HomeMy WebLinkAbout1980-05-06; City Council; 3500-5; Encina contract amendmentCITY OF CARLSBAD
AGENDA BILL NO.
DATE: HW 6» 198°
DEPARTMENT: ASSISTANT CITY MANAGER/DEVELOPMENT
SUBJECT: AMENDMENT 5 TO ENGINEERING DESIGN SERVICES CONTRACT
ENCINA PHASE III PROJECT
STATEMENT OF THE MATTER
In 1978 the Vista Sanitation District, on behalf-of the joint owners, entered into a
Step 2 (design) contract with Brown and Caldwell for the Phase III upgrading and ex-
pansion project. This agreement has been modified several times to accommodate such
things as the change from-Biofiltration to Activated Sludge and to provide for multiple
contracts for fast-tracking the project.
In analyzing the workload for completing the project, actual design costs were esti-
mated by Brown and Caldwell to exceed the terms of the existing contract. They sub-
mitted a proposed revision which was reviewed by the Encina General Manager. The
end product of the negotiations between Brown and Caldwell and the Encina General
Manager provides for increasing the engineering services limits from $1,303,163 to
$1,391,718.
The Joint Advisory Committee has reviewed Brown and Caldwell's submittal, the Encina
General Manager's report and has forwarded it to the joint owners with their recom-
mendation for approval.
Carlsbad's share of the net cost will be 25.3%.
EXHIBIT
Resolution No. 6/67Approving an Agreement Authorizing Vista Sanitation District
to Enter into Amendment No. 5 to the Agreement for Step 2 Engineering Services be-
tween Vista Sanitation District and Brown and Caldwell and Authorizing the Mayor to
Execute on Behalf of the City.
RECOMMENDATION
Adopt Resolution No.
Council Action:
5-6-80 Council adopted Resolution 6167, approving an agreement authorizing Vista
Sanitation District to enter into Amendment No. 5 to the agreement for
Step 2 Engineering Services between Vista Sanitation District and Brown and
Caldwell.
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RESOLUTION HO. 6167
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA,' APPROVING AND AGREEING TO AN AGREEMENT AUTHOR-
IZING VISTA SANITATION DISTRICT TO ENTER INTO AMENDMENT
NO. 5 TO THE AGREEMENT FOR STEP 2 ENGINEERING SERVICES BE-
TWEEN VISTA SANITATION DISTRICT AND BROWN AND CALDWELL, AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT ON BEHALF
OF THE CITY _
BE IT RESOLVED by the City Council of the City of Carlsbad as follows:
1. That the City of Carlsbad does hereby approve and agree to the Agree-
ment Authorizing Vista Sanitation District to Enter into Amendment No. 5 to the
Agreement for Step 2 Engineering Services between Vista Sanitation District and
Brown and Cal dwell 3 a copy of which is attached and incorporated by reference
herein.
2. That the Mayor of the City of Carlsbad is hereby authorized and di-
rected to execute on behalf of the City of Carlsbad the Agreement Authorizing •
Vista Sanitation District to Enter into Amendment No. 5 to the Agreement for
Step 2 Engineering Services between Vista Sanitation District and Brown and
j
Caldwell. .
PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad
at a regular meeting held the sth day of May _ » 1980, by the following
vote, to wit:
AYES: Councilmen Packard, Anear, Lewis, Councilwoman Casler and
Kulchin21 NOES: None
22 ABSENT: None
23 _
RONALD C, PACKARD, MAYOR
24
ATTEST:
26 ii
LETHA LTRAUTENKRAN^CITY "CLERK
28
(SEAL)
w
AGREEMENT AUTHORIZING VISTA SANITATION DISTRICT
TO ENTER INTO
AMENDMENT NO. 5 TO THE
AGREEMENT FOR STEP 2 ENGINEERING SERVICES
BETWEEN VISTA SANITATION DISTRICT
AND BROWN AND CALDWELL
FOR PHASE III ENLARGEMENT AND UPGRADING OF THE
ENCINA WATER POLLUTION CONTRL FACILITY
This AGREEMENT is made and entered into as of the day
of • , 1980, by and among:
VISTA SANITATION DISTRICT ("Vista"), a county sanitation district,
whose governing board is the City Council of the City of Vista;
CITY OF CARLSBAD ("Carlsbad"), a municipal corporation;
BUENA SANITATION DISTRICT ("Buena"), a county sanitation district, whose
governing board is the Board of Supervisors of San Diego County;
SAN MARCOS COUNTY WATER DISTRICT ("San Marcos"), a county water district;
LEUCADIA COUNTY WATER DISTRICT ("Leucadia"), a county water district; and
ENCINITAS SANITARY DISTRICT ("Encinitas"), a sanitary district.
RECITALS
WHEREAS, the aforesaid public agencies have entered into a joint powers
agreement, pursuant to Chapter 5 of Division 7 of title I of the Government Code
for the joint exercise -of powers relating to the acquisition, construction, operation
'and maintenance of facilities for the transmission, treatment, and disposal of sewage,
which facilities comprise a single system of sanitation works and includes expansion
of such facilities by virtue of a project commonly known as Phase III enlargement of
and upgrading of the Encina Water Pollution Control Facility; and
WHEREAS, engineering design for the aforesaid enlargement and upgrading
is presently in progress; and
WHEREAS, said enlargement and upgrading is presently in progress; and
WHEREAS, it is in the best interests of all the public agencies which
are a property hereto that the continuing design services be provided for the Phase
Ill enlargement and upgrading; and
WHEREAS, the Seventh Supplement of the Basic Agreement was made and en-
tered into as of the 1st day of May, 1974, by the public agencies which are a party
hereto, and
WHEREAS, by previously authorized resolutions of the public agencies
which are a party hereto, the Vista Sanitation District entered into the Agreement
for Step 2 Engineering Services with Brown and Caldwell for the Phase III Enlarge-
raejnt and Upgrading of the Encina Water Pollution Control Facility; and
WHEREAS, by previously authorized resolutions of the public agencies
which are a party hereto, the Vista Sanitation District entered into Amendments Nos.
1, 2, 3, and 4 to the Agreement for Step 2 Engineering Services with Brown and Cald-
well; and
WHEREAS, Brown and Caldwell has submitted documentation and a request to
increase the Basic Step 2 Design Services from a maximum cost ceiling of $1,303,163
to $1,391,718; and
WHEREAS, the Encina General Manager as duly authorized Project Officer of
the Phase III Enlargement and Upgrading has negotiated the requested increase in
the cost ceiling and reviewed the documentation submitted by Brown and Caldwell, and
has discussed the four items required under 40 CFR 35,937-5 (c); and
WHEREAS, at a regular meeting of the Joint Advisory Committee held on
/
March 26, 1980, a motion was duly made, seconded, and unanimously adopted that /
Vista Sanitation District be authorized to enter into the Agreement; and /
WHEREAS, the said proposed Agreement is in accordance with the Amendments
i
to Title 40 of the Code of Federal Regulations, Part 35, as published in the Federal
Register of De'cember 17, 1975; and
WHEREAS, the parties to the aforesaid Joint powers Agreement are
receiving a grant from the United States Environmental Protection Agency for a
substantial portion of the said Phase III enlargement and upgrading; and
WHEREAS, said Vista Sanitation District requires the approval of all
. .•; O .;• ,
III enlargement and upgrading; and
WHEREAS, the Seventh Supplement of the Basic Agreement was made and en-
tered into as of the 1st day of May, 1974, by the public agencies which are a party
hereto, and
WHEREAS, by previously authorized resolutions of the public agencies
which are a party hereto, the Vista Sanitation District entered into the Agreement
for Step 2 Engineering Services with Brown and Caldwell for the Phase III Enlarge-
ment and Upgrading of the Encina Water Pollution Control Facility; and
WHEREAS, by previously authorized resolutions of the public agencies
which are a party hereto, the Vista Sanitation District entered into Amendments Nos.
1, 2, 3, and 4 to the Agreement for Step 2 Engineering Services with Brown and Cald-
well; and
WHEREAS, Brown and Caldwell has submitted documentation and a request to
increase the Basic Step 2 Design Services from a maximum cost ceiling of $1,303,163
to $1,391,718; and
WHEREAS, the Encina General Manager as duly authorized Project Officer of
the Phase III Enlargement and Upgrading has negotiated the requested increase in
the cost ceiling and reviewed the documentation submitted by Brown and Caldwell, and
has discussed the four items required under 40 CFR 35,937-5 (c); and
• " WHEREAS, at a regular meeting of the Joint Advisory Committee held on
March 26, 1980, a motion was duly made, seconded, and unanimously adopted that
Vista Sanitation District be authorized to enter into the Agreement; and
WHEREAS, the said proposed Agreement is in accordance with the Amendments
i
to Title 40 of the Code of Federal Regulations, Part 35, as published in the Federal
*
Register of December 17, 1975; and
WHEREAS, the parties to the aforesaid Joint powers Agreement are
receiving a grant from the United States Environmental Protection Agency for a
substantial portion of the said Phase III enlargement and upgrading; and
WHEREAS, said Vista Sanitation District requires the approval of all
c ./*>
parties to the aforesaid Joint Powers Agreement in order to amend the Agreement for
Step 2 Engineering Services for said Phase III enlargement and upgrading.
NOW, THEREFORE, IN'CONSIDERATION OF THE PROMISES AND MUTUAL COVENANTS AND
AGREEMENTS HEREIN CONTAINED, THE PARTIES HERETO AGREE AS FOLLOWS:
Section 1: That the Board of Directors of the Vista Sanitation District
be, and is hereby authorized to enter into Amendment No. 5 to the Master Agreement for
STEP 2 ENGINEERING SERVICES with Brown and Caldwell, a California corporation.
Section 2; This Agreement may be executed in counterparts, and upon
execution thereof by all of the parties set forth on Page 1 hereof, each counter-
part shall be deemed an original.
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be
signed by its respective officials heretofore duly authorized by the legislative
bodies thereof. ;
Approved by Resolution VISTA SANITATION DISTRICT
No. on .' By:
Chairman
Approved by Resolution CITY OF CARLSBAD~~~
No. M47on S'^^o By
Approved by Board Order BUENA SANITATION DISTRICT
No. on By:
Clerk, Board of Supervisors
Approved by Roll Call SAN MARCOS COUNTY WATER DISTRICT
Vote on - By:President
By:
Secretary
Approved by Resolution LEUCADIA COUNTY WATER DISTRICT
No. on By:
President
By:
Secretary
Adopted by Resolution
No. on
ENCINITAS SANITARY DISTRICT
By:
By:
President
Secretary
AGREEMENT NO. 13-P-79
AMENDMENT NO. 5 TO
AGREEMENT FOR STEP 2 ENGINEERING SERVICES
BETWEEN VISTA SANITATION-DISTRICT
AND BROWN AND CALDWELL
FOR
PHASE III ENLARGEMENT AND UPGRADING OF THE
ENCINA WATER POLLUTION CONTROL FACILITY
THIS AMENDMENT TO AGREEMENT is made and entered into this
Of , 1980, by and between the VISTA SANITATION DISTRICT, a
county sanitation district, hereinafter referred to as "District" or
"Owner," and BROWN AND CALDWELL, a California corporation, hereafter
referred to as "Engineer:"
WITNESSETH:
WHEREAS, parties hereto entered into an Agreement (hereinafter
referred to as Basic Agreement) on June 7, 1978, for Step 2 engineering
services regarding Phase III Enlargement and Upgrading of the Encina
-Water Pollution Control Facility; and
. WHEREAS, the Basic Agreement was amended on December 6, 1973,
(hereinafter referred to as Amendment No. 1) to expand the scope of
work and compensation for Basic Step 2 services as a single construc-
tion contract; and
WHEREAS, the Basic Agreement was amended on March 7, 1979, (here-
inafter referred to as Amendment No. 2) to expand the scope of work
for the Planned Basic Step 2 Design Service because of the change
from biofiltration to activated sludge secondary treatment the
-estimated cost ceiling was increased from $1,040,000 to $1,303,163;
and increased the Special Engineering Services allowance from
$200,000 to $334,000 because of the additional design services
associated with the preparation of the design in a series of multiple
contracts; Amendment 2 also increased the cost ceiling for the
Preliminary Design Services from $189,004 to $195,721; and
WHEREAS, The Basic Agreement was amended on Hay 2, 1979, (here-
inafter referred to as Amendment No. 3) to increase the cost ceiling
for the Preliminary Design Services from $195,721 to $216,000; and
WHEREAS, the Basic Agreement was amended on October 9, 1979,
-{hereinafter referred to as Amendment No, 4) to increase the
•allowance for Special Engineering Services from $334,000 to $700,000;
•and
WHEREAS, the estimated cost ceiling for the Basic Step 2 Design
Services is $1,303,163 and the maximum cost ceiling is $1,544,064;
and '
WHEREAS, the estimated cost ceiling needs to be increased
because a greater level of effort than originally estimated may
be needed to complete the Planned Step 2 Services;
NOW, THEREFORE, it is agreed by and between the parties as
follows:
. 1. Change the amount in Paragraph C.l.b.l. (Design Tasks)
of Exhibit B for the estimated cost ceiling from
$1,303,163 to $1,391,718.
2. The effective date of this Amendment shall be April 1,
1980.
IN WITNESS WHEREOF, District and Engineer have caused this
Amendment to the Basic Agreement to be executed the day and date
first written above.
ATTEST:VISTA SANITATION DISTRICT
By By
Approved by Resolution No.
on
BROWN AND CALDWELL, a
Californis Corporation
By
7 vifc'e President / /
COST OR ?31C= SUMMARY FORMAT G* SUBAGR SH.MENTS UNOH3 U.S. -^A GRANTS form Approved
'See 4»cc3/rpany:'n| instr::c:ions befors comots'.sn^ :his fcrntj ^"^ Oi'fS ,Yo. ij3-£9.'-^
?A*T l-CcH = XAL
'"q Vista Sanitation District BfeflfflfeT1
Hfe imiinp •
J. NAME Of C = »7^*CT3« 29 SU3C3NTR ACTOR . JPIk jtffc BBitm^
Brown and Caldwell ' %g|SljiLJr B^ Tm
S. ADDRESS 3? CONT^ACTOS OR SUBCONTRACTOR fjnciua* ii? cad*;
150 South Arroyo Parkway .
Bin 83, Arroyo Annex /£• -^ ^
Pasadena, California 9110^ ^^-'' ^
C-06-1016-020 '
». SAT- Of ^RQ.3J?SAU
March 6, 1980
S. TYPE OP SERVICE " 3 3£ ?URMlSHE3 .
Planned Step 2 Engineering ;
Services-Planned Basic Step 2
Design Services-Encina WPC?
»^-. ?AR-T U-c;OST SUMMARY
7. o,REcT u>^ ,,^,ir , — ,o_, (%>4;;';
• - »• -
M~ATEO
- HOURS
HOURLY -SSTIM-ATS-3 •
COST
S ' |S
11 Di£ Al-IACtii-iiii-r A
• •
- . .• •- .-.: ,.v
OIR5CT LA3CR TOTAL: H"- •"— "-:-
8, INDIRECT CCSTS fSatcilr indlrtct ea« p««'»>
Frinae oeneri-s., aeneral, admina.s-
tration overhead
IM01R5CT COSTS TCTA.L:
RATS
•
TOTALS
^i7-%~ 5-'-^- *~!r--
•£i2s^~r,.:~^^:
•ii~ -r-'r-r— ^A-; .V-
••rr-'^^r-Tr^
gt:;^S^^:
• •.••cr.-ii-f^vrivi^Nr •-•••-••: :^.i--»' --.'.• tS 35,163
* 3ASE *ESTIMATED
COST
s is
1.50 35,168 ! 52,752
C "
•sr^->rr_— -.>^-i
^.c^L^^si
il- ^•..-T-i----iT--:>--TU:: |.:^ •-•: -^^'- - .- Is 52,752'
J. OTHER ;i«5CT COSTS •
..T^AVCU
ESTIMATED
COST
"m^»-s.o»T.r.OM S 120
"<».«=.«>« is 90
T^AVSL SUBTOTAL: !^ :^=r^- T.^-i^'^ r~f^— • I S 210
b. EQUIPMENT. MATTRIAL5. SUPPLIES fSp«ci/r t««»gcr«»«>
Coranunicauion
Reoroductlon
QTY COST '
IS
EQUIP MS MT SU3 TOTAL: '• |-:--— --:r.->--.. -r-" --"--' •
C.,U-C=HTR>CTS
ESTIMATED
COST
S 150
275
.
425
ESTIMATED
COST
SUiCOHT^ACTS 5USTOT1L! l~~--" i"*" - •-*^.:'~J.~~V |S
d, OTXCR f Jp*afr e<u«|»ri««)
.11 M»fl ^, MM.^
__^— """
^' - '
COX; ."
S
- • • - '. . *-^ .SUBTOTAL:: f-r — •-... -^-..,^.^(5
- — ""TT^incH OI«SCT COSTS TOTAL: '"'• '..-•'.•
„ Tr(T,, ,,ru..T<aC01T
•--
r-rf^l^r
.^-^r*^^^1^.-"
-?-d'Z?L" s" ':-^"x~
-3r<~::-.^s5~;-
L--,T-7.tI:^:"';>;jS-
"-".~>---.^:""^=-*
r^;-,- ja-— ;-^r.
§ffi^
Tr.-H.'.-T. "-•
*«*ta», .-;^, '-"' ""^^- ^ , "
..•^/f^f^.r^-
~-r-rv.a~.-s .4-7
-, " - "TH
s 6V
s 88,5
s>
~~~ ~~-~-~--~~--»__ «» «^
III
i ion)
o
NOT APPLICABLE
PART IV -CESTlrlCATIOMS'
A PSB£3AU AGEMCT 3« A .c£3£.»Au^r C£HT1?IS3 STATt
*CCOUMTSO« «£CO«OS IM £ONH£CT1OH *17H AKY QTMER SS:S
•_3CAL AGESCY ?SaeOHM£S AMY *£VI£'* 3P r
G3AHT OR CONTRACT »ITH»H THE ?AST TWELVE MONTHS?
MO mnti ot
Environmental Protection Agency
215 Freemont Street
San Francisco, CA 94105
Mr. Ronald R. Beeler (415) 555-1954
«k.?MIS SUMMARY C3NPOSMS *|TM TM £ ?C3U^Ow)MC COST
41 C?R t-i5.1, l-15.2f-l-15;4f 40 CFR 35
*«.
irom SnciThis proposal is submitted tor use ia connection with and in response to (1)_
Joint Powers on January 23, 1980 . rk^ ls t; csrtify to :hs ,«. af ^ ^1^
and beiiet that tne cost and pricing data summarised herein are complete, current, and accurate as of
March 6, 1980 and that a financial nanagesient capability exists to fully and accu-
" rately account tor the financial ::ansactions under this project. I further certify that I understand that the
stibagreerneat price nay be subject to downward renegotiation and/or teccuptr.ent -where f.he above cost and
sricinz data have been determined, as.a result of audit, not to have been compieaf/airrerrt and ac=uwte aspncing
of the date above.
March 6, 1980
3ATC
TtT'_£
I certify that I have reviewed the cost/price suarsary set forth herein and the proposed costs/price appear
acceptable for 3»bagreement award.
o*rc execution 1ICNATU1C 3''x CM
U. £(It
o»
iiSTATTACHMENT A
Item 7 De-ail
The following is submitted to support Item. 7 of EPA Form 5TOO-41.
a. Method of Estimating Manhours .
' Each element or task associated with the project is defined and
a complete scope of work is established. An evaluation of fac-ors pecu-
liar to the particular task is made, including but not limited to the
following; degree of complexity, amount of independent research cr stud-
required, availability of information en similar work, amour,- of time
available for completion, level of personnel required for work and
supervision, required data gathering", special equipment1 or procedures
required, level of subcontract coordination and review, required consul
tations and meetings, necessary- regulatory review, special harards or
risks f- and nature- of, required final, product.. Based upon a review of
these fac-ors and previous experience with similar tasks, the number of
manhours are estimated for each applicable labor category.
b. Computation Technique
Proposed labor rates are determined by taking actual salaries
at the regular time rate for the average step level in each labor
category. Labor rates for principals, (defined as professional engineer
assigned to the corporate staff) reflect actual rates paid. It is
Brown and Caldwell's normal practice to charge time of principals, to- al
jobs based on. the time that, principals are engaged directly in the
performance of work on the jobs. The rare of compensation for principc
does not include a distribution of profits.
c. .Sources of Information
Proposed manhours are developed using job files and cost recor:
oa jobs of a similar nature. State and federal guidelines on task leve
of-effcrt are used when available and applicable. Estimates and pro-
posals from outside consultants and subcontractors are used as referen-
data when appropriate. Labor rates are developed annually by corporat
management with reference made to historical wage schedules, statisti-
cal reports on local and national wages paid to similar employee
categories, and local and national cost of living indices.
d. Detailed Rate Computations
Detailed computations indicated In Tables A-l, A-2 and A-3
are attached as supporting data for the total direct labor costs
indicated In item 7.
_. TABLE A-l '
DESCRIPTION OF TASKS
ENCINA III-PLANNZD STEP 2 DESIGN SERVICES
•ask No,Task description
1
7
8
io
11
12
15
16-
Management
Structural Design
Mechanical Design
Electrical Design
Instrumentation Design
Specifications
Construction Cost Estimates
Submittals, etc.
aTask numbers correspond with original task numbers in EPA Form
5700-41 for the Basic Step 2 Design Services (Amendment No. 2
to Agreement) dated
• . • . TrrvCo^ rrvrcv- S--VM-9v >-S . Rl^G'V"_V3^Q. -.^A- 5., w OKdl
, : • ,jf^ jp% pTt-f W-
^~^~ " Task Mo.2"
essionai
iaf Zncir.eer
_ac,--,~ r-,c.--,c_a~
.oervisinc Zncineer
• • ^ _^ .— n c — .»• c ._ _,.-c___ .___
inior Zncinesr
icineer
jsocia-s Znrineer
> s is -an" Zncir.eer
. ________
Number of hours ^w^m m
I
40
100
20
10
40
0
7
20
40
0
0
40
0
3
70
60
10
10
0
11
0
40
12
30
40
0 40 0 0
0
70
40
40 ' 40 120
icineerinc Aid f '
Sub-oral
"*"** ^ cfal.
2tchr_ical Services Mcr.
hief Drafts-an
wervisinc Draftsman
aad Draftsman
snior Draftsir.an
raftsman
^sis-an- Draftsman
-raftsman Trainee
Subtotal
•^ ,-•»•»
•uoervi s in c T vo i s t
-•oist IV
-rrist III
•voist II
•voist I
Subtotal
250
30
20
0
0
0
50
10
50
0
60
140
0
0
60
30
0
90
0
0
0
i
0
360
180
0
330
60
0
570
o
0
0
0
0
40
0
0
0 0
10
14
10
60
0
15
. 0
10
o
0 40
40 0 40
16
o
10
o
o
o
0 0 20 n
0 0 120 0 40 40
90
0
0
60
0
40
100
0
0
40
. n,
240
-
n
70
0 0 20
o
150 50
n 39
•0 20
Total
, IPO
360
fin
60
270
fin
40C
1,39<
24
6
0 0 '"0 30 1 48
0 0 0
0 0 I 0
0
0
0.
50
n 150
6 o
0
0
. 0.
30 12
n 4
20 0
30 0
i
110
0
94
c
20 00 2:
50 30 0:0
•i i
0 250 80
•
0 1 0
f
3
r con;plez2 task cescrip-ior. rarer to Table A-l.
BIST
Labor category
Professional
Chief Ir.c
V[ a ^ » ^* i r> /—_ Lw.*>W-^ — .—
Su^ervisi:
Prtnctsal
Nunber of
hours
i
180
DL-ect
[ Hourly
21.
Znclneer ! 360 19.
ic 'Znclneer
Ir.cineer
Senior Ir.cineer
Ir.cir.eer
Associate Zncineer
Assistant Zr.cineer
Endue erinc • Aide:
Subtotal
"•"echr^cal
Technical
Chief Dra
Suo ervl s ir
Lead^Draf*
Senior Dra
Draftsman
.-.ssisrant
•Draftsnan
Services Manacer
60 17.
60 - 16.
270 14.
60 i 12.
400 10.
^ciccr ccst, del/ 2.r*
rate-
66
Ccst
i
3,899 .
79 7,124
91 1,075
04 962
16 I 3,823
32 739
44 4,176
8.89
7
1,390
•
hsmar. » 24°
39
1 21,741
16
14
.c Draftsman 60 ' 12
-.sman 480 10
r.srr.ar. 120 i 8
40 7
Draftsman i ' 6
^~ '"^SS
' - . Subtotal
Clerical
Suoervisinc T^-tsist
Tvoist IV
Tvcist m
Tvoist II
Tvoist I
' Subtotal
Total
5
940
90
220
.04
•
•i° 3,398
.32 ! 739
.44 ! 5,011
.89 ; 1,067
.39 i 296
.12
.02 i
-
8
7
80 1 6
! 5
4
390
.89
10,511
800
.39 ! 1,626
.12 \ 490
.02
.13
i
2,916
35,168
* Projected average hourly rate based en Bc rate Schedule FA (See Attachment D) .
. ". . .. ^ ATTACHMENT 3
Item 3 - Detail W ' . .
• %
Indirect costs are accumulated through a corporatewide accounting
system that allows cost to be categorised consistent with the contract
cost principles and procedures outlined in the Federal Procurement:
Regulations, -CFR 41, "part 1-15. Indirect cost Crates for allowable
fringe benefits and general and administrative overhead items are
established for the most recently audited fiscal years as shown in the
first column below.. Provisional indirect cost rates for fiscal year
ending 9/30/30 are based upon the EPA reviewed profit plan in conjunc-
tion with actual year-to-date overhead costs, and are shown in column
two. Labor rates for principals (defined as professional engineers
assigned to the corporate staff) reflect actual rates paid. It is
Brown and Caldwell's normal practice to charge time of principals to
all jobs based on the time that principals are engaged directly in
the performance of work on the jobs. The rate" of compensation for
principals does not include a distribution of profits.
BROWN AND CALDWELL INDIRECT COSTS
• Costs, as a percent of direct labor
FY ending FY ending
" . 9/30/79 9/30/30
-'•-'••- Actual^- Provisional2
Fringe benefits
Payroll taxes 7.0 . 7.0
Retirement benefits . 4.0 9.0
Bonus plan -0- 5.0
Group insurance and workmen's •
compensation insurance 4.0 5.0
• Vacation, holidays .
and sick leave 10.0 10.0 .
Total fringe benefits 25.0 36.0
General and administrative overhead
Indirect salaries 50.0 44.0
Fringe benefits on .
- . indirect salaries 13.0 16.0
Buildings and equipment 17.0 13.0
Taxes, licenses and insurance ' 7.0 7.0
Professional services 14.0 11.0
Travel and subsistence . 7.0 . • 7.0
Supplies 12.0 11,0
Other • 5.0 5.0
Total general and ' •
administrative overhead 125.0 ' 114.0
Total indirect costs 150.0 150.0
» *
Iflased on independent C?A-audited figures not finalized by an SPA
audit*
^Estimated as of November 8, 1979 and approved by "EPA, Office of Audit,
San Francisco.
UNITED STATES ENVIRONMENTAL'PROTECTION AGENCY
* ' ; OFFICE OF AUDIT
2tS FREMONT STREET
SAN FRANCISCO, CALIFORNIA 94.1O5
November 8, 1979
Mr. James L. Sturgeon, Vice President
Brown & Caldwell Consulting Engineers _"~
1501 North Broadway
Walnut Creek, CA 94596 .
Dear Mr. Sturgeon:
The EPA, Office of Audit has recently coapleted its review of your proposed
fiscal year (FY) 1980 provisional indirect cost rate. Based on our
review of your financial forecast, and subsequent discussions betveen the
EPA, Office of Audit and yourself, it was mutually agreed that the use of
a 150 percent composite provisional rate for FY 1980 was acceptable for
bidding and billing purposes, the £?A, Office of Audit approval of this
rate is qualified to 'the extent that any company events which materially
impact on the FY 1980 forecast must be- reported to the £?A, Office of
Audit in order for Brown 4 Caldweil to comply with the provisions of the
certificate of current cost and pricing data contained in EPA Fora
5700-41. '
If you agree with the above rate, it is requested that you sign and return
this letter, retaining a copy for your records.
Sincerely,
sj
«*^ t »'f ~* o«^t»y
R. Beeler
Director
Western Audit Division
Brown & Caldweil concurs with the above provisional indirect cost rate
for FY 1980.
Date
ATTACHMENT C
^J OTHER DIRECT COSTS
,'tem 9a, Travel .
(1) Transportation
Pasadena to Encina
'200 miles round trip, 3 trips S0.20/$120
(2) Per diem (subsistance) •
2 days @ $45/day $ 90
rtem 9b, Scraicraeitf:, Material/ Supplies
(1'J Coimaunication-
.. .Telephone:
Postage:
sioo=
« • $ 50
Subtotal 5- 21°
(2) Reproduction • :
Xerox: = $ 75
400 Ozalids @ $0.50 each = $200
Subtotal $ 425
TOTAL $635
QBROWN AND CALDWSLL
onsulting Engineers ,
Schedule of Hourly Billing Rates
Effective October I/ 1979
. Engineering Personnel
Personnel Classification
ATTACHMENT D
ENGINEERING
Professional
Enginering Aide
Assistant Engineer
Associate Engineer
Engineer
Senior Engineer
Principal Engineer
Supervising Engineer
Managing Engineer
Chief Engineer
Hourly
Billing
Rate
7.39
8.89
10.4.1
12.32
14.16
16.04
17.91
19.79
21.66
Construction Engineers
and Inspectors
Inspection Aide
Assistant Inspector
Associate Inspector
Inspector
Senior Construction
Engineer or Inspector
Principal Construction
Engineer or Inspector
Supervising Construction
Engineer
7.. 3 9
8.89
10.44
12.32
14.16
16.04
17.91
Technical
Assistant Engineering
Technician
Associate Engineering
Technician
2ngineering Technician
Senior Engineering
Technician
7.39
8.89
10.44
12.32
.D/l/79
BROWN AND CALDWELL
/""Consulting Engineers
SchecVle of Hourly Billing Ra
Effective October 1, 1979
Engineering Personnel
Personnel Classification
Hourly
Billing
Rate
SSGINESRING
technical (cont'd)
Draftsperson Trainee
^ssiszant Draftsperson
Draftsperson
Senior Draftsperson
Lead Draftsperson
Supervising Draftsperson '
Chief Draftsperson
Assistant Illustrator •
Illustrator
Senior Illustrator
Lead Illustrator
Supervising Illustrator
Assistant Designer
Designer
Senior Designer
Manager , Technical Services
5.02
6.12
I'OQ
'i A
'
*
nn AA
12 32
889
10*44
12*32
,0/1/79
A
o, J?,B
3ROWN AND CAIDWELL
• , „- tnsu-cing Engineers
Schedule of Hourly Billing Race's
Effective October 1, 1979
Engineering Personnel
Personnel Classification
\DMINI3T3ATIV-:
Accounting
Accounting Clerk,' II
Accoun-ing Clerk, III
Accountant, I
Accountant, II
Supervisor, Accounting
Manager, Branch Accounting
Manager, Accounting
Assistant Controller
Controller
Chief Financial Officer
Hourlv
Billing
Rate
5.02
6.12
7.39
8.89
8.89
10.44
12.32
14.16
17.91
21.66
Administration
Administrative Assistant, I
Administrative Assistant, II
Administrative Services Coordinator
7.39
8.89
12.32
Computer Operations
Data Entry Specialist
Scheduler, Computer Services
5.02
6.12
Filing and Library
Pile Clerk, II
File Clerk, III
Librarian, I
Librarian, II
Supervisor, Files and Library
5.02
6.12
6.12
7.39
8.89
.0/1/79
'A
3ROWN AND CALDWZLL
^"^Consulting Engineers
Schecule of Hourly Billing Rates
Effective October 1, 1979
Engineering Personnel
Personnel Classification
ADMINISTRATIVE (Cont'd)
Mail Room
Officeperson, I
Officeperson, II
Officeoerson, III
Supervisor, Office Services
Hourly
Billing
Rate
4.13
5.02
6.12
7.39
Personnel
Personnel Clerk, III
Personnel Clerk, IV
.Manager, Personnel and Office Services
6.12
7.39
16.04
Telephone and Receptionist
Receptionist, I
Receptionist, II
Teleohone Operator
5.02
6.12
6.12
Typing
Typist, I
Typist/ TI
Typis-, III
•Typist, IV
-Supervisor, Typing
4.13
5.02
6.12
7.39
8.89
10/1/79
-. • Consulting Engineers
'. " , ' Sche<>ll\e of Hourly Billing Ra
CTCective October 1, 1979
' "• ' Engineering Personnel
Hourly
Billing
Personnel Classification Rate
iCZSNTIFIC
'rofessional :
Assistant Scientist 6.12
.ssociaze Scientist __ 7.39
icientist, I 8.89
icientist, II 10.44
Scientist, III . • 12.32
lenior Scientist .14.16
>rinci?al Scientist . 16.04
Supervising Scientist 17.91
lanaging Scientist ' 19.79
Ihief Scientist 21.66
~ *
technical
technical Aide ' J'J^
Assistant Technician c 19
Associate Technician 7*70
technician 8 89
technician/ II .-.'•• 1044
Senior Technician • 12 3?
Supervising Technician
ST
.0/1/79