HomeMy WebLinkAbout1981-03-03; City Council; 5571-6; Purchase of CLSICITY OF CARLSBAD
AGENDA BILL N0. Sr 4 -4 Initial:
DATE: march 3, 1981 Dept. HL
C. Atty.
DEPARTMENT: Purchasing
— C. Mgr.
SUBJECT: Purchase of CLSI
Statement of the Matter
The 1980-81 City of Carlsbad budget includes $12,000 for the,purchase.of an
additional Composite Station for the Library. Funds for this unit were
received by the City through the California Library Service Act and are
available in Account No. 06-140-3900. The new Composite Station will be
installed at the Circulation Desk and will be used to check-out.and check -in
books during peak hours and for implementing bookmobile circulation and
registering patrons. The new unit is.required to be compatible with the
other units purchased in 1978 and is available from original vendor CLSI in
Newtonvil-le, Massachusetts.
Fiscal Impact
The additional unit is expected to cost approximately $6,000. This is a
one time cost and no new staff will be required. There will be a monthly
maintenance charge of $70. The cost of the unit, installation,and first
year's maintenance are budgeted from Equal Access funds.,
Exhibit
1. Resolution No.
Recommendation
Staff recommends the Council adopt Resolution No. �' ,authorizing and
directing the Purchasing Officer to make a sole source purchase of a
CLSI Terminal.
Council Action:
3-3-81 Council adopted Resolution No. 6450, authorizing and W.recting the Purchasing
Officer to make a sole source purchase of a CLSI terminal.
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January 8, 1981
Memorandum
TO: City Manager
FROM: Library Director
SUBJECT: Purchase of CLSI Composite Station
In compliance with your request to provide more data to substantiate
the purchase of an additional composite station,•we offer the
following....
At the time the computer system was purchasedtheminimum number
of terminals were obtained for effective operation. The monthly
book circulation then averaged 24,503 -- it now averages 29,967.
During certain periods of the day, peak -circulation periods are
experienced and patrons are required to stand in line to be served.
This was true with the smaller monthly average and with the increase
of over 5,400 circulations per month it is not uncommon for patrons
to have to wait in line for up to ten minutes. It serves no purpose
to put additional staff at the circulation desk during these times,
since there are only two computer terminals. With the addition of
a third station the lines could be shortened and the public served
in a more timely fashion. While most people are reasonably under-
standing about the lines, we do have increasing numbers of complaints
coupled with the frequently asked question as to why we do not add
another terminal.
As we see it, there are three alternatives:
1. Purchase the recommended composite station from CLSI which could
immediately be put into service with the installation of the
dedicated telephone and electric liness. (These lines are
necessary to ai.y computer installation.) The cost is approximately
$6,000, with a monthly maintenance of $70. The CLSI maintenance
charge includes all new programs developer) by the company. They
are automatically available to CLSI customers and provide a
broader range of library service to the patrons.
2. Put the composite terminal out to bid, buy a CRT and then have
it adapted by (in all probability) CLSI so that it would inter-
face with the existing system. Should the low bidder not be able
to furnish the light pen wand, which is necessary for the circulation
To City Manager
Page two
1/8/81
function, the terminal would need to be further modified. Costs
are unknown. This unit, too, would require the installation of
the dedicated telephone and electric lines. A maintenance contract
would be necessary and it is not known whether CLSI would undertake
a contract on a machine other than their own. Again, the cost is
unknown.
3. The last alternative would be to continue the operation as it is
and watch the further deterioration of service to the public.
We would again mention the fact that the funds for this unit were
included in the 1980-81 budget per your instructions, and approved by
the Council. The funds to be used are derived from the State of
California and would not come from City coffers.
Georgina Cole,
Library Director
GDC ; ch-
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RESOLUTION 140. 6450
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A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING
AND DIRECTING THE PURCHASING
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OFFICER TO
MAKE A SOLE SOURCE PURCHASE OF A CLSI
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TERM__I NAL ,
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WHEREAS, the City Council of the City of Carlsbad has determined that
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it is necessaryand in the public interest to purchase a CLSI Terminal; and
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WHEREAS, the requirements of the City for said CLSI Terminal can only
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be met by CLSI, Inc., 81 Norwood Avenue, Newtonville, Maine 0216 0, and
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WHEREAS, CMC Section 3.28.090 3
( ) provides that,the City Council
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may
dispense with biddingprocedures when the commodity can only be obtained
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from one vendor.
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NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Carlsbad,
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California,•as follows:
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I. That the above recitations are true and correct,
2. The biddingp g
procedures are dispensed with in according with
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CMC Section 3.28.090(3).
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3. That the Purchasing Officer of the City of Carlsbad is hereby
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authorized and directed to negotiate for the purchase of said CLSI Terminal.
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PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad
at a regular meeting held on the 3rd day of March 1981 by the
following vote, to wit:
AYES: Council Members Packard, Casler, Anear, Lewis and Kulchin
NOES: None
ABSENT: None
RONALD C. PACKARD, Mayor
ATTEST:
ALE MA UTWRANZ, City C1 erk
(SEAL)