HomeMy WebLinkAbout1979-11-06; City Council; 6046; New Planning Position to act as Program ManagerCITY OF CARLSBAD '
Initial .
Dept Hd.
AGENDA BILL NO.: ;: � O H �
Cty. Atty
DATE:
Cty. Mgr.
DEPARTMENT: Planning
SUBJECT:
NEW PIANNwG POSITICN TO ACT AS PWWM MANAGER FOR MAJOR
PLANNING ACTIVITIES NOW IN PROGRESS
Statement of the Matter
The City Council, in- approving the 1979-80 City budget, a?so approved a eanprehensve
two year planning program. 'This program included the following specific projects:
I. Develcgwnt of an interim growth managa6ent plan:
II. A Master EIR ito be prepared by consultant and adnli.nistered/processed
by City staff, to include physical ars'i non-physical constraints on
develgmrxit, agricultural poricies, public facilities.
III. A General Plan Review and policy input.
IV. A permanent Growth Managenent Plan., ;
In analyzing this program'in conjunction with existing wcirk'loads and recently
submitted ar aAivated-projects•such as the la Costa, Carlsbad Oaks, and Carrillo
Master 'Plans, Japatul Specific Plan, Agua Hedionda IGP and bur, i.nvblvetwnt with the
Coastal staff with the remaining coastal. zone relativd to the Mello Bill, 'the sower
master plan, and the Palomar Airport Master Plan process, I have concludgd that a
Principal Planner position- to coordinate and supervise the programs and activities
-of the ICP and Advanced Planning programs is needed as' soon as possible.
Exhibits.
. •bw=dndum.frcm James•Hagaman, dated October'•29, 1979. .
Memox�ndum from Jerry Pieti, dated September' 26; 1979•
Memorandum from James Hagaman, dated July 31, 1979.
Principal Planner job description
E wutiva Salary Schedule
Organizational Chart
ReccaTnm-clation
• if -City Council concurs with our proposal to hire a Principal Planner to
coordinate the advanced planning and local coastal programs, instruct staff to
proceed immediately to.inplement the hiring of a Principal Planner to fill the
budgeted position. ,
.JCH:ms
AGENDA BILL NO. 6046
Page 2
Council Action:
11-6-79 Council instructed s.t- ff to proceed immediately to implement
the hiring of a Prirt:ipal Planner to fill the budgeted position.
MEMORANDUM
DATE: October 29, 1979
TO: Wayne Dernktz, City Manager
FROM: James C. Hagaman, Planning Director A C.1
SUBJECT: NEW PLANNING POSITION TO ACT AS PROGRAM MANAGER
FOR MAJOR PLANNING ACTIVITIES NOW IN PROGRESS OR
ABOUT TO BE INITIATED
The City Council, in approving a new program for the budget,
also approved a planning position as a program manager. The
new program includes the following specific products:
I. Development of an Interim Growth Management Plan.
II. A Master EIR (to be prepared by consultant and
administered/processed by City staff, to include
physical and non-physical constraints on development,
agricultural policies, public facilities).
III. A General Plan Review and policy input.
IV. A permanent Growth Management Plan.
At the City Council's request, the Planning Department presented
a two year program instead of the original three year program.
As part of this consideration, ex.is;Ling major projects, such as
the La Costa Master Plan, Japatul, Agua Hedionda LC;P, the
revised housing element were not de-emphasized. Subsequent to
that report we can not anticipate, within the next year,
additional activity in the Carrillo Ranch and Carlsbad Oaks
Master Plans, major activity in LCP south of Palomar Airport
Road, the Master Plan of Satellite Sewer Plants, and Palomar
Airport Master Plan.
The Council adopted the Planning Department's proposal to hire
a program manager to administer the goals covered in the pro-
posed program, while not de-emphasizing other major program
activities. This program manager position was to be at least
at the level of Associate Planner.
To arrive at the proper level of the new position, I have re-
viewed the overall activities of the department with a view
to maximizing the effectiveness of our operation in conformance
with the recent classification study. I have concluded that
currently too many persons are reporting directly to me.
Some of this is simply due to the lack of experience within the
department while the rest is current organizational structure.
In order to minimize this situation, I have placed a Principal
Planner in charge of the entire Current Planning operation and
have instituted training in basic procedural matters. In view
of recent statewide laws and court decisions requiring more and
more detailed administrative procedures, we cannot ignore our
needs in this area.
The second part of my review and analysis involved the nature
of the LCP and Advanced Planning presrams which also demand
substantial time. Adding the new budgeted position at the
associate level will increase the demands on my time. Much of my
tims then would be spent coordinating the overlapping respon-
sibilities between the various programs. I do not believe that
such an approach will allow me to perform effectively for the
City in advising the Council and Planning Commission and assisting
the public with their problems.
Instead I have concluded that the appropriate level for the
program manager is the Principal Planner position. A Principal
Planner would be in charge of both theAdvanced
Planning ind the
LCP programs as identified in the approvedbasis.
constant coordination and supervision needed on an everyday
I believe this would keep all the programs and projects on track
and provide the necessary ccomplish the major
desires of the City Council. We are becoming increasingca
flexibility to a
reful,
busy with matters which have to be dealt with in a very
comprehensive manner. Therefore my recommendation is that the
City proceed to hire a Principal Planner to head up both the
Local Coastal Program and Advanced Planning as expeditiously as
possible
JCH:ms
MEMORANDUM `lam
DATI: . September 26, 1979 SEE 2 8
TO '+ Planning Director �979
ctr�- o
FROM . Personnel Director rJ�nnjgnf CARLSBAD
• D�'p;tr
ne
SUBJECT: HIRING PLANNING PERSONNEL
The City Manager informed me today that the requirement for
additionally authorized Planning Department personnel must
first be returned to the City Council,for action. This
memorandum will serve to remind you that we are currently
accepting applications for the position of ASSOCIATE PLANNER,
the closing date for taking of applications being October 26,
1979. If the City Council authorizes the hiring of additional
Planning personnel at the associate level, conceivably
applicants can be taken from the list developed from the
current recruiting. If on the other hand the council authorizes
an additional PRINCIPAL PLANNER, this will require recruiting
in accordance with the classification standards. We are
prepared to act either way, but feel compelled to point out
that the principal position, once authorized, could'be more
rapidly filled by an associate level classification.
ROME N. PIETI
P/vs
DAM
TO:
FROM: .
SUBJECT:
July 31, 3.979
Paul Bussey, City manager
' It
James C. Iiagaman, Planning Director
REVISED BUDGET PROGRAM DESCRIPTION (Previous Memo 6/22/79)
At the Council budget hearing of 7/22/79,'the Council directed
stuff to investigate an alternative approach. The approach did
not constitute a drastic deviation from staff's original proposal
brit established slightly different priorities. Essent-ally, the
Council expressed a desire for an accelerated program with more
.emphasis on up -front growth management.
As a result, we have re -thought the program outline. As you will
see on the attached copy entitled "Oatline for Comprehensive
Planning Program", we have accelerated the process and expanded the
Interim Growth Management Plan section.
In our previous proposal we were proposing to Zit the program into
existing staff time. The program was to be administered through the
Advanced and Local Coastal Program sections of the Planning Depart•-
•ment. Recogni.-.i.•ng the Council's desire to expedite the program, and
their expressed emphasis on keeping the process rolling, we recom!end
a change in our original appraoch.
Administrative Alternative
To insure immeaiate attention to the proposed Comprehensive
Planning Program, a shifting of priorities in the responsible sec-
tionswould have to occur under our original proposal. Because,
in staff's opinion, existing projects, such as the La'Costa Master
Plan,, Calavera Hills Agua Iiedionda LCP, and Japatul IndustrialPark,
should -not be de-emphasized, we propose an'alternative.
,The alternative would consist of the addition of a program manager.
The program manager (Associate level minimum) would be responsible
full --time for administering the goals covered in the attached outline:
(Outline for Comprehensive Planning Program). A full-time program
iraznage'r would. insure timely 'handling of all those matters relating
to the identified goals. In other words, the step process as outlines
would stand a better chance of staying on -track with someone working
on it without other first: priorities. The addition of a program
manager will require some organizational adjustment within the
department to assure a coordinated program, rather than fragincnting
the various programs within the department. Ile will approach
management: with such a proposal in the near future.
Revised Outline
The: revised outline places the development of an Interim Growth
Managcment Plan ;I.G.td.P.) as first goal and priority. This does
not: differ signif;Icantly from our previous proposal.
Ir.t eri.m growth management was included in the previous outline
'as a part of the General Plan review. In the new proposal, staff
Zees the I.G.M.P. and General Plan review occurring practically
simultaneously (see attached tiro line). This can be attributed
to the direct supervision of the recommended program manager.
We feel that most of the basis for I and II on the outline is
immediately available and necessary tasks can be accomplished
in -House.
Using I and II as the foundation (similar to our previous proposal),
the.master Environmental Impact Report (M.E.I.R.) can be begun.
With direct supervision of the program, staff estimates 10 months
to accomplish the M.jrjf.R. Ile have not changed the approach to
the from the previous outline. As a result, the cost
estimate would not need to be,revised ($100,000 to $125,000).
Additional funding, however, would be necessary to provide the
recommended program manager plus related support ($30,000 to
.$40,000).
In the final step, IV "Permanent Growth Management Plan", a few
of the previously proposed goals have been combined. For example,
general plan amendments and zoning consistency have been
placed under the larger category.. With.a coordinated approach
-that can be provided by a full-time staff -administrator, we feel
these 'steps can be combined in an effective manner. It is
difficult to anticipate the costs for goal IV not knowing the results
of the entire process, in particular, the M.E.I.R. A rough
estimate would be $30,000 to $50,000 depending on amount o£-
consultant participation.
With this revised proposal we have placed more immediate emphasis
on growth management and shortened the process by 1 year. The key
to this is combining goals and placing one person in charge of
managing completion of the program. Still the overall intent
and flow of the approach is retained. The t is, there is a
comprehensive approach to the important planning issues at-
-hand and a step by step sequence for handling these issues.
The 14.I.E.R. purpose is not lost or diluted, and the final product
(Permanent Growth Management Plan) remains based on.framework
of substantive policy and information.
JCIi : T11: ms
7/25/79
7/31/79
Y
_. OUTLINE FOR COMPREHENSIVE
PLANNING PROGRAM
I. Development of. Interm Groti;th Management Plan (1 G.M.P.)
A. Use seder allocation and captial improvement
program as core.
B. • Use compilation of existing directives from Council '
and other influencing agencies.
C. Anticipate/assume certain influencing variables, based
on existing sources,
D. Include interim agricultural policy as part of I.G.M.P.
based.on City and other directives.
E. Link I.G.M.P. to remainder of comprehensive planning
program to provide i;or future modification.
Staff time: 6 months,,in-house. sj
II. -General Plan review and policy input.
A. Review General flan.
B. Identify inconsistencies,'conflicts, etc.
C.• Recommend action for interim consistency. ,
D.. Complete policy framework for master Environmental J
Impact Report.
Staff time: h months, in-house. ! �
III. blaster EIR (Comprehensive document prepared by consultant (s)
and administered/processed-by City Staff)
A. Request for proposals, contract negotiation and consultant. i
selection.
B. Administration, input, close monitoring of consultant '
progress bv City Staff.
• C. Draft EIR orepared and distributed.
•D. Extensive _eti iew process.
E. Final EIR (acts both as an analysis of existing plan and
guidance for revision and implementation).
Staff/consultant time: 10 months.
, �. .,t P *• >, f n r ht t) : is io 5 a
Growau Maanag Me.a,. . !•a ..._. . cox—D!i-:t :2 .f
and consultant(s) as dictated by master �MR.
A. Framework
1. From EIR f
• 2• General Plan Amendments
a. • New elements
b. Long range strategy
B. 'Establish Plari
C. Zone Code Amendments i
P. Specific Plan Update, a
Staff/consultant time: �9 months.
PRIM,IPit,. PLAUMER
1)iil�)1!I'f IUI!
trader gencra! direction, to assume lead supervisory responsibility for major 1)lan-
1111KJ p1'JP1';il, (IS assignt d; to per —(-,I diffichllt and COn;p1CX Professional Staff
t•torlc; to "Ssist in the coordination of day-to-day departmental administrative
i act•iv'it:ies; and to do''elated t•rork as assigned,
1?);AITLCS OF DUTIE_S
Ass•isl- in the developman-t- and •implementation of goals, objectives, policies and
,•iorit:ies. ,
Provide lead supervision al-idguidance to other professional staff -in(] participate
in the conduct of cowplex studies relating to the social, economic and physical
j' (levelop,nent of the conmunity.
Assist in coordinating a program of staff assistance to the planning ComisS iOn,
Redevelop.;lert Agency and other com:hlissions and conrnitt:ees in planning matters,
( - including the preparation o1` reports and recomnendations.
Assist in the coordination of routine departmental purchasing, personnel, budget
and related administrative activities.
Make authoritative interpretations of applicable regulations and policies.
•Respond to difficult citizen complaints and requests for information.
• Itapresent. the City 'in the community and at professional meetings as required.
Develop and re, iced departmental policies and procedures and assist in imple-
hnerhting policies and%procedures upon their approval.
Meets with developers, architects, engineers and others involved in privately
sponsored residential, cm.—flercial, and industrial projects; assist in the review 's
and evaluation of project plans for conformanbe to established land use regu-
lations, codes, and policies.
Coordinates -and participates in the preparation or ordinances, resolutions, .and
rep,01ts to the City Council, Planning Cbmilissioll and others regarding departmental
Planning activities.
Assist in budget preparation and administra`fion.
Coordinate program activities with other,City departments and divisions, and with
outside agencies. <
Supervise, train and evaluate assigned staff.
May serve as Acting Planning Director as assigned.
Q ALLIFICATMIS
hnotllc'd;) L. of:
Principles and practices applicable to planning, re(levelopuu;nt and
. s biasing proaranls, .
Vri'l... pal (Cunt'(
I,�►wolcddoOf•
Applicable federal, state and local lairs and regulations. } .
. Organization and f:nictions of the various agencies involved in the
planning, redevelopment and housing process.
Principles and practices of organization, ac!ministraticn,,budgeting
and supervision, ,
Abilih, to:
Communicate clearly and concisely, orally and in t•triting.
Prepare and interpret ordinances and fo►ailate land use and housing
pol i ci es . ,
Collect and analyze data and develop complex plans and reports.
Establish and maintain cooperative relationships frith City officials `
and employees; the general public and representatives of other agencies.
Properly interpret and make (decisions in accordance with lairs, regu-
lations and policies.
Supervise, train and evaluate staff.
ExxPerience and Education
Any combination equivalent 'to experience and education that: could ;
likely provide the required knowledge and abilities troul d be qual i •f y- •'.
ing. Atypical tray to obtain -the knowledge and abilities trould be: !
rJx>crience
Four years of increasingly responsible profess, onal•planning, i
redevelopment or housing experience.
• .Education I
4 Equivalent to a bachelor's degree from an accredited college or
university with major ►vorl; ih planning, public administration,
I community (development, urban design or ►^elat:ed fi(:ld. A master's
degree in planning, public administration, business administration
or related field is desirable.
,
CITY Or CAI2LSI3AD
v SC[II:DCILL`� .
. •• . ' EXECUTIVE SZtI,1`R_ --• •
NAGEMBNT LNVRL II
Fiscal Year 3.979-80 ,
t •'Sulk, 1, 1979 . .
• Eg•�ectiVe
`
;ch)
RANGE (r,ow-H.. 3� -.
TI'.E
519 » 61a
• ADMINISTRP•' I'IVE AIDE
580 - 692
r ASSISTANT II
ADMIN C�Z�,T7t E
'
550 •- 65G
' ?1DNiINISTRAZ`IVE ASSISTANT I
699 .. 849
. cm AT FINANCE DIRECTOR
683 » 022
11S5Ia _A
}ERINTENDEt�T
M ENT MAINTENANCE SUP
II73 •- 1063
EQUIP
.
�' IRE BAZ'T.ALION CIIIEF
683 » 822
PARRS SUPLRJUTENDENT
707 - 88.1
N5pECTOR
PLAN CgECIVI.
a50 - 1033
POLICE C XTAIN
750 » 960
• POLICE LIEUTENANT -
. 926' ^ 1113
PRINCIPAL CIVIL ENGINEER ' .
849 3.033
PRINCIPAL PLANNER ..
G33 - 822
RI;CREA TION SUPERINTEND%t:T
a30 -- 1007
PROGi2A:d r
G99 _ nNAGERri9
gZ;DEVELOPidLN'P
E R:L�] ENDENT
• INTIaNA,•CE SUl
.M�
G99 » 849•
STREET
.UTILITIES
MATUTENANCE SUPERINTENMILT
M
Responsibilities
Master Plans
Specific Plans
Local Coastal
programs
Growth Manage-
ment
Comprehensive
Planning, grog.
General Plans.
EIR Adminis-
tration
Research
Special"projects
CPO projects
PLANNING DIRECTOR
Secretary to Responsibilities
Planning Director/
Minute Secretary to Secretarial/
Planning Commission clerical support
Planning Dept.
Agendas/Minutes
Senior Clerk Steno DCC & PC
Administrative
assistance
Senior Clerk Steno Special projects
Advanced Planning Zoning Administration
Principal Planner Principal Planner
VACANT OCCUPIED
Planning Associate
OCCUPIED Planning Associate
VACANT
Planning Assistant
OCCUPIED
EPlanning, Assistant
Planning Associate CCPI_ED _
Planning Assistant L Planning Assistant
VACANT (LCP) OCCUPIED
Planning Assistant
VACANT (LCP state
funded)
Planning Technician
OCCUPIED
Responsibilities
Public Infdrmatian
Staffinj Planning
cases
Initial Environ-
mental Review
Business License
review
Sewer allocation
Implementation CPO
programs