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HomeMy WebLinkAbout1980-12-02; City Council; 6444; California Contract Cities AssociationInitial: Dept . €Id. C, Atty. aGEND4 BILL NO. b e (b DATE : December 2, 1980 DEPARTMENT : CITY MANAGER C. Mgr. Subject : CALIFORNIA CONTRACT CITIES ASSOCIATION Statement of the Matter The cities of Vista, San Plarcos, Del Far, Lemon Grove, Poway, ai Santee are forming a San Diego County 3ivision of the Californit Contract Cities Association. The purpose of the Association is to encourage cities to consider contracting for city services as an alternative to providing all services with in-house perso The association helps cities to negotiate contracts and exchang information between cities about contract services. In additio the Association promotes legislation to make contracting betwee government agencies more effective. The Association has been i existence since 1957 in Los Angeles County but is open to mem- bership from any California city. Currently 51 cities are memb 42 of these within Los Angeles County. Fiscal Impact Carlsbad's annual membership fee would be $200. Recommendat ion 'That Council authorize City to join the California Contract Cities Association and appoint a council member to the Board of Directors. Exhibit California Contract Cities Association - What it is. ..and why. Council Action: 12-2-80 Council filed the matter. c 0 1 ontrac 2468 Huntington Drive fz San Marino, California 91108 fi Telephone 285-71 WILFRED SIMENDINGER LA MIWADI. PRESIDENT TOM JACKSON MUNTlNGTON PARK, (ST VlCE PFIESIDENT 0. LIKEWOOD. C. DeBAUN *NO VlCE PIE51DENT WHAT IT IS,. .AND WHY NELL MIRELS ROLLING *ILLS ESTATES, SECRETA**. JIM VAN HORN An introduction to the California Contract Cities Association. ARTESII. TREASURER GEORGE VOlGT EXPCUTIVE DlRECTOl BACKGROUND : The California Contract Cities Association is an organization of those cities in California that have embraced the contract system for providi major municipal services for their communities, either by incorporating as contract city or opting to move into major contracting on a regional service basis, rather than maintaining full services within their own city governmen structure. The Contract Cities Association was organized in 1957-58, when tl handful of then existing contract cities realized that their new and special form of local municipal government presented problems, opportunities, and spheres of special interest that were unique to the contract cities, neither shared nor understood by the old-line , full-service cities. AIMS & PURPOSES: The aims and purposes of the Association are set forth in the By- Laws as follows: w -2- w Article I1 - Purposes SECTION I, The primary purp~se sf this Association shall be to serve cities contracting for the performance of municipal services; to serve as their rallying point for the achievement of all things necessary, proper and, legitimate for the common good and welfare; to take appropriate action on problems involving cities contracting for the performance .of services; to seek out the facts concerning the problems of contractual cities as they arise, and if cecessary to represent and intercede on behalf of the members of 'chis organization to the end that such problems be speed- ily and justly concluded; to assemble, exarnifie and study all information pertaining to the cost of performance of municipal szrviees, the level of services so supplied, and to take appropriate action thereon when fully advised in the premises. SECTION 11. The general purposes of this Association shall be to serve as a rallying point for cities contracting for municipal services so that said cities may insure for their consti'cuents the best service at the minimum cost therefore. In order to accomplish the purposes set forth in this article, this Association sh.al1 have the power to do the following: (I.) Study and analyze all. aspects of contractual operation, the cost tkierecf and the 3e17el of service, (2) Act as a united rssociation for inpxving any of the contractual furxiions cf said memb?r cities and for obiai::ing the best services at the lowest price thereof. (3 ji Conduct. studies and accumulate facts and inforlnaticn concern- ing cmtractual operaticas, ine ieve!. of SeTvice, and the most econo::icZ.i methcd of perf.sr,riifzg rixxcipzi r7metions. -, . . -,, "~ e -3- w (4) Disseminate facts and information to all interested cities regarding contractual operations, the cost of the performance of municipal functions to all cities as well as the service supplied thereby. (5) To unite together to protect the contractual type of operation where necessary and proper, so that the highest 1evel.and most economical services may be supplied to member cities. CONCEPT: Membership in the California Contract Cities Association is open to any city that embraces the contract city concept, and it has become difficult to make any other clear distinction between a contract and non-contract city in California today. There are 80 some cities in California that would be clearly identifie as contract cities by virtue of the major regional services--e. g., law enforce. rnent, fire protection--they provide to their communities on a contract basis. And the number is growing annually, as the cost beyond the feasible economic reach of many so-called "full service" cities, making the economy and efficiency of the contract system more obvious and essential to the continued existence of local government. of local government increase; I? But in another context, virtually every city in California is a contra city" in a greater or lesser degree. those cities identified as contract cities and those clinging to the "fu-l! service" concept is constantly narrowing. And the measure of difference between As the old-line cities move more and mcre into contract services-- for tax assessments and collection, health services, jail services, specialized detective services, crime lab services, library services, etc. -.- ar,d contract cities find that certain services are best provided "in-house" by their own 0 -4 - e city hall staff--e. g. 9 parks & recreation, certain mgineering services, planning & zoning, etc. -- the difference in act~aE governmental operation between some contract and old line cities begins to mlcrow airnost to the vanishing point, It finally resolves down to where the distinction between a contrz and a non-contract city beccices oxe of philosophicai point of view. Under this definition, a contract city is one that believes that certain major ser- vices are more economicalj.j7 and. efficiently provided on a regional basis; -7. and that regional services, uniike regional govexraeat, do not eli-minate or erode local control OF the klome rule concept, one that clings to the 012 idea that true home rule ox- ';~cal control exists only with a full service clty. , , even though there aye virtually no truly full service cities remaining in California tcday, The old-line city remain: Rising costs of gover-mnent, as already mentioned, are forcing more and more cities to rez: virtually every newly incorpcrated. city corning up in California in recent years has incorporated unae-r regional contract services es mt destroy home r-de or erode local govern- ment's control over the %:fairs of tneir local community, or cver the direc! and quality of life and Geveisp~ent In their loca: czmrx:inity, ize the contract city philosophy--and contract plan. And they =re finding that <' On the contrary, 11 IS a basic contract ziiy concept that the corltr Becaus systen represents the futu:~zr fcr iocal govermxzfit and !lome rule, the rising'costs of governirLer:.: . facing many cities wi'h txx- ,lo ar ;;t;res alteyl?.&vps, S-QT c.iie gf \-qfiCh can susl ~estricted T2\Tecy2e ss-j-yces ~~fili soon be local government csriirol, 21- fzce bankmptcy, because t local r.'esou.rces wi13. no ion the:r LOCB& fu.lL service operations; c 0 -5- V ,' they will have to relinquish local control to some form of regional governmt or metropolitanism: or they will have to embrace the contract system of utilizing regional services while retaining their local government and home rule control of those services and other aspects of their community life. MEMBERSHIP: There are 51 members of the California Contract Cities Associal at the present time, 42 of these within the County of LOS Angeles. The reason for the concentration of membership in Los Arigeles County is historical, not because of any region21 or parochial interest. The contract system was developed in Los Angeles County as the "Lakewood Plan", when the City of Lakewood was incorporated in 1954, Thereafter, because the economy and simplicity of the governmental struc - ture and operation allowed many communities to incorporate that had not previously had the means to do so, there was a great increase in city incor. porations in the years immediately following.. . all of them in the County of Los Angeles. It was several years before communities elsewhere in California began to take advantage of the system and incorporate under the contract pla In the years since the contract system was established in Los An.g County, the entire structure of comty government has Seen influenced by ant oriented to a rnajor degree toward providing contract services to these citie So the concentrztion of experience in contract city operation and relatiorishir as well as the concentration of numbers, has rested in Los Angeles County. Today, there are four contract cities in Contra Costa County--one of them, Lafayette, a member of the CCC-I; several in Rlverside CO'Jn!y, Orange, Sarita Clara, ventura and &n Diego Counties, and one or tWs in San Mateo, I-iumboldt, !!mzdor9 Fresno, Kern, Marir:, Mendocino, Sap-, Flume S2.n BerEr.d'ho, Sierra, Siskiyou, Stanislaus, Tchama zi~d. T-~larc Counties. ..- 0 -6- 0 Theye are considerable differences in the ~elati~nships betwee: contract cities and their counties in these different areas, But most of th counties look to the experience of Los Angeles Go~n'iy, based on more tha years of contract city experience, 'io determine many of their basic apprc the contract system and the provision of contmct services. happens in the development of contract relationships ir: Los Angeles Coui usually, eventually, has an inflciencing irnpact on the other. counties. Thus, what But the concentrztion of mernbemhip and experience in Los Ar County does not, or should not, lessen the interest of contract cities els where in the continuing deveicpment, improveslent, and strengthening of contract system itself, or the application to the other counties of legisla. and contractual gains won by the CCCA in Los 'AiTgeles County. The Ekecutive Board of the California Contract Cities Assmi2 therefore, has issued an invi'ia'iion to all contract cities in the State to jc the Association and begir, zc e'iy participating i.2 the affairs of the orgz' ME MBE RSH 1 P DU ES : Recognizing that she activity of the Association and the benefit gained by the Associatim for its member cities has also been concentra in Los Angeles County, a different dues schedule has been established fc those member cities i~ and octside or." Los Angeles Csunty, The current schedule is as follows: Article ITs? - ~~,/~~y-~~~~-~~~j~ I)Lj.es . -7-m sLk 1 ION a! s Men13.3rship dues shall i b:.as?d r?pon a combina population and tctaal assessed ua?uation factors anr.i/'or sales tax revenue: ?'he population of a member city shall he cie'cermined by the last census, if none appiicabie to 2 :rr,embcr citys t.her: 2s f ined for the purpose si;nte allocztioz of ZxotcJr v-i!ieLe fees, be as follows: -. - Said *:":ues 4, - d- W For cities within Eos Angelss Coui?,’cy - Under 10, @GO populr;tion a~d with less than $20,000 annual safes tax reveriues Under 20,800 population and/or less than $300.00 $20 -miXion assessed property vai-i?atio;? 600.00 With 20,000 to 50,0013 population and/or $2@ to $75 million assessed property valuation 800.00 Over 50,000 ppulatiom and/or $75 rriillion assessed property valuation i,QOO.OQ For cities outside Los Angeles County - 10,000 population and under 50.00 10,000 to 25,000 population 100.00 Over 25,000 population 200.00 FUTURE ACTIVITIES: It is a considerable challenge, from a political point of view, for a comparatively new and small organization of cities to win legislative battles to protect or advance the special and uniqe interests of its cities, especially when the Contract Concept remains little known or understoodby many of our State Legislators and Congressional representatives; or to win favorable negotiating positions with counties and private cDntractlng sources when these frequently involve new and inncvative relationships or concepts for the delivery of municipal services, The ceca has tried to meet this chalienge,and has been quite successful in its efforts. limiting the areas of general county overhead costs that may be added to charges for contract services (only overhead costs iilcurred as a resuit of contract services :may be charged), and has succeeded in defezting all efforts to rescind or weaken that legislation. The organization succeeded in passing legislation e -8- 0 Legislation and certain administrative interpretations were wc credit contract cities for certain taxes paid into special districts (i-e., j and library districts) and this increased their "tax effort" for federal reT sharing purposes. (This increased federal revenue sharing allocations t contract cities by several million dollars annually in Los Angeles County The CCCA, through its Contracts Committee, Committee of C Managers & Administrators, and other corxmittees, has developed distr? conceptsP joint powers arrangements, inter -city service agreements, et to broaden and diversify the contract program. The CCCA has developed the nation's first se1.f-insurance prog for municipal liability insurance, and through a Joilil Powers Insurance A is now providing a higher level of coverage at significantly reduced costs its participating cities, and also guaranteeing a more sti2bl.e insurance mr for its cities than the private insurance industry has been able tc provide Through its Committee of City Managers & Administrators, th CGCA conducts on-going stucies and evaluations of contract services, de private sources as an alternative to county services, measuring the effic and cost-effectiveness of c',:ntract services from different sources compa to in-house staff services, etc, ,and such study results are maintained in information bank to be drawn on as desired by any member city. The CCCA also conducts annual seminars, legislative orientati tours, and a series of special events of he1.p am3 interest to its members. These activities are to be cmtinued and expanded in the fu-cure. But it a1 is the intent of the CCCA to ccntinue to expnd its membership and enlist participation and support of ali contraci cities tl:rSilghoLLt the State. Thiz expansion of membership is important to all cities that contract for serv: because all such cities benefit frorx the legislszive and 2.dministrative ad, of the Association, And the legislative and admPnistrative position of the e -9- e Association in the accomplishment of its goals is strengthened in proportion to the number of cities it represents and the legislative areas of the State it covers. Thus, increased membership means potentially more legisla live and administrative gains for all contract cities in the State, and this will be the principal aim of the Association in its future activity schedule. It is hoped that as more cities in Central and Northern California join the Contract Cities Association, separate divisions of the CCCA may be formed in these other areas of the State and, as we seek to expand and improve OUT contract relationships in the future, the Association will have the organiz2,tional structure and strength to do so. THE CCCA AXD THE LEAG'C'E OF CALIFORNIA CITIES: All CCCA members are, of course, also members and full supporters of the League of California Cities. California Contract Cities Association to replace, compete with, or duplicatc services of the League. There is no attempt by the The CCCA By-hvs set forth clearly that the concerns and interes of the Association are confined solely to those issues that are ljnique to contr city operation only,and therefore may not engage the interest or concern of non -contract c ities . The CCCA believes there Is a place and a need for such a special interest organization working within, or separately but in conjunction with, tl League on those special issues of concern only to olir contract cities. And that is the reason and purpose for the existence of this Association. National 1620 Eye at, N W OFFICERS: League Washington, D. C. U 0 of 20006 ,) Cities (202) 293-731 0 Cable NLClTlES ame~ o way "dl s LOLS NSSD , \ /\ ,A hlavo \a anidh Geo September 5, 1980 d c, Mr. Frank Aleshire City Manager 1200 Elm Avenue Carlsbad, CA 92008 Dear Mr. Aleshire: Attached is our invoice for your city's membership in the National League of Cities for the period September 1, 1980, through August 31, 1981. This last year has been an important one for cities in Washington. The wide- spread mood of budget restraint that began at the local level in 1977-78 has also been felt by Congress and the Administration, particularly impacting up( federal programs aimed at helping cities. Nevertheless, NLC efforts during 1979 and the first part of 1980 to maintain and expand federal support for urban programs have been successful. example, NLC: For o Led the fight to turn back attempted cuts in the General Revenue Sharing Program, a matter of highest concern to the membership; o Succeeded in expanding the funding for HUD's Urban Development Actior Grants Program (UDAG) from $400 million to $675 million and, at the time, succeeded opening up the Program to cities with "pockets of poverty" ; and Succeeded in maintaining budgeted levels for the CETA Program despite determined efforts in the Congress to eliminate the Program's public service jobs component. o In addition to these legislative accomplishments, NLC has filed amicus curia( briefs in seven cases involving cities (these cases dealt with housing dis- crimination, limits to the use of general revenue sharing monies, landmark preservation, pollution, the Employment Security Amendments of 1970, and compulsory binding labor arbitration), and testified before the Democratic an Republican platform committees on urban issues. Omthy Van Horn John F Walkins * e 0 -2- There is however, much that needs to be accomplished during the balance of 1980. working for: 1. 2. As the principal public interest group representing cities, NLC will1 Reauthorization of General Revenue Sharing; Reauthorization of the Community Development Block Grant and Urban Development Action Grant programs; 3. Reauthorization and expansion of the EDA Economic Development Program; Enactment of legislation to establish a new local government energ conservation program; and Enactment of legislation requiring that all Congressional action affecting local governments include estimates of the fiscal burden imposed upon such jurisdictions. 4. 5. The support of your city is essential to NLC, given the major effort that wi be required to secure passage of legislation and the adoption of policies favorable to cities. We look forward to your continued support and the oppo tunity to serve you in the coming year. Sincerely, Alan Beals Executive Director Enclosure cc: Mayor Ronald C. Packard ..,_ ~ 1 ...7-..---<w- _e -____ III m VACAh7CIES Steno Clerk I YIan Check/InsFector -- Sweep e r 0 p e x- 2 to r Plann-i.ng Tech. Aqua tic Coord . Pool PIa.int. Nkr ----.----__ ___ ____ u5.p - Serv - Rorkcr ---- .a-- - _._________.._. ~ Cocim. Cpr- 1 Iht t:nl. ion Cti i P f -___ --_-.. --.- -_____ Steiio Clerk IT Pol. hd~ii-i 11. Ai.dc I’nrh PI>.nrii:r (P.T.) Yarks Clerk Typ: st -1 IV. 0?!’111~;2 RECRE:ATION --___ ....___ . -- .____. .. __ -.-. .- -. . _.___ .-. -..