Loading...
HomeMy WebLinkAbout1981-01-06; City Council; 6464; Purchase of Boom Truckl I ! I l l I ' ' i 1 I t ; AGENDA BILL NO. ~ '/~ L/. DATE: . January 6, l 98l DEPARTMENT: Purchasing. CITY OF CARLSBAD $UBJECT: Purchase of Scorn Truc.l Stetement of the Matter Initial: fi_ Dept. Hd. . C. Atty. V· G. Mgr,.~~ When the l980-8i Street Lighting Budget was prepared, funds were included for the lease .purchase of a boom truck. Since January 1980, the .City has .been renting a 1979 GMC .boom truck from-Coast Crane of Utah for street lighting and traffic signal maintenan~e._ The rental unit has proved tl, be satisfactory, -and the coropany·_has offered to apply $8,~:iO' of our rental payments tow~rd the purchase price of th_e unit. The cost of the unit is $25,800, less $8,250 in the rental paym~nts for a rat ;price of $17,550. In addition to Coast Crane, a number of othe.r equ j pmen:t companies were contacted to ascertain the availability of 1979 boom· trucks. No coinparab 1 e uni ts were found. ·s; nee Coast Crane is the only vendor who is able to supply the City with an acceptable used boom truck, .Section 3.28.090(3) -Sole Source Purchases can be cited as the authority to purchase the equipment. - :rhe 11JOst economica,1 way for the City to buy the truck is to purcha~e -it outright . . . -There ar~ no re!;e. · avat1able in. the Street Lighting fund~. Howe-..~er, it is possible to set u~ Jn inter-funq loan and transfer $l7,550 from the Contingency Fund' to the S~reet Lighting· Capital Outlay account to cover the cost of the b901J1 truck. The General Fund could be reimbur.sed by the Street Lighting funds at .a rate .of $365. 63 a month for the n~xt forty-d ght months to cover the cost of -the truck. · · Fi seal Impact After appropriating· $17,550 from the Contingency Fund, there will be a balance of $429,305. Purchase price of boom truck is $25,800. Exhibit L Memorandum to City Manager -Exhibit 11 A11 2. Resolution No. 0399 · Reconmenda ti on Sta'ff recorrmends the Council adopt Resolution No. IJ3f2 , approving the purchase of a boom truck and approving the transfer of funds. NOTE: City maintains 1694 street lights at cost of $2~0,000 of $118/yr/lgt. SDG&E maintains 660 street lights at cost of $92,000 or $139/yr/lgt. ·council Action: 1/6/81 ... Council adopted ResolJtion 6399, approving the purchase of a boom truck and approving the transfer of funds. t - ' . t ; , ' '::i , -~ i I " December 16, 1980 MEMORANDUM TO: City Manager FROM~ Director of Utilities & Maintenance 'SUBjECT: Lease-Purchase of GMC Model 35 .Reach All Lift Tr.uck 80-197 Exhibit "A" 1nis department leased a· 32-foot lift truck for use by the street light technician! This u~it was leased as it was not clear at that time as to what type of unit would .ben meet our needs. Lease cost was $1300 per month, of which $8_25 per month .coµlq apply to the purchase price if a decision to buy the-unit was made d~ring the first ye~r. , The unit has proved to be quite sati,sfactory and fully meets the ·need_s of this 'department for s:treet light and traffic signal m~intenance. It was deadlined for two.months -(another ·unit was.made available by the lessor) due to a minor accident ~ the 9ther driver was at fault. Thus, ten months of $825 per month of the lease payments ($8250). could be-~pplied to the purchase price of the unit ($25,800) or a n~t,,purch~se cost of $17,550. the FYB0-81 street lighting budget (Fund 15-206) includes $8500 for equipment rental •. There wHl b_e approximately $ 700 in this account after· January 1. It was intended, dµring the budget deliberations~ that thfa .rental could be conv~rted to a lease. 'Purchase during the year. The street 1 igh:1:-ing ·budget, as you are aware, is support~d·by revenues from a city-wide lighting district. There· are no reseryes progranrned into this fund, although there has been a small carry over this year. Thus, ri'o reserve funds from this· account are available to purchas~ this lift truck; howev~r, the remaining funds could be applied to lease purchase of the unit. There ,are fund$ available in the·contingency reserve,of the general fund·which might be used: for the purchase, with repayment occurr-ing over a ,period of time. Based on current funds available, the general fund could be reimbursed at· the ra~e of '$36_5.63 per rr1onth for 48 months. Similar arrangements could be-made through a coinniercial_ lending institution should you not wish to finance this purchase from the general fund. ~~ Dir~o;. of Utilities & Maintenance RWG:pab -~~,.,,,.,.,_ . .,...,. ~ .""~ ... fl ,., \ 3; 4 5 6 7, 8 9, lb RESOLUTION:NO. 6399 ----- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD APPROVING THE PURCHASE OF A 32 -FOOT BOOM TRUCK AND AUTHORIZING A FUND TRANSFER. WHEREAS, the City of Carlsbad owns and operates over 1600 street lights and 18 traff1c signals; and WHEREAS, the maintenance of these lights and signals can best be ac~omplished from a bopm truck; and 'WHEREAS, the maintenance,of these lights and signals is funded from fund 15-~06 (Street lighting) and fund 1-128 {Streets) and the boom truck 11 has been provid~d-by the lease of this speciai vehicle; and :WH~REAS, the purchase of the truck previously leased will be more l~ ·econqmical anq coultl l:la-accomplished by lease-purchase; and ,14: . WHEREA~, 'it. is :in the City's best interest to fund. the purchase of ~ur t.he boom,truck from the contingency reserve with repayment ovec a four,~year ;i.6.: . period from fund 1 s..:205; i7 l8i l~, 20,. :2:1:, 22· 2~ 24 WHEREAS, the City Council wishes to dispense with the bidding _procedures in accordance with Section 3.28.090 of the Municipal Code; NOW, THEREFORE, BE IT RESOLVED: 1. That the above recitations are true and correct. 2. The bidding procedures are dispensed with • . 3. The City Manager be authorized to execute a purchase order in the amount of $17,550 to Coast Crane of Utah for the purchase of 1979 GMC Model 35 truck with a Reach All ~asket, Model 5032 and utility body, Serial No. TCL ~5 339 l3 4859. 26 XXX. XXX 28 XXX ... - ,# <" .,. .. l 2 3' 4 5 e~ 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 l 4. Authorize the transfer of $17,550 from fund Ol-139-2450 (Contingency Reserve) to fund 15-206 (Street Lighting); as an inter-fund loan;· and 5. Direct the City Manager to arrange for the repayment of the funds , transfer.rc:?d ($17,550} at the rate of $365.63 per month for the next 48 months to. be paid annually from fund 15-206 to the general fund. PASSED, APPROVED ANO ADOPTED at a regular meeting of the Carlsbad City Council he 1 d on the _,6 .... t..,h ___ day of January , 1 gsn by the following vote, to wit: AYES: Council Members Casler, Anear, Lewis and Kulchin NOES: None ABSENT: Council Member Packard ATTEST: (SEAL) RONALD C. ,P;ACKARD; Mayor MARY H. CASLER, Vice-Mayor . ' '