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HomeMy WebLinkAbout1980-05-06; City Council; 6140-1; RESOLUTIONS TO PROVIDE FOR CONSULTING SERVICES FOR LA COSTA MASTER PLAN AMENDMENTCITY OF CARLSBAD AGENDA BILL NO. DATE: May 6, 1980 INITIAL _Dept. Hd. _Cty. Atty. DEPARTMENT: PLANNING SUBJECT: RESOLUTIONS TO PROVIDE FOE CONSULTING SERVICES FOR LA COSTA MASTER PLAN AMENDMENT STATEMENT OF THE MATTER On January 15, 1980, the City Council authorized the Planning Department to secure two agreements regarding the proposed La Costa Master Plan amendment. The first agreement is between the city and La Costa for the provision of funds ($10,000) to compensate a consultant for reviewing and analyzing the Master Plan amendment. The second agreement is between the city and a consultant who will perform the review and analysis of the La Costa Master Plan amendment. Upon the securing of these agreements, staff was directed to return them to City Council for ratification. Staff has completed negotiations with La Costa for provision of $10,000 for consultant fees. This agreement is attached for Council approval. Staff sent out Requests for Proposals (RFP) to two firms for the consul- tant contract and received bids of $10,000 (The Planning Practice) and $12,500 (Haworth, Anderson). Both firms are familiar with the city's ordinances and policies. Because of a lower bid and a familiarity with La Costa, staff has negotiated the agreement with The Planning Practice. This agreement is also attached for Council ratification. EXHIBITS; Resolution #6>/70, APPROVING an agreement between the city and La Costa Resolution APPROVING an agreement between the city and The Planning Practice. RECOMMENDATION Staff is recommending that the City Council adopt Resolution %(j!70 APPROVING an agreement with La Costa for the provision of compensation for consultant services. Staff is also recommending that Council ADOPT Resolution #6>/7// APPROVING an agreement with The Planning Practice for consulting services. Council Action: 5-6-80 Council adopted Resolution 6170, approving an agreement with La Costa, and Resolution 6171 , approving an agreement with The Planning Practice for consulting services for processing the Master Plan Amendment. .b 3 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2o 21 22 23 e 0 RESOLUTION NO. 61 70 A RESOLUTION OF THE CITY COUNCIL OF TI-TE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSEAD AND LA COSTA LAND COMPANY FOR THE PAYMENT OF CONSULTANT COSTS INCURRED FROM SERVICES INCLUDING THE MONITORING AND PROCESSING OF AN AMENDMENT TO THE LA COSTA MASTER PLAN. The City Council of the City of Carlsbad, California, d hereby resolve as follows: 1. That certain agreement between the City of Carlsba and La Costa Land Company for the payment of consultant cost incurred from services involving the monitoring and processi of the amendment to the La Costa Master Plan, a copy of whic is attached hereto marked Exhi-bit "A" and made a part therec is hereby approved. 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and or behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of tl !City Council of tke City of Carlsbad, California, held on tl 6th day Of Ma\/ , 1980, by the following vote, to wi- AYES: Councilmen Packard, Anear, Lewis, Councilwomen Casler a K NOES : As92 1 i ABSElJT : sj2qz I! I i !I I /'--T, .-' '3, ,...I c-' I,':-- / j /k kL .c 0- - : ?--&L-Y'f 27 28 I j 1 (SEAL) i I i EXH1B=T t 0 0 AG RE ENE N T THIS AGREEMENT is made this rt/l day of #&f 1980, between the CITY OF CAE.LSBAD, a municipal corporation of the State of California, hereinafter referred to as CITY, and L, COSTA LAND COMPANY hereinafter referred to as APPLICANT. RECITALS WHEREAS, the Applicant has filed with City a request for approval of a proposed project identified as an amendment to the La Costa Master Plan IMP-149 (E)) I and WHEREAS, City has determined that'it's current staff is inadequate in number to process the proposed amendment to the La Costa Master Plan in a timely and thorough manner, arid WHEREAS, City has determined that to proceed with the processing of the La Costa Master Plan-Amendment it will be necessary to hire a consultant to aid staff with the monitor- ing and processing of such a Master Plan Amendment; and WHEREAS, Applicant in order to ensure the expeditious processing of the La Costa Master Plan desires to pay to City the amount necessary to hire consultant. NOW, THEREFORE, in consideration of the covenants and conditions, it is agreed as follows: 1 1. The City will engage the firm of The Planning Practi hereinafter referred to as the "Consultant" to perfo EXHIBIT "A" 0 e the necessary work in the processing and monitoring of the La Costa Master Plan Amendment for that area more particularly depicted upon a site map attached as Exhibit "I" and made a part of this agreement. It is unders'tood that the Consultant services shall conform to the Proposal attached as Exhibit "2" and made a part of this agreement, and may require: .. 2. (a) Field exploration; (b) Weekly communication with the city staff; (c) Written reports; and (d) Such other work necessary to properly evaluate the proposed project as directed by the Plan- ning Director 3, It is understood that the City will direct the con- sultant to determine at the earliest feasible time those portions of the proposed La Costa Master Plan which are not in compliance with city ordinances or policy or good planning. in writing of the Consultant's conclusions within a reasonable time after City has received the Consul- tant's conclusions in writing. The Applicant shall pay to the city the actual cost of the Consultant's services. Such cost shall be based on the costs set forth in Exhibit "2" . The Applicant has advanced the sum of $10,000 as payment on account for the actual cost of the Consultant's The City will advise the Applicant 4. -2- . 0 0 services; in the event it appears, as the work pro- gresses, that said sum will not be sufficient to cover the actual cost, the city will notify the Applicant of the difference between the anount deposited and the new estimated cost. City will ensure, to the extent feas- ible, that no further work will be performed by the Consultant incurring an obligation beyond the amount advanced wit.hout an appropriate amendment to this Agreement. If the actual cost of preparing the report is less than the Applicant's advance, any surplus will be refunded to Applicant by city. 5. It is understood that the Consultant shall be an independent contractor of the city, agrees to permit the Consultant to enter upon his property and to perform all work thereon as the Consultant deems necessary to complete the Con- sultant's review of the proposed La Costa Master Plan. It is agreed that the Applicant will not interfere with the Consultant in the performance of such work or attempt to influence such Consul- tant during the course of his investigation and report. The Applicant 6. It is understood that the City will attempt to bring Amendment to the La Costa Master Plan to ' Planning Commission hearing by August 27, 1980 barring no delays frc;m the applicant. -3- 0 0 IN WITNESS FhjHEREOF I the parties hereto have executed this agreement on the day and year first above written. CITY OF CARLSBAD, a Municipal Corporation of the State of California BY /i e~LhdeL%d RONALD C. PACKARD, Mayor ATTEST : ALETHA L. RA APPLICANT; I 45!x ,&?*i. ,e 4 r BY c4- h%-& /[I? APPROVED AS TO FORM: 'DANIEL S. HENTSCHKE Assistant City Attorney 'I * -4 - a 0 ., f ic. an of camsah0 <a OF S4N DlLGO .. .-1-- , :-. NGRV*ZWSST *- -.-.. I.?._ c: II “I c 0 gjj M yJ yj jT””J pdjjyp CARLSBAO. CALIFORNIA LECEND if- __- *& -. ‘ ---- LlYtTS O? LA COSTA BOUNDARY - LlHITs 01 MASTER PLAn BOUNDARY CIW AHQ COUNTY BOUHOARIES AI SHOWN 1 - u-y- Ll IG--dVU, wry --' La 5 -3 r%-;B* & A&-=?&$ *j&aaw":** ET hf %4*Y-*iasP ;ol ;F1-wQFm a April 4, 1980 Carlsbad Planning Depaztmect 1200 Elni Avenue CazlsM, CA 92008 Attn: Charles D. Grim Dea,r Charlie: The f'lanicg Practice is pleas& to submit this proposal for @ami% sen associated with the processing of a najor aneodiient to the La Costa i?asta Plan. The proposal is based upon your rquest for progosal and draft a@Xc ment, our initial discussions, and my understanding of the project. DUTIES OF CC)NSULTAXT ,Per the request for proposal, the Planning Practice will be responsible €( the following tasks : 1. The consultant shall begin review of the Naster Plan Amendment within two (2) weks of contract execution. The consultant shall revieu the materials suhitted by the appli and analyze their compliance with applicable sLtate and local lzw and city ordinances and policies. The consultant shall meet with the Pbming Director or his desi natd SMT on a weekly basis or more frequently if required by Planning Director after execution of the contract. The consultant shall meet with the various city depztments to e that said PIaster Plan Anendment complies fully with city policy. Based on the materials presented by the applicant, city s+aff in and city ordinances and Folicies, the consultant shall haft a s report for the Planning Commission and City Comcil including a discussion or' <?e major issues and a recornmenaation. The consultar,% shall be responsible for analyzing the Economic Impact Report iihich is a part of the Piaster Plm An, endinent . The consultant shall attend both the Planning Coxqlssion and Cit Council public hearings on the La Costa Plaster Plzn Arnendqent (r; mum of four public hearings) and shall provide input or answer questions if necessary. The consultant shall prepare the Tina1 Master Plan Amendment afi approval by the City Council. 2. 3. 4. 5. 6. 7. 8. _- ;-, ;1 e e. _.et ** La Costa Proposal April 4, I980 Page 2 ROLE OF wh CONSULT-ADT In all of the above described tasks, the Planning Practice will perfom as representative of the City, under the direction of the City Planing Direc- At no time &ring the performance of these tasks will the consultmt knowi perform any work for pyment for anyone with a financial interest la my 0 d.1 of the real property to be include5 wi-t'nin %.he proposed Xaster Plan An ment . DUTIES OF THE: CITY During the above described tasks to be perforned by the consultant, the Cj shall provide the following: 1. The City will mke available to the consultant any document, stuc or other information in its possession related to the proposed pi The City shall provide the consultvlt with copies of all mitten communication between the app1icm-t: ad the City, ad otkr part and the City concernillg the proposed Easter Plan Amndment. City staff will meet with the consultant on a weekly basis or as directed by the €'laming Director. reasonable access to the variozs staff mernbers &&ng the consuf ta.nt's preliminary analysis of the proposed E~ster Plw Arnendmer The City will review the consultant's preliminary znalyses of t'r proposed Master Plvz Anendiient and Econonic Im_Dact Report acd rc in writing to the consultant within txo (2) weeks 03 their recej 2. 3. The City shall also assure . 4. TIME sc'mm The Planning Practice shall be responsible for meeting the following tim schedule : 1. A preliminary &?alpis of the Master Plan Amendment text and re environmental ixffxnation will be subinitted to the Planning Dir within threz (3) weeks of the consultant's receipt of such text A preliri5nzLry analysis of the Econornic Impact Report shall be c combined tine to complete this analysis ami the analysis outlir #I above shall 2ot exceed five (5) weeks total, 2. within two (2) iieeks of the consultant's receipt of such report 3. Coordination or" City departmental review, final analysis of thi Master Plan package as subinitted by the applicznt, and a Tina1 report will be completed within thirty (30) days of the consul receipt of the City's covments on the preliminary analyses. -. i e e j ,= -9 %\ .' La costa FroFosal April 4., 1980 Page 3 R~~ATION The Planning Practice shall perfom the above described tasks on a time and materials basis at the following rates: I. Time (includes normal overhead such as telephone calls and mile% at $50.00 per hour. 2, Materials (includes extraordinmy expenses such as out-of-area t;r and printing) at actual costs plus I@. An initial retainer of $2,000.00 would be payable concurrent with signing of the contract. Tnc remaining billings will be paid within fifteen (15) days after receipt of An invoice to be submitted on a monthly basis. The total cost for the above described tasks is estimated at $10,000.00. This is a maximum amount and will not be exceeded without prior approval. This retainer will be credited to initial billings. STATEPIEPIT OF om ANI sImamz This proposal is submitt& for consideration by the City of Carlsbad. proposal Is a firm offer for a sixty-day period. be performed at the "not to exceed" contract price of $10,000.00. Th( All work described will -_ . Respectfully submitted, Principal - _-_ 2. __ Lt - , .r u 11 2 3 4 5 -6 7 a 9 10 21. 12 13 15 l4 16 17 18 19 20 21 22 23 24 25 0 0 RESOLUTION NO. 6171 A RESOLUTION OF THE CITY COUNCIL OF TfIE CITY OF CARLSBAD, CALIFCIRXIA, APPROVING AN AGREEKENT BETWEEN THE CITY OF CARLSBAD AND SERVICES INVOLVING THE MORITORING AND PROCESSING THE PLANNING FRACTICE FOR CONSULTING OF AN ,AMENDMENT TO THE LA COSTA MASTER PLAN. - The City Council of the City of Carlsbad, California, c hereby resolve as follows: 1. That certain agreement between the City of Carlsb: and The Planning Practice for monitoring and processinc amendment to the La Costa Master Plan, attached hereto and 1 Exhibit l'All, and incorporated herein by reference, is her& approved. 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and o behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of t City Council of the City of Carlsbad held on the 18th day c March, 1980, by the following vote, to wit: I AYES : Councj1men Packard, Anear, Lewis , Councilwomen Cas1 er a NOES: .None ABSENT : None P/' &&X ,>f-&- &C.-{ RONALD C. PACKARD, Mayor CITY OF CARLSBAD ATTEST: % 0 0 +% AGREEMENT THIS AGREEWET is made this yfh day of 1314 J I 1980, between the CITY OF CARLSBAD, a municipal corporation of the State of California, hereinafter referred to as CITY, and The Planning Practice hereinafter referred to as COIJSULTANT ' RECITALS WHEREAS, City has agreed with Applicant to hire Consul- tant; and P V7HEREAS, Consultant has the qualifications to monitor and process the La Costa Master Plan amendment, and WHEREAS, the Consultant represents that neither he nor any member of his staff has performed any work on the pro- posed project for the Applicant and has no understanding with the Applicant or any expectation of working for the Applicant in the future on said project and has not been employed by the Applicant upon any project within two years last past; and WHEREAS, the Consultant shall be an independent con- tractor of the City; NOW, THEREFORE, in consideration of their mutual coven- ants and conditions, the parties hereto agree as follows: (1) DUTIES 3F THE CONSULTANT: Consultant shall monitor and help process the amendment to the La Costa Exhibit "A" to Resolution e 0 .. Master Plan as directed by the Planning Director. consultant findings will be communicated to the City planning staff and not directly to the Applicant. Tk Consultant will ensure that the amendment to the Mast Plan complies with state law and goals, ordinances ar policies as established by the City of Carlsbad. In carrying out this obligation the Consultant's duties include the following: (a) All The Consultant shall begin review of the Master Plan Amendment within one (1) week of contract execution. Consultant shall review the materials submitted by the Applicant and prepare a preliminary anal: of their compliance with applicable state and 11 law, and city ordinances and policies within 3 of contract execution. Consultant shall meet with the Planning Direct0 or his designated staff on a weekly basis or as required by the Planning Director after executi of the contract. The Consultant shall meet with the various city departments to ensure that said Master Plan Amendment complies fully with city policy. Based on the materials presented by the applicz city staff input, and city ordinances and polic (b) (c) (d) (e) the Consultant shall draft a final report on tl La Costa Master Plan Amendment which will 1) describe any portions of the Master 2- e 0 L. Plan Amendment which in the opinion of the Consultant do not comply with city ordinances or policies or good planning; 2) give specific reasons for these opinions of non-compliance; and 3) give specific language changes which in the opinion of the Consultant will make said Amendment comply with city ordinances, policies and good planning. Report will also describe th major issues involved in approving said Amendmen The.Consultant shall be responsible for analyzir the Economic Impact Report which is a part of tk. Master Plan Anendment. Consultant shall attend both the Planni-ng Commis SlOn and City Council public hearings on the La Costa Master Plan Amendment (maximum of four (4) public hearings) and shall provide input or ansv questions if necessary. The Consultant shall prepare the final Master P: Amendment after approval by the City Council. The Consultant shall meet the time lines outlinc in Section 7 of this agreement. The Consultant shall file a conflict of interes statement with the City Clerk's Office (Categor. A, C, & E). (f) (9) (h) (i) (j) -3- 0 e (2) DUTIES OF THE CITY (a) The City will make payment to the Consultant as provided for in this agreement. The City will make available to the Consul- tant any document, studies, or other infor- mation in its possession related to the proposed project. The City will review the Consultant's com- ments on the preliminary analyses of the pro- posed Master Plan Amendment and Economic Impact Report and will respond in writing to the Con- sultant within two (2) weeks of their receipt. The City shall provide the Consultant with copies of all written corrmunication between the Applicant and the City, and other parties and the City concerning the proposed Master Plan Amendment. City staff will meet with the Consultant on a weekly basis or as directed by the Planning Director. (3) TERMINATION OF AGREEMENT (b) (c) (d) (e) The City may terminate this Agreement at any time by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least fifteen (15) days before the -4- e e effective date of such termination. In that event, all finished or unfinished documents and other materials prepared pursuant to this Agreement shall, at the option of the City, become its property. (4) RELEASE OF INFORMATION BY CONSULTANT Any reports, information or other data, prepared or assembled by the Consultant under this Agree- ment are property of the City and shall not be made available to any individual or organization by the Consultant without the prior written approval of the City. (5) OWNERSHIP, PUBLICATION, REPRODUCTION AND USE OF ENVIRONMENTAL IMPACT REPORTS AND OTHER MATERIAL All documents and materials prepared pursuant to this Agreement are the property of the City. The City shall have the unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any reports, data, or other materials prepared under this Agreement. (6) PAYMENT The Consultant will be paid on a time and material basis at the following rate: (a) Time (including telephone calls and travel time) will be compen- sated for a rate of $50.00 per hour, (b) Materials will be compensated at cost plus 10% as outlined in the Consultant proposal attached as Exhibit 11 -1 I1 e e The Consultant shall be paid an initial retainer of $2,000.00 (to be credited to initial billings) at the time of contract execution. Additional . costs will be paid within fifteen (15) days after receipt of the Consultant's invoice submitted on a monthly basis. Consultant Services is not to exceed $10,000.00. If further costs are to be incurred by Consultant Consultant will first provide the City with estimate of costs. by city upon receipt of funds for such costs as provided by the Applicant. The total cost of the above Payment will only be authorizc (7) TIME OF COMPLETION Time is of the essence in carrying out the terms of this Agreement. responsible for meeting the following completion periods: (a) The consultant shall be A preliminary analysis of the Master Plan Amendment text and related environmental information will be submitted to the Plannin Director within three (3) weeks of contract execution. (b) A preliminary analysis of the Economic Impac Report shall be completed within two (2) wee of the Consultant's receipt of such report. -6- e 0 (c) Coordination of city departmental review, final analysis of the full Masker Plan Package as submitted by the Applicant and a final staff report will be completed within thirty (30) days of the Consultant's receipt of the city's comments on the preliminary analyses for both the Master Plan text and the Economic Impact Report. The Consultant will be allowed additional days as are necessary to compensate for days lost due to City or Applicant actions or interactions which affect the Consultant's progress such as changes in the Master Plan or a failure or! the part of City staff to communicate information to Consultant. (8) LIMITS OF THE OBLIGATION The limits of the obligation of the City under this Agreement is in the sum of $10,000.00 which amount is estimated to be sufficient to compensate the Consultant for all services performed and during the term of this Agreement. it appears to the Consultant that said sum may not be sufficient, he shall immediately so notify the Planning Director. Consultant will not perform any work or incur any obligation beyond the sum of $10,000.00 without an appropriate amendment to this Agreement. In the event (9) HOLD HARMLESS The Consultant will indemnify the city against and hold it harmless from all and any cost, expense, - e 0 or liability for damages on account of injury or death to persons or damage to property resulting from or arising out of or in any way connected with the performance by Consultant of this Agreement, including the defense of any action arising therefrom. Consultant will reimburse the City €or all costs, expenses and losses incurred by it in consequent of Einy claims, demands and causes of action which may be brought against it by a person arising out of the performance by Consultant of this Agreement. (10) MAINTAIN INSURANCE Consultant shall, at all times that this Agree- ment is in effect, cause to be maintained in force and effect, an insurance policy or policies which will insure and indemnify both City and Consultant against liability or financial loss resulting from injuries occurring to persons or property in or about the premises or occurring as a result of any acts or activity of consultant. The liability under such insurance policy shall be not less than $100,000 for any one person injured or $300,000 for any one accident and $50,000 for e property damage. The policy shall be written by a responsible company or companies to be approved by City, and shall be noncancelable except on ten -8- 0 .I days' written notice to City. name City as co-insured and a copy of such policy shall be filed with the Planning Department. Such policy shall (11) INDEPENDENT CONTRACTOR Consultant in accordance with his status as an independent contractor, covenants and agrees that he will conduct himself consistent with such status, that he will neither hold himself out as nor claim to be an officer or employee of the City by reason hereof, make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the City including, but not limited to, workmen's compensation coverage, unemployment insurance benefits, social security coverage, or retirement membership credit. (12) ASSIGNMENT OF CONTRACT Consultant shall not assign this contract or any part thereof or any monies due or to become due thereunder without the prior written consent of the City. (13) SUBCONTRACTING If the Consultant shall subcontract any of the work to be performed under this contract by Con- sultant, the Consultant shall be fully responsible to the City for the acts and omissions of its sub- contractor and of the persons either directly or -9- 0 0 .. indirectly employed by its subcontractor, as it is for the acts and omissions of persons directly employed by it. shall create any contractual relationship between any subcontractor or Consultant and the City. Consultant shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to its work unless specifically noted to the contrary in the subcontrgct in question approved in writing by the Nothing contained in this contract The . City. (14) PROHIBITED INTEREST NO official of the City who is authorized in such capacity and on behalf of the City to negotiate, make, accept or approve, or to take part in nego- tiating, makeing, accepting or approving any architectural, engineering, inspection, construc- tion, or material supply contract or any subcon- tract in connection with the construction of the project, shall become directly or indirectly interested in this contract or in any part thereof. No officer, employee, architect, attorney, engineer or inspector of or for the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory or other Similar functions in connection with the per- formance of this contract shall become directly or indirectly interested in this contract or any part thereof. 1A e 0 *. (15) VERBAL AGREEMENT OF CONVERSATION No verbal agreement or conversation with any officer, agent or employee of the City, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained, nor such verbal agreement or conversation entitle the Consultant to any additional payment whatsoever under the terms of this contract. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written. CITY OF CARLSBAD, a Municipal Corporation of the State of California /3’ BY /l- g3.5 d ’ i:/--p - &.z-L&/ RONALD C. PACKARD, Nayor ATTEST : Michael C. Zander, AICP Principal APPROVED AS TO FORM: 1 DANIEL S. HENTSCHKE Assistant City Attorney >T &J ag%Aix&iY 3 4 G Care-by-t *. r . .- .. .L ,. April 4, 1980 a, Calsbad Planning Deptment 1200 Elm Avenue Carlsbad, CA 92008 Attn: Charles D. Grim Dear Charlie: The Planning Practice is pleased to submit this proFosal for planning serv associated with the processing of a major amendment to the La Costa, Master Plan. The proposal is based iipon your reques-b for proposal arid draft agre ment, our initial discussions, and my understanding of the project. DUTIES OF CONSULTANT . Per the request for proposal, the Planning Practice will be responsible fc the following tasks: 1. The consultant shall begh review of the Master Ph Amendment within two (2) weeks of contract execution. The cofisultant shall review the materials submitted by the applil and analyze their compliance with applicable-state and local law and city ordinances and policies. . The consultant shall meet with the €'Planning Director or his desi nated. staff on a weekly basis or more frequently if required by Planning Director after execution of the contract. The consultant shall meet with the various city deprtments to e that said Master Plan Amendment complies fully with city policy. Based on the materials presented by the applicant, city staff in and city ordinaces and policies, the consultant shall draft a E report for the ?laming Connission and City Council including a The consulL%nt shall be responsible for analyzing the Economic Impact Report whicn is a part of the Master Plan Amendiient. The consultant shall attend both the Planning Commission and Ci- Council public hearings on the La Costa Master Flan Amendment (I mum of four public hearings) and shall provide input or answer questions if rrecessary. The consultant shall prepare the final Master Plan Amendment af approval by the City Council. 2. 3. 4. 5. discussion of the major issues and a recommendation. 6. 7. 8. * -e ,- I 0 -: -4 * e+ *. La costa Proposal April 4, 1980 Pace 2 ROLE OF TKE CONSULTAHT In all of the above described tasks, the Planning Practice will perfom as representative of the City, under tie direction of the City Plm!ing Direc At no time during the performance of these tasks will the consultant knowi perform any work for payment for anyone with a financial interest in any 0. a31 of the real property to be included within the proposed Piaster Plan Am ment . DUTIES OF TKE CITY During the above described tasks to be perform& by the consultant, the Ci shall provide the following: 1. The City will make available to the consultant zny document, stuc or oChe information in its possession related to the proposed pr 2. The City shall provide the consulbt with copies of all written communication between the applicant and the City, and other part! and the City concerning the proposed Master Plan Amendment. City staff will neet with the consultant on a weekly basis or as directed by the Pluming Director. reasonable access to the vzrious staff members dwiog the consul tank's preliminary analysis of the proposed Plaster Pla Amendmefi The City will review the consultant's preliminary analyses of th proposed Master Plan Amendmmt and Economic Impact Report and re in writing to the consultant within two (2) weeks of thek recei 3. The City shall also assure . 4. A. TIME: scmm The Planning Practice sWl be responsible for meeting the following time schedule: I 1. A preliminary malysis of the Master Plan Amencbent text and re1 environmental irxformation will be submitted to the Planning Dirc within three (3) weeks of the consultant's receipt of such text, A prelinimy amlysis of the Economic Impact Report shall be c( within two (2) weeks of the consultant's receipt of such report combined time to complete this analysis and the analysis outlim #I above shall not exceed five (5) weeks total. Coordination of City departnental review, final analysis of the Master Plan package as submitted by the applicant, md a find report will be completed within thirty (30) days of the consult receipt of the City's comments on the preliminary analyses. 2. 3. * 3 e e *( -& ,- ' h, COSb fiOFOSal April4, 1980 Page 3 *P REXWERATION The Planning Practice shall perform the above described tasks.on a time and materials basis at the following rates: 1. Time (includes normal overhead such as telephone calls and mile- at $50.00 per hour. Materials (includes extraordinary expenses such as out-of -area tl and printing) at actual costs plus I@. An initial retainer of $2,000.00 would be payzble concurrent witah signing of the contract, Thc remaining billings will be pid wi+hin fifteen (is) days after receipt Of An invoice to be submitted on a monthly basis. The total cost for the above described tasks is estimated at $~O,OOO.OO. This is a maximum amount and will not be exceeded without prior approval. STATEYEXT OF OFF33 AW SICZATURE This proposal is submitted for consideration by the City of Carlsbad. proposal is a firin offer for a sixty-day period. be performed at the "not to exceed" contract price of -_ $10,000.00. 2. This retainer will be credited to initial billings. Th All work described will Respectfully submitted, TUCp 7ndQ.L -Michael C. Zander, AICP Principal . . - _-. $