HomeMy WebLinkAbout1980-06-30; City Council; 6268-1; Adoption of 1980-81 BudgetCITY OF CARLSBAD
AGENDA BILL NO.f-, s>
DA^E: - June 30> I980
DEPARTMENT: Finance
Initial
Dept.Hd
C. Atty
C. Mgr.
Subject:Adoption of the 1980-81 Budget
Statement of the Matter
The Council has held a series of public meetings and workshops to review
to proposed 1980-81 operating budget. During the May 31, 1980 meeting, the
Council proposed amendments to the recommended budget which have been
incorporated in the attached resolutions. As the final step in the budget
process, the Council now has the 1980-81 budget before them for review and
adoption. In addition, the Council has the proposed continuing appropriations
and transfers of funds to the General and Gas Tax reserves following the process
established after the passage of Proposition 4.
Exhibits
Summary Budget reduction information
(memo dated June 11, 1980 to City Manager)
Summary of Council adjustments to the proposed budget
(memo dated June 11, 1980 to City Manager)
Report on Project Oz funding
Senion Citizens budget request
Resolution No . £,£.3" adopting budget establishing fiscal controls
and adopting continuing appropriations
Resolution No . 6? £Lf Co trans f err ing funds to the General Reserves
Resolution Ho ./ *7 transferring funds from the Gas Tax Reserves
Recommendations
Adopt Resolution /and / "7
Council Action:
6-30-80 Council adopted Resolution 6215, adopting the final operating budget for the
fiscal year 1980-81 and establishing controls on changes in appropriations
for the various department funds.
Council adopted Resolution 6216, transferring funds from the General Fund to
the Maintenance and Operation and Capital Reserve Funds.
Council adopted Resolution 6217, transferring funds from the Gas Tax Reserve
fund to the Gas Tax Fund.
-1-
MEMORANDUM
DATE:June 11, 1980
TO: CITY MANAGER
FROM: FINANCE DIRECTOR
SUBJECT: COUNCIL MEMBER CASLER'S REQUEST FOR BUDGET
REDUCTION INFORMATION
During the June 10, 1980 budget hearing, Council Member Casler
requested detailed information on the budget reductions made
prior to presenting the budget to the City Council. The
attached list should supply the necessary data.
If any/council member has further questions, I would be happy
to simply any additional information.
FAMES F. ELLIOTT
;inance Director
-2-
CITY MANAGERS RECOMMEND;-!) RHQUCTIONSj
19 8"0~8 r'PREL iMINARY~BUDGEfr"
»
DESCRIPTION OF RECOMMENDED
BUDGET REDUCTIONS
DEPARTMENT: CITY COUNCIL
7-5% reduction in overall main-
tenance and operations costs
DEPARTMENT: CITY MANAGER
Reduced MSO costs due to reduction
in mechanical maintenance charges
Professional Services account re-
duced from 20,000 to 17,88*» as
part of 7,5% overall M&O cost
reduction.
Total Reduction: CITY MANAGER
DEPARTMENT: CITY CLERK-
CENTRAL SERVICES
Records Management Program
Steno Clerk 1 funded for full year
Provision for word processing .
equipment j
Overall maintenance and operations -
reduction j
Total Reduction: CITY CLERK-
CENTRAL SERVICES
DEPARTMENT: GENERAL GOVERNMENT
Reduced MSO costs due to reduction
in mechanical maintenance charges
.7 '5% reduction in overall main-
tenance and operations cost
Replacement of 1975 Hornet pool
car el iminated
Total Reduction: GENERAL GOVERN-
MENT
AMOUNT OF RECOMMENDED BUDGET REDUCTIONS
PERSONNEL
SERVICES
•(612)
(612)
MA I NT f,
OPNS.
763
562
2,116
2,678
8,631
8,63.1
57*«
8,202
8,776
CAPITAL
OUTLAY
(3,600) •;
(3,600)
i
6,750
6,750
TOTAL "
REDUCTION
763
2,678
^ ,
.MI 9
•
15,526
-3-
(2)
£ITY__MANAGERS RECOMMENDED RJPJJCJIONS:i98b-sT"PRELIMINARY' BUDGET"
DESCRIPTION OF RECOMMENDED
BUDGET REDUCTIONS
DEPARTMENT: CITY ATTORNEY
Total Reduction: CITY ATTORNEY
DEPARTMENT: FINANCE
7-5% reduction in overall main-
tenance and operations cost
50% reduction in request for
general improvement of departmental
working envi ronment--f rotn 12,000
to 6,000
Total Reduction:. FINANCE
)EPARTMENT: CITY TREASURER
7.5% reduction in overall main-
tenance and operations cost
DEPARTMENT: PURCHASING
Capital outlay request for desk
with typewriter return deleted
DEPARTMENT: PERSONNEL
Office equipment rental reduced
by elimination of IBM Mag Card II
provi'sion
DEPARTMENT: PLANNING
New program deletions: Personnel
Services, M&O, and associated
capital outlay reductions.
Planning Techincian — site plan
review—current planning
1 clerk typist--planning
administration
AMOUNT OF RECOMMENDED BUDGET REDUCTIONS
PERSONNEL
SERVICES
13,^82
10,017
MA I NT P,
OPNS.
1,763
1,763
1'-1» .
3,600
2,050
CAPITAL
OUTLAY
6,000
6,000
550
655
TOTAL
REDUCTION
-0-
-
7,763
iMi
550
3,600
-4-
(3)
.-MANAGERS RECOMMENDED. REDUCTIONS.
198'0-"8r"PRELIMiNARY "BUDGET'
DESCRIPTION OF RECOMMENDED
BUDGET REDUCTIONS
DEPARTMENT: PLANNING (cont.)
Reduced M&O costs due to reduction
in mechanical maintenance costs
7-5% reduction in overall main-
tenance charges
Capital outlay reductions:
Secretarial desk
Drafting table vent system
Total Reduction: PLANNING
DEPARTMENT: BUILDING
Reduced M&0 costs due to reduction
in mechanical maintenance charges
Replacement of 1972 Chevrolet '
eliminated
Increase in Professional Services
account required to perform func-
tions of microfilming and plan
checking
Total Reduction: BUILDING DEPT.
DEPARTMENT: POLICE
Deletion of 9 new additional
positions including associated
maintenance and operations and
capital outlay expense as follows:
*1 Crime Prevention Officer
1 Lieutenant-Field Operations
5 Police Officers-Field Opera-
tions
1 Sergeant- Invest igat ion Svs.
1 Sr. Patrol Officer-Investi-
gation
AMOUNT OF RECOMMENDED BUDGET REDUCTIONS
PERSONNEL
SERVICES
23,499
20,519
29,616
102,597
27,476
23,783
MA INT §
OPNS.
543
13,924
16,517
•
• 2,434
(1,199)
1 ,235
3,300
6,718
32,090
15,881
15,881
CAPITAL
OUTLAY
672
250
1,577
5,495
5,495
9,260
-0-*
-0-
9,260
9,260
TOTALREDUCTION;
41,593
6,730
-5-
RECOMMENDED REDUCTIONS:
"19 80 -81 PRELIMINARY' BUDGET~
DESCRIPTION OF RECOMMENDED
BUDGET REDUCTIONS
DEPARTMENT: POLICE (cont.)
Additional funds required to
establish captain's position —
Investigative Services
Reduction in funds required for
replacement of 4 vehicles in
investigative services
Forced reduction in overtime
account
Reduced M&O costs due to reduction
in mechanical maintenance charges-
Capital Outlay deletions:
6 patrol replacement vehicles
Mobile radio
2 Handi Talkies
Micor-Computer
Rotary-file
Mobile voice p/u system
Other Capital Outlay, deletions
7-5% reduction in overall main-
tenance and operations costs
Total Reduction: POLICE DEPARTMENT
DEPARTMENT: FIRE
Deletion of 4 new firefighter
positions requested with associated
M&O expense
Reduced M&O costs due to reduction
in mechanical maintenance charges
Deletion of fire apparatus and
associated equipment
Other Capital Outlay Deletions:
600 ft. 4" fire hose
Lockers—Station 2
Other Capital Outlay deletions
AMOUNT OF RECOMMENDED BUDGET REDUCTIONS
PERSONNEL
SERVICES
(9,457)
15,800
210,334
76,572
MA I NTS
OPNS.
38,609
15,391
127,870
1,000
17,099
CAPITAL
OUTLAY
6,200
45,000
2,100
3,600
7,950
1,536
1,800
1,470
97,436
132,000
3,800
1,200
1,950
TOTAL
REDUCTION
.
435,640
-6-
(5)
CITY MANAGERS RECOMMENDl-D_R^DUCTIONS.
1~98~6-81 "PRELIMINARY "BUDGET""
DESCRIPTION OF RECOMMENDED
BUDGET REDUCT I ONS
DEPARTMENT: FIRE (cont.)
Professional Services account
reduction — carpet and drapes,
Station 2
Total Reduction:- FIRE DEPARTMENT
DEPARTMENT: PUBLIC WORKS
ADMINISTRATION
7-5% reduction in overall main-
tenance and operations costs
DEPARTMENT: UTILITY MAINTENANCE
DIRECTOR
Reduced M&O costs due to reducti'on
in mechanical maintenance charges -
Reduction in overtime salary
account — night street light
survei 1 lance
Reduction in Professional Services
account from 1500 to 500--general
consulting needs not specifically
ident i f ied
Total Reduction: UTILITY MAIN-
TENANCE DIRECTOR
)EPARTMENT: ENGINEERING
Transportation Engineer to rema'in
unfilled FY 1980-81
Reduced M&O costs due to reduction
in mechanical maintenance charges
Decrease in Professional Services
account from 80,000 to 70,000--
Traffic Engineering Services
reduction
AMOUNT OF RECOMMENDED BUDGET REDUCTIONS
PERSONNEL
SERVICES
76,572
>-
350
350
24,071
MATNTS
OPNS .
3,000
21,099
.785
349
1,000
1,349
2,242
10,000
CAPITAL
OUTLAY
138,950
i.
TOTAL
REDUCTION
236,621
785
1,699
-7-
(6)
CITY MANAGERS RECOMMENDED ^JBDUCTJONS:
T9 8Or8rPRELIMINARY BUDGET
DESCRIPTION OF RECOMMENDED
BUDGET REDUCTIONS
DEPARTMENT: ENGINEERING (cont.)
Elimination of Unit #51 radio
replacement
Total Reduction: ENGINEERING
DEPARTMENT: STREETS
Reduced M&O costs due to reduction
in mechanical maintenance charges
NOTE: In addition to this
reduction, the Street Dept. will
receive an interfund transfer of
57,865 In Gas Tax funds to be
utilizied for street maintenance
purposes during FY 1980-81
DEPARTMENT: BUILDING MAINTENANCE
SANITATION SERVICES
Reduced M&O costs due to reduction
in 'mechanical maintenance charges
DEPARTMENT: GENERAL GOVERNMENT
BUILDING MAINTENANCE
Reduced M&O costs due to reduction
in mechanical maintenance charges
Reduction in Outside Services
account from 5020 to 3020 — delete
City Hall air conditioning main-
tenance contract
Delete 3/1* ton truck and add i ton
mini truck
Total Reduction: GENERAL GOVT.
BUILDING MAINTENANCE
AMOUNT OF RECOMMENDED BUDGET REDUCTIONS
PERSONNEL
SERVICES
2*1,071
••
MA I NT f,
OPNS.
12,2^2
12,1*91
329
320
2,000
2,320
CAPITAL
OUTLAY
1 ,000
1,000
i
2,150
2,150
TOTAL
REDUCTION
37,313
12,491
329
4,470
•
-8-
(7)
CITY MANAGERS RECOMMENDED REDUCTIONS:
198iT-*81 PRELIMINARY^BUDGEf"~ ~
DESCRIPTION OF RECOMMENDED
BUDGET REDUCTIONS
DEPARTMENT: LIBRARY
New Program deletions: Personnel
request and associated M&O and
Capital Outlay costs:
Library administration—door
guard & storage facility
Library — Special Programs —
Outreach — Library Asst. II and
Library Clerk 1
Reduced M&O costs due to reduction
in mechanical maintenance charges
7-5% reduction in overall main-
tenance and operations cost
Deletion of Model 221 CLS 1
composite station
Additional Capital Outlay items
deleted per attached listing
Total Reduction: LIBRARY
DEPARTMENT: PARKS & RECREATION
New Program deletions: Personnel
requests, associated M&O and
capital outlay costs:
Parks/Rec Admin. --Agua Hedionda
Lagoon
Parks/Rec Admin. — Jefferson Sch.
Development
Recreation — Aquatics Coordinator
Reduced M&O costs due to reduction
in mechanical maintenance charges
Capital Outlay Deletions:
Storage shed
Flat bed trailer
Root pruning machine
Mowing unit
Parcourse signs
Bleachers--?! ne Field
Other Capital Outlay deletions
per attached 1 i st
AMOUNT OF RECOMMENDED BUDGET REDUCTIONS
PERSONNEL
SERVICES
11,358
24,848
36,206
3,700
7,039
MA I NT e,
OPNS.
12,000
411
17 ',070
29,481
19,240
124,250
•16,412
CAPITAL
OUTLAY
3,000
1 2 ,000
5,457
20,457
9,600
5,400
1
4,000
3,800
19,500
6,750
3,500
4,500
12,340
TOTAL '
REDUCTION
.86,144
-9-
CITY_ MANAGERS RECOMMENDED RKDUCTIONS_:1980-s"] 'PRELIMINARY "BUDGET" '" .
DESCRIPTION OF RECOMMENDED
BUDGET REDUCTIONS
DEPARTMENT: PARKS & RECREATION
(cent.)
Maintenance and operations reduc-
tions as part of. 7.5% overall
M&O reduction:
Utilities
Special suppl i es
Salary expense—regular , part
time, overtime
Other M&O reductions
Total Reduction: PARKS & RECREATE
DEPARTMENT: COMMUNITY PROMOTION
Reduction in funding levelrequest
to 40,955, which is the same level
as 1979-80 support
DEPARTMENT: SENIOR CITIZENS
Reduction in funding level request
to 29,100, which is the same level -
as 1979-80 support
DEPARTMENT: RETIREMENT
Reduction in funding requirement
due to new position elimination
and apportionment of retirement
costs to the Water and Sani-
tation Enterprise funds
DEPARTMENT: CONTINGENCY RESERVE*
Increase in funding level to
529,072 from 500,000 due to cost
reductions, and apportionments of
expenses to Enterprise Funds.
DEPARTMENT: HOUSING AND COMMUNITY
DEVELOPMENT ADMINISTRATION,
7.5% reduction in M&O overall costs
AMOUNT OF RECOMMENDED BUDGET REDUCTIONS
PERSONNEL
SERVICES
8,035
18,774
MAI NT §
OPNS.
7,860
10,190
11,097
189,049
6,T»5
17,740
87,871
(29,072)
238
CAPITAL
OUTLAY
69,390
1
TOTAL
REDUCTION, - -- i
277,213
6,145
i
17,740
87,871
(29,072)
238
-10-
(9)
CIT Y_MAN AGE RS_ RE CQMMEN DE D RE DUCT IONS
19~80 - 8l"PRELIM1NA'liY~B'UDG'LT '
DESCRIPTION OF RECOMMENDED
BUDGET REDUCTIONS
DEPARTMENT: REDEVELOPMENT:
HUMAN SERVICES
7.5% reduction in overall MSO
costs
TOTAL: GENERAL FUND REDUCTIONS
DEPARTMENT: SANITATION
Increase in department expendi-
tures due to apportionment of ...
retirement costs to benefiting
funds--PERS and PICA
DEPARTMENT: HOUSING AUTHORITY
Increase in department expendi-
tures due to apportionment of
retirement costs to benefiting
funds — PERS and PICA
DEPARTMENT: REDEVELOPMENT
Increase in department expendi-
tures due to apportionment of
retirement costs to benefiting
funds--PERS and PICA
DEPARTMENT: COMMUNITY DEVELOPMENT
BLOCK GRANT
Increase in department expendi-
tures due to apportionment of
retirement costs to benefiting
funds — PERS and PICA
GRAND TOTAL REDUCTIONS: ALL FUNDS
AMOUNT OF RECOMMENDED BUDGET REDUCTIONS
PERSONNEL
SERVICES
389, 194
389,19^
MA I NT§
OPNS.
359
524,403
(14,173)
(2,730)
.(2,360)
(2,290)
502,850
CAPITAL
OUTLAY
346,155
^
346,155
TOTAL
REDUCTION
359
1,259,752
(14,173)
(2,730) j
(2,360)
(2,290)
1,238,199
-11-
MEMORANDUM
DATE: June 11, 1980
TO: CITY MANAGER
FROM: FINANCE DIRECTOR
SUBJECT: SUMMARY OF COUNCIL ADJUSTMENTS TO
THE PROPOSED BUDGET
On June 10, 1980, the City Council held a public hearing on the
proposed 1980-81 Operating Budget. Below is a summary of the
actions taken:
BUDGET RESTORATIONS
DEPARTMENT/ITEM AMOUNT
Finance -
Office furniture $ 6,000
Police -
Crime Prevention Officer (Program to be
developed by Police Department) 20,519
Juvenile Diversion Officer 23,783
Replacement police vehicles (6) 45,000
Police Officers (3) 68,087
Lagoon Patrol Officers • 13,990
Fire -
Fire apparatus 132,000
Hose and adaptors . 4,400
Firefighters - Station #2 (4) . 77,572
Engineering -
Transportation ;Engineer 24,071
Downtown Sidewalk Assmt. Dist. 5,000
Library -
Storage space rental 15,000
Door-Guard - Library Clerk I (1) 11,358
Bookmobile - Library Clerk I (1) 11,358
-12-
SUMMARY OF COUNCIL ADJUSTMENTS TO THE PROPOSED BUDGET
June 11, 1980 '
Page 2
Planning -
Clerk Typist (1) 10,017
Comprehensive Planning Program - 120,000
Planning Technician (1) 16,187
Parks - .
Root-Pruner Machine 19,500
Storage Shed 4,000
Utilities, Power and Water 7,860
Life Guard Services 35,000
SUB-TOTAL 668,702
Associated fringe benefits cost for 15
restored positions 66,677
Allocation to contingency account (To bring
total to 500,000 after salary and fringe
benefit adjustments.) 537,605
TOTAL RESTORATIONS . . $1,072,984' i
Budget surplus prior to restoration $ 843,685
Less restorations (1,072,984)
Net reduction of ending fund balance $ (229,299)
Revised budget tables will be prepared and distributed prior to
the June 17, 1980 .Council meeting.
In addition to these restorations, the City Council requested further
information on the following topics:
A. Senior Citizens budget request
B. A report on the level of support other cities offer
agencies such as project Oz.
C. Continuing appropriations for 1979-80 and 1980-81.
D. Lease of beach property to State.
-13-
-SUMMARY OF COUNCIL ADJUSTMENTS TO THE PROPOSED BUDGET
June 11, 1980
Page 3
, E. Review the Crime Prevention Officer position.
F. Report on Library storage space alternatives.
G. Status of capital projects.
H. Review budget process to be used during ;198Q-81
1ES F. ELLIOTT
;inance Director
JFErlw
-14-
MEMORANDA
DATE: June 17, 1980
TO: CITY MANAGER
THRU: FINANCE DIREL._.. ,
FROM: ASSISTANT FINANCE DIRECTOR
SUBJECT: PROJECT Oz FUNDING
In response to the City Council's request for information relating
to other cities support of Project Oz type programs, the following
data is presented.
The City of Escondi d p provides $6,400 in annual funding to Escondido
Project Oz. Funding support has continued for the past foiir years.
Escondido Project Oz funding is apportioned to a subsidiary project.
The Clairmont Project Oz. The funding sources for the Oz projects
is derived from the following sources:
10-15% r City of Escondido Funding
85-90% - County Revenue Sharing Funds and AB 90 Funds for
Probationary Youth
The Escondido and Clairmont Project Oz focuses • on - providing shelter
for wayward youth and not specifically on counseling services.
The Escondido Police Department feels that the City realizes a net
cost savings through Oz support by reducing the number of youth'
transport runs to San Diego Juvenile Hall.
Tne City of Oceanside provides $31,000 in funding "for Project JOVE,
a sex-'orTemTer rehabilitation program. This is the second year
of Oceanside support to this county-wide rehabilitation program.
Chula Vista provides $12,000 in funding support of the Our House
program", a~community youth-parent counseling and drop in center.
Chula Vista support consists of providing rent and utility bill
payments to the program facilities. City support has continued
for three years.
Gatehouse is a youth-placement counseling center in the El Cajon
ar"eir~fuTmTed by the County Community Service Agency. This program
is very similar to Project Oz, concentrating on family reconciliation
of wayward youth.
Project Bridg_e_ is a social service family counseling center and
ImTf\7ay~TrbTfstr~located in Sajn__p_ij^gj). Funding is provided by county
Revenue Sharing funds and" the Department Health, Education and
Welfare.
-15-
PROJECT OZ
June :i7, J980
Additional cities contacted that do not provide social services
support were the cities of La Mesa, Vista, San Marcos, National City-
Del Mar, and El Cajon.
PRANK ROWULN
Assistant Finance Director
FR:Iw '
-16-
Incorporated injh? State of OVorriia, Jur:c 1975 Corpoore number V337J6
' 1 " '
A Non-Profit Corpoiation
CARLSBAD SENIOR CITIZENS' ASSOCIATION
258 Beech Avenue
Carlsbad, California 92008
Phone (714) 434-4127
To: Frank Aleshire
From: Carlsbad Senior Citizens Association
Subject: Budget Request for FY 80-81
The annual budget request for F/Y 80-81 is
attached for your attention.
At present, the association has twelve separate
delivery service programs in place. We are
serving approximately 2100 persons per month.
Programs for F/Y 79-80 involved the use of 85
volunteers who contributed 12,604 hours. Trans-
lated into dollars this reflects $37,182. in
donated time. •
Yours and the City Council's continued cooperation
and support has enabled the Carlsbad Senior Citizen
Association to become one of the most active and
visable programs in the county.
For this assistance and cooperation, the existing
4100 members thank you.
Jack M./tfimmink
Executive.Director
-17-
*. I. GENERAL ADMINISTRATION
EXPENDITURES INCOME
Executive Director $19,000.
Treasurer (Bookkeeper) 3,000.
Mobile Meals Coordinator 3,000. $25,000.
MAINTENANCE OPERATION
Office Rental to Parks &
Recreation $ 600.
Telephone 1.500. 2,100.
EQUIPMENT & REPAIRS
Copier (Lease) $ 1,224.
Addressograph (Lease) 1,056. 2,280.
SUPPLIES
Office $ 1,000.
Newsletter 7,200. $10,700.
Special Events 500. 1,000.
Travel -0- 2,200.
Arts & Crafts 300. 9,000.
INSURANCE
Office $ 665.
Health & Medical ' 1,600. .2,265.
TRAVEL
Mileage ' 1,600.
MISCL. OFFICE EXPENSE
New Equipment 2,000.
LEGAL & FINANCE 600.'
TOTALS $44,845. $13,900.
General Administrative support from City of Carlsbad
to continue the ongoing services per existing agree-
ment - $30,945.
II The Mobile Meals program was 'established through a
needs assessment that identified eleven disabled
seniors who were in immediate need of meals in F/Y
78-79. This too was of the F/Y 78-79 agreement with
City of Carlsbad.
Currently we are serving approximately fifteen persons
per day with the goal of reaching twenty persons by
June 30, 1981.
-18-
EXPENDITURES INCOME
MOBILE MEAL COSTS
Meal Costs $15,900.
Mileage 500.
Capital Expense (Van
for Meal delivery, trans-
portation to Sr. Center,
Dr.'s office etc.) 4,000. $20,400. $12,000.
City support of Meals Program 8,400.
BINGO
It is the aim of the association to introduce self
"generating fund projects that will enable us to event-
ually become self-supporting. However, in order to
accomplish this goal it is necessary to have money to
initiate these projects.
New Equipment $ "7,000. $12,000.
Advertising 600.
Legal & Financial 500.
TOTAL $ 8,100. $12,000,
It is anticipated that an $8,100. start up cost will
generate a $3,900. surplus during F/Y 80-81. With
surplus funds, we will be able to decrease our budget
request in F/Y 81-82.
CO-OP . - -
Coordinator $ 4,800.
Maintenance & Repairs 1,000.
Cost of Sales 41,000.
Utilities & Telephone 1,300.
Rent 6,300.
Insurance 400.
Sales - $45,700,
Federal Control ' . ._ 9,200,
TOTALS $54,800. $54,900,
TOTAL EXPENDITURES TOTAL INCOME
$ 128,145. $92,800.
TOTAL CITY OF CARLSBAD SUPPORT - $35,345.
-19-
/fe
1 .RESOLUTION NO. 6215
2 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, ADOPTING
3 THE FINAL OPERATING BUDGET FOR THE FISCAL
YEAR 1980-81 FOR THE CITY OF CARLSBAD AND
4 ESTABLISHING CONTROLS ON CHANGES IN
APPROPRIATIONS FOR THE VARIOUS DEPARTMENT
5 FUNDS.
6 WHEREAS, The City Council of the City of Carlsbad has reviewed
the proposed final operating budget for fiscal year 1980-81 and
8 has held such public hearings as are necessary prior to adoption
of the final operating budget.
10 NOW, THEREFORE, BE IT RESOLVED by the City Council of the
11 City of Carlsbad, California, as follows:
12 1. That certain documents now on file in the Office of the
13 City Clerk of the City of Carlsbad entitled "City of Carlsbad
14 Preliminary Budget Fiscal Year 1980-81," as amended in accord
15 with Schedule I through VI attached hereto and incorporated by
16 reference herein, shall be and the same is hereby adopted as the
17 final operating budget for the City of Carlsbad for the fiscal
18 year 1980-81.
19 2. That the amount designated as Department Total for each
20 department and each fund in said document is hereby appropriated
21 to the department or fund for which it is designated, and such
22 appropriation shall be neither increased nor decreased except
23 as provided herein without approval of the City Council. All
24 amounts designated as Personnel Services, Maintenance and
25 Operations, and Capital Outlay in said document are hereby
26 appropriated for such uses to the department or fund under which
27 they are listed subject to the controls herein.
28 3. That the amounts designated in Schedule VI as Continuing
Appropriations are hereby adopted for the purposes indicated.
-20-
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17
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19
20
21
22
23
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25
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27
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4. That the following controls are hereby placed on the use
and transfer of budget funds:
a. No expenditure of funds shall be authorized unless
sufficient funds have been appropriated by the City Council or
City Manager as described in paragraph b below:
b. The City Manager may authorize transfers of funds
from account to account and department to department within any
fund in an amount up to $5,000.00 per transfer.
c. The City Manager may authorize the expenditure of
funds for various purposes in amounts up to $5,000.00. Any
expenditure of funds in excess of $5,000.00 will be governed
by Section 3.28 of the Municipal Code.
d. The City Council must authorize all transfers of
funds from the budgeted contingency account.
e. The City Council must authorize any increase in
permanent personnel positions above the level included in the
final budget. The City Manager may authorize the hiring of
temporary or part-time staff as necessary within the limits
imposed by the controls listed above.
f. The City Manager may approve change orders on Public
Works contracts in amounts up to $5,000.00, if sufficient
appropriated funds are available. The Manager may delegate
the authority to approve change orders of $1,000.00 or less
if funds are available, to the Public Works Administrator,
as described in Administrative Order Number 7.
xxx
xxx
XXX
-21-
- 1
2
3
4
5
6
. 7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
an adjourned
PASSED, APPROVED AND ADOPTED at / regular meeting of the
City Council on the 30th day of June, 1980, by the following
vote to wit:
AYES: Council members Packard, Anear, Lewis, Kulchin and Casler
NOES: None
ABSENT: None
ATTEST:
iONALD C. PACKARD, MAYOR
_ yy — - - — -~FV -^r*^^ A-t- _____ f -t_*J- — —•--*•-ALETHA L. RAUTENKRANZ , CITY CLER
(SEAL)
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-24-
France 6/25/80
Department
City Counci1
City Manager
Ci ty Clerk
General Govt Adm
City Attorney
Fi nance
Central Servi ces
Purchasi ng
Personnel
BuiIdi ng
Police
F i re
Publ ic V/ks Adm
Utilities Mtce
Engineer!ng
Streets
Mech. Mtce
Bldg Mtce/San Adm
Genl Govt Bldg Mtce
Sol id Waste/Bldg Mtce/
San Serv
Library
Planning
Parks/Rec
Housing/Comm Dev Adm
Sanitation
Water Enterprise Fund
Grand Total
City of Carlsbad
Schedule of
1980-81
1979-80
Budget
.5
4.5
4.0
3.0
3.0
8.0
-o-
3.0
4.0
11.0
61.0
46.5
3.5
2.0
19.5
20.0
6.0
1.0
1.0
1.0
20.0
14.0
27.0
6.5
5.5
16.5
292.0
Personnel
Budget
1980-81
Ci ty Manager1 s
Recommendati on
-0-
5.0
-0-
1.0
3-0
9.5
4.0
3.0
4.0
11.0
62.0
46.0
4.0
4.0
17.0
21.0
6.0
1.0
4.0
-0-
20.0
14.0
28.0
8.0
5.5
15.5
296.5
1980-81
Final
Budget
-0-
5.0
-0-
1 .0
3.0
9.5
4.0
3.0
4.0
11.0
68.0
50.0
4.0
4.0
18.0
21.0
6.0
1 .0
4.0
-0-
22.0
16.0
28. 0
8.0
5.5
15.5
311.5
1980-81
Personnel
Increase/Dec reas
Over 1979-80
(.5) •
.5
(4.0)
(2.0)
-0-
1 .5
4.0
-0-
-0-
-0-
7.0
3.5
.5
2.0
(1.5)
1.0
- -o-
-0-
3.0
(1.0)
2.0
2.0
1 .0.
1 .5
-0-
(1.0)
19.5
-25-
.F. TTT
mce 6/25/80
CITY OF CARLSBAD
ACCOUNT TITLE
General Fund
Property Tax (Inc. bailout 79-80)
Sales Tax
Transient Tax
Franchises
Business Licenses
Transfer Tax
Construction Permits
Vehicle Code Fines - Local
Interest
Rental Income
Alcohol Beverage License
Motor Vehicle In-Lieu Fees
HOPTR f, BITR -
Trailer Coach In-Lieu
Cigarette Tax
Other State Grants
Mandated Cost Reimbursement
Zoning Fees
Subdivision Fees
Plan Checking Fee
Engineering Fees
Refuse Collection
Ambulance Fees
Library Fees
Refuse Admin. Fees
Miscellaneous
Total General Fund
Gas Tax
2106 Funds
2107 Funds
2107. 5 Funds
Interest
Reimbursed Expenses
Total Gas Tax
Library CLSA
Interest
Grant Revenue
Total Library CLSA
Sanitation Fimd
Interest
Sewer Service Charge
Septic DischargelOtlior Revenue
Total Sanitation
1980-81 REVENUE HST
•
1979-80
REVISED RST
9-80) 2,700,000
2,900,000
536,000
165,000
270,000
140,000
200,000
State 130,000
575,000
7,000
18,000
622,000
145,000
90,000
140,000
-0-
40,000
30,000
18,000
100,000
95,000
300,000
40,000
7,000
-0-
150,700
9,418,700
121,800
112,200
6,000
45,000
-0-
285,000
-0-
4,000
4,000
' 15,000
390,000
-0-
3,000
408,000
I MATE
1980-81
EST. REVENUE
3,100,000
3.-5SO.OOO
600,000
235,000
300,000
150,000
300,000
140,000
575,000
7,000
20,000
572,000
116,000
90,000
155,000
-0-
25,000
35,000
20,000
150,000
105,000
335,000
45,000
8,000
I'S.OOO
93,000
10,741,000
155,800
141,600
6,000
30,000
-0-
333,400
-0-
15,000
15,000
10,000
520,000
-0-
3,000
533,000
1980-81
OVER (UNDER)
1979-80
400,000
650,000
64,000
70,000
30,000
'10,000
100,000
10,000
-0-
-0-
2,000
(50,000)
(29,000)-e-
15,000
-0-
(15,000)
5,000
2,000
50,000
10,000
35,000
' 5,000
' 1,000
15,000
(57,700)
l', 322,300
34,000
29,400
-0-
(15,000)
-0-
48,400
-0-
11,000
11,000
(5,000)
130,000
-0-
-0-
125,000
-26-
F_ ance 6/25/80
ACCOUNT TITLE
Street Lighting
-Interest
Lighting District
Revenue
Total Street Lighting
Sewer Construction
Interest
Capital Contributions
Total Sewer Construction
Library Bond
Property Tax
Interest
Total Library Bond
Revenue Sharing
Interest
Grants
Total Revenue Sharing
Local Transportation Fund
Interest
Grants
Total Transportation Fund
Public Facilities Const. Fund
Interest
Public Facilities Fees
Total Public Facilities Const.
Park-In-Lieu Funds
Interest
Park-In-Lieu Fees
Total Park-In-Lieu Fees
Sewer Bonds
^Property Tax
Interest
Tota] Sewer Bond Fund
Fund
1979-80
REVISED EST
. 1,000
-0-
225,000
226,000
46,000
54,000
100,000
2,000
10,000
12,000
90,000
470,000
560,000
6,404
175,447
181,851
-0-
40,000
40,000
1980-81
1980-81 OVER(UNDER)
EST. REVENUE 1979-80
-0-
70.000
70,000
130,000
2,500
500
-0-
290,000
290,500
-0-
700,000
700,000
-0-
9,000
9,000
60,000
470,000
550,000
-0-
-0-
-0-
7,500
60.000
67,500
-0-
65,000
65,000
127,, 500
2,500
130.000_
(500)
• -0-
65,000
64,500
(46,000)
646,000
600,000
(2,000)
(lrOOO)
(3,000)
(30,000)
-0-
(30,000)
(6,404)
(175,447)
.(181,851)
7,500
20,000
27.500
-0-
(5,000)
(5,000)
(2,500)
-0-
. _ UU
-27-
.ance 6/25/80
ACCOUNT TITLE
Housing Authority (Section 8)
Rent Revenue
Interest
Grants
1979-80
REVISED EST.
-0-
-0-
532,219
I
1980-81
EST. REVENUE
-0-
-0-
539,320
1980-81
OVER (UNDER)
'1979-80
-0-
7,101
Total Housing Authority Sec. 8
Redevelopment
Miscellaneous Revenue
Total Redevelopment
HCD Block Grants
All Revenue
Total HCD Grapts
Water
Interest
Water Sales
Other
Total Water
TOTAL ALL FUNDS
532,219
-0-
-0-
539.320
-0-
-0-
7.101
-0-
90,000
90,000
130,000
•1,425,000
120,000
1.67S, 000
13,735,270
385,030
385,030
150,000
1,550,000
100,000
1,800,000
16,138,750
•
295,030
295,030
20,000
125,000
(20,000)
125,000
2,403,480
-28-
Finance 6/25/80
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RESOLUTION NO. 6216
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, TRANSFERRING
FUNDS FROM THE CITY GENERAL FUND TO THE
MAINTENANCE AND OPERATION AND CAPITAL
RESERVE FUNDS.
WHEREAS, the City Council has created a Maintenance and
Operation reserve fund for the purpose of funding various programs
during the future years; and
WHEREAS, the City Council has also established the Capital
Construction reserve fund for the purpose of funding various
capital projects; and
WHEREAS, these funds are supported through appropriations from
the General fund at the end of each fiscal year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California as follows:
1. That the sum of $520,000 is thereby appropriated in the
General fund to support the transfer of funds to the Maintenance
and Operation reserve fund.
2. That the sum of $1,818,245 is hereby appropriated in
the General fund to support the transfer of funds to the Capital
Construction reserve fund.
3. That the transfer of these funds is hereby approved.
PASSED, APPROVED AND ADOPTED at /"regffiTmeeting of the City
Council of the City of Carlsbad, California, held on the 30 th day
of June 1980, by the following vote, to wit:
AYES: Councilmembers Packard, Anear, Lewis, Kulchin and Casler
NOES: None
ABSENT: None
-35-
1
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28
'RONALD C. PACKARD, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
-36-
Finair 6/25/80
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-37-
RESOLUTION NO. 6217
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, CALIFORNIA, TRANSFERRING FUNDS
3 FROM THE GAS TAX RESERVE FUND TO THE GAS TAX
FUND.
4
5
6 WHEREAS, the City Council has created a Gas Tax reserve
fund for the purpose of funding future Gas Tax projects, and
8 WHEREAS, this fund is supported through transfers from the
9 Gas Tax fund at the end of each fiscal year, and
10 WHEREAS, transfers from the Gas Tax reserve fund may be
11 made to support Gas Tax projects withing the Gas Tax fund.
12 NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, as follows:
1. That the Gas Tax fund requires support from the Gas
15 Tax reserve fund of $234,780.00, for fiscal year 1979-80.
16 2. That this amount is hereby appropriated within the
17 Gas Tax reserve fund.
18 3. That the transfer of these funds is hereby authorized
19 PASSED, APPROVED AND ADOPTED at a regular meeting of the
20 City Council of the City of Carlsbad, California, held on the
21 30th _ day of June _ , 1980, by the following vote,
22 to wit:
23 AYES: Council members Packard, Anear, Lewis, Casler and Kulchin
24 NOES: None
25 ABSENT: None
26 _ _
RONALD C. PACKARD, Mayor
27
ATTEST:
Wr >^rfcmr\ ,f\*rr W^C-±. f--\—i If I *>A (-"> .^4 Miiif^irjr"^TVir ^—^ Ml fcaryiALETHA L. RAUTEN Kf^NzTcTtyCle
(SEAL)
-38-
F. mce 6/25/80
CITY OF CARLSBAD
SCHEDULE OF TRANSFERS FROM GAS TAX RESERVES
AS OF JUNE 50, 1980
GAS TAX FUND GAS TAX RESERVE TOTAL
Beginning Balance
Add: Revenue
Reserve for Cont.
Appropriations
Less Operating Expense
Capital Expense
Ending Balance 6/30/80
Recommended Transfer of
Funds
Adjusted Ending Balance
$ 6,291
285,000
151,500
( 115,000)
( 561,571)
($234,780)
234,780
$ -0-
$341,000
-0-
-0-
-0-
-0-
$341,000
(234,780)
$107,220
$347,291
285,000
151,500
(115,000)
(561,571)
$107,220
-0-
$107,220
-39-