HomeMy WebLinkAbout1981-01-06; City Council; 6464; Purchase of Boom Truckl
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AGENDA BILL NO. ~ '/~ L/.
DATE: . January 6, l 98l
DEPARTMENT: Purchasing.
CITY OF CARLSBAD
$UBJECT: Purchase of Scorn Truc.l
Stetement of the Matter
Initial: fi_ Dept. Hd. .
C. Atty. V·
G. Mgr,.~~
When the l980-8i Street Lighting Budget was prepared, funds were included for the
lease .purchase of a boom truck. Since January 1980, the .City has .been renting
a 1979 GMC .boom truck from-Coast Crane of Utah for street lighting and traffic
signal maintenan~e._ The rental unit has proved tl, be satisfactory, -and the
coropany·_has offered to apply $8,~:iO' of our rental payments tow~rd the purchase
price of th_e unit. The cost of the unit is $25,800, less $8,250 in the rental
paym~nts for a rat ;price of $17,550. In addition to Coast Crane, a number of
othe.r equ j pmen:t companies were contacted to ascertain the availability of 1979
boom· trucks. No coinparab 1 e uni ts were found. ·s; nee Coast Crane is the only
vendor who is able to supply the City with an acceptable used boom truck,
.Section 3.28.090(3) -Sole Source Purchases can be cited as the authority to
purchase the equipment. -
:rhe 11JOst economica,1 way for the City to buy the truck is to purcha~e -it outright .
. . -There ar~ no re!;e. · avat1able in. the Street Lighting fund~. Howe-..~er, it is
possible to set u~ Jn inter-funq loan and transfer $l7,550 from the Contingency
Fund' to the S~reet Lighting· Capital Outlay account to cover the cost of the
b901J1 truck. The General Fund could be reimbur.sed by the Street Lighting funds
at .a rate .of $365. 63 a month for the n~xt forty-d ght months to cover the cost
of -the truck. · ·
Fi seal Impact
After appropriating· $17,550 from the Contingency Fund, there will be a balance
of $429,305. Purchase price of boom truck is $25,800.
Exhibit
L Memorandum to City Manager -Exhibit 11 A11
2. Resolution No. 0399
· Reconmenda ti on
Sta'ff recorrmends the Council adopt Resolution No. IJ3f2 , approving the
purchase of a boom truck and approving the transfer of funds.
NOTE: City maintains 1694 street lights at cost of $2~0,000
of $118/yr/lgt. SDG&E maintains 660 street lights at
cost of $92,000 or $139/yr/lgt.
·council Action: 1/6/81 ... Council adopted ResolJtion 6399, approving the purchase of a boom
truck and approving the transfer of funds.
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December 16, 1980
MEMORANDUM
TO: City Manager
FROM~ Director of Utilities & Maintenance
'SUBjECT: Lease-Purchase of GMC Model 35 .Reach All Lift Tr.uck
80-197
Exhibit "A"
1nis department leased a· 32-foot lift truck for use by the street light technician!
This u~it was leased as it was not clear at that time as to what type of unit would
.ben meet our needs. Lease cost was $1300 per month, of which $8_25 per month .coµlq
apply to the purchase price if a decision to buy the-unit was made d~ring the first
ye~r.
, The unit has proved to be quite sati,sfactory and fully meets the ·need_s of this
'department for s:treet light and traffic signal m~intenance. It was deadlined for
two.months -(another ·unit was.made available by the lessor) due to a minor accident
~ the 9ther driver was at fault. Thus, ten months of $825 per month of the lease
payments ($8250). could be-~pplied to the purchase price of the unit ($25,800) or a
n~t,,purch~se cost of $17,550.
the FYB0-81 street lighting budget (Fund 15-206) includes $8500 for equipment
rental •. There wHl b_e approximately $ 700 in this account after· January 1. It was
intended, dµring the budget deliberations~ that thfa .rental could be conv~rted to a
lease. 'Purchase during the year. The street 1 igh:1:-ing ·budget, as you are aware, is
support~d·by revenues from a city-wide lighting district. There· are no reseryes
progranrned into this fund, although there has been a small carry over this year.
Thus, ri'o reserve funds from this· account are available to purchas~ this lift truck;
howev~r, the remaining funds could be applied to lease purchase of the unit. There
,are fund$ available in the·contingency reserve,of the general fund·which might be
used: for the purchase, with repayment occurr-ing over a ,period of time.
Based on current funds available, the general fund could be reimbursed at· the ra~e
of '$36_5.63 per rr1onth for 48 months. Similar arrangements could be-made through a
coinniercial_ lending institution should you not wish to finance this purchase from
the general fund.
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Dir~o;. of Utilities & Maintenance
RWG:pab
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RESOLUTION:NO. 6399 -----
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD APPROVING THE PURCHASE OF A
32 -FOOT BOOM TRUCK AND AUTHORIZING A FUND
TRANSFER.
WHEREAS, the City of Carlsbad owns and operates over 1600 street lights
and 18 traff1c signals; and
WHEREAS, the maintenance of these lights and signals can best be
ac~omplished from a bopm truck; and
'WHEREAS, the maintenance,of these lights and signals is funded from
fund 15-~06 (Street lighting) and fund 1-128 {Streets) and the boom truck
11 has been provid~d-by the lease of this speciai vehicle; and
:WH~REAS, the purchase of the truck previously leased will be more
l~ ·econqmical anq coultl l:la-accomplished by lease-purchase; and
,14: . WHEREA~, 'it. is :in the City's best interest to fund. the purchase of
~ur t.he boom,truck from the contingency reserve with repayment ovec a four,~year
;i.6.: . period from fund 1 s..:205;
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WHEREAS, the City Council wishes to dispense with the bidding _procedures
in accordance with Section 3.28.090 of the Municipal Code;
NOW, THEREFORE, BE IT RESOLVED:
1. That the above recitations are true and correct.
2. The bidding procedures are dispensed with • .
3. The City Manager be authorized to execute a purchase order in the
amount of $17,550 to Coast Crane of Utah for the purchase of 1979 GMC Model 35
truck with a Reach All ~asket, Model 5032 and utility body, Serial No. TCL
~5 339 l3 4859.
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4. Authorize the transfer of $17,550 from fund Ol-139-2450 (Contingency
Reserve) to fund 15-206 (Street Lighting); as an inter-fund loan;· and
5. Direct the City Manager to arrange for the repayment of the funds
, transfer.rc:?d ($17,550} at the rate of $365.63 per month for the next 48 months
to. be paid annually from fund 15-206 to the general fund.
PASSED, APPROVED ANO ADOPTED at a regular meeting of the Carlsbad
City Council he 1 d on the _,6 .... t..,h ___ day of January , 1 gsn by the
following vote, to wit:
AYES: Council Members Casler, Anear, Lewis and Kulchin
NOES: None
ABSENT: Council Member Packard
ATTEST:
(SEAL)
RONALD C. ,P;ACKARD; Mayor
MARY H. CASLER, Vice-Mayor
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