staff survey
resorted to consulting with other San Diego County cities. There
were seven cities surveyed, all similar in size to Carlsbad.
The results of the staff survey reaffirms the results of Ralph
Andersen and Associates. Lead secretaries in other planning Depart
ments had responsibilities similar to those of the Carlsbad secre-
tary. Specifically, responsiblility for Planning Commission
minutes and supervisory responsibilities were present in varying
degrees in all cities surveyed. Salary -wise, the Secretary II in
Carlsbad receives the highest salary of those cities surveyed.
Most Heavy Equipment Operators were found to have varying degrees
of lead responsibility. These degrees ranged from total lead
responsibility of a work crew to none at all. The degree of lead
responsibility positively correlates with the position salary.
Thus, those with lead responsibility receive the highest salary of
cities surveyed.
Staff recommends the adoption of the Secretary II (Planning Department)
and Street Maintenance Worker III classifications as written in the
Classification Plan prepared by Ralph Andersen and Associates.
Exhibit
Attached memorandums to the City Manager regarding Secretary II and
Street Maintenance Worker III.
Recommendation
If the City Council concurs with the staff recommendation, it is
recommended that council take no further action on this matter.
Council _Action:
11-6-79 Council took no further action, accepted the report and directed
it be filed.
--%,, r-t
MEMORANDUM
DATE October 24, 1979
TO City Manager
FROM Personnel Director
SUBJECT: STREET MAINTENANCE WORKER III CLASSIFICATION
Seven local cities of similar size to that of Carlsbad were surveyed
it reference to their Heav1.111 Equipment Operators. The intint of this
survey was to determine the extent of leadwork done by a person in
this classification, as well as the salary. (See Attachment B)
Salary versus leadwork performed is the most logical way to compare
this classification. Carlsbad's salary range for this position is
$1148 - $1368. At A Step it is second from the highest and at E Step
is third from the highest. The average salary range is $1098 -
$1332.
Those cities which definitely include leadwork pay the highest
salaries. These cities include National City and Vista. Those
cities which require leadwork on a less frequent basis fall in the
mid range of salaries paid. Leadwork in these categories consists of
leading in the absence of a supervisor or of a small crew. Absence
of a supervisor was determined to be that case in which a supervisor
is leading several work crews and cannot always be in attendance at
one work site. The lowest paid Equipment Operators are also those
which assume little or no lead work. A separate classification is
designated for supervision in these cases.
Based on the preceeding information, it is.recommended that the
position and salary of Street Maintenance Worker III remain,as
designate in the current Classification and Compensation Plans.
EROME N. PIETI
ersonnel Director
JNP/DN/jm
MEMORANDUM
DATE . October 24, 1979
TO City Manager
FROM Personnel Director
SUBJECT: SECRETARY II CLASSIFICATION, PLANNING DEPARTMENT
It is the contention of some city employees that the Secretary II
position in the Planning Department is a job which requires a
greater abundance of skills and abilities than of other Secretary II's
within the city. Areas of concern are that the Planning Department
Secretary prepares weekly meeting agendas, under a great amount of
pressure. The incumbent is required to also attend the Planning
Commission meeting which convenes every other week. This secretary
also supervises the work of two other department clerks. Due to
the fact that these are the areas of concern, other cities of compara-
ble size were surveyed in these areas. (See Attachment A)
All cities surveyed do in fact have a lead or senior secretary in
the Planning Department clerical pools. This secretary is in the
same classification as other secretaries in the cities surveyed, thus
i is not distinguished as being different. Most cities do in fact have
spe^ial secretaries for the City Manager and City Attorney offices.
' Of the seven cities surveyed, three require Planning Commission
attendance of the secretary; while in two cities the secretaries
delegate the responsibility to other Planning clerks. In the remain-
ing two cities the commission meetings are taped and the secretary
i is responsible for typing minutes from the tape. In any situation,
it is the secretary's responsibility to see that meetings are attended
and/or that minutes are typed.
In six out of seven cities, the Planning Department secretary is
responsible for delegating clerical work to others. This secretary
is essentially an office manager.
The City of Carlsbad pays the highest salary for the Secretary II
position. Carlsbad's range is $1031 - $1225. Whereas the average
salary range of the cities surveyed for this classification is
$929 - $1126. The lowest salary range for this classification is
$865 - $1052; this secretary delegates commission attendance but
does supervise the department's clerical work.
Ath these considerations in mind, it is recommended that Carlsbad's
Secretary II position in the Planning Department remain at the present
classification.
P, -
EROME N. PIETI
rsonnel Director
JNP/DN/jm
A+—chment A
SEX;OUM II
Attezyds plg. Delegates to Auth.
n.....,, PJ4-- m.-elrc PnSi fi - .^Y318ry £ina.
------
Carlsbad
Secretary II
yes
yes
7
1031-1225
National City
Secretary
yes
yes
7
1000-1193
Escondido
Secretary II
yes
yes
5
917-1115
Chula Vista
Secretary II
yes
yes
12
904-1099
Oceanside
Secretary II
no -is tared
yes
11
876-1085
la,Yjesa
Secretary
no -is taped
no
4
874-1063
El Cajon
Sr. Steno
delegates job
I
yes
2
865-1052
Vista
Secre III
delegates job
Yes
1
964-1173
Att`-'tnent B
MARUENANCE MRKER III
i
i
Auth.
j
City
Position Title
Nature of Lead Work
Posit.
Salary Rn .
Carlsbad I
Utility Maint. Wk'r III
Leads well crews.
2
1148-1368
National City
Equipment Operator II
Leads.
2
1164-1391
Vista
Equipnent Operator
Leads.
3
1144-1390
Escondido
Heavy Equipment Operator
As necessary for
4
1123-1365
Asst. Lead supv.
La Mesa
Heavy Equipment Operator
Leads small crew
2
1114-4356
q Ate frequently.
t
Chula Vista
Equipnent-Operator
Leads occasionally.
6
1047-1273
El Cajon
Maintenance Operator
None/lead done by
4
1026-1248
separate class.
Oceanside
Street Mint. Wk'r III
Very little if an .
18
1017-1266
y :1
i
1
I
I
I I.