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Home My WebLink About1980-01-15; City Council; 6043-2; HOUSING AND REDEVELOPMENT COMMISSION OFFICE SPACE ANALYSIS OF USE OF CITY-OWNED SITES* w 0 CITY OF CARLSBAD Y .-- Initial : & 2& 3- -A&- Dept. Head f AGENDA BILL NO. bof DATE : January 15, 1980 ____ E: ;;; p DEPARTMENT: Pub 1 i c Works SUBJECT : HOUSING AND REDEVELOPMENT COMMISSION OFFICE SPACE ANALYSIS OF USE OF CITY-OWNED SITES STATEMENT OF THE MATTER At the meeting of November 6, 1979 Council instructed staff to analyze existing Ci owned facilities in the downtown area to the end of finding office space for the Hc and Redevelopment Commission staff. Extensive work involving both City and Senior Citizens staff indicates that, of a1 Community Center best meets the needs of the groups involved. The consolidation o and Recreation space to that provided at Harding Street, the reassignment of Parks Recreation space at Magee to .the Senior Citizens and the reassignment of Senior Ci space at Harding Street to the Housing and Redevelopment Commission staff allows a three groups to satisfy their present needs. This program can be accomplished wit1 minimum of expense and best suits present and future needs of all parties. considered, the reallocation of space at the Magee Park site and at the Harding St1 EXHIBITS 1. Staff memo dated January 10, 1980 from Public Work:, Administrator to City Mana 2. Proposed Harding Street space allocation sketch 3. Proposed Magee House space allocation sketch RECOMMENDATION That the City Council authorize the relocation of the Senior Citizens from the Har Street Community Center to the Magee House and authorize the relocation of Housing Redevelopment to the Harding Street community Center. Additionally, Council should direct that wcupancy agreements out1 ining terms and ditions of occupancy for the Carlsbad Senior Citizens ,and Carlsbad tlousing and Red opment Commission be returned for approval within 30 d,jys of its January 15, 1980. Council Action: 1-15-80 Council continued the matter to the meeting of January 21, / - 2l-t-o c-Qc4-a f%.od & -&,&e&\ ,.,*H LA e 0 MEMORANDUM TO : City Manager FROM : Pub1 ic Works Administrator DATE: January 10, 1980 SUBJECT: OFFICE SPACE - USE ANALYSIS OF CITY-OWNED SITES The City Council, during discussion at their Noverrber 6, 1979 meeting concerning space needs of the Housing and Redevelopment operations, instructed staff to ana the existing and potential uses of City-owned facilities in the general downtown area towards the end of providing space for Housing ,3nd Redevelopment. The spac included in the analysis were the Kruger House, the IGreenwood House, Chase Field Magee Park and the Harding Street Community Center. A staff task group, which included administrative staff and affected line depart staff, met on a number of occasions to review findings and discuss alternatives. will be happy to review the facts in more detail but, for purposes of brevity, I report that the Kruger House and the Greenwood House are not recommended for Hou and Redevelopment because they are not located withii the primary service area f housing and are outside of the redevelopment area. ,I constantly recurring theme heard from successful redevelopment projects is that the offices of the agency s be within the program area so as to strengthen the feeling of proprietorship in project by the area residents and businesses. The use of Chase Field is not recommended because of the expense of site preparz flict with existing uses. Present plans call for the Parks & Recreation Department to share the Harding St Community Center with the Senior Citizens group and the Magee facilities with tt Historical Society. Since it can be assumed that the Council will keep its comn ment to the Senior Citizens and the Historical Soc:iety, it would be necessary tc place Parks & Recreation from one of the facilities if we were to house Housing Redevelopment. Regardless of the use of the office building, the balance of the Harding Street munity Center will have numerous functions and programs that must be administerc Parks and Recreation on an extended hour, seven days a week schedule whereas thc grams at Magee Park are on a much smaller scale. It follows that Parks and Rect tion can perform their functions more effectively and at a lower operating cost they remain at the Harding Street site. Similarly, the Housing and Redevelopmer functions are best served from the Harding Street site because it is within clo: proximity to the Housing service area and to the Redevelopment project area. Ir addition to the functional considerations, the deed restrictions on the Magee s rule out its use by Housing and Redevelopment, Since both City departmental operations could not be located at the optimum CitT owned site unless the Senior Citizens were relocated, City staff met with admin trative staff from the Senior Citizens group. Dui-irg these discussions it was brought out that while most Senior Citizens programs could be accommodated at e site, some of their future programs could not be accommodated at the Harding St1 site due to grant restrictions. These programs could be accommodated at the Ma! and the improvements necessary for office use, and because of the potential for e -2- e site using the relocated Church/City Hall/Library building after it is rehabilit A telephone poll of the Senior Citizens Board of Dirtxtors taken by their admini tive staff indicates their support of the relocation to Magee Park with the assul tion that the City will pay their moving costs. SUMMARY Of the five sites analyzed, the Kruger House, the Greenwood House and the Chase site should be ruled out as being either inappropriate sites, too expensive to c or too disruptive of present programs. The Harding Street Community Center and . Magee Park sites could adequately house all functions if the Parks and Recreatior were reduced and consolidated to the Harding Street :,ite and if the Senior Citizt were to be relocated to the Magee Park site. It appears that all three groups a! to this arrangement. The costs of this alternative are minimal involving only tl relocation of the Senior Citizens offices and such minor utility modifications ai be necessary to meet their needs, The recommended alternative has been discussec the City Attorney's office and no legal problem appealrs to exist, RECOMMENDATION Therefore, it is staff's recommendation that the City Council authorize the reloc of the Senior Citizens from the Harding Street Comrnunity Center to the Magee Hous and authorize the relocation of Housing and Redevelopment to the Harding Street C muni ty Center. Additionally, Council should direct that occupancy agreements out1 ining terms and ditions of occupancy for the Carlsbad Senior Citizens and Carlsbad Housing and Re opment Commission be returned for approval within 30 days of its January 15, 1980 - \ Ronald A. Beckman, P.E. Pub1 ic Works Administrator RAB:VEB Council Action: 1-21-80 Council approved the above recommendation with the proviso that staff and the Sr. Citizen's Association work out a contract bef February 1, and that the City take on the responsibility of moving their furniture and supplies to Magee House. 4- m w : r( ri .I 8- -. :- *ab . * . ‘EI .. - -. * c4 . !o .. a$$v .o . ;k *t3 . -. 6; -a :q ’U . g.* -4 G . -e) 84.3 %; ,‘rr *a\ 1% of a:? 4 9. -4 1,. :?! ‘4 - - a .I. t . .. 0 21 m t;. . m ?$ CZ’ cn bfl- 0 ’. ._ --. - , m w T- <E. x c '- 0: tr. CD 0 L U c! ri h' u r P + t- tf C Ir c TTi2