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HomeMy WebLinkAbout1980-05-06; City Council; 3500-5; Encina contract amendmentCITY OF CARLSBAD AGENDA BILL NO. DATE: HW 6» 198° DEPARTMENT: ASSISTANT CITY MANAGER/DEVELOPMENT SUBJECT: AMENDMENT 5 TO ENGINEERING DESIGN SERVICES CONTRACT ENCINA PHASE III PROJECT STATEMENT OF THE MATTER In 1978 the Vista Sanitation District, on behalf-of the joint owners, entered into a Step 2 (design) contract with Brown and Caldwell for the Phase III upgrading and ex- pansion project. This agreement has been modified several times to accommodate such things as the change from-Biofiltration to Activated Sludge and to provide for multiple contracts for fast-tracking the project. In analyzing the workload for completing the project, actual design costs were esti- mated by Brown and Caldwell to exceed the terms of the existing contract. They sub- mitted a proposed revision which was reviewed by the Encina General Manager. The end product of the negotiations between Brown and Caldwell and the Encina General Manager provides for increasing the engineering services limits from $1,303,163 to $1,391,718. The Joint Advisory Committee has reviewed Brown and Caldwell's submittal, the Encina General Manager's report and has forwarded it to the joint owners with their recom- mendation for approval. Carlsbad's share of the net cost will be 25.3%. EXHIBIT Resolution No. 6/67Approving an Agreement Authorizing Vista Sanitation District to Enter into Amendment No. 5 to the Agreement for Step 2 Engineering Services be- tween Vista Sanitation District and Brown and Caldwell and Authorizing the Mayor to Execute on Behalf of the City. RECOMMENDATION Adopt Resolution No. Council Action: 5-6-80 Council adopted Resolution 6167, approving an agreement authorizing Vista Sanitation District to enter into Amendment No. 5 to the agreement for Step 2 Engineering Services between Vista Sanitation District and Brown and Caldwell. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 25 c RESOLUTION HO. 6167 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA,' APPROVING AND AGREEING TO AN AGREEMENT AUTHOR- IZING VISTA SANITATION DISTRICT TO ENTER INTO AMENDMENT NO. 5 TO THE AGREEMENT FOR STEP 2 ENGINEERING SERVICES BE- TWEEN VISTA SANITATION DISTRICT AND BROWN AND CALDWELL, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY _ BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the City of Carlsbad does hereby approve and agree to the Agree- ment Authorizing Vista Sanitation District to Enter into Amendment No. 5 to the Agreement for Step 2 Engineering Services between Vista Sanitation District and Brown and Cal dwell 3 a copy of which is attached and incorporated by reference herein. 2. That the Mayor of the City of Carlsbad is hereby authorized and di- rected to execute on behalf of the City of Carlsbad the Agreement Authorizing • Vista Sanitation District to Enter into Amendment No. 5 to the Agreement for Step 2 Engineering Services between Vista Sanitation District and Brown and j Caldwell. . PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad at a regular meeting held the sth day of May _ » 1980, by the following vote, to wit: AYES: Councilmen Packard, Anear, Lewis, Councilwoman Casler and Kulchin21 NOES: None 22 ABSENT: None 23 _ RONALD C, PACKARD, MAYOR 24 ATTEST: 26 ii LETHA LTRAUTENKRAN^CITY "CLERK 28 (SEAL) w AGREEMENT AUTHORIZING VISTA SANITATION DISTRICT TO ENTER INTO AMENDMENT NO. 5 TO THE AGREEMENT FOR STEP 2 ENGINEERING SERVICES BETWEEN VISTA SANITATION DISTRICT AND BROWN AND CALDWELL FOR PHASE III ENLARGEMENT AND UPGRADING OF THE ENCINA WATER POLLUTION CONTRL FACILITY This AGREEMENT is made and entered into as of the day of • , 1980, by and among: VISTA SANITATION DISTRICT ("Vista"), a county sanitation district, whose governing board is the City Council of the City of Vista; CITY OF CARLSBAD ("Carlsbad"), a municipal corporation; BUENA SANITATION DISTRICT ("Buena"), a county sanitation district, whose governing board is the Board of Supervisors of San Diego County; SAN MARCOS COUNTY WATER DISTRICT ("San Marcos"), a county water district; LEUCADIA COUNTY WATER DISTRICT ("Leucadia"), a county water district; and ENCINITAS SANITARY DISTRICT ("Encinitas"), a sanitary district. RECITALS WHEREAS, the aforesaid public agencies have entered into a joint powers agreement, pursuant to Chapter 5 of Division 7 of title I of the Government Code for the joint exercise -of powers relating to the acquisition, construction, operation 'and maintenance of facilities for the transmission, treatment, and disposal of sewage, which facilities comprise a single system of sanitation works and includes expansion of such facilities by virtue of a project commonly known as Phase III enlargement of and upgrading of the Encina Water Pollution Control Facility; and WHEREAS, engineering design for the aforesaid enlargement and upgrading is presently in progress; and WHEREAS, said enlargement and upgrading is presently in progress; and WHEREAS, it is in the best interests of all the public agencies which are a property hereto that the continuing design services be provided for the Phase Ill enlargement and upgrading; and WHEREAS, the Seventh Supplement of the Basic Agreement was made and en- tered into as of the 1st day of May, 1974, by the public agencies which are a party hereto, and WHEREAS, by previously authorized resolutions of the public agencies which are a party hereto, the Vista Sanitation District entered into the Agreement for Step 2 Engineering Services with Brown and Caldwell for the Phase III Enlarge- raejnt and Upgrading of the Encina Water Pollution Control Facility; and WHEREAS, by previously authorized resolutions of the public agencies which are a party hereto, the Vista Sanitation District entered into Amendments Nos. 1, 2, 3, and 4 to the Agreement for Step 2 Engineering Services with Brown and Cald- well; and WHEREAS, Brown and Caldwell has submitted documentation and a request to increase the Basic Step 2 Design Services from a maximum cost ceiling of $1,303,163 to $1,391,718; and WHEREAS, the Encina General Manager as duly authorized Project Officer of the Phase III Enlargement and Upgrading has negotiated the requested increase in the cost ceiling and reviewed the documentation submitted by Brown and Caldwell, and has discussed the four items required under 40 CFR 35,937-5 (c); and WHEREAS, at a regular meeting of the Joint Advisory Committee held on / March 26, 1980, a motion was duly made, seconded, and unanimously adopted that / Vista Sanitation District be authorized to enter into the Agreement; and / WHEREAS, the said proposed Agreement is in accordance with the Amendments i to Title 40 of the Code of Federal Regulations, Part 35, as published in the Federal Register of De'cember 17, 1975; and WHEREAS, the parties to the aforesaid Joint powers Agreement are receiving a grant from the United States Environmental Protection Agency for a substantial portion of the said Phase III enlargement and upgrading; and WHEREAS, said Vista Sanitation District requires the approval of all . .•; O .;• , III enlargement and upgrading; and WHEREAS, the Seventh Supplement of the Basic Agreement was made and en- tered into as of the 1st day of May, 1974, by the public agencies which are a party hereto, and WHEREAS, by previously authorized resolutions of the public agencies which are a party hereto, the Vista Sanitation District entered into the Agreement for Step 2 Engineering Services with Brown and Caldwell for the Phase III Enlarge- ment and Upgrading of the Encina Water Pollution Control Facility; and WHEREAS, by previously authorized resolutions of the public agencies which are a party hereto, the Vista Sanitation District entered into Amendments Nos. 1, 2, 3, and 4 to the Agreement for Step 2 Engineering Services with Brown and Cald- well; and WHEREAS, Brown and Caldwell has submitted documentation and a request to increase the Basic Step 2 Design Services from a maximum cost ceiling of $1,303,163 to $1,391,718; and WHEREAS, the Encina General Manager as duly authorized Project Officer of the Phase III Enlargement and Upgrading has negotiated the requested increase in the cost ceiling and reviewed the documentation submitted by Brown and Caldwell, and has discussed the four items required under 40 CFR 35,937-5 (c); and • " WHEREAS, at a regular meeting of the Joint Advisory Committee held on March 26, 1980, a motion was duly made, seconded, and unanimously adopted that Vista Sanitation District be authorized to enter into the Agreement; and WHEREAS, the said proposed Agreement is in accordance with the Amendments i to Title 40 of the Code of Federal Regulations, Part 35, as published in the Federal * Register of December 17, 1975; and WHEREAS, the parties to the aforesaid Joint powers Agreement are receiving a grant from the United States Environmental Protection Agency for a substantial portion of the said Phase III enlargement and upgrading; and WHEREAS, said Vista Sanitation District requires the approval of all c ./*> parties to the aforesaid Joint Powers Agreement in order to amend the Agreement for Step 2 Engineering Services for said Phase III enlargement and upgrading. NOW, THEREFORE, IN'CONSIDERATION OF THE PROMISES AND MUTUAL COVENANTS AND AGREEMENTS HEREIN CONTAINED, THE PARTIES HERETO AGREE AS FOLLOWS: Section 1: That the Board of Directors of the Vista Sanitation District be, and is hereby authorized to enter into Amendment No. 5 to the Master Agreement for STEP 2 ENGINEERING SERVICES with Brown and Caldwell, a California corporation. Section 2; This Agreement may be executed in counterparts, and upon execution thereof by all of the parties set forth on Page 1 hereof, each counter- part shall be deemed an original. IN WITNESS WHEREOF, each party hereto has caused this Agreement to be signed by its respective officials heretofore duly authorized by the legislative bodies thereof. ; Approved by Resolution VISTA SANITATION DISTRICT No. on .' By: Chairman Approved by Resolution CITY OF CARLSBAD~~~ No. M47on S'^^o By Approved by Board Order BUENA SANITATION DISTRICT No. on By: Clerk, Board of Supervisors Approved by Roll Call SAN MARCOS COUNTY WATER DISTRICT Vote on - By:President By: Secretary Approved by Resolution LEUCADIA COUNTY WATER DISTRICT No. on By: President By: Secretary Adopted by Resolution No. on ENCINITAS SANITARY DISTRICT By: By: President Secretary AGREEMENT NO. 13-P-79 AMENDMENT NO. 5 TO AGREEMENT FOR STEP 2 ENGINEERING SERVICES BETWEEN VISTA SANITATION-DISTRICT AND BROWN AND CALDWELL FOR PHASE III ENLARGEMENT AND UPGRADING OF THE ENCINA WATER POLLUTION CONTROL FACILITY THIS AMENDMENT TO AGREEMENT is made and entered into this Of , 1980, by and between the VISTA SANITATION DISTRICT, a county sanitation district, hereinafter referred to as "District" or "Owner," and BROWN AND CALDWELL, a California corporation, hereafter referred to as "Engineer:" WITNESSETH: WHEREAS, parties hereto entered into an Agreement (hereinafter referred to as Basic Agreement) on June 7, 1978, for Step 2 engineering services regarding Phase III Enlargement and Upgrading of the Encina -Water Pollution Control Facility; and . WHEREAS, the Basic Agreement was amended on December 6, 1973, (hereinafter referred to as Amendment No. 1) to expand the scope of work and compensation for Basic Step 2 services as a single construc- tion contract; and WHEREAS, the Basic Agreement was amended on March 7, 1979, (here- inafter referred to as Amendment No. 2) to expand the scope of work for the Planned Basic Step 2 Design Service because of the change from biofiltration to activated sludge secondary treatment the -estimated cost ceiling was increased from $1,040,000 to $1,303,163; and increased the Special Engineering Services allowance from $200,000 to $334,000 because of the additional design services associated with the preparation of the design in a series of multiple contracts; Amendment 2 also increased the cost ceiling for the Preliminary Design Services from $189,004 to $195,721; and WHEREAS, The Basic Agreement was amended on Hay 2, 1979, (here- inafter referred to as Amendment No. 3) to increase the cost ceiling for the Preliminary Design Services from $195,721 to $216,000; and WHEREAS, the Basic Agreement was amended on October 9, 1979, -{hereinafter referred to as Amendment No, 4) to increase the •allowance for Special Engineering Services from $334,000 to $700,000; •and WHEREAS, the estimated cost ceiling for the Basic Step 2 Design Services is $1,303,163 and the maximum cost ceiling is $1,544,064; and ' WHEREAS, the estimated cost ceiling needs to be increased because a greater level of effort than originally estimated may be needed to complete the Planned Step 2 Services; NOW, THEREFORE, it is agreed by and between the parties as follows: . 1. Change the amount in Paragraph C.l.b.l. (Design Tasks) of Exhibit B for the estimated cost ceiling from $1,303,163 to $1,391,718. 2. The effective date of this Amendment shall be April 1, 1980. IN WITNESS WHEREOF, District and Engineer have caused this Amendment to the Basic Agreement to be executed the day and date first written above. ATTEST:VISTA SANITATION DISTRICT By By Approved by Resolution No. on BROWN AND CALDWELL, a Californis Corporation By 7 vifc'e President / / COST OR ?31C= SUMMARY FORMAT G* SUBAGR SH.MENTS UNOH3 U.S. -^A GRANTS form Approved 'See 4»cc3/rpany:'n| instr::c:ions befors comots'.sn^ :his fcrntj ^"^ Oi'fS ,Yo. ij3-£9.'-^ ?A*T l-CcH = XAL '"q Vista Sanitation District BfeflfflfeT1 Hfe imiinp • J. NAME Of C = »7^*CT3« 29 SU3C3NTR ACTOR . JPIk jtffc BBitm^ Brown and Caldwell ' %g|SljiLJr B^ Tm S. ADDRESS 3? CONT^ACTOS OR SUBCONTRACTOR fjnciua* ii? cad*; 150 South Arroyo Parkway . Bin 83, Arroyo Annex /£• -^ ^ Pasadena, California 9110^ ^^-'' ^ C-06-1016-020 ' ». SAT- Of ^RQ.3J?SAU March 6, 1980 S. TYPE OP SERVICE " 3 3£ ?URMlSHE3 . Planned Step 2 Engineering ; Services-Planned Basic Step 2 Design Services-Encina WPC? »^-. ?AR-T U-c;OST SUMMARY 7. o,REcT u>^ ,,^,ir , — ,o_, (%>4;;'; • - »• - M~ATEO - HOURS HOURLY -SSTIM-ATS-3 • COST S ' |S 11 Di£ Al-IACtii-iiii-r A • • - . .• •- .-.: ,.v OIR5CT LA3CR TOTAL: H"- •"— "-:- 8, INDIRECT CCSTS fSatcilr indlrtct ea« p««'»> Frinae oeneri-s., aeneral, admina.s- tration overhead IM01R5CT COSTS TCTA.L: RATS • TOTALS ^i7-%~ 5-'-^- *~!r-- •£i2s^~r,.:~^^: •ii~ -r-'r-r— ^A-; .V- ••rr-'^^r-Tr^ gt:;^S^^: • •.••cr.-ii-f^vrivi^Nr •-•••-••: :^.i--»' --.'.• tS 35,163 * 3ASE *ESTIMATED COST s is 1.50 35,168 ! 52,752 C " •sr^->rr_— -.>^-i ^.c^L^^si il- ^•..-T-i----iT--:>--TU:: |.:^ •-•: -^^'- - .- Is 52,752' J. OTHER ;i«5CT COSTS • ..T^AVCU ESTIMATED COST "m^»-s.o»T.r.OM S 120 "<».«=.«>« is 90 T^AVSL SUBTOTAL: !^ :^=r^- T.^-i^'^ r~f^— • I S 210 b. EQUIPMENT. MATTRIAL5. SUPPLIES fSp«ci/r t««»gcr«»«> Coranunicauion Reoroductlon QTY COST ' IS EQUIP MS MT SU3 TOTAL: '• |-:--— --:r.->--.. -r-" --"--' • C.,U-C=HTR>CTS ESTIMATED COST S 150 275 . 425 ESTIMATED COST SUiCOHT^ACTS 5USTOT1L! l~~--" i"*" - •-*^.:'~J.~~V |S d, OTXCR f Jp*afr e<u«|»ri««) .11 M»fl ^, MM.^ __^— """ ^' - ' COX; ." S - • • - '. . *-^ .SUBTOTAL:: f-r — •-... -^-..,^.^(5 - — ""TT^incH OI«SCT COSTS TOTAL: '"'• '..-•'.• „ Tr(T,, ,,ru..T<aC01T •-- r-rf^l^r .^-^r*^^^1^.-" -?-d'Z?L" s" ':-^"x~ -3r<~::-.^s5~;- L--,T-7.tI:^:"';>;jS- "-".~>---.^:""^=-* r^;-,- ja-— ;-^r. §ffi^ Tr.-H.'.-T. "-• *«*ta», .-;^, '-"' ""^^- ^ , " ..•^/f^f^.r^- ~-r-rv.a~.-s .4-7 -, " - "TH s 6V s 88,5 s> ~~~ ~~-~-~--~~--»__ «» «^ III i ion) o NOT APPLICABLE PART IV -CESTlrlCATIOMS' A PSB£3AU AGEMCT 3« A .c£3£.»Au^r C£HT1?IS3 STATt *CCOUMTSO« «£CO«OS IM £ONH£CT1OH *17H AKY QTMER SS:S •_3CAL AGESCY ?SaeOHM£S AMY *£VI£'* 3P r G3AHT OR CONTRACT »ITH»H THE ?AST TWELVE MONTHS? MO mnti ot Environmental Protection Agency 215 Freemont Street San Francisco, CA 94105 Mr. Ronald R. Beeler (415) 555-1954 «k.?MIS SUMMARY C3NPOSMS *|TM TM £ ?C3U^Ow)MC COST 41 C?R t-i5.1, l-15.2f-l-15;4f 40 CFR 35 *«. irom SnciThis proposal is submitted tor use ia connection with and in response to (1)_ Joint Powers on January 23, 1980 . rk^ ls t; csrtify to :hs ,«. af ^ ^1^ and beiiet that tne cost and pricing data summarised herein are complete, current, and accurate as of March 6, 1980 and that a financial nanagesient capability exists to fully and accu- " rately account tor the financial ::ansactions under this project. I further certify that I understand that the stibagreerneat price nay be subject to downward renegotiation and/or teccuptr.ent -where f.he above cost and sricinz data have been determined, as.a result of audit, not to have been compieaf/airrerrt and ac=uwte aspncing of the date above. March 6, 1980 3ATC TtT'_£ I certify that I have reviewed the cost/price suarsary set forth herein and the proposed costs/price appear acceptable for 3»bagreement award. o*rc execution 1ICNATU1C 3''x CM U. £(It o» iiSTATTACHMENT A Item 7 De-ail The following is submitted to support Item. 7 of EPA Form 5TOO-41. a. Method of Estimating Manhours . ' Each element or task associated with the project is defined and a complete scope of work is established. An evaluation of fac-ors pecu- liar to the particular task is made, including but not limited to the following; degree of complexity, amount of independent research cr stud- required, availability of information en similar work, amour,- of time available for completion, level of personnel required for work and supervision, required data gathering", special equipment1 or procedures required, level of subcontract coordination and review, required consul tations and meetings, necessary- regulatory review, special harards or risks f- and nature- of, required final, product.. Based upon a review of these fac-ors and previous experience with similar tasks, the number of manhours are estimated for each applicable labor category. b. Computation Technique Proposed labor rates are determined by taking actual salaries at the regular time rate for the average step level in each labor category. Labor rates for principals, (defined as professional engineer assigned to the corporate staff) reflect actual rates paid. It is Brown and Caldwell's normal practice to charge time of principals, to- al jobs based on. the time that, principals are engaged directly in the performance of work on the jobs. The rare of compensation for principc does not include a distribution of profits. c. .Sources of Information Proposed manhours are developed using job files and cost recor: oa jobs of a similar nature. State and federal guidelines on task leve of-effcrt are used when available and applicable. Estimates and pro- posals from outside consultants and subcontractors are used as referen- data when appropriate. Labor rates are developed annually by corporat management with reference made to historical wage schedules, statisti- cal reports on local and national wages paid to similar employee categories, and local and national cost of living indices. d. Detailed Rate Computations Detailed computations indicated In Tables A-l, A-2 and A-3 are attached as supporting data for the total direct labor costs indicated In item 7. _. TABLE A-l ' DESCRIPTION OF TASKS ENCINA III-PLANNZD STEP 2 DESIGN SERVICES •ask No,Task description 1 7 8 io 11 12 15 16- Management Structural Design Mechanical Design Electrical Design Instrumentation Design Specifications Construction Cost Estimates Submittals, etc. aTask numbers correspond with original task numbers in EPA Form 5700-41 for the Basic Step 2 Design Services (Amendment No. 2 to Agreement) dated • . • . TrrvCo^ rrvrcv- S--VM-9v >-S . Rl^G'V"_V3^Q. -.^A- 5., w OKdl , : • ,jf^ jp% pTt-f W- ^~^~ " Task Mo.2" essionai iaf Zncir.eer _ac,--,~ r-,c.--,c_a~ .oervisinc Zncineer • • ^ _^ .— n c — .»• c ._ _,.-c___ .___ inior Zncinesr icineer jsocia-s Znrineer > s is -an" Zncir.eer . ________ Number of hours ^w^m m I 40 100 20 10 40 0 7 20 40 0 0 40 0 3 70 60 10 10 0 11 0 40 12 30 40 0 40 0 0 0 70 40 40 ' 40 120 icineerinc Aid f ' Sub-oral "*"** ^ cfal. 2tchr_ical Services Mcr. hief Drafts-an wervisinc Draftsman aad Draftsman snior Draftsir.an raftsman ^sis-an- Draftsman -raftsman Trainee Subtotal •^ ,-•»•» •uoervi s in c T vo i s t -•oist IV -rrist III •voist II •voist I Subtotal 250 30 20 0 0 0 50 10 50 0 60 140 0 0 60 30 0 90 0 0 0 i 0 360 180 0 330 60 0 570 o 0 0 0 0 40 0 0 0 0 10 14 10 60 0 15 . 0 10 o 0 40 40 0 40 16 o 10 o o o 0 0 20 n 0 0 120 0 40 40 90 0 0 60 0 40 100 0 0 40 . n, 240 - n 70 0 0 20 o 150 50 n 39 •0 20 Total , IPO 360 fin 60 270 fin 40C 1,39< 24 6 0 0 '"0 30 1 48 0 0 0 0 0 I 0 0 0 0. 50 n 150 6 o 0 0 . 0. 30 12 n 4 20 0 30 0 i 110 0 94 c 20 00 2: 50 30 0:0 •i i 0 250 80 • 0 1 0 f 3 r con;plez2 task cescrip-ior. rarer to Table A-l. BIST Labor category Professional Chief Ir.c V[ a ^ » ^* i r> /—_ Lw.*>W-^ — .— Su^ervisi: Prtnctsal Nunber of hours i 180 DL-ect [ Hourly 21. Znclneer ! 360 19. ic 'Znclneer Ir.cineer Senior Ir.cineer Ir.cir.eer Associate Zncineer Assistant Zr.cineer Endue erinc • Aide: Subtotal "•"echr^cal Technical Chief Dra Suo ervl s ir Lead^Draf* Senior Dra Draftsman .-.ssisrant •Draftsnan Services Manacer 60 17. 60 - 16. 270 14. 60 i 12. 400 10. ^ciccr ccst, del/ 2.r* rate- 66 Ccst i 3,899 . 79 7,124 91 1,075 04 962 16 I 3,823 32 739 44 4,176 8.89 7 1,390 • hsmar. » 24° 39 1 21,741 16 14 .c Draftsman 60 ' 12 -.sman 480 10 r.srr.ar. 120 i 8 40 7 Draftsman i ' 6 ^~ '"^SS ' - . Subtotal Clerical Suoervisinc T^-tsist Tvoist IV Tvcist m Tvoist II Tvoist I ' Subtotal Total 5 940 90 220 .04 • •i° 3,398 .32 ! 739 .44 ! 5,011 .89 ; 1,067 .39 i 296 .12 .02 i - 8 7 80 1 6 ! 5 4 390 .89 10,511 800 .39 ! 1,626 .12 \ 490 .02 .13 i 2,916 35,168 * Projected average hourly rate based en Bc rate Schedule FA (See Attachment D) . . ". . .. ^ ATTACHMENT 3 Item 3 - Detail W ' . . • % Indirect costs are accumulated through a corporatewide accounting system that allows cost to be categorised consistent with the contract cost principles and procedures outlined in the Federal Procurement: Regulations, -CFR 41, "part 1-15. Indirect cost Crates for allowable fringe benefits and general and administrative overhead items are established for the most recently audited fiscal years as shown in the first column below.. Provisional indirect cost rates for fiscal year ending 9/30/30 are based upon the EPA reviewed profit plan in conjunc- tion with actual year-to-date overhead costs, and are shown in column two. Labor rates for principals (defined as professional engineers assigned to the corporate staff) reflect actual rates paid. It is Brown and Caldwell's normal practice to charge time of principals to all jobs based on the time that principals are engaged directly in the performance of work on the jobs. The rate" of compensation for principals does not include a distribution of profits. BROWN AND CALDWELL INDIRECT COSTS • Costs, as a percent of direct labor FY ending FY ending " . 9/30/79 9/30/30 -'•-'••- Actual^- Provisional2 Fringe benefits Payroll taxes 7.0 . 7.0 Retirement benefits . 4.0 9.0 Bonus plan -0- 5.0 Group insurance and workmen's • compensation insurance 4.0 5.0 • Vacation, holidays . and sick leave 10.0 10.0 . Total fringe benefits 25.0 36.0 General and administrative overhead Indirect salaries 50.0 44.0 Fringe benefits on . - . indirect salaries 13.0 16.0 Buildings and equipment 17.0 13.0 Taxes, licenses and insurance ' 7.0 7.0 Professional services 14.0 11.0 Travel and subsistence . 7.0 . • 7.0 Supplies 12.0 11,0 Other • 5.0 5.0 Total general and ' • administrative overhead 125.0 ' 114.0 Total indirect costs 150.0 150.0 » * Iflased on independent C?A-audited figures not finalized by an SPA audit* ^Estimated as of November 8, 1979 and approved by "EPA, Office of Audit, San Francisco. UNITED STATES ENVIRONMENTAL'PROTECTION AGENCY * ' ; OFFICE OF AUDIT 2tS FREMONT STREET SAN FRANCISCO, CALIFORNIA 94.1O5 November 8, 1979 Mr. James L. Sturgeon, Vice President Brown & Caldwell Consulting Engineers _"~ 1501 North Broadway Walnut Creek, CA 94596 . Dear Mr. Sturgeon: The EPA, Office of Audit has recently coapleted its review of your proposed fiscal year (FY) 1980 provisional indirect cost rate. Based on our review of your financial forecast, and subsequent discussions betveen the EPA, Office of Audit and yourself, it was mutually agreed that the use of a 150 percent composite provisional rate for FY 1980 was acceptable for bidding and billing purposes, the £?A, Office of Audit approval of this rate is qualified to 'the extent that any company events which materially impact on the FY 1980 forecast must be- reported to the £?A, Office of Audit in order for Brown 4 Caldweil to comply with the provisions of the certificate of current cost and pricing data contained in EPA Fora 5700-41. ' If you agree with the above rate, it is requested that you sign and return this letter, retaining a copy for your records. Sincerely, sj «*^ t »'f ~* o«^t»y R. Beeler Director Western Audit Division Brown & Caldweil concurs with the above provisional indirect cost rate for FY 1980. Date ATTACHMENT C ^J OTHER DIRECT COSTS ,'tem 9a, Travel . (1) Transportation Pasadena to Encina '200 miles round trip, 3 trips S0.20/$120 (2) Per diem (subsistance) • 2 days @ $45/day $ 90 rtem 9b, Scraicraeitf:, Material/ Supplies (1'J Coimaunication- .. .Telephone: Postage: sioo= « • $ 50 Subtotal 5- 21° (2) Reproduction • : Xerox: = $ 75 400 Ozalids @ $0.50 each = $200 Subtotal $ 425 TOTAL $635 QBROWN AND CALDWSLL onsulting Engineers , Schedule of Hourly Billing Rates Effective October I/ 1979 . Engineering Personnel Personnel Classification ATTACHMENT D ENGINEERING Professional Enginering Aide Assistant Engineer Associate Engineer Engineer Senior Engineer Principal Engineer Supervising Engineer Managing Engineer Chief Engineer Hourly Billing Rate 7.39 8.89 10.4.1 12.32 14.16 16.04 17.91 19.79 21.66 Construction Engineers and Inspectors Inspection Aide Assistant Inspector Associate Inspector Inspector Senior Construction Engineer or Inspector Principal Construction Engineer or Inspector Supervising Construction Engineer 7.. 3 9 8.89 10.44 12.32 14.16 16.04 17.91 Technical Assistant Engineering Technician Associate Engineering Technician 2ngineering Technician Senior Engineering Technician 7.39 8.89 10.44 12.32 .D/l/79 BROWN AND CALDWELL /""Consulting Engineers SchecVle of Hourly Billing Ra Effective October 1, 1979 Engineering Personnel Personnel Classification Hourly Billing Rate SSGINESRING technical (cont'd) Draftsperson Trainee ^ssiszant Draftsperson Draftsperson Senior Draftsperson Lead Draftsperson Supervising Draftsperson ' Chief Draftsperson Assistant Illustrator • Illustrator Senior Illustrator Lead Illustrator Supervising Illustrator Assistant Designer Designer Senior Designer Manager , Technical Services 5.02 6.12 I'OQ 'i A ' * nn AA 12 32 889 10*44 12*32 ,0/1/79 A o, J?,B 3ROWN AND CAIDWELL • , „- tnsu-cing Engineers Schedule of Hourly Billing Race's Effective October 1, 1979 Engineering Personnel Personnel Classification \DMINI3T3ATIV-: Accounting Accounting Clerk,' II Accoun-ing Clerk, III Accountant, I Accountant, II Supervisor, Accounting Manager, Branch Accounting Manager, Accounting Assistant Controller Controller Chief Financial Officer Hourlv Billing Rate 5.02 6.12 7.39 8.89 8.89 10.44 12.32 14.16 17.91 21.66 Administration Administrative Assistant, I Administrative Assistant, II Administrative Services Coordinator 7.39 8.89 12.32 Computer Operations Data Entry Specialist Scheduler, Computer Services 5.02 6.12 Filing and Library Pile Clerk, II File Clerk, III Librarian, I Librarian, II Supervisor, Files and Library 5.02 6.12 6.12 7.39 8.89 .0/1/79 'A 3ROWN AND CALDWZLL ^"^Consulting Engineers Schecule of Hourly Billing Rates Effective October 1, 1979 Engineering Personnel Personnel Classification ADMINISTRATIVE (Cont'd) Mail Room Officeperson, I Officeperson, II Officeoerson, III Supervisor, Office Services Hourly Billing Rate 4.13 5.02 6.12 7.39 Personnel Personnel Clerk, III Personnel Clerk, IV .Manager, Personnel and Office Services 6.12 7.39 16.04 Telephone and Receptionist Receptionist, I Receptionist, II Teleohone Operator 5.02 6.12 6.12 Typing Typist, I Typist/ TI Typis-, III •Typist, IV -Supervisor, Typing 4.13 5.02 6.12 7.39 8.89 10/1/79 -. • Consulting Engineers '. " , ' Sche<>ll\e of Hourly Billing Ra CTCective October 1, 1979 ' "• ' Engineering Personnel Hourly Billing Personnel Classification Rate iCZSNTIFIC 'rofessional : Assistant Scientist 6.12 .ssociaze Scientist __ 7.39 icientist, I 8.89 icientist, II 10.44 Scientist, III . • 12.32 lenior Scientist .14.16 >rinci?al Scientist . 16.04 Supervising Scientist 17.91 lanaging Scientist ' 19.79 Ihief Scientist 21.66 ~ * technical technical Aide ' J'J^ Assistant Technician c 19 Associate Technician 7*70 technician 8 89 technician/ II .-.'•• 1044 Senior Technician • 12 3? Supervising Technician ST .0/1/79