HomeMy WebLinkAbout1980-08-05; City Council; 6311; Encina Joint Powers facility upgradeCiTY OF CARLSBAD
Initial :
AGENDA BILL NO. & 3 / / Dept> Head_£
DATE:_ AUGUST 5' 198° C. Atty
DEPARTMENT: ENGINEERING C. Mgr.
SUBJECT: STEP 3 ENGINEERING SERVICES FOR PHASE III UPGRADING &
ENLARGEMENT.OF ENCINA WATER POLLUTION CONTROL FACILITY
STATEMENT OF THE MATTER
In order to supervise the construction of the upgrading of the Encina Plant, Encina's
General Manager has recommended that the firm of Brown & Caldwell be hired to serve
as advisor and consultant in engineering and technical matters relating to construction
and equipment prepurchase contracts at a preliminary estimate of $880,000. The Joint
Advisory Committee unanimously approved the proposed agreement with Brown & Caldwell
at a meeting held June 25, 1980.
FISCAL IMPACT
To provide services as detailed in the agreement, the estimated percentage of direct
cost to the City is 3% or $26,400.
•EXHIBIT
Resolution No. (pZSb authorizing The Vista Sanitation District to enter into a Master
Agreement for Step 3 Engineering Services with Brown and Caldwell for Phase III Enlarge-
ment and Upgrading of the Encina Water Pollution Control Facility
RECOMMENDATION
Adopt Resolution No.
Council Action:
8-5-80 Council adopted Resolution 6256.
V*
1 I RESOLUTION NO.6256
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AND AGREEING TO A MASTER AGREEMENT
3 FOR STEP 3 ENGINEERING SERVICES BETWEEN VISTA SANITATION
DISTRICT AND BROWN "S CALDWELL FOR PHASE III ENLARGEMENT
4 AND UPGRADING OF THE ENCINA WATER POLLUTION CONTROL FACILITY
5 BE,IT RESOLVED by the City Council of the City of Carlsbad as follows:
6 1. That the City of Carlsbad does hereby approve and agree to the
7 Master Agreement for Step 3 Engineering Services between Vista Sanitation
8 District and Brown & Caldwell for Phase III Enlargement and Upgrading of the
9 Encina Water Pollution Control Facility, a copy of which is attached and in-
10 corporated by reference herein.
11 PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad
12 at a regular meeting held the 5th day of August » 1980, by the fol-
13 lowing vote, to wit:
14 AYES: Council Members Packard, Casler, Anear and Kulchin
15 NOES: None
16 ABSENT: Council Member Lewis
17
RONALD C. PACKARD, MAYOR
18
19 ATTEST:
20
21
ALETHA L. RAUTENKflMZ, • CITY CLERK
22
23
24
25
26
27
28
; MASTER AGREEMENT
FOR STEP 3 ENGINEERING SERVICES ft,,..
BETWEEN . UAJ 2 3 1S80
'VISTA SANITATION DISTRICT AND BROWN AND CALDWELL
FOR
PHASE III ENLARGEMENT AND
UPGRADING OF THE ENCINA
WATER POLLUTION CONTROL FACILITY
THIS AGREEMENT made and entered into as of day of
1980, by and between the Vista Sanitation District, hereafter referred.
to as "District" or "Owner", and Brown and Caldwell, a California
corporation authorized to provide consulting engineering services,
hereafter referred to as "Engineer".
• WITNESSETH:
WHEREAS, the District has planned for engineering services for the
Phase III Enlargement and Upgrading of the Encina Water Pollution
Control Facility (hereinafter referred to as the "Project"); and
WHEREAS, District and other public agencies have entered into a
Joint Powers Agreement, pursuant to Chapter 5 of Division 7 of Title 1
of the Government Code for the joint exercise of powers and the
acquisition, construction and operation of facilities for the trans-
mission, treatment, and disposal of sewage which facilities comprise a
single system of sanitation works and includes any expansion of such
facilities by virtue of the project which is the subject of this
Agreement; and
WHEREAS, by a duly authorized and executed Supplemental Agreement
to the aforesaid Joint Powers Agreement, District has been, and presently
is, authorized to enter into this Agreement as well as to act as the
administrator in connection with the subject Project; and
WHEREAS, the District entered into a Design Agreement with the
Engineer on June 7, 1978 for Step 2 engineering services for the
Phase III Enlargement and Upgrading of the Encina Water Pollution
Control Facility, and
WHEREAS, the Design Agreement did not provide for engineering
services during construction (Step 3); and
WHEREAS, District desires to retain Engineer as advisor and
consultant in engineering and technical matters relating to the Step
3 construction and equipment prepurchase contracts; and
WHEREAS, District has retained a construction manager (hereafter
referred to as "CM") to provide certain professional construction
management services relating to the Project; and
V~«x "-•-•«•*2.
. V
WHEREAS, District is receiving grants from the U.S. Environmental
Protection Agency (EPA) for the proposed project, and desires that
this Agreement shall be in accordance with the. Amendments to Title 40
of the Code of Federal Regulations, Part 35, as published in the -
Federal Register of December 17, 1975, as amended; and
WHEREAS, Engineer has sufficient personnel and facilities
necessary 'to accomplish the work within the required time and has
performed similar services for the District in connection with other
projects; and .
NOW, THEREFORE, District and Engineer agree "as follows: '.
I. Agreement ' ' . ' '.
The complete agreement between the District and the Engineer is
comprised of this master agreement and exhibits to it which describe
more fully the.specific services to be provided by the Engineer and
the compensation to be paid to the Engineer by the District. Exhibit
"A" defines the scope of the work to be accomplished by the Engineer.
Exhibit "B" defines the method of payment to the Engineer. Except
as may be subsequently modified in writing by the District and the
Engineer, the duties of the Engineer and compensation by the
District shall not exceed that described.in Exhibit "A", Exhibit "B"
and any Task Orders agreed to and executed by both parties.
II. Authorization, Progress and Completion '
Authorization to proceed with the work in Exhibit "A" shall be in
the form of Task Orders. Engineer shall not proceed with the work
without a fully executed Task Order. Each Task Order shall specify
the scope of the authorized subtasks to be performed, the account number
to be charged, bases and amounts of compensation for the work to be
performed, completion time schedule and the key professional personnel
that will perform the services. Following execution by both parties,
each Task Order including its supporting EPA Form 5700-41, shall become
an amendment to and a part of this Agreement. Task Orders "shall be
issued generally at 6-rr.cnth intervals, or other appropriate intervals
for a logical breakdown of the work as it progresses. The supporting
EPA Form 5700-41 shall also be the basis of the Engineer notifying
the District of a subconcracting firm that would provide a portion
of the services included in the Task Order and the District's approval
of such firm pursuant to Article VI of this Agreement.
For special engineering services, the authorization by the District
shall be in writing and shall include the definition of the work to be
done, the schedule for commencing and completing the work and the basis
for compensation for the work.
III. Compensation
For the services described in Article I which are to be performed
by Engineer, the District agrees to pay, and Engineer agrees to accept,
compensation in accordance with the provisions set forth in Exhibit "B"
and the District's Task Orders.
IV- Responsibility of Engineer •
The Engineer is employed to render a professional service only,
and any payments made to him are compensation solely for such services
as he may render and recommendations he may make in carrying out the
work. Engineer shall follow the practice of the civil engineering
profession to make findings, opinions, factual presentations, and
professional advice and recommendations. Engineer agrees to indemnify,
defend, and hold District harmless from and against any liability
arising out of the sole negligent errors or sole negligent omissions
of Engineer, its agents,, employees, or representatives in the
performance of Engineer's duties under this agreement.
In performing any construction management services, Engineer
shall act as agent of the District. The Engineer's review or super-
vision of work prepared or performed by other individuals or firms
employed by the District shall not relieve those individuals or firms
of complete responsibility for the adequacy of their work.
It is understood that .any resident engineering or inspection
provided by the Engineer is for the purpose of determining compliance
with the technical provisions of the project specifications and does
not constitute any form of guarantee or insurance with respect to the
performance of a contractor. The Engineer does not assume responsibility
for means, methods, techniques, sequences or procedures used by a
contractor, for safety of construction work, or for compliance by a
contractor with laws and regulations.
V. Integration ' •
This Agreement represents the entire understanding of District
and Engineer as to those matters contained herein. No prior oral or
written understanding shall be of any force or effect with respect
to those matters covered hereunder. This Agreement may not be modified
or altered except in writing signed by the party to be charged.
. > , 4.
V.-. --S V, ** '
VI. Subcontracts
rf
Engineer shall be entitled/ to the extent determined appropriate
by the Engineer, to subcontract any portion of the work to be per-
formed under this project. At the time subcontracted services are
anticipated, the Engineer shall notify District of the nature of and
need for such services and identify the proposed subcontracting firm.
Engineer shall negotiate and administer subcontracts in accordance
with Provision II of Appendix C-l to 40 CFR Part 35, Subpart E as
published in the Federal Register on September 27, 1978. The Engineer
shall be responsible to the District for the actions of persons and
firms performing subcontract work.
The Engineer is authorized by the District to subcontract work
having a cost which will not exceed 25 percent of the total amount of
compensation due under this Agreement. In the event Engineer desires
to subcontract work having a cost in excess of 25 percent, the work
shall be subject to the approval of the District and this Agreement
shall be amended. The subcontractors selected as of the date of this
Agreement and the work to be performed are as follows:
Subcontractor Description of work
Flewelling and Ishino Architectural services during
construction
VII. District's Project Officer . :
The District's Project Officer, who shall be empowered to
act for the District in accordance with the provisions of this Agree-
ment, where such acts are not contrary to law or District ordinance,
shall be the General Manager of the Encina Water Pollution Control
Facility or as appointed by the District.
VIII. Engineer's Project Officer
The Engineer's Project Officer, who shall be empowered to act
for the Engineer in accordance with this Agreement.- in all matters
.relating to the technical administration of services to be provided,
shall be the Engineer's Project Manager, Mr. Graham T. Fraser. The
Engineer shall notify the District in writing, when circumstances
require any such change in assignment. Approval will be required
by the District of any substitutions.
IX. EPA Required Terms and Conditions
The "Required Provisions—Consulting Engineering Agreements"f
as published in the Federal Register dated September 27, 1978, as
Appendix C-l to Part 35 of Title 40 of the Code of Federal Regulations,
are attached hereto and incorporated herein by reference as Exhibit "C"
IN WITNESS WHEREOF, District and Engineer have caused this
Agreement to be executed the day and date first above written.
ATTEST:VISTA SANITATION DISTRICT
Jean Brooks, Clerk
Approved by resolution no.
By
Chairman
on BROWN AND CALDWELL
a California Corporation
By
/. LyhA Hart Mr
rice /residei/t
/
EXHIBIT "A"
j . '
SCOPE OF .WORK AND TIME SCHEDULE
Under this Agreement, the Engineer shall provide certain Step 3
engineering services to the District which will support and compliment
the services being provided by the CM on the project. The services
to be provided shall include those as described herein.
A. • Project Description
The existing facilities will be expanded, modernized and upgraded
to provide an average dry weather flow capacity of 18 mgd and full
•secondary treatment of all flow, utilizing the activated sludge
process. The facility is designed for future enlargement to an
ultimate average dry weather flow capacity of 45 mgd.
The project will include the construction of the screening
building to house the screenings and grit processing facilitiesr
new aerated grit tanks, improvements to the primary sedimentation
tanks and primary gallery, new aeration and secondary sedimentation
tanks, new dissolved air flotation thickeners, a new anaerobic digester,
a new sludge dewatering building, a new effluent pumping station, a
new chlorination building, a power building to enclose the plant's
engine-generators, aeration and agitation air blowers and electrical
distribution equipment and a maintenance workshop, a new operations
building, coversion of the existing operations building, to a mainten-
ance building, a new maintenance building called the maintenance annex,
stormwater control facilities, plu.itwide utility systems, and related
improvements.
The project was divided into a number of bid packages as outlined
in the "Multiple Contracts Feasibility Study" dated May 11, 1979,
prepared by the CM and as subsequently modified by the District. These
bid packages and the scope of the construction work in each is
described as follows: . .
Contrac- 2 - Supply and Delivery, Continuous Belt Filter Presses
Contract 2 is for the supply and delivery of four 2-meter
continuous belt filter presses for dewatering anaerobically digested
primary and waste-activated sludge.
Contract 3 - Supply and Delivery, Engines, Generators and Blowers
Contract 3 is for the supply and delivery of three internal
combustion engine-driven generators complete with cooling and silencing
equipment and related controls, two internal combustion engine-driven
•blowers complete with cooling and silencing equipment and related
controls and three motor-driven blowers with associated appurtenances.
Contract 5 -Supply and Delivery, Mechanically Cleaned Bar Screens
Contract 5 is for the supply and delivery of three mechanically
.cleaned bar screens.
Contract 6 - Supply and Delivery, Dissolved Air Flotation Thickening
Equipment •
Contract 6 is for the supply and delivery of equipment for two
dissolved air flotation thickeners including pressurization pumps and
air saturation tanks. ' .
Contract 7/9 - Construction of Site Preparation., Storm Water Control
'Facilities and Secondary Treatment Facilities"
Contract 7/9 includes the site and drainage works including the
storm control channel and the construction of the secondary treatment
facilities including aeration tanks/ secondary sedimentation tanks
and sludge collectors, mixed liquor and return activated sludge (RAS)
conveyance facilities, pumps, aeration diffusion equipment and all
related electrical work.
Contract 8 - Construction of Operations Building
Contract 8 is for the construction of the operations building
for the Encina Water Pollution Control Facility. The operations
building will include offices, the plant laboratory, facilities for
the plant operating staff, and the plant control room.
Contract 10/11 ~ Construction of Treatment Facilities and Commissioning
Contract 10/11 is for the construction of the remainder of the
project and the installation of the equipment furnished by the Owner
and will- include plantwide--instrumentation and commissioning work indu-
ing work in those facilities constructed under Contract 8 and
Contract 7/9.
B. Basic Step 3 Engineering Services ..
Step 3 Engineering Services include all engineering services
provided the District from the award of contracts through to the
completion of the commissioning period and operator training. The
-object of these services is to support and compliment the CM services
with respect to engineering matters.
1. Subtasks
Specific subtasks to be performed by the Engineer
under Step 3 Engineering Services will include the following:
Subtask 1, Management Planning, organization and management
of the Engineer's project team and the Engineer's work will be
performed under this subtask. This subtask includes the following:
a. Establish and monitor completion level versus hours
and costs expended for each subtask.
* v
b. Supervise project team and periodically review the
work performed by Engineer's project team.
c. Procure and supervise Engineer's subcontractors as
necessary.
d. Correspond and communicate with representatives of
the District.
e. Assistance to District with respect to developing task
orders, special engineering services and amendments to
the Agreement.
Subtask 2, Interpretation of Contract Documents Upon request
of District or CM, Engineer shall provide independent interpretation
of the technical requirements of the contract documents.
Subtask 3, Preparation and/or Review Supplementary Drawings
Engineer shall provide supplementary drawings required to resolve
actual field conditions encountered or other necessary drawings
which in any way effect the design. Other supplemental drawings
not effecting the design may be prepared by the CM and reviewed
•by the Engineer for general conformity with the project and
other general matters. Such drawings would bear the s^al of
the CM. The Engineer will not be responsible for the accuracy
nor completeness of these drawings.
Subtask 4, Review of Submittals and Test Reports Upon request
of District or CM, Engineer shall review detailed construction
drawings, shop and erection drawings, equipment and equipment
installation drawings or other information submitted by the
construction contractor to determine general conformance and
compliance with the contract provisions. Engineer will review
each submittal as expediciously as possible, the average turnaround
time shall be approximately 14 days and the longest period shall
be consistent with the submittal review times in the various
Project Manuals.
Subtask 5, CoordinationMeetings Upon request by the District
or CM, Engineer shall attend coordination meetings with the District,
the CM, contractors, subcontractors, equipment suppliers, or others.
Subtask 6, Assistance Regarding Change Orders At the request
of the District or CM, Engineer shall provide assistance to the
District or CM regarding construction contract change orders
initiated by the Engineer or others. .
Subtask 7, On-Site Visits Upon specific request, Engineer
shall visit the construction site for the purpose of observing
the actual construction conditions and making"recommendations to
District or CM, as necessary. Letter reports of such visits shall
be submitted.
* • - v.
Subtask 8, Witnessing Testing of Equipment Upon specific
request, Engineer shall provide services necessary for witnessing
the testing of certain equipment at the factory and/or on the
construction site and reporting the results of such tests to the
District or CM. ' .
Subtask 9, Preparation of Record Drawings Utilizing the
reproducible drawings prepared under the Step 2 design services,
Engineer shall prepare a set of record drawings reflecting all
field changes accumulated and documented by the CM during con-
struction. The District will furnish the Engineer with all such
necessary record information indicating changes or modifications
from design during construction, including field measurements
verified by the CM. Upon completion of the record drawings, Engi-
neer shall furnish District with one set of full size record draw-
ings on mylar film for each of the Phase III construction contracts
Subtask 10, Preparation of Operations and Maintenanc_e_Manua-l
The complete draft Operations and Maintenance. (p&M) Manual, pre-
pared as part of the Step 2 Engineering Services, will be revised
to include all necessary revisions and actual equipment maintenance
information. This revised draft O&M manual will be submitted at
approximately the 90 percent complete construction level. In
addition, after plant start-up, Engineer shall prepare the. final
revised O&M Manual. The O&M Manual submittals will conform with
the requirements of the State Water Resources Control Bo'ard (SWRCB)
"Operation and Maintenance Manual Guidelines for Wastewater
Treatment Plants" dated December, 1975.
. Subtask 11, Start-up Services Program Engineer will
provide the start-up services program as set forth in Clean
Water Grant Program Bulletin No. 37A issued February 1978.
Subtask 12, Assistance with Bidding Engineer will
provide assistance during the bidding period of Contract 10/11
up to the time of contract award. The work includes, responding
to telephone inquiries, preparation of addenda, meeting with
contractors and suppliers, issuing the documents and addenda,
and reviewing bids.
Subtask 13, Financial Plan and Revenue Program Engineer
will provide services to update the financial plan and revenue
program when necessary during the course of the project.
C. Special Step 3 Engineering Services
District and Engineer agree that certain of the work
contemplated to be performed by Engineer cannot be defined
sufficiently at the time of execution of this Agreement,
and that incidental engineering work related to the project
and not covered in Exhibit "A" may be needed during performance
of this Agreement. It is intended that such categories of
work be classified as Special Step 3 Engineering Services.
D. Time Project Schedule
The time schedule for completion of the subtasks described
in paragraph B.I. of this Exhibit shall be established in the
Task Orders in accordance with Article II of this Agreement.
EXHIBIT "B"
COMPENSATION
A. Compensation :
•
Compensation for services provided under Article I of the Master
Agreement shall be in accordance with the methods described in this
exhibit and the specific amounts shown in each of the Task Orders.
Compensation for each authorized phase of the Step 3 engineering
services shall be on the basis of: (1) cost reimbursement/ (2) hourly
rate, or as may be later mutually agreed to at the time of authoriza-
tion. ,
1. Cost Reimbursement Basis . .
Compensation for each phase of the work or service authorized
on a cost reimbursement basis shall be the cost reimbursement plus a
fixed professional fee, as defined herein.
• a. Cost Reimbursement
The cost reimbursement portion of the compensation shall
be* the sum of direct labor costs, indirect costs and
other direct costs, as herein defined. The cost
reimbursement for each designated service shall not
exceed the cost ceiling listed in the Task Order without
formally amending the Task Order. •
(1) Direct Labor Costs
Direct labor costs shall be the total number of
hours worked on the job by each employee multiplied
by the employee's hourly direct labor rate. Direct
labor costs for principals, who are defined as
professional engineers assigned to the corporate staff
of Engineer, will be based upon the actual rate of pay
for those individuals.
(2). Indirect Costs
Indirect costs shall be the product of all direct
labor costs multiplied by an overhead rate.
A billing overhead rate of 1.50 shall be used for
interim reinbursement purposes. The Engineer, as soon
•as possible but not later than ninety (90) days after
the expiration of his fiscal year, or such other period
as may be mutually agreed upon, shall submit to the
District a proposed provisional overhead rate or rates
for the period based on the Engineer's actual cost
experience during that period, together with supporting
cost data. Negotiation of provisional overhead rates
by the Engineer and the District shall be undertaken as
promptly as practicable after receipt of the Engineer's
proposal.
Allowability of costs and acceptability of costs
allocation methods shall be determined in accordance
with the applicable portions of the Federal Procurement
Regulations, 41 CFR 1-15.4 as in effect on the date of
this Agreement.
The results.of each negotiation shall be set forth
in an amendment to this Agreement, which shall specify
(1) the agreed negotiated provisional rates (2) the
bases to which the rates apply, and (3) the Task Orders
and periods for which the rates apply.
Pending establishment of negotiated provisional
overhead rates for any period, the Engineer shall be
reimbursed at billing overhead rates as provided in the
Agreement, subject to appropriate adjustment when the
negotiated provisional rates for that period are
established. To prevent substantial over or under
payment, and to apply either retroactively or prospectively
billing overhead rates may, at the request of either
party, be revised by mutual agreement. . Any such revision
of billing overhead rates shall be set forth in an
amendment to this Agreement.
Any failure by the parties to agree on any rates
under this clause shall be subject to the "Remedies"
clause contained in Exhibit "C" of this Agreement.
Negotiated provisional overhead rates negotiated
by the parties to this Agreement shall be"used to adjust
all interim billings as soon as such rates are
established.
Negotiated provisional overhead rates shall be
subject to review and revision by the cognizant audit
activity designated by the EPA Project Officer, and shall
be adjusted either upward or downward in accordance with
EPA rulings following interim or final audits. Indirect
costs for qost reimbursement work under this Agreement
shall be the product of direct labor costs multiplied by
the final audited overhead rate.
(3) Other Direct Cost
Other direct costs shall be billed at cost and shall
include the following:
(a) Services directly applicable to the work such as
special legal and accounting expenses, computer
rental and programming costs, special consultants,
borings, laboratory charges, commercial printing
and binding, and similar costs that are not
applicable to general overhead.
B~2
(b) Identifiable reproduction costs applicable to
the work such as printing of drawings, photo-
stating, multilithing, printing and similar
costs.
(c) Identifiable communication expenses, such as
long distance telephone, telegraph, cable,"
express charges, and postage other than for
. general correspondence.
(d) Living and traveling expenses of employees when
away from home office on business connected with
work except for automobile travel which shall
be billed at the Engineer's standard established
rate.
(e) Subcontracted services.
Costs described above shall be payable up to the cost
ceiling listed in the Task Order. If any item in the services
provided for under the Task Order is not completed within the
cost ceiling established for that item, Engineer shall
continue with all or any part of the work for which an
increased cost ceiling is established, but not otherwise.
b. Fixed Professional Fee
The fixed professional fee 'portion of the compensation
shall be the amount listed in the Task Order and it
shall not be increased (or decreased) except in the
event there is an air^ndment to the Task Order that
increases (or decreases) the scope of work.
2. Hourly Rate Basis
Compensation for each phase of the work or service authorized
on an hourly rate basis shall be the sum of direct salary costs and
direct non-salary costs, as herein defined.
a- Direct Salary Cost
Direct salary cost shall be the total number of hours
worked or. the job by each employee times an hourly
billing rate for such employee's labor category. The
hourly billing rate for each employee category shall be
the sum of: (1) the regular direct labor rate, (2) the
indirect costs rate and (3) a professional fee rate.
The basis of computation for the hourly billing rates
shall be indicated on the rate schedule approved and
attached to the Task Order at the time of authorization.
B-3
b. Direct Nonsalary Cost
Direct nonsalary costs shall be actual costs and shall
include the following:
» >
(1) Services directly applicable to the work such as
special legal and accounting expenses, computer
rental and programming costs, special consultants,
borings, laboratory charges, commercial printing
and binding, and similar costs that are not
applicable to general overhead.
(2) Identifiable reproduction costs applicable to the
work such as printing or drawings, photostating,
multilithing, printing and similar costs.
(3) .Identifiable communication expenses such as long
distance telephone, telegraph, cable, express
charges, and postage other than for general
correspondence.
(4) Living and traveling expenses of employees when away
from home office on business connected with work
except for automobile travel which shall be billed
at the Engineer's standard established rate.
(5) Subcontracted services. ~
Compensation for any service on an hourly rate basis
shall not exceed the price ceiling listed in the Task
Order for given service, or if none is shown, shall not
exceed the price ceiling agreed to at the time of
authorization of the service, without amending the Task
Order. In the event the entire scope of work provided
for under an hourly rate service is not completed within
the price ceiling established for such service, Engineer
shall continue with all or any part of the work for
which an increased price ceiling is established, but not
otherwise.
3. Limitation on Cost and Time
The estimated cost ceiling (for services authorized on a cost
reimbursement basis) and the price ceiling (for services authorized on an
hourly rate basis) established pursuant to Paragraph C of this Exhibit
and the time for completion given in the authorization will not be
exceeded. The Engineer agrees to use his best efforts to perform the
work specified in Article I within the estimated cost and time of
completion. If, at any time, the Engineer has reason to believe that
the estimated cost ceiling or price ceiling will be greater or sub-
stantially less than the ceilings in Paragraph C, the Engineer will
notify the District in writing to that effect. The notification will
state.the revised estimated cost ceiling or .price ceiling for perform-
ance of the services and, if applicable, the revised time for
completion. Such notification will be submitted to the District at
•the earliest possible date and in no event later than 10 days prior
to scheduled completion of the work.
The District shall not be obligated to reimburse the Engineer
for costs incurred in excess of the estimated cost ceiling or price
ceiling established pursuant to Paragraph C.. The Engineer shall not •
be obligated to continue performance under this agreement or otherwise
incur costs in excess of the estimated cost ceiling or price ceiling
established pursuant to Paragraph C, unless and until the District
shall have notified the Engineer in writing that such estimated cost
ceiling or price ceiling has been increased and shall have specified
in such notice a revised estimated cost ceiling or price ceiling for
performance of this agreement. .
If, after such notification, additional funds are not allotted by
the end of the period scheduled for completion, or an agreed date
substituted therefor, the District will, upon written request by the
Engineer, terminate this agreement pursuant to the provisions of the
originally scheduled completion date or an agreed date substituted
therefor If the Engineer, in the exercise of his reasonable judgment,
estimates that the funds available will allow him to continue to
perform services covered in this agreement for a period extending
beyond such date7' he shall .specify the later date in his request,, and
District, at its discretion may terminate this agreement at that later
date.
Since the nature of the services to be performed by the Engineer
is in responding on an "as needed" basis to the District and the CM,
the period of time established for performing the work set forth in
each task order is only an estimate. If the work takes less time
than that set forth in the task order, the District will have the
option of amending the task order, issuing a new task order for the
remainder of the period or issuing a new task order for a period
extending beyond the criginally established date.
B. Payment of Compensation
Charges determined on the basis of this exhibit shall be billed
monthly to the District and payment by the District shall be made
within a reasonable period of time. Monthly invoices shall be submittec
with a brief status report and shall contain the following information
for each type of compensation.
B-5
<*"•'"*>%
1. Cost Reimbursement Basis
For the cost reimbursement portion of the compensation,
invoices shall include the following: (1) each labor classification,
(i.e., professional, technical and clerical) and the total number of
hours worked by employees in that classification, (2) the calculated
average direct labor rate and the direct labor costs for each labor
classification, (3) total indirect costs and (4) each general category
of other direct costs. For the fixed professional fee portion of the
compensation, invoices shall include the percent of the total fixed
professional fee to be paid each month in accordance with the tabulated
amounts shown in each Task Order. ." • . - •
2. Hourly Rate Basis
Invoices for services authorized on an hourly rate basis
shall include the following: (1) each labor category and the total
number of hours worked by employees in that category, (2) the hourly
billing rate and costs for each labor category, and (3) each general
category of other direct costs.
Engineer shall accumulate all of the costs incurred pursuant
to this Agreement by each of four account numbers that have been
designated for each of the grant numbers in accordance with the
following schedule and the subtasks authorized under each task order:
•Account
No.a
1016-170
1016-240
1016-230
1016-250
Contract No.
2
5
3/4
6
1
- 7
9
8
10/11
Grant No.
1016-110-02
1016-110-05
1016-170-01
1016-170-02
1016-110-01
1016-220
1016-240
1016-230
1016-250
Description
Belt Filter Presses
Bar Screens
Engines, Generators,
and Blowers
DAF ' S
Secondary Collectors
Site Preparation
Secondary Facilities
Operations Building
Major Facilities
Account numbers represent the grant numbers designated to
accumulate charges for the indicated contracts.
B-6
C. *• Compensation Schedule
For each service authorized under this Agreement, compensation
shall be in accordance with the applicable portions of this Exhibit
and the following:
1. Basic Step 3 Engineering Services .
Compensation for the Step 3 engineering services shall
be as established in the Task Orders in accordance with Article II
of this Agreement. -
As the level of effort required for these services cannot be
accurately estimated at this time, the total compensation cannot be
firmly established. The Engineer and District agree that the best
estimate of the total compensation for subtasks 1 through 13 at the
time of execution of this Agreement is $880,000. It is understood
that this represents a preliminary estimate for budgetary purposes
and that the actual authorized compensation will be stipulated in
specific Task Orders. It is based on the construction period being
completed prior to June 30, 1983.
The District's Project Officer shall be empowered to issue
Task Orders to the Engineer providing the accumulated total authorized
compensation does not exceed the above budgetary amount. If it is
necessary to increase this total budget amount, then this Agreement
must be amended.
2. glacial Step 3 Engineering Services
Compensation for special Step 3 engineering services
(paragraph C of Exhibit "A") shall be agreed to at the time of
authorization. An allowance of $75,000 shall be established for
such special engineering services as may be authorized by the District's
Project Officer in accordance with Article II. This allowance may
be increased by amending this Agreement or through a task order.
B-7
EXHIBIT "C"
AMD REGULATIONS
C-l—REQUIRE! PROVISIONS—
CO'MSULTINC EJ<CIN££J<I;<C ACRUAUNTS
1. General
2. Responsibility of the Engineer
J. Scope of Work
4. Changes
5. Termination
6. Remedies
7. Payment
8. Project Design
9. Audit; Access to Records
10. Price Reduction for Defective Cost or
Pricing Dnta
11. Subcontracts
12. Labor Standards
13. Equal Employment Opportunity
14. Utilization of. Small' or Minority Busi-
ness
15. Covenant Against Contingent Fees
IS. Gratuities •
17. Patents
18. Copyrights and Rights in Da.La
I. CESrRAt.
<a) The owner and the engineer agree that
the following provlsiotvs apply to the EPA
grant-eligible work to be performed under
this agreement and that such provisions su-
persede any conflicting provisions of this
agreement.
(b) The work under this agreement Is
funded In part by a grant from the U.S. En-
vironmental Protection Agency. Neither the
United Stales nor the U.S. Environmental
Protection Agency (hereinafter. "EPA") is a
party to this agreement. This agreement
which covers grant-eligible work (s subject
to regulations contained in 40 CF"R 35.335.
35.937. and 35.939 in effect on the dale of
execution of this agreement. As used .In
these clauses, the words "Ihe date of execu-
tion of this agreement" mean the dale of
execution of this agreement and any subse-
quent modification of the terms, compensa-
tion or scope of services pertinent u> unper-
formed work,
(c) The owner's rights and remedies pro-
vided in these clauses are In addition to any
other rights and remedies provided by law
or this agreement.
' 7. RESJ-OMSIBIUTY Or THE ENGINEER
(a) The engineer shall be responsible for
tht professional quality, technical accuracy,
timely completion, and the coordination of
all designs, drawings, specifications, reports,
wid other services furnished by the engi-
neer under this agreement. The engineer
shall, without additional compensation, cor-
•rect or revise any errors, omissions, or other
deficiencies In his designs, drawings, specifi-
cations, reports, and other services.
(b) The engineer shall perform such pro-
fessional services as may be necessary to ac-
complish the work required to be performed
under this agreement. In accordance with
this agreement and applicable EPA require-
ments in effsct on th<; date of execution of
this agreement.
(C) The owner's or EPA's approval of
drawing, designs, specifications, reports,
and Incidental engineering work or materi-
als furnished hereunder shall not in any
way relieve the engineer of responsibility
for the technical txdequacy of his work. Nei-
ther the owner's nor EPA's review, approval
or acceptance of, nor payment for, any of
the services shall be construed to operate as
«. waiver of any rlghls under this agreement
44091
or of aivv r;aii>- of action arising out. of theperform *l>r. of ln;i aj[r<;ement.
<d) I :\> .-nui/ie^r shall be and shall remain
liable. ,'.\ »,.cordanc* -llh applicable U-\ for
all da-'ivv,,,., to -v,e O-TILT or EPA caused by
the cni,,^,r-s negligent performance of aJ\y
of the ». rvK-es furnished under this ogree-menV ev""pt for errors, omlislonj or otherdeficit, ..., t<) the extent attributable to the v
owner. ^vner-funiUhexl data, or any third
party. T!\,» i?ngi;ie«r shall not be responsible
for any i(me je'-iyi in the project caused by
circum.>;»,Vvs be/ond the englneeer's con-
trol. \V. •»>,.., innovat!ve processes or tech-
niques ;>^. 40 Cp.^ 35.903) are recommend-
ed by t:\,» engineer and are used, the engi-
neer shiij tvj. ijaijie only for grois negligence
to the «\te(.l of soch. Ui«.
3. score or WORK
The voices ^j oe performed by the engi-
neer s:\v,i include ill services required tocomplete tne tisk or step ^ accordance
with amicable EPA regulations (-40 CFR
Part 35, fjiiapirt s in effect on the date of
*/e<lUtl'>'v of tnis 3Src*m«nt> l° the extenc01 the v,HM Of .j,.orlt £3 defined ar.d set out
. . .*"«fftne«rln-j services asrtremeat to
which t;vse proyiiioni axe attached.
4. CHAWCtS
^aj "^* owner tniy. at any lime, by writ-
ten ords-r ma_tc chinaes within the gtner»J
scop* of xi,js ijr.-ernent in the services or
work ta :^» performed, if such change-s ciiise
an- incr;.VK» or decrease in the engineer's
0031 °'l.'*r llrne '-1uiti;d for- Performance ofany se.> ;,-p$ ur.rfer this agreetnent. whether
or not .~^ vi;e<l by Any order. &n equitable
adjusts >nt ss,.n titf made ar.d tills igree-
men: shA:i be --,o..ii.'ied in wrttinj according-
ly. The rMX;;ie-;r mu:3t assert any claim for
adJus'-r^-At ur_-.,r t^is clause In writingwithin ,».} tUy3 ;.,.,.;, tne dat<: of rece;pt b>-
the ep.i,.iecr Of tj..e Iv0tlflcatior> of change.
unless ;>.^ o'A-p.er gntits a further period of
time t> =v, ,-.-» ine <^if of final payment undexthis aiT-i>ment.
<b) N.\ ;erv-!c£i for which an additionilcompe:'.xA;ion -,;( [^ charged by the engi-
neer S^A;I te fumuhed without the writtena.uthort£-MJon of the owner.
. (c) Ir\ the event th*t there Is a modifica-
tion o! --:p\ requirtmenu relating to the
service* jo be performed under this agree-
ment i;>er the dace of execution of this
agrcem?,,lt the increased or decreased cost
of perfcs-mance of th? services provided for
in thb k^reement shall be reflected in an
appro^.xte mocliflcation. of this agreement.
». TTKMlWATIOIf
(a) El: V[. px.— / auj, termiivaite this agree-ment. '.:> W(,o!e or ^ pjj-^ in writir.s. u the
other pAtty suDitintially faOi to fulfill Its
Obligaf ,- 1s urc;._.r this a*rrecmcnC through
no faui; ,-,( tn^ terminating pirty. However.
no sues ,cjmi.-:atlon miy be effected unlesi
the ot Si.-..- pjv.-ty ^ given (1) not less thin ten
(10) 0:1:..,-,}^ ^yj Britten notice (d-:!ivered
by cea ,,.-j p...; i. r=.-corn receipt requested)
of IniciM to t^.-.-r.LnaU; and (2) an
ty for .v>,v;u::iiion xith Uie'
(b) T''
ment. •->.
convea ••cause (>,
ma.)or v >
quire.-n.; ,, ; tn::;a'Jon of a new s'.t-p) and the
, oar,»r may terminals this agree-
^|,0;e ^f Hi pirt. in writing, for lu
-..•<?•. if the termiiiition Ls for good
rt-h lVj for legal or financial reaio.-u.
in the work or prorfroTTi re-
engme-,%.thin ten (10)
caleniUv j.\>s iri'.ten notice (delivered by
FHDJIAL IHJISTM, VOL *X HO.'lM—WcDNJSOAY, UPIEMStX 27,
44092
certified malKreturn receipt requested) of
Inlenl to terminate, and (2) on opportunity
for consuUktlon with the terminating party
before termination.
<cl If the owner terminates for default, an
tqutl.ible adjustment In', the price provided
for In this agreement shall be made, but (U
no amount shall be allowed for anticipated
profit on unperformed services or other
work, and (2) any payment due to the engi-neer at the lime of termination may be ad-
Justed to the extent of any addltloiml co.sU
Ihe owner Incurs because of the engineer'sdefault. If the engineer terminates for de-
• fault or If the owner terminates for conven-
ience, the equitable adjustment shall In-
clude a reasonable profit for services or
Other work performed. The equitable ad-
justment for any termination shall provide
lor payment to the engineer for services
rendered and expenses Incurred before the
termination. In addition to termination set-
tlement costs the engineer reasonably
Incurs relating to commitments which had
become firm before the termination.
(d) Upon receipt of a termination action
under paragraphs (a) or (b) above, the engi-
neer shall (1) promptly discontinue all ser-
vices affected (unless the notice, directs oth-
erwise), and <2) deliver or otherwise makeavailable to the.owner all data, drawings,
specifications, reports, estimates, summar-
ies, and such other Information and materi-
als as the engineer may have accumulated
In performing this agreement, whether com-
pleted or In process.
<e) Upon termination under paragraphs
(a) or (b) above, the owner may taie over
the work and prosecute the same to comple-
tion by agreement with another party or
otherwise. Any work the owner takes over
K>r completion will be completed at the
owner's risk, and the owner will hold harm-
ItsS'the engineer from ill claims and dam-
ages arising out of improper use of the engi-
neer's work.<f> If. after termination for faiiure of the
engineer to fulfill contractual obligations, it
'Is determined that the engineer had not so
failed, the termination shall be deemed to
have been effected for the convenience of
the owner. In such event, adjustment of theprice provided for In this agreement shall be
made as paragraph (c) of this clause pro-
vides. " .
t. JtCMOItS
Except u this agreement otherwise pro-
vides, all claims, counter-claims, disputes.
and other matters In question between the
owner and the engineer arising out of or re-
lating to this agreement or the breach of It
will be decided by arbitration if the parties
hereto mutually agre*. or In a court of com-
petent Jurisdiction within the State In
which the owner Is located.
T. tAYMCMT
<a) Payment shall be made In accordance
with the payment schedule Incorporated In
this agreement as soon as practicable uponlubmlsslon of statements requesting pay-
ment by the engineer to the owner. If no
such payment schedule Is Incorporated In
IhU agreement, the payment provisions of
paragraph (b) of this cUnse shall apply.
(b) The engineer may request monthly
progress payments and the owner shall
tn&ne them as soon as practicable upon sub-
mission of statements requesting payment
by the engineer to the owner. When such
progress payments arc made, the owner may
RULES AND REGULATIONS
withhold up to ten (10) percent of the vou-
chtrred amount until sitb.'actory completion
by the engineer of work and services within
U step called for under this acreetnent.
When the owner determines that the -*ork
under this agreement or any specified task
hereunder Is substantially complete and
that the amount of retained percentages U
In excess of the amount considered by him
to be adequate for his protection, he shall
release to the engineer such excess funount,
(c) No payment request made under para-graph (a) or (b) of this clause shall exceed
the estimated amount and value of the work
and services performed by the engineer
under this agreement. The engineer shall
prepare tlie estimates of work performed
and shall supplement them with such sup-
porting data as the owner may require. •
(d) Upon satisfactory completion of the-
work performed under this agreement, as a
condition precedent'to final payment under
this agreement or to settlement upon termi-
nation of the agreement, the engineer shall
execute and deliver to the owner a release
of all claims against the owner arising under
or by virtue of this agreement, other than
such claims. If any. as may be specifically
exempted by the engineer from the oper-
ation of the release In stated amounts to be
set forth therein.
». PROJECT DESIGN
(a) In the performance of this agreement.
the engineer shall, to the extent practicable,
provide for maximum use of structures, ma-
chines, products, materials, construction
methods, and equipment which are readily
available through competitive procurement.
or through standard or proven production
techniques, methods, and processes, consist-
ent with 40 CFR 35.938-3 and 35.935-13 in
effect on the date of execution of this agree-
ment, except to the extent to which Innova-
tive technology may be used under 40 CFR
35.903 in effect on the elate cf execution of
this agreement.
(b) The engineer shall not. In the perform-
ance of the work under this agreement, pro-
duce a design or specification which would
require the use of structures, machines,
products, materials, construction methods,
equipment, or processes which the engineerknows to be available only from a sole
source, unless the engineer has adequately
justified the use of a sole source In writing1.
<c> The engineer shall not. Ln the perform-
ance of the work under this agreement, pro-
duce a design or specification which would
be restrictive In violation of sec. 20-4(aX6) of
the Clean'Water Act. This statute requires
that no specification for bids or statement
of work shall be written In such a manner as
to contain proprietary, exclusionary, or dis-
criminatory requirements other than those
based upon .performance, unless such re-'
qulreraenUs ore necessary to test or demon-
strate a specific thing, or to provide for nec-
essary Inlerchangeabillly of parts and
equipment, or at least two brand nnr.es or
trade names of comparable quality or utility
are lUtcd «\nd are followed by the words "or
equal." With regard to materials. U a single
material Is specified, the engineer must be
prepared to substantiate the basb for the
selection of the material.
(d) The enslneer shall report to the owner
any sole source or restrictive design or speci-
fication giving the rt.ison or reasons why It
b necessary to restrict the design or specifi-
cation.
(c) The engineer shall not knowingly
specify or approve the performance of wor'i
at a facility which is In violation of clean air
or water standards and which Is listed by
the Director of the LPA Office of Federal
Activities under JO CFR Part 15. .
». ACDIT; ACCESS TO RECORDS
(a) The engineer shall maintain books,
records, documents, and other evidence di-
rectly pertinent to performance on EPA
grant work under this agreement [n accord-
ance with generally accepted accounting
principles and practices consistently ap-
plied, and 40 CFH 30.605. 30.805. and 35.935-
7 In effect on the date of execution of this
agreement. The engineer shull also main-
tain the- financial Information and data used
by tne engineer Ln the preparation or sup-
port of the cost submission required under
40 CFH 35.9TT6<b> In effect on the dale of
execution of this agreement and a copy of
the cost summary submitted to the owner.
The U.S. Envi.-onmental Protection Agency,
the Comptroller General of the United
States, the U.S. Department of Labor,
owner. anJ (the State water pollution con-
trol agency] or any of their duly authorized
representatives shall have access to such
books, records, documents, and. ether evi-
dence for Inspection, audit, and copying.
The engineer will provide- proper facilitiesfor such access and Inspection.
(b) The enslnoer agrees to Include para-
graphs (a) throiiKh (e) of this clause In (ill
his contracts sand all tier subcontracts di-
rectly related to project performance that
are In excess of S10.QOO.
<c) Audits conducted u:ider thU provision
shall be la nc.-ord.ince with generally ac-
cepted audltlita standards, arid established
procedures anil guidelines of the reviewing
or audit aseiicivli.-s).
(d) The engineer agrees to the disclosure
of all Information and reports resulting
from access to records under paragraphs (a)and (b) of this clause, to any of the agencies
referred to In paragraph (a), provided that
the engineer Is afforded the opportunity for
an audit exit conference and an opportunity
to comment nvi submit any supporttr.z doc-
umentation on the pertinent portions of the
drajft audit report and that the final audit
report will Include written comments of rea-sonable length. If any, of the engineer.
(e>The cn^irs-er shaJl maintain and make
avaJlabl? records under paragraphs (a) and
(b) of this clause during performance on
EPA grant work under this agreement, and
until 3 years from the date of final EPA
Errant payment for the project. In addition,
those records which relat/; to a.ny "Dispute"
appeal under an EPA grant agreement, to
litigation, to the settlement of. claims aris-
ing out of such performance, or to cosLs orItems to which an audit exception has been
taken, shall be- maintained ruicl made availa-
ble until 3 years after the date of resolution
of such appeal, litigation, claim, or excep-
tloru
>o. ?nics REDUCTION roR DZTTcrrvr cost oa
PRtCIHG DATA
(77i(j cfaui* is applicati.'e if the amount of
lh\i ayrtcvicnt exceeds 100.COO.)
(a) If the owner or EPA doU-rmlnes that
any price. Including profit, negotiated In
connection with ttilj agreement or any cost
relintiursiible under thU agreement, was In-
creased by any significant suir^ bcc.-iu.se the
tnslnrer or iny subcontractor furnhhcJ In-
complete or Inaccurate co^l or prlcl:i£ data
FEDERAL REGISTER, VOL 43, NO. 133—WEDNESDAY, SEPT£M3J» 17, 1978
. .
or dataVvol current is certified In his certn*"'
.cation of current cost or pricing data (EPA
form 5700^41). then such price, cost, or
profit s'^aa be reduced accordingly and the
tijreernenl shall be modified in writing to
reflrwt such reduction.
tb) Failure to agree on a reduction shall
be subject to the remedies clause of thUagreement.
(.Vote.—Since the agreement is subject to
reduction under this clause by reason of de-
fective cast or pricing data submitted in
connection tciWl certain subcontracts, the
engineer may Irish to include a clause in
each such, subcontract requiring the subcon-
tractor to appropriately indemnify the engi-
neer. It it aha expected Uiat any subcontrac-
tor subject to such indemnification will gen-
erally require substantially simitar indemni-'
fication for defective cost or priciny data, re-
quired to be submitted by his lower tier sub-
Contractors.)
II. SUBCONTRACTS
' <a-) Anjr subcontractors and outside asso-
ciate* or consultants required by the engi-
neer In connection with sen-ices under this
agreement will be limited to such Individ-
uals or firms as were specifically identified
and agreed to during negotiations, or as the
owner specifically authorizes during the
performance of this agreement^ The owner
must give prior approval for any substitu-
tions In or additions to such subcontractors,
associates, or consultants.
(b) The engineer may not subcontract ser-
vices In excess of thirty (30) percent (or
percent. If the corner and the enjl-
neer hereby agree) of the contract price lo
subcontractors or consultants without the
owner's prior written approval.
j a. LABOR STANDARDS
To the extent that this agreement In-
volves "construction" (as defined by the
Secretary of Labor), the engineer agrees
. that such contraction work shall be subject
to the following labor standards provisions.
to the extent applicable:
(a) DavU-Bacon Act UO U.S.C. 276a—
276».-7):
(b) Contract Work Hours and Safety
Standards Art (40 U.S.C. 327-333);
<c) Copeland Antl-Klckbacfc Act (18 0.S.C.87<); and
<d> Executive Order 11246 (Equal Employ-
ment Opportunity);
and Implementing rules, regulations, and
relevant orders of the Secretary of Labor orEPA. The engineer f-rthsr agrees that this
agreement shall include and be subject to •
the "Labor Standards Provisions for Feder-
ally Assisted Construction Contracts" (EPA
form 5720-U In effect it the time of execu-tion of this agreement.
13. rqOAJ. txyiorMTrrr orroRTirrfrnr
In accordance with EPA policy as ex-
pressed Ln 40 CFR 30.420-5. the engineer
agrees that he will not discriminate against
any employee or applicant for employment
because of race, religion, color, sex. age, or
nattoaal origin.
i«. tmtrz.vnor< or SMALL AMU MINORITY
IDSINTSS
In accordance with EPA policy as ex-
preiued In 40 CFR 35.936-7. the engineer
agrees that qualified small business and mi-
nority business enterprises shoJI have the
maximum practicable opportunity to pur-
RULES AND REGULATIONS
ticipate In the performance of EPA grar-.:
contracts and subcontracts.
IS. COVrtf.VXT AGAINST COMTIHCC.VT FTSS
The engineer warrants tha't no person cv
selling agency has been employed or re-
tained to solicit or secure this contract upo.\
an agreement or uhcJerst.izidi.ijj for a com-
mission, percentage, brokerage, or contirv
gent fee. excepting bona fide employees. Fo,
breach or violation of this warranty iro
owner shall have the right to annul .th.>,
agreement without liability or In its discr^
tlon to deduct from the contract price or
consideration, or otherwise recover, the fu }
amount of such commission, pcrcentai*,,
brokerage, or continSL-nl fee.
• IS. CRATtTITIES
(a) If It Is found, after notice and hearir.j^
by the owner that the engineer, or any oi.
the engineer's agents or representatives, oi-
Icred or gave gratuities (in the form of en-
tertainment, gifts, or otherwise), to any of.".*
cial. employee, or agent of the owner, of t>.»
State, or of EPA In an attempt to secure a
contract or favorable treatment In award-
Ing, amending, or making any determine,-,
tioas related to the performance of thu,
agreement, the owner may. by written
notice lo the engineer, terminate the righ:
of the engineer to proceed under this agree-
ment. The owner may also pursue other
rights and remedies that the la* or IhU
agreement provides. However, the existence
of the facts upon which the owner bases,
such findings shall be in Issue and may b*
reviewed In proceedings under the remedies
clause of this agreement.
(b) In the event this agreement is termi^
nated as provided In paragraph IB.) hereof.
the owner shall be entitled: (1) To pursuv-
the same remedies against the engineer as i:
could pursue in the event of a breach of the
contract by.the engineer, and (2) as a penal-
ty, in addition to any other damages Co
which it may be entitled by Iiw. to exempla-
ry damages in an amount (as determined by
the owner) which shall be not less than 3
nor more than 10 times the costs the engl-
rteer incurs In providing any such gratuities
to any such officer or employee.
It. PATENTS
If this agreement Involves research, devel-
opmental, experimental, or demonstration
work and any discovery or Invention arises,
or Is developed In the course of or under
this agreement, such Invention or discovery
shall be subject to the reporting and rights
provisions of subpart D of 40 CFR part 30.
In effect on the date of execution of this
agreement. Including appendix B of part 30.
In such cose, the engineer shall report the
discovery or invention to EPA directly orthrough the owner, and shall otherwise
comply with the owner's responsibilities in
accordance with subpart D of 40 CFR pare
30. The engineer agrees that the disposition
of rights to inventions mide under this
agreement shall be in accordance with ths
terms and conditions of appendix B. The en-
'glneer shall Include appropriate patent pro-
visions to achieve the purpose of this condi-
tion In all subcontracts involving research,
developmental, experimental, or demonstra-tion work.
II. COPYRIGHTS AMD RIGHTS IX DATA
(a) The engineer agrees that any plans,
drawings, designs, specifications, computer
4-1093
f<rocr-ur.s (which are substantially palcl for
"its E?A grant funds), technical reports,
•>t>eratir? manuals, and other work submit-
>.i"l with a step, 1 facilities plan or with a
'Jpp 2 or step 3 grant application or which
v* specified to be delivered ur.der this
*<re»mer.t or which are developed or pro-
'luc-d and paid for under.this agreement
'referred to. in this clause as "Subject
bil.V) are- subject to the rights in the
'/nili-J States, as set forth In subpart D of
10 CFT> part 30 and In appendix C to 40
era part 30. !n effect on the date of execu-
'.inn of trus agreement. These rights Include
'ti» rUhc to. u_>e. duplicate, and dUclose such
Vifilect d.Ui. in whole or In part. In any
rn*nr.rr for any purpose whatsoever, and to
hv.e othrrs do so. For purposes Of thb
clvjise. "icnmee" sis used In appendix C
ff-rs ta the engineer. If the material is co-
t)/r':ghtai>Ie. the engineer may copyright it.
"-i apper.cJix C permits, subject to the rights
Ifi the Government in appendix C. but the
'ixner »n<l the Federal Government reserve
» royally-free, nonexclusive, ar.d Irrevocable
license co reproduce, publish, and use sueh
materials, in whole or In part, and to autho-
il/.c others to do so. The engineer shall In-rl>jde appropriate provisions to achieve the
t»'Jrpo5e of this condition In all subcontracts
?<pected to produce copyrightable subject•Kta.
(b) All surh subject data furnished by the>
"njIne'-T pursuant to-this agreement are In-
Vruments of his services in respect of the.
Project. It is understood that, the engineer
•J',<rs not represent such subjec: data to be
":Mitab!i for reuse on any other project or
(•<r any other purpose. If the owner reuses
'.hi subject data without the engineer's spe-
cific ~ritL?r. verification or adaptation, such
«?-iie will te at the risk of trie owner, with-
»')'. liability to the engineer. Any such ver-
'fication or adaptation will entitle the engi-
ii?»r to further compensation at rates
"tlreed upon by the owner and the engineer.
FcDMAL RECISTE*. VOL 43, NO. 188—WEDNESDAY, SEPTE.s.>;» 7r 1778
AUTHORIZATION TO PROCEED
ON
TASK ORDER NO. 1
FOR
STEP 3 ENGINEERING SERVICES
PHASE III ENLARGEMENT AND UPGRADING OF
THE ENCINA WATER POLLUTION CONTROL FACILITY
I.- Reference
In accordance with the Master Agreement for Step 3 Engineering
Services between the Vista Sanitation District and Brown and
Caldwell, dated • , 1980 (hereinafter
referred to as "Master Agreement"),the engineer is hereby
authorized to proceed with that portion of the Step 3 Engineering
Services as hereinafter set forth. This authorization is for
the Subtasks listed in Article II.
II. Scope of Services
Step 3 Engineering Services authorized under this task order
will be provided in support of the contracts that will be conducted
during this task order period. Account numbers to be charged,
contract numbers-, and grant numbers to the various construction
and equipment prepurchase contracts are shown in the following table
Account No.a
1016-170
1016-240
1016-230
Contract No.
2
5
3/4
6
T
• -t :
rs
s
Grant No.
1016-110-02
1016-110-05
1016-170-01
1016-170-02
1016-110-01
1016-220
1016-240
1016-230
Description
Belt Filter Presses
Bar Screens
Engines, Generators,
and Blowers
DAF ' s
Secondary Collectors
Site Preparation
Secondary Facilities
Operations Building
Account numbers represent the grant numbers designated to accumulate
charges for the indicated contracts.
The subtasks authorized under this Task Order are described in
the Master Agreement Exhibit A, Paragraph B. Specifically the
subtasks to be performed under this task order include the following:
Subtask 1
Subtask 2
Management
Interpretation of Contract Documents
2.
\l I
v' Subtask 3 Preparation and/or Review of Supplementary Drawings
»-i
Subtask 4 Review of Submittals and Test Reports
Subtask 5 Coordination Meetings
* v
Subtask 6 Assistance Regarding Change Orders
- Subtask 7 On-site Visits
Subtask 8 Witnessing Testing of Equipment
For the above subtasks only a portion of the work will be performed
under this Task Order. These subtasks will be completed under future
Task Order. "
III. Time of Commencement and Completion
In accordance with Article II of the Master Agreement, the
services authorized under this Task Order shall commence on the
effective date of this Task Order and shall continue through
September 30, 1980 (approximately 3 months).
IV. Compensation
In accordance with Article III of the Master Agreement, the
compensation for services authorized under this Task Order shall be
as defined in Exhibit B of the Master Agreement and as set forth in
the'following schedule:
a. Equipment Contracts 2, 5, 3 and 6 (Account Mo. 1016-170)
Subtasks 1 through 8
Basis of compensation: Cost reimbursement
Estimated cost ceiling: $ 9,361
Fixed professional fee: $ 1,395
Portion of fixed professional
fee, payable monthly 1/3
b. Contract 7/9, (Account No. 1016-240)
Subtasks 1 through 7
Basis of compensation: Cost reimbursement
Estimated cost ceiling: $ 31,827
Fixed professional fee: $ 4,742
Portion of fixed professional
fee, payable monthly 1/3
3.
Contract 8, (Account No. 1016-230)
Subtasks 1, 4~and 7
Basis of compensation:
Estimated cost ceiling:
Fixed professional fee:
Fixed professional fee payable
as lump sum on:
Cost reimbursement
$ 2,509
$ 374
September 30, 1980
V. Personnel and Facilities to Accomplish Services
The services to be provided for by this Task Order shall be
under the technical administration of the Engineer's Project Manager
as set forth in Article VIII of the Master Agreement. These services
will be provided in. accordance with the cost summaries described in
the fully executed Environmental Protection Agency 5700-41 forms
for Step 3 Engineering Services dated June 3, 1980.
VI. Effective Date of this Authorization
This authorization is effective on the date it is executed by
the District. " .
BROWN AND CALDWELL VISTA SANITATION DISTRICT
By
Enema General Manager
Date
COST OR PRICE SUMMARY FQNwAT FOR SU8AGREEMENTS UNDER \fm EPA GRANTS Form .Approved
(See accompanying instructions before completing this form) OMB ffo. 158-R0144
A
PARTI-GENERAL
t. GRANTEE
Vista Sanitation District
3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Brown and Caldwell
S. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Includ* ZIP cad«)
150 South Arroyo Parkway
Bin 83, Arroyo Annex •
Pasadena, California 91109
2. GRANT NUMBER
1016-170
4. DATE OF PROPOSAL
June 3, 1980
S. TYPE OF SERVICE TO 3E FURNISHED
Step 3 Engineering Services
Phase III Enlargement and
Upgrading
Task Order No. 1
Contracts 2,3/4, 5, and 6
PART II-COST SUMMARY
7. DIRECT LA9OA (Specify Uhot c*t«gori««j
See Attachment A
*
DIRECT LA30R TOTAL:
8. INDIRECT COSTS (Specify indtrfct eatt pools)
See Attachment B
(Fringe benefits general and
administrative overhead)
INDIRECT COSTS TOTAL:
ESTNMATEDHOURS
•^B-*rfc
RATS
1.50
'-'^.^•':'< '••v^~V'*J*'
HOURLY
RATE
$
*-S^^'?f2^^i
* 9ASE a
S
3,403
•^S*:;'*?^"^ JJS/j?
ESTIMATED
COST
S
^••••>'^>;rj>te-.
ESTIMATED
COST
S
5,105s^r-F^fv^-s^
~. OTHER DIRECT COSTS Spp» At"!" achmpnt" C
*. TRAVEL
(1) TRANSPORTATION
(2) fes oic«
TRAVEL SUBTOTAL:
b. EQUIPMENT, MATERIALS, SUPPLIES (Sp+cit? e*f»gorf.«>
Communication
Reproduction
£3'J!?M=NT SUBTOTAL: :
k'l *''.-." f'^g'&'r-
QTY
'^^f^
^^-i^^fe^r-
COST
S
^S^^ifK;^
e. SUBCONTRACTS
SUBCONTRACTS SUBTOTAL: t?2^^^;^^?:^*xr^A-;":
d. OTHER (Sp~dlr cmttioria*)
OTHER SUBTOTAL: -.
e.1 OTHER DIRECT COSTS TOTAL: '
^•-?**
'f.*zf£ff-~;3;
-'- *.,,,-: .-^•.s.;ci.-*-.*s
v*"">. -v-.j ,••**.•-,:•-.
ESTIMATED
COST
S 488
s 170
s 658
ESTIMATED
COST
S 45
150
195
ESTIMATED
COST
S
S
ESTIMATED
COST
S
S
^t-.^*,-. ;..~r '•.^•X»**r***£^if '/^
10. TOTAL ESTIXAT5O COST
n. PROFIT (Professional Fee)
12, TOTAL PRICE
TOTALS
^~ii*¥igiS*--*••* , ";-v- •"^'•J^»>^ ' .- *'53i
'y*''v^^L.**'*Jr-*:'"..''ti>x-y.jii¥-- '_|_ -K T^f-^J;
s 3,403
^^^3B<^|C;;g^s 8,^0^8
' .•••.-.•.1~Z~ . '. -i, •. ,:_ ,-'-..
y^^.. ^"i"!' -..^»-«^'- .t'* .-^v..'
?- •^5^^^^*-'^T?^i^2.'*>*!-^!<
^2^?^i^ri«^^^^S^ftafsaSS^^^^S
;^^^^^S
^^Ss^S&sSH^'
^^•^r.^Sfs^-'^
'S^^SS
..,- Viv.tf;^ '' ~C7>-V^
s 853
s 9,361
5 1,395
s 10,756
e PA F«m 5700-41 J7-76)PAGE I OF
' ' f*\ PAST til -PR1CS SUMMASr /*%
13.. COMPETITOR'S CAT ALOG LlSTINGS^W-rtOUSE ESTIMATES, PRIOR QUOTES ^
4
•
NOT APPLICABLE
"/ ^,«f5T PROPOSED
PRICS
•/— ^j v--'^r - ""-i""-^ — •"-"
1 ICy^-V'Si-;*^"—'
i ^ - •v^r.ft^'Mv.ysg>»SL'
1 . -. i . 'i.i,. t .^ .^•^gjl'J^ii^^V.^-.,"— 5
.-.._.. ....... 1 ^r-Svr^r^Ksip^Ssaei,~:,~f.~~TZ5-'^~*f''.-^.-;~' rOt''1 ' ' j ' j^*i*^^!ij^^*v. - 1 i^.:.-'-:~uvSjSrv~.£»*
•
5. .r :Zk- -w- — ^•satijri'-tr •. f=t-s>^»r5>v.--i, *• "••
....:,- .•••^>w_- * — ^-.-:~-T';*v^~~^^ - •-:- f :-•-• i-»
PART iv-CEHTifMCATiONS
s
14. CONTRACTOR
14..
I4»
HAS A FEDERAL AGENCY OR A FEDERALLY CERTIFIED STATS OR LOCAL AGENCY PERFORMED ANY REVIEW Op YOUR
ACCOUNTS OR RECORDS IN CONNECTION WITH ANY OTHER FEDERAL SHAHT OR CONTRACT *ITMIN THE PAST TWELVE MONTHS?
I }^> Y£s r J NO (11 "Y»»" ji»» n*ai* itddfff* »nd olvpfton* num6»f at .-•»i«wfnj allic*)
Environmental Protection Agency
215 Fremont Street
San Francisco, California 94105
Mr. Ronald R. Heeler (415) 556-1954
THIS SUMMARY CONFORMS WITH THE FOLLOWING COST PRINCIPLES
41 CFR 1-15.1;' 1-15.2; 1-15.4; 40 CFR 35
This proposal is submitted for use in connection with and in response to (I,
Encina Joint Powers on May 22, 1980 . This is to ce
and belief that che cost and pricing data summarised herein are complete, ci
(2}< vjune •*- < i -Lyou ancj fjjgj. a finartcjaj management cac
.-ately account for the financial! transactions under this project. I further cert
subagreement price may be subject to downward renegotiation and/or recoup
pricing data have been determined, as 3. result of audit, not to have been co
of the date above. X /
j& ~Jj-
(3) June 17, 1980 /^^3L
Request fr cm
•tify :o che best of my knowledge
irrent, and accurate as of
ability »xis:s to fully and accu-
>:y '.hat I understand -.hat the
rr.ent -where the above cost and
uoles, current anti accurate as^^— ,: ^122^
OATS 3* SxeCUTION / SIQ^ATUPE Of ^O JIJO3£R ,
J/ Lynn Ha/rtior^
vice President
7ITLS 0^ »*OS»aS*f»
r
14. GRANTEE REVIEWER
I certify that I have reviewed the cost/price summary set forth herein and 'he proposed costs/price appear
acceptable for siibfgreement award.
OATS OP EXECUTION 1ICNATU3S 3= RSVI£v»£R
15.
^ I
£?A REVIEWER ([1 jpp/ica6l«J
TL£ 3^ =!SV,Sy,Er,
3ATe Of EXECUTION SIGMA
T
rtj=,E sf «aviswen
ri.; •>= asv-x^t'*
ATTACHMENT A
i
Item 7 Detail
*
The following is submitted to support Item 7 of EPA Form 5700-41.
a. Method of Estimating Manhours.
Each element or task associated with the project is defined and
a complete scope of work is established. An evaluation of factors pecu-
liar to the particular task is made, including but not limited to the
following; degree of complexity, amount of independent research or study
required, availability of information on similar work, amount of time
available for completion, level of personnel required for work and
supervision, required data gathering, special equipment or procedures
required, level of subcontract coordination and review, required consul-
tations and meetings, necessary regulatory review, special hazards or
risks, and nature of required final product. Based upon a review of
these factors and previous experience with similar tasks, the number of
manhours are estimated for each applicable labor category.
b. Computation Technique
Proposed labor rates are determined by taking actual salaries
at -the regular time rate for the average step level an each labor
category. Labor' rates for principals (defined as professional engineers
assigned to the corporate staff) reflect actual rates paid. It is
Brown and Caldwell's normal practice to charge time of principals to alJ
jobs based on the time that principals are engaged directly in the
performance of work on the-jobs. The rate of compensation for principal
does not include a-distribution of profits.
c. Sources of Information
Proposed manhours are developed using job files and cost record;
on jobs of a similar nature. State and federal guidelines on task level-
of-effort are used wher. available and applicable. Estimates and pro-
posals from outside consultants and subcontractors are used as referenci
data when appropriate. Labor rates are developed annually by corporate
management with reference made to historical wage schedules, statisti-
cal reports on local and. national wages paid to similar employee
categories, and local and national cost of living indices.
^* Detailed Rate Computations
Detailed computations indicated in Tables A-l, A-2 and A-3
are attached as supporting data for the total direct labor costs
indicated in item 7.
TABLE A-l
DESCRIPTION OF TASKS
Task No,Task description a
1
2
3
4
5
6
7
8
9
10
11
12
13
Management
Interpretation of Contract -Documents
Preparation and Review of Supplementary Drawings
Review of Submittals and Test Reports
Coordination Meetings
Assistance Regarding Change Orders
On-site Visits
Witnessing Testing of Equipment
Preparation of Record Drawings
Preparation of Operations and Maintenance Manual
Start-up Services
Assistance with Bidding
Financial Plan and Revenue Program
*For complete task description see Exhibit "A" of the Master Agreement,
TABLE A-2
DIRECT LABOR
LEVEL OF EFFORT SUMMARY
Labor category^^-— -""""'
^ — — """ Task No.
Professional
Chief Engineer
Managing Engineer
Supervising Engineer
Principal Engineer
Senior Engineer
Engineer
Associate Engineer
Assistant Engineer
Engineering Aid
Subtotal
Technical '. . ,
Technical Services Mgr.
Chief Draftsman
Supervising Draftsman
Lead Draftsman
Senior Draftsman
Draftsman
Assistant Draftsman
Draftsman Trainee
Subtotal
Clerical
Supervising Typist
Typist IV
Typist III
Typist II
Typist I
Subtotal
Number of hours
1
5
10
. 15
10
10
2
5
10
15
10
10
3
5
5
10
10
4
10
"20
15
20
65
20
20
5
5
5
6
5
10
15
10 '
10
7
10
5
15
8
30
30
10
10
Total
15
85 '
15
50
165
20
20
50
50
aFor task description refer to Table A-l
TABLE A-3
DIRECT LABOR
COST ESTIMATE SUMMARY
Labor category
Professional
Chief Engineer
Managing Engineer
Supervising^ Engineer
Principal Engineer
Senior Engineer
Engineer
Associate Engineer
Assistant Engineer
Engineering Aide
Subtotal
Technical
Technical Services Manager
Chief Draftsman
Supervising Draftsman
Lead Draftsman
Senior Draftsman
Draftsman
Assistant Draftsman
Draftsman Trainee
Subtotal
Clerical
Suoervistr.g Typist
Typist IV
Typist IH
Tyolst u
Typist I
Subtotal
Total
Number of
hours
15
85
15
sn
165
20
20
50
50
Direct labor cost, dollars
Hourly ratea
22r64
20.68
-
14.80
1 0 90
10.90
6.40
Cost
140
1,758
222
R4^
2,865
218
218
320
320
3,403
a Projected average hourly rate based on average hourly rate for BC FY 1979/80.
ifC^JT' 2
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
OFFICE OF AUDIT
215 FREMONT STREET
SAN FRANCISCO. CAUFORNIA 9-4JQ5
November 8, 1979
Mr. James L. Sturgeon, Vice President'
Brown & Caldwell Consulting Engineers .7
1501 North Broadway
Walnut Creek, CA 94596
Dear Mr. Sturgeon:
The £?A, Office of Audit has recently completed its review of your proposed
fiscal year (FT) 1980 provisional indirect cost rate. Based on our
review of your financial forecast, and subsequent discussions between the
EPA, Office of Audit and yourself, it was mutually agreed that the use of
a 150 percent composite provisional, rate for FY 1980 was acceptable for
bidding and billing purposes, the EPA, Office of Audit approval of this
rate is qualified to "the extent that any company events which materially
impact on the FY 1980 forecast must be- reported to the EPA, Office of
Audit in order for Brown & Caldwell to comply with the provisions of the
certificate of current cost and pricing data contained in EPA Fora
5700-41.
If you agree with the above rate, it is requested that you sign and return
this letter, retaining a copy for your records.
Sincerely,
"Truman R, Beeier
Director
Western Audit Division
Brown & Caldwell concurs with the above provisional indirect cost race
for FY 1980.
/
^' Date
irect costs.are accuculatad through a corpora taw id a accounting
cacagarizad consistent with the contractallows cast to
cos
astab-
first
endin
tion
3rovr
all
the ?
.
^cinciple-s and procedures outlined in the Fedaral ?rocuraaant
A.ttiQrjg, .CJR 41, ?2rt 1-15. Indirect' cost . rates for allowable
* benefits and general and administrative overhead iterns are
.) /.shad foe the aost: recently audited fiscal years ' as shown" in the
caluan below « 3rovisional indirect cost rates for fiscal year
g 9/30/30 are ba.sad upon the £2A reviewed profit plan in conjunc-
cij actual year-to-date overhead costs, and are shewn in column
Labor rates for principals (defined as professional engineers
,} j-0 £ije corporate staff) reflect actual rates paid. It i.s
4na: Caldwell's norsal practice to charge_ tiae of principals to
-ibs based on the tise thac principals are engaged directly in
*»cfor3ance of worlc on the jobs. The rate"" of compensation for
ls does not include a distribution of profits.
3SCWN AND CALCWSLL DIDI3SCT CCSTS
Costs, as a percent of direct: labor
STT ending
9/30/30
?rovi s io na 1 ^
ending
9/30/79
Actual^-
benefits'
?^YX-oli taaes
He-t iramenc benefits
c vi o insurance • and woricaen ' sc"^mgensation insurance
hlcn/ holidays
d sicic leave
Total Cringe benefits
Ganer* i 3^3 adainistrative overhead
>»c<t salaries
i^rj* benefits on
i-^iraes salariesand equipment
licenses and insurance
-r--'" ««ionai sarvicssTr^c=»], and subsistence
Total general and
ada-Uis-trative
Total indirect casts
7.0
4.0
-<3-
4.0
10.0
25.0
50.0
13.0
17.0
7.0
14.0
7.0
12.0
5.0
125.0
150.0
7.0
9.0
a.Q
5.Q
10 .0
36.0
44.0
15.0
13.0
7.0
11.0
7.0
11.0
5.0
114.0
150.0
on independent C3A-auditad figures not finalised by an E3A
J.^ / if suia auutryv"-^ .
Ori0j/uu 1379
o
ATTACHMENT C
OTHER DIRECT COSTS
Item 9a, Travel
(1) Transportation
2 trips to Encina WPCF 220 miles
at $.20 = $88
1 plane trip at $400 400
(2) Per diem (subsistance)
2 days at $10 per day = 20
3 days at $50 per day 150
Subtotal $658
Item. 9b, Equipment, Material, Supplies
(1) Communication
Postage 3 months at $5 per month=$15
Telephone 3 months at $10 per month
= $30
(2) Reproduction
100 ozalid copies at $1 each =$100
500 photocopies at $.10 each = 50
Subtotal $195
Item 9c, Subcontracts
Subtotal $ —
Total $ 853
^COSt'OR PRICE SUMMARY FORWr FOR SU8AGREEMENTS UNDER U.VEPA GRANTS Form Approved
(See accompanying instructions before completing this form) OMB No. 153-ROI44
PARTI-GENERAL
1. GRANTEE
Vista Sanitation District
3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Brown and Caldwell
S. ADDRESS OF CONTRACTOR OR 3U3CON TRACTOR (Include ZIP cod«)
150 South Arroyo Parkway
Bin 83, Arroyo Annex
Pasadena, California 91109
2. GRANT NUM8ER
1016-240
4. OATE OF PROPOSAL
June 3, 1980
S. TYPE OF SERVICE T O 3E FURNISHED
Step 3 Engineering Services
Phase III Enlargement and
Upgrading
Task Order No. 1
Contracts 1 and 7/9
PART ii. COST SUMMARY
7. DIRECT LA BOH (Sptcity labor c«t»ijori««j
See Attachment A
"
DIRECT LABOR TOTAL:
8. INDIRECT COSTS (Spicilr indltfct eo« pool*)
See Attachment B
(Fringe benefits, general and
administrative overhead)
INDIRECT COSTS TOTAL:
ESTI-
MATED
HOURS
*~SM?X:.
RATE
1.5
.'..'^.V.'''^*^.^:;1"
HOURLY
HATE
$
SX^SS^^:
« 3ASE 3
S
11,326
^^f^f-f^-j^S.
ESTIMATED
COST
S
^~-^K&^^
ESTIMATED
COST
S
16,989
x»<^a?r?s>-:^vt:
s. OTHER DIRECT COSTS See Attachment C
(i) TRANSPORTATION
(2) »e» oi CM
TSAV = l_ SUBTOTAL: iS'^^Sr^'?
b. EQUIPMENT, KATERIALS, SUPPLIES (SpKitf e*r»4or<«*J
Communication
Reproduction
E3L"..B*=*T SUBTOTAL; 1
QTY
*$#&$»>
feJR^-Sjssjf^Sj
COST
S
2^>%^££#sv
C. SUBCONTRACTS
Flewellinq & Ishino (estimated)
SUBCONTRACTS SUBTOTAL: ^-T^Tt"!^^t:"cs^i;;-:
d. OTHEH fSp-cifr c»»«jorf««;
OTHER SUBTOTAL: :
e.' OTHER DIRECT COSTS TOTAL: '
f-Cf. .'-.V« :•:--: -*.c^-^.w^^?r»
"' :"7* ^r^^JLlilM^l-u-
ESTIMATED
COST
S 352
S 80
j 432
ESTIMATED
COST
s 180
^.,400
1,580
ESTIMATED
COST
Si, 500
f mlm 1M
ESTIMATED
COST
S
s —
,Jj~,;.. , :r:<o'iV-'^j5:js
JO. TOTAL ESTIMATED COST
n. PROFIT ( professional F»e)
12. TOTAL PRICe
TOTALS
s 11,326
$S?i^^?^^^
s ig 909
r"v.^'^^^'?^.5^'^***'--'^:5X^
^7t^--^*'"-Aiaii»;I^*>2:7"»*'i?i' • ''. ii'-1'^ •* j«.
feSg^yJS^^^Si-.:-
~^^^l*^fe
iSSis^^^S:.
Jts^^f^^ff;^^*^'g'-'!Hft';™!*^^
^T^V,. ^*".^v''- *.^:*rr'^ *^ • .,*.
•;>xViiJ::^^S^-«..7'"
'-.^^.^'•- ^7V«^5
s 3.512
5 31.827
5 4.74.2
* 36,56i
Form
CTj PART III -PRICE SUMMARY £j—-• - -- - - - - ">vr . -- — -- — Sag**-
)3 COMPETITOR'S CATALOG LISTINGS. IN-HOUSE ESTIMATES. P^IOS QUOTES
s ffndjcjtf* b-441* /orprte» comtJ*r«*on)
*
NOT APPLICABLE
•
. ..•.-~^-;...- ^••••-•:~jr~:^^:^,;^^r*^
PART IV. CERTIFICATIONS
MASKET f"ROPOSS3
!/^v^TV.:~c;-^i~i
^ ^^^^f^ii^4;<••-_ '^X'o^rT'^^-"-^"
t'^^^^i^Scj^;!: : •" ">r -. V~ :' i i->"^r-=- '
^ -_ --^..-.t^r^i^^;
t--6'^^S:&^i^i^
-Tfr^^S^^S?
^""^wi^sS^St
bri^^S^-S?"^\-i-'-?5-rr?::<r^?rK«^
-^'i- - -^ ••:--. •-». s —
1*. CO*T*ACTOa
14,. HAS A r EOEHAI. AGENCY O« A ?E3EPAt_UY CERTIFIED STATE O« V.OCAL AGENCY PErtFORMED ANY REVIEW Of YOUfJ
ACCOUNTS OR RECORDS IN CONNECTION WITH ANY OTHER r SCESAt. GRANT OR CONTRACT WITHIN THE PAST TWEUVe MOMTHST
Environmental Protection Agency
215 Fremont Street
San Francisco, California 94105
Mr. Ronald R. Beeler (415) 556-1954
l-ib.THIS SUMMARY CONPCRMS WITH THE rOLUOWING COST ?aiNCi?'_£5
41 CFR 1-15.1; 1-15.2; 1-15.4; 40 CFR 35
lie.
This otooosal i.s submitted for use in connection with, and in resoonse to I'D Request from
Encina Joint Powers on May 22, 1980 . This is to certify
and belief that :he cost and pricing data summarized herein are complete, curren
(2), June 17 ' 198° and that a financial reianagement caoabil
rately account cor the financial! transactions under this project. I further certify tl
subagreement once may be subject to downward renegotiation and/ or recoupment
pricing data have been determined, as a result of audit, not to have been com pie
ot the date above. s7 /
(3) June 17, 1980 / J £2Lt~.
to the best of aiy knowledge
C, and accurate- as of
icy exists to fully and aecu-
lat I understand 'hat tha-
•vhere the above cost and
s, current aj/d acctirata as ^^
f"f^Js*Sf' "*x ^^ ''
SlGNyruflC 3 f ^^QfiFOSS^ / / /
J. /Lynn HdrtfordT/ '
Vice President I/
TIT-.S Or =^OP<5SS.=1
14. GRANTEE SeVlS'*E3
1 certify that I have reviewed the cost/price summary set forth herein and che proposed costs/pries appear
acceptabls for su'oagreement award.
T!~\_S 3? ^ £ V 1 5 '<» E S
15. E?A aEVIEV/ER (It »pp//cao/»;
OATE Of 'XEC'JTIOM SIONArua S ~ ? X £vi£'«E3
T.T>_- o- =t^-/.T«-=i
c
TABLE A-l
DESCRIPTION OF TASKS
Task No.Task description a
1
2
3
4
5
6
7
8
9
10
11
12
13
Management
Interpretation of Contract 'Documents
Preparation and Review of Supplementary Drawings
Review of Submittals and Test Reports
Coordination Meetings
Assistance Regarding Change Orders
On-site Visits
Witnessing Testing of Equipment
Preparation of Record Drawings
Preparation of Operations and Maintenance Manual
Start-up Services
Assistance with Bidding
Financial Plan and Revenue Program
*For complete task description see Exhibit "A" of the Master Agreement,
TABLE A-2
DIRECT LABOR
LEVEL OF EFFORT SUMMARY
t.abor category^^-
^ — -*" " Task No.
professional
Chief Engineer
Managing Engineer
Supervising Engineer
Principal Engineer
Senior Engineer
Engineer
Associate Engineer
Assistant Engineer
Engineering Aid
Subtotal
Technical . . .
Technical Services Mgr.
Chief Draftsman
Supervising Draftsman
Lead Draftsman
Senior Draftsman
Draftsman
Assistant Draftsman
Draftsman Trainee
Subtotal
Clerical
Supervising Typist
Typist IV
Typist III
Typist II
Typist I
Subtotal
Number of hours
1
20
40
20
. 80
10
20
30
2
10
20
10
20
60
10
10
3
10
10
20
10
20
30
4
10
80
20
20
20
20
80
20
270
20
20
10
40-
50
5
10
10
10
30
10
10
6
10
30
40
20
40
60
7
10
30
20
60
10
10
Total
60
200
30
20
20
20
190
20
560
50
60
110
20
90
110
lc"or. task description refer to Table A-l
TABLE A-3.
DIRECT LABOR
COST ESTIMATE SUMMARY
Labor catev;ory
Professional
Chief Engineer
Managing Engines.,
Supervising Engirt-* or
frtncioal tngineer
Senior Engineer
Engineer
Associate Enginee.,
Assistant Engine 9c
Engineering Aide
Subtotal
Technical
Technical Service., Manager,
Chief Draftsman
Supervising Drafts (,n_3n
Lead jJrartsman
Senior Draftsman
Draftsman
Assistant Draft srrv1tl
Draftsman Trainee
Subtotal
Clerical
Suoervising Tyois;
Tynist iV
Typist HI
Tyolst ii
Typist I
Subtotal
Total
Number of
hours
60
200
30
20
20
20
190
?0
560
50
fin
110
20
90
110
Direct labor c<
Hourly ratea
2.2.64
20.68
18.72
- 16.76
14.80
12.87
10.90
9 99
14.80
If) 90
7.73
6 40
Dst, dollars
Cost
\ , "} 5 R
4,136
562
335
296
257
2,071
1 Rfi
9,201
740
£=;4
1,394
155
S76
731
11,326
Projected average ".ourly rate based on average hourly rate for BC FY 1979/80.
BEST
ATTACHMENT A
Item 7 Detail
The following is submitted to support Item 7 of EPA Form 5700-41.
a. Method of Estimating Manhours
Each element or task associated with the project is defined and
a complete scope of work is established. An evaluation of factors pecu-
liar to the particular task is made, including but not limited to the
following; degree of complexity, amount of independent research or study
required, availability of information on similar work, amount of time
available for completion, level of personnel required for work and
supervision, required data gathering, special equipment or procedures
required, level of subcontract coordination and review, required consul-
tations and meetings, necessary regulatory review, special hazards or
risks, and nature of required final product. Based upon a review of
these factors and previous experience with similar tasks, the number of
manhours are estimated for each applicable labor category.
b. Computation Technique
Proposed labor rates are determined by taking actual salaries
at the regular time rate for the average step level in each labor
category. Labor rates for principals (defined as professional engineers
assigned to the corporate staff) reflect actual rates paid. It is
Brown and Caldwell's normal practice to charge time of principals to all
jobs based on the time that principals are engaged directly in the
performance of work on the jobs. The rate of compensation for principal:
does not include a distribution of profits.
c. Sources of Information
Proposed manhours are developed using job files and cost records
on jobs of a similar nature. State and federal guidelines on task level-
of-effort: are used when available and applicable. Estimates and pro-
posals from outside consultants and subcontractors are used as reference
data when appropriate. Labor rates are developed annually by corporate
management with'reference made to historical wage schedules, statisti-
cal reports on local and. national wages paid to similar employee
categorias, and local ar.d national cost of living indices.
d. Detailed Rate Computations
Detailed computations indicated in Tables A-l, A-2 and A-3
are attached as supporting data for the total direct labor costs
indicated in item 7.
^™^ 1 **^trw 3C~-i.i.i - 3
Its-a 3 COPY
Indirect costs are accumulated through a ccrporatewide accounting
system that allows cost to be caeagocized consistent with the contract
cost principles and procedures outlined in the Federal Procurement
Regulations, -C?R 41, Part 1-15.- Indirect cast . rates for allowable
fringe benefits and general and administrative overhead items are
established for the most recently audited fiscal years aa shewn in the.
first column below. Provisional indirect cost rates foe fiscal year
ending 9/30/30 are based upon the £2 A reviewed profit plan in conjunc-
tion with actual year-to-date overhead costs, and are shown in column
two. Labor rates for principals (defined as professional engineers
assigned to the corporate staff) reflect actual rates paid. It is
Brown and Caldweli's normal practice to charge time of principals to
all jobs based on the time that principals ara_ engaged directly in
the performance of work on the jobs. The rate"* of compensation foi
principals does not include a distribution of profits.
or
3RCWN AND CAIiCWELL tiIDIS£Cr CCSTS
Coats, as a aercant of direct labor
cringe benefits
Payroll ta;ces
Retirement: benefits
Bonus plan
Group insurance and workmen's
compensation insurance
Vacation/ holidays
and sick leave
Total fringe benefits
General and administrative overhead
?T ending
9/30/79
Actual^
7.0
4.0
4.0
10.0
?T ending
9/30/3QProvisional^
7.0
9.0
S.Q
5.0
10.0
ir*ct salarias
Fringe benefits en
• . indirect salarias
Huilcings and equipment
Taxas, licenses and insurance
Profassicnal sarvicss
Travel and subsistence
Supplias
Other
Total general and
administrative overhead
Total indirect costs
2S.O
30.0
13.0
17.0
7.0
14.0
7.0
12.0
5.0
125.0
1SO.O
36.0
44.0
1S.O
13,0
7.0
11.0
7.0
11.0
5.0
114.0
150.0
on independent CPA-auditsd figures not finalized by an E?.\
audit.2S3ti-:atad as of Moveaber 3, 1379 and approved by 'E2A, Office of Audit,
San Francisco.
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
" OFFICE OF AUDIT
215 FREMONT STREET
SAN FRANCISCO. CALIFORNIA 9-A1O5
November 8, 1979
Mr. James L. Sturgeon, Vice President
Brown. & Cal dwell Consulting Engineers -IT
1501 North Broadway
Walnuc Creek., CA 94596 .
Dear Mr. Sturgeon:
The EPA, Office of Audit has recently completed its review of your proposed
fiscal year (FY) 1980 provisional indirect cost rate. Based on our
review of your financial forecast, and subsequent discussions between the
EPA, Office of Audit and yourself, it was mutually agreed that the use of
a 150 percent composite provisional rate for FY 1980 was acceptable for
bidding and billing purposes, the SPA, Office of Audit approval of this
rate is qualified to "the extent that any company events which materially
impact on the FY 1980 forecast must be- reported to the EPA, Office of
Audit in order for Brown & Caldwell to comply with the provisions of the
certificate of current cost and pricing data contained in EPA Form
5700-41.
If you agree with the above rate, it is requested that you sign and return
this letter, retaining a copy for your records.
Sincerely,
R. Sealer
j Director
Western Audit Division
Brown & Caldwell concurs with the above provisional indirect cost rate
for FY 1980.
Date
ATTACHMENT C
OTHER DIRECT COSTS
Item 9a, Travel
. (1) Transportation
8- trips to Encina 220 miles
at $0.20 per mile = $352
(2) Per diem (subsistance)
8 days at $10 per day = 80
Subtotal $ 432
Item 9b, Equipment, Material, Supplies
(1) Communication •
Postage 3 months at
$20 per month = $60
Telephone 3 months at
$40 per month = 120
(2) Reproduction
Ozaiids 1000 at $1 each = 1,000
Phc-ccopies 4000 a- $0.10 ea= 400
Subtotal $ 1,580
Item 9c, Subcontracts
Flewelling & Ishino (Architects)
Subtotal $1/500
1 C -> ri~>
COST OR PRICE SUMMARY F0f(^ FOR SU8AGREEMENTS UNDER U.Q^PA GRANTS Form Approved
fSee accompanying instructions before completing this form) OMB No. 1S8-R0144
PART I-GENSRAL
1. G«ANT=£
Vista Sanitation District
3. NAME OF CONTRACTOR OR SUBCONTRACTOR
Brown and Caldwell
S. AOORESS OF CONTRACTOR OR SUBCONTRACTOR (Inetud* ZIP cad»)
150 South Arroyo Parkway
Bin 83, Arroyo Annex
Pasadena, CA 91109
2. GRANT NUMBER
1016-230
*. 3ATE OF PROPOSAL
June 3 , 1980
S. TYPE OF SERVICE TO 3E FURNfSHEO
Step 3 Engineering Services
Phase III Enlargement and
Upgrading
Task Order No. 1
Contract 8
PART II-COST SUMMARY
7. DIRECT LA3CR fSp.-c.7x t»tx)f c«r««ori««J
Se?» At-.t-.arrbmF»nf A
—
DIRECT LABOR TOTAL:
8. INDIRECT COSTS (Sptcllr indirect cott pool*)
See Attachment B
(Fringe benefits, general and
administrative overhead)
ESTI-
MATED
HOURS
-s-:;;>;^*-
RATE
1.5
INOIRSCT COSTS TOTAL: pl'SxT^
HOURLY
RATE
$
a^iS^'^-tTK^JftA
* BASE =
S
964
J^^r^asp?**??;
3. OTHER DIRECT COSTS
a. TPIAVSU
(1) TH ANSPOftT ATION
(2) PS* 31 SM
TRAVEL SU3TOTAL: f^>iS.-*-t
b. EQUIPMENT. MATERIALS. SUPPLIES (Specif? c*t*jor<»*}
Communication
Reproduetiion
EQUIPMENT SU3TQTAL: |
QTY
*t*^Sv^
^c^-ss^54iSrf
COST
S
S&^5§**^^
C. SU3C3NT3»CTS
SUBCONTRACTS SUBTOTAL: t?~?S'^'^;5'"^r.',-«- *.^: ^
d. OTHER (Sp-ofr c»<«ior(««^
OTHER SU9TOTAL: ;
e. OTHcR DIRECT. COSTS TOTAL: '
E"^r. ^* '-*>t •~'" '*Vr,.-:"-*-.'a'3-''?»
'•'-"* X -* —t-*"-f *~*.^~<'~~'- -:-r:..»Ui)y.*WJ^— «^^^»;
ESTIMATED
COST
S
"'-':• 'Vr.-i'-^;i::'wO;'>riV-C;!
ESTIMATED
COST
S
1,446
•.T^^i?-'""-"-^;?'-^ .-.*:<
ESTIMATED
COST
* 44
s ]n
sqd
ESTIMATED
COST
sis
30
45
ESTIMATED
COST
$
s —
ESTIMATED
COST
S
s —
•j;—^---"' ---^•vtili.-i^ji
10. TOTAL EST1XUTED COST
ti. PROFIT (Professional Fee)
12. TOTAL PRiCE
TOTALS
r ~!r^5?«*.- <S5^^^*."
^•if^keJ^ySStajiQ^J:-^*."
--.-^*^"^ T^.'&^^ii^vj. - ?n»**tr*' T^ii ^T--^-:V's:~Tl^*>r,v- : '^t^s?^-:te^^g^at
.t?-&t^«*c**>C^v«#«:^?,-:::; ;-i,5-:S -->^— ^2j^ :>«*
5 964
v-5i»«PS-^rSSr*Si2f'- .T»A'i'~^-"*>*»r.-^-."J^'rSfV^<Tr
t^^^r^-Oirl;:3^^^;^^*-^ .^l**2r5 &f- ^^
.^--••"'v---'ft««K.".-j:^-<'-^-:*--ki""V----:'vf--^.<ki^^-. ^.. - i..^*Tu<:-f*5^:.^T:;Wi,-*t.;x" * *— >--.'i'**vif&
S^vSi^S^^-S
"C^-x ••'•u-^-A'- *^*^rr:.^T^>^.»^.-v -— -- •-^>t.-.«;.-;jhj«*
51,446
-^—-:.>=t«;:.t;---."^»ix^:~'.':
i-^iS^r-^SS^ ^"1?:
a«¥7«'ifc*S£s«^ijTVpI^^w^^jv • ^*.i-^v...r---MS^wt,v--^-J^M5r^**^*1^<-^
^£g^39S:S€®s^^s
i5^8B8J^s2Se5r-^:rrf?»- _ ^»-.«»v... «_tl-,v_-.w_,^.
'^*^?%^^$
-vSsi'^SSS^ri;^^•^.i-i-a^r^-^jMi^L;
:^6«?^&*!?S^B*B^
;— *^r, ^-^^'. tr*"-"^*** ^r^r??- J
•ly-y-aur- "* »— »r^»^^>-T*<*"''''-\
~^~23!SCS^V;~!>~
-^»rfie***:t»r';^TVirt""
!Ii3io5?sj^?;t"'*--ii<™i---:
• • '.= r- ' f J-Mi—i -ii.^s>^- •»_;
^fe3^x;r^^*'
*^5^*»i^;Jb*-ViT/i-i;i
'v,^7£5'^^i^«5.v-;
;•" v^V^ 17 v- ,• : - «- »is?»r:/"cz:v-=--9«~v^'*«r^-!
*-^ - ^^-^^^^-ru^rrTft-^'-f^-^r^sis^j^i'fii
:r»«rs? JS".»"B*v*-^y r^C
" •-^?'>iT'"i.~i>'^*Mu^ •;
.. -..,— ^w-:-'-' -CP^v~
5 99
S2,509
is 374
fS2,883
C Pi 5 ^700-41 PACE I O
PA3T III -PRICE SUMMARY
Form
f, COMPETITOR'S CATALOG LISTINGS. »N-*OUS£ ESTIMATES, =>«*io* QUOTESft i P9ICE1S)
i»f»OPOSS3
NOT APPLICABLE
: —^fr--^y~^^"^*^f.
\ * ~ ^&&*'&**S$sS&'Sf\:^&*r-3f&s&£f£.
PART IV.CERTIFICATIONS
It, C
MAS A ?5QSHAI_ AGENCY O3 A f SDE3AI.LY CS3T)FI£0 STATE OR L3CAU AGSMCY ?E3PaRM£3 ANY 3SVI5W OP YOUR
ACCOUNTS O« SSCOHQS IN CONNECTION WITH ANY OTHEH ?ECE3AL G^ANT OR CONTRACT WITHIN THE PAST TWELVE MOMTHST
rjj YSS I 1 .so (T< ""{»*" lir» naaio *tldr**» *nrf otvphan* num6*r o/ r«»
Environmental- Protection Agency
215 Fremont Street
San Francisco, California 94105
Mr. Ronald R. Heeler (415) 556-1954
HIS SUMMARY CONFORMS WITH THE rOUuOWING COST PRINCIPLES
41 CFR 1-15.1; 1-15.2; 1-15.4; 4'0 CFR 35
This proposal i.s submitted for use in connectioa -with and in response to (D Request from
Encina Joint Powers on May 22, 1980 . Tnis is to certify Jo the best of ny
and belief chat :he cost and pricing data summarized herein are complete, current, and accurate as of
(2),June 1980 and that a finani;:iai management capability exists to fully and accu-
rately account :or:he financial transacdons under this project. I further certify that I understand that the
subagreement orice may be subject to downward renegotiation and/or recoupment 'where the above cost and
pricing data have been determined, as a result of audit, not to have been complete, current and .accurate as
of the date above.
(3)June 11, 1980
OAT'S 3f SXSCUT10N
J. wnn Ha/ttford
Vice President
14. GPANTEE S£
I certify that I have reviewed the cost/once summary set forth herein and the proposed costs/price appear
acceptable for oubfgreement award.
OATS OF £X£CUTtON
LS 3? ^£vii
15. E?A aS (It
si SNA runs c
Jt~-^w
TABLE A-l
DESCRIPTION OF TASKS
Task No,Task description
1
2
3
4
5
6
7
8
9
10
II
12
13
Management
Interpretation of Contract Documents
Preparation and Review of Supplementary Drawings
Review of Submittals and Test Reports
Coordination Meetings
Assistance Regarding Change Orders
On-site Visits
Witnessing Testing of Equipment
Preparation of Record Drawings
Preparation of Operations and Maintenance Manual
Start-up Services
Assistance with Bidding
Financial Plan and Revenue Program
For ccr.plete task description see Exhibit "A" of the Master Agreement.
TABLE A-2
DIRECT LABOR
OF EFFORT SUMMARY
Labor category^-- —• — ~"
^^-^-^— '<~Task No.a
Professional
Chief Engineer
Managing Engineer
Supervising Engineer
Principal Engineer
Senior Engineer
Engineer
Associate Engineer
Assistant Engineer
Engineering Aid
Subtotal
Technical
Technical Services Mgr.
Chief Draftsman
Supervising Draftsman
Lead Draftsman
Senior Draftsman
Draftsman
Assistant Draftsman
Draftsman Trainee
Subtotal
Clerical
Supervising Typist
Typist IV
Typist III
Typist II
Typist I
Subtotal
Number of hours
1
10
10
. 20
10
10
4
10
10
20
10
10
7
10
10
*
•
Total
30
20
50
20
20
lFor complete task description refer to Table A-l
TABLE A-3
DIRECT LABOR
COST ESTIMATE SUMMARY
Labor category
Professional.
Chief Engineer
Managing Engineer
Supervising Engineer
Prlncinal Engineer
Senior Engineer
Engineer
Associate Engineer
Assistant Engineer
Engineering Aide
: Subtotal
Technical
Technical Services Manager
Chief Draftsman
Supervising Draftsman
lead Draftsman
Senior Draftsman
Draftsman
Assistant Draftsman
Draftsman Trainee
Subtotal
Clerical
SuDervisir.cr Tvotst
Typist IV
Typist m
Tyoist u
Tyoist I
Subtotal
Total
Number of
hours
30
20
50
i-i , ^
20
20
Direct labor cost, dollars
Hourly ratea
20_fiR
-
in. QO
6.40
Cost
P?Q
?i a
838
128
128
966
a Projected average hourly rate based on average hourly rate for BC FY 1979/80.
ATTACHMENT A
»
Item 7 Detail
The following is submitted to support Item 7 of EPA Form 5700-41^
a. Method of Estimating Manhours
Each element or task associated with the project is .defined and
a complete scope of work is established. An evaluation of factors pecu-
liar to the particular task is made, including but not limited to the
following; degree of complexity, amount of independent research or study
required, availability of information on similar work, amount of time
available for completion, level of personnel required for work and
supervision, required data gathering, special equipment or procedures
required, level of subcontract coordination and review, required consul-
tations and meetings, necessary regulatory review, special hazards or
risks, and nature of required final product. Based upon a review of
these factors and previous experience with similar task's, the number of
manhours are estimated for each applicable labor category.
b. Computation Technique
Proposed labor rates are determined by taking actual salaries
at the regular time rate for the average step level in each labor
category. Labor'rates for principals (defined as professional engineers
assigned to the corporate staff) reflect actual rates paid. It is
Brown and Caldwell's normal practice to charge time of principals to all
jobs based on the time that principals are engaged directly in the
performance of work on the jobs. The rate of compensation for principal:
does not include a distribution of profits.
c. Sources of Information
Proposed manhours are developed using job files and cost records
on jobs of a similar nature. State and federal guidelines on task level-
of-effort are used when available and applicable. Estimates and pro-
posals from outside consultants and subcontractors are used as reference
data when appropriate. Labor rates are developed annually by corporate
management with reference made to historical wage schedules, statisti-
cal reports on local and national wages paid to similar employee
categories, and local and national cost of living indices.
d. Detailed Rate Computations
Detailed computations indicated in Tables A-l, A-2 and A-3
are attached as supporting data for the total direct labor costs
indicated in item 7.
COPYIndiract costs ara accumulated through a corporatewice accounting; system that allows cost to be categorized consistent with the contract
cost principles and procedures outlined in the Federal Procurement
Regulations, -CF3 41, Part 1-15. Indiract cost . rates for allowable
fringe benefits and general and adnjinistrative" overhead items ara
established for the aost recently audited fiscal years as shewn in the
first column below- Provisional indirect cost rates for fiscal year
ending 9/30/30 ara based upon the £2A reviewed profit plan in conjunc-
tion with actual year-to-data overhead costs, and are shewn in column
tvo. Labor rates for principals (defined as professional engineers
assigned to the corporate staff) reflect actual rates paid. " It is
3rcwn and Caidweli's normal practice to charge time of principals to
all jobs based on the time that principals ara engaged directly in
the performance of work on the jobs. The rate" oc compensation for
principals does not include a distribution of profits.
3HCWH AND CALCWSLL niDI2£CT CCSTS
• Coats r as a percent: of direct labor
?T ending ST endinc
3/30/79 9/30/ao"
Actual^ Provlsicnal-
Fringe benefits
Payroll taxes 7.0 .7.0
Retirement benefits 4.0 9.0
Sonus plan -0- 5.0
Group insurance and workmen ' s
compensation insurance 4.0 5.0
Vacation, holidays
and side leave 10.0 10 .0
Total fringe benefits 25.0 36.0
Ganeral and administrative overhead
Indirect: salaries 30.0 44.0
Fringe benefits on
• . indirect salaries " 13.0 15.0
Buildings and equipment 17.0 13.0
Taxes, licenses and insurance • 7.0 7.0 '
Professional services 14.0 11.0
Travel and subsistence- 7.0 . 7.0
Supplies 12.0 11.0
Other ' 5.0 S.Q
Total general and ' .
administrative overhead 125.0 ' 11 4 . 0
Total indirect costs 150.0 150.0
on independent C?A-audited figures not finalized by an 2?A
audit.
S-stiaated as of Mcveraber 3, 1379 and approved by-E?A, Office of Audit,
San Francisco.
rsbar 1379
Vi
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
" OFFICE OF AUDJT
215 FREMONT STREET
SAN FRANCISCO. CALIFORNIA 94.1.OS
November 8, 1979
Mr. James I, sturgeoai Vice President
Brown i C3.;.iVeil Consulting Engineers
1501 North 3roadway
CA 94596 - .Walnut Cre
Dear Mr. SiM(Cgeoa:
The SPA, O
fiscal yea.
review of
iPA, Ofric.
a 150 perc.
bidding aa
rate is <T-'«
impact on
Audit in O
5700-41.
of Audit has recently completed its review of your proposed
.t (py) 1980 provisional indirect cose rate. Based on our
yrJur financial forecast, and subsequent discussions between the
rt 0£ Audit and yourself , it was mutually agreed that the use of
anc composite provisional rate for FY 1980 was acceptable for
,t billing purposes, the EPA, Office of Audit approval of this
* Lifted to "the extant that any company events which materially
r.\ls ry 1980 forecast must be reported to the EPA, Office of
flar for grown & Caldwell to comply with the provisions of the •
Of current cost and pricing data contained in EPA Form
Ir you ag^at
this lett*>-the above rate, it is requested that you sign and return
retaining a copy for your records.
Sincerely,
R. Beeler
j Director
Western Audit Division
Brown & ^-^i-l
for FY 19:;.;.
concurs wich the above provisional indirect cost rate
7 Data
ATTACHMENT C
OTHER DIRECT COSTS
Item 9a, Travel
. (1) Transportation
1 trip to Encina 220 miles at
$.20 per mile = $44
(2) Per diem (subsistance)
1 day at $10 per day 10
Subtotal-$ 54
Item 9b, Equipment, Material/ Supplies
(1) Communication
Postage (estimated) $5
Telephone (estimated) 10
(2) Reproduction
Ozalids 20 at $1 each = 20
Photocopies 100 at $.10 each = 10
Subtotal ? 45
Item 9c, Subcontracts
Subtotal $ —