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HomeMy WebLinkAbout1981-03-17; City Council; 6536; Allocation Contingency Reserve Funds Police Department Mid-Year Transfer5c, CJ:'fY rn,· C: iG ~13/\.D __ ,.,.. _ _,,_ __ ~--·-· Initial: 4 Dcpt.lld._iC__ · © D!.'l'f.: l{arch 17, 1981 -----· ----------··-------- Dl:PAI'.'10.B!-l'l': __ F_i_· n_a_n_c_e_ C. /\tt:y.\JB3 C. Mgr.~ Subject: ALLOCATION OF CONTINGENCY RESERVE FUNDS AND POLICE DEPARTMENT MID-YEAR APPROPRIATION TRANSFERS The transfer of $83,145 from the contingency reserve fund is required at this time in order to provide fu~fting for the following maintenance and operations purposes. $49,754 in additional appropriations is required to fund the balance of fiscal year 1980-81 expenditures for the Police Department petroleum products. The additional amount is required due to failure to replace M & 0 costs after salaries and capital outlay were rP.-allocated to the budget as the result or Proposition 9's failure and unanticipated costs in the increased cost of petroleum products. $15,991 in additional appropriations is xequired to fund the balance of fiscal year 1980-81 expenditure for the Agua Hedionda Lagoon Program. On May 20, 1980t the Council a~proved the annual budget for the Agua Hedionda Lagoon Program of ~28,841 ~nd appropriated• $12,850 for fiscal year 1979-80,jor the immediate purchase of a boa~, bouy, and other equipment. This action hereby appropriates the balance of funds required to operate the Agua Hedionda·Lagoon P·rogram for f.i~cal· 1980-81. $5,00 in additional appropriations is required to fund the Building Department Professional Service account. This action allows for a contract with Esgil Corporation providing for temporary Building Inspector service necessitated by an injury to Building Inspector Emi1e Plude. $12,400 in additional appropriations is required to fund the Personnel Department Training and Professional Services account. $9,200 will be utilized in the Training account: to fund Management/Supervisor Training Programs, a Commissioner Training Program, and Computer Training Program. $3,200 will be utilized to fund the balance of projected 1980-81 Personnel Professional Service account expenditure. Finance appropriation transfer No. 54 provides detail for the Police Department Mid-Year account appropriations adjustments. 'Police Department salary and capital outlay savings are allocated to various .maintenance and operations accounts in anticioation of the balance of fiscal 1980-81 expenditure requirements. • AGENDA BILL NO. G ...,.,_;-J 4 Page 2 -=--- Exhibits Resolution No. (, 'f (Ji 4 Memo, Parks and Recreation irector to Finance Director, 2/5/81 Memo, Assistant City Manager to City Manager, 10/29/80 Appropriation Transfer No. 54, 2/4/81 Appropriation Transfer No. 60 Fiscal Impact This action will reduce the contingency reserve account by $83,145, leaving a balance of $326,405 in the contingency reserve account. Recommendation Adopt Resolution No. /, 'I(; I, approving the appropriation of $83,145 from the contingency reserve account to the maintenance and operations accounts. Approve Finance Department appropriation transfer No. 54 providing for Police Department Mid-Year account appropriations adjustments. Colll'lcil Action: 3-17-81 Council adopted Resolution No. 6466. TO FROM DATE SUBJECT: M.'.EllORANDUM Jim Elliott, Finance Director ~ David Bradc,tr-eet, Parks and Recreation Director~ February 5, 1981 Agua Hedionda Lagoon Budget At the May 20, 1980 City Council meeting, the Council approved a budget for the Agua Hedionda Lagoon program of $28,8111 and appropriated $12,850 for Fiscal Year 79-80 for the immediate purchase of a boat, buoys and other equipment. Due to some misunderstanding, the new budget section 1-166 for -the new lagoon program was not included in the fiscal Year 80-81 budget as intended. It is requested that your department take the necessary actions to establish a budget account 1-166 appropriating $15,991. Thank you for-your assistance. DLB:MDL:kap cc: Bill Baldwin Police Chief DATE: OCTOBER 29, 1980 TO: CITY MANAGER FROM: A$sistant City Manager SUBJEC~: FINANCING TRAINING PROGRAMS The primary source of funds to pay for training programs comes out of the Personnel Departments Training and Education Account (l-112-2890). $12~000 was appropriated to this account in the 1980-81 Budget. As of 10-23··80 $6,301 remained in the account. I am attempting to identify funds to pay for the Management Training Program and the Supervisor Training Program proposed by Bud Emersor In an addition to the above two programs we need funds t~ pay for the computer training program, the Commissioner Training Pr~gram (Terry Bianco), and miscellaneous training expenses. The training budget is projected as follows: l. Commissioner Training Program and Handbook (Bianco) 2. Management Training Program (Lyles) 3. Supervisor Training !Jrogram (Lyles) $ 2,000 2,700 3,000 4. computer Training Program (Farnsworth) Uiscellaneous Training ~ $ 5,000 (ITDC, League Conferences) Estiniated total training costs for rest of 1980-81. Available in Pernonnel Department Budget Training & Education Acct. (2890) Professional Services Acct.(2450) 14,200 $ 6,300 $ 7,900 $14,200 If you concur, I will schedule the training as outlined above. If we want to do any additional training beyond that proposed we will need to find more money. -~✓-?1..- FRANK NANNEN Assistant City Manager I-'M:gb . , CITY OF CARLSBAD REQUEST FOR TRANSFER OF FUNDS REQUESTING DEPARTMENT PQT, TC'P. ACCOUNT NO, 1-180---1;;:;1""'1"""0 __ 1-181-1110 1-183-1110 1-183-3900 1-180-2550 1-180-2890 1-180-3900 1-182-2320 ACCOUNT TITLE ., . .... Administration Fgg. Salaries Field Operations Peq. Salari Tech. Services Reg. Salaries Capital outlay ~eral Off. Supplies . . Travel Eimeo~ Traininq Caeital OUtla:z: Off. F.quipt. Rental TOTAL TRAMSFER CURRENT BUDGET BALANCE 901084 es 809 1339 231-,300 9,548 5,500 --2,225 6,641 3,835 5,200 I TRANSFER AUJUSTED AMOUNT. ACCOUNT '" .. ... BALANCE { 71747) ' 82~337 {111337) 798,002 {12,952L 218,348 { 4,852,2 4,696 1,276 6,776 l,!2QQ ~.,GS 71000. 131641 -· 210 4,045 1,000 . :: 6,200 -. ·------------ EXPLANATION 'lbe transfers requested allocate a p'.)rtion of f\mds from salru::y savings and capital oi,tlay to the various M&O accx:mnts in order to balance overdra;,;n acoounts and to anticipate expenditures that wet"e unexpected \vhen personnel and capital outlay requests were approveg in the adopted FY 80/81 budget. Total transfer fran sal.ru:y savings, capital outlay and· M&O accounts is $36,888. · · '.Ihe transfer is expected to balance accounts for the rern.linder of th,-=i 80/81 budget. CITY MANAGER DATE DATE AB NO.,,__ ____ _ RES NO, _____ _ COUNCIL ACT I ON DATE ·--·-- (IF REC~U IRED) REQUESTING DEP P,RTMENT --1:QLI CE ACCOUNT NQ,· 1-182-2610 1-182-3900 1-183-2220 1-183-2350 1-183-2440 1-183-2450 1-183-25.40 1-183-2670 1-183-2690 EXPLANATION -? ., -ACCOUNT TITLE . . . ,. . . . ~ .. · Buil:ding Maintenance ca:ei ta1 OUtlav Cornnunications Expense Property Rental Allto/Truck . ..EJ:QFessjonal Se:odr.:es Printing & Binding Speci;_i] Supp.]:ies Exoendabl~ Tool~ .TOTAL TR.~tlSFER ,., . /4/, -·~ CURRENT BUDGET BALANCE 312 22,675 14,500 0 0 925 1;'665 28,092 2,QZl. ~- /:J2 y. 'f-1? ~ _µ:cu, -=-,.1-,.u:..::;;"".,_=·------ DEPA CITY MANAGER c:7-3-rP'/ Df\TE DATE . TRANSFER ADJUSTED. AMOUNT. ACc;uUNT ... . • ~ •• ,t 1,000 1,235 9;000 78 389 200 1,000 8,QOQ ~,OQQ -o- BALANCE 1,312· ' 23/no .. 23;,soo·: 18" ,·q .. . •t .. .. , . . f.l25 2,665 .. 36,022 ... ,. . 7,02l, '. .:,• ·/ l, 1 l£. :y_,( i· ; ' • •. ·.i!- " .. ~ . ' .~. M ·• • h • •~ AB MO ______ _ RES NO, _____ _ COUNCIL ACT I ON D/\TE -----,~ (IF REQUIRED) ~ CITY OF CARLSBAD REQUEST FOR TRANSFER OF FUNDS REQUESTING r//t/tJNC6. DEPARTMENT_ ACCOUNT NO, 1-111~ j Sts" I-Iii· :J.• so (J) !-/11--:J.'I-S'o , ()I-112 .. ~ B'i 1> @ 01--1/2.• 2 ~!o ACCOUNT TITLE llJ/ITINj(~CV hu,A-F1t1.i-/t7fi1 t... /u.,e;-/11Vfo'f'• /lf~1L. IJ H /.l)f • 1,v .. Svcr. Rted. if?H· l.1Jf1111--S/fc.Stfl'-Y d'1Jt1.J"''1· /l,o,:. Svc,. '/flt~DNNEI. • llUIN tllj_ i/ fA,S-~111,.,. IIJ.o/t. .rv~r. TOTAL TRAtlSFER . CURRENT BUDGET BALANCE ~,09 SS"o , ' 2~ 1S"o ?~S'., • -~· -..... - s~. ~,, /:;, 00 0 ' /S (JOO .I .s:i.s {)"J.i ,I APPROVAL __ ~ TRANSFER ADJUSTED. I AMOUNT ACCOUNT ... · .. ... BALANCE ~e,;: l'i-S-:> l:1.~ *"~ ~, ? 'S ~ 7~ ·ID!£. , , :2 (Jbo 1,s-7 . ~ ... 11 91 o • 11 9'fo ~ -:l. o ol :1 • IJ/ • ,I. S"_oDD. ~ 6" j{( ( 9.,.00 .2~ :Z.60 , J':l-00 /6' :u 0 '. . ' ·-· ::,• -·-$JI o~1 ,I EXPLANATION . (!) /~'-t~G ft1'R~au111 ,~,Jue.rr , "'-"Ale£ f:Y. ,,,.,. II f.'X/IN~G 6) l'J'I" 4'. /1,tJO/llt/i;,. lll 9o~r,J 411. GIJtl F.'f. 9~ If A//~•f If lAr;'-t• Nf: .iot1.J,,,1 f ;e,,-. sv~~-_ ,tl'f/. lifl'"'~""N'>" -l"!J"ll~~J . · · _:: (i) 4V/i.J/llf /l'~f (C't~!\ , . . ·. . ". @' ti£11~1>Nfl(t.-Tt111_1,l.lfff j f !l•Ff(Ji;/11/Jt:l. Jftf✓I<,~ -Jt11.d11(.~ . r-' y. to ... 41 IE# f:'11 6 f ~'"" ,,,.,___ DEPARTMEfT HEAD .?-~·, I DATE CITY MANAGER D/\TE /\B NO.,.__ ___ _ RES NO, ____ _ COUNCIL ACT10N DATE __ _ ( l F REQUIRED) 1 2 3 4 5 6 7 8 RESOLUTION NO. 64675 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE TRANSFER OF FUNDS FROM THE CONTINGENCY RESERVE ACCOUNT FOR POLICE PETROLEUM PRODUCTS, AQUA HEDJ.ONDA LAGOON PROGRAM, BUILDING DEPART- MENT CONTRACT INSPECTION SERVICES , AND PERSONt\"EL TRAINING AND-PROFESSIONAL $ERVICES PURPOSES; IN ADDITION TO APPROVING FINANCE DEPARTMENT APPRO- PRIATION TRANSFER #54 PROVIDING FOR POLICE DEPART- -MENT MID-YEAR ACCOUNT APPROPRIATIONS ADJUSTMENT. BE IT RESOLVED by the City Council of the City of Carlsbad 9 as follows: 10 1. That the transfer of eighty-three thousand, one hundred 11 and forty-five dollars ($83,145) from the contingency reserve, , 12 01-139-2450, be made to the following accounts for the specified 13 purposes and amounts: 14 2. $47,754 to Account #01-181-2650, and $2,000 to account 15 #01-182-2650, Police Petroleum Products to account for the 16 estj_mated balance of Fiscal 1980-81 Police Department petroleum 17 product purchases. 18 3. $13,990 to Account #01-166-2951, and $2,001 to Account 19 f/01-166-2670 to account for the balance of Fiscal 1980-81 appro- 20 priations required to fund the Aqua Hedionda Lagoon Program. . 21 4 • $5,000 to Acco~nt #01-118-2450, Building Department 22 Professional Services to. account for the temporary employment 23 of outside contra.ct services for the replacement of an injured 24 Building Inspector. 25 5. $9,200 to Account #01-112-2890 and $3,200 to Account 26 #01-112-2450 to ~ccount for the balance of Fiscal 1980-81 appro- 27 priations required for Personnel Training and Professional Services 28 purposes. J. 6·. The Department of Finance Fund Transfers No. 54 and 2 No: 60 on file in said department and incorporated by reference 3 herein are approved. 4 PASSED, APPROVED AND ADOPTED by the City Council of the City 5 of Carlsbad at a regular meeting held on the 17th day of March,· 6 1981 by the following vote, to wit:_ 7 8 9 AYES: Council Members Packard, Casler, Anear and Kulchin 10 ll NOES: None ABSENT: council Member Lewis ~: ATTEST: / '1 AL~RAun&z, 14 15 (Seal) 16 17 18 19 20 21 22 23 24 25 26 27 28 ~t( .-c! /4:4/ .... RNALl> C. PACKARD, Mayor