HomeMy WebLinkAbout1981-05-19; City Council; 6598; Allocation of Contingency Reserve FundsAGENDA IlILL NO.
DATE: May 1 'I. 1981
CITY OF CARLSBAD
DEPARTMENT :_F!..!ic!.!n~an~c:=.e _____________ _
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Dept. Hd. J/.!:S...
c. Atty.Vf8
C.Mgr.~
Subject: Allocation of Contingency Reserve Funds for Various Maintenance .and
Operations Purposes
Statement of the Matter
The transfer of $20,611 from the contingency reserve fund is required at this time
in order to provide funding for the following purposes.
$2,630 in additional appropriations is reouired to fund the balance of fiscal 80-81
expenditures in the City Attorney's professional services account. These funds are
required to cover the cost of replacement ~elp during the unanticipated sick leave
absence of the departmental secretary.
$11,306 in additiona1 appropriations is required to fund the City's fiscal 80-81
partictpation in street lighting assessment district No. 1. AB No. 5071, supplement
No. 6 presented to council on July 1, 1980 provided council with a cost estimate of ,
street lighting district No. 1 for fiscal 80-81, and established the City of Catlsbads
contribution into the district for fiscal 80-81 at $11,306. The appropriation of
funds from the contingency res~rve is required to complete the City's contrihution
into street lighting assessment district No. 1 for fiscal 80-81.
-· $3,500 in-additi~nal appropriations is required to fund the balance of fiscal 80-81
expenditures relating to th~ lease of building storage facilities at Palomar Business
Park;. These addi tiona 1 funds are required due to the expenditure for security
fencing within the facility and the inclusion of first and last mo'nths rental payment
in the agreement.
$3,175 is required in additional appropriations to fund the cost of preparing the
newsletter report to Carlsbad citizens on the preliminary budget process. The costs
associated with the preparation of this newsletter has been charged to Finance and
General Government budgets and are as follows: employee services -utilization of in
house staff on special assignment -$1,400; printing costs -$475; postage and
labeling for distribution of 15,000 copies of newsletter -$1,300. Total cost of
project = $3,175 •.
Exhibits -Agenda bill No. ~071 -suppl_ement No. 6.
Fiscc:11 Impact This action will reduce the contingency reserve account by $20,611,
leaving a balance of $305,794 in. the contingency reserve account
Recommendation Adopt Resolution No. ~G'~ •· approving the approprfation of $20,611
from the contingency reserve account to maintenance and operations accounts. Approve
Finance Department appropriation tran.sfer No. 78
AePROVEO.
RESOLUTION ~O. 6525
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE TRANSFER OF FUNDS FROM THE
CONTINGENCY RESERVE ACCOUNT FOR VARIOUS MAINTENANCE AND
OPERATIONS ACCOUNTS DETAILED HEREIN AND ON FINANCE DEPART-
MENT APPROPRIATION TRANSFER NO. 78.
BE IT RESOLVED by the City Council of the ~ity of Carlsbad as follows:
1. That the transfer of twenty thousand, six hundred and eleven dollars
8 ($20,611) from the contingency reserve, No, 01-139-2450, be made to the
9 following accounts for the specified purposes and amounts:
10 2. $2,630 to account No. 01-105-2450, City Attorney, professional
11 services to provide funds for the cost of replacement secretarial assistance.
12 3. $11,306 to account No. 01-206-2870, general fund, street lighting
13 district No. 1 participation, to provide fun~s for the City's 1980-81 cost
14 participation in the district.
15 4. $3,~00 to account No. 01-104-2350, general government, property
16 rental, to provide funds for the remaining fiscal 80-81 expenditures relating
17 to the lease of storage facilities at Palomar Business Park.
18 5. $3,175 to be appropriated to the following departmental accounts to
19 provide funding for tile preparation of a newsletter report to the citizens
20 of Carlsbad on the preliminary budget process -$1,400 to account No. 01-106-113
21 Finance -part-time salaries; $775 to account No. 01-106-2540 -Finance -
22 printing and binding; $1,000 to account No. 01-104-2530 -General Government -
23 postage expense.
24 6. That department of Finance appropriation transfer No. 78 on file in
25 said department and incorporated by reference herein are approved.
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J. PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad
2 at a regular meeting held on the 19th day of May, 1981 by the following vote,
3 to wit:
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AYES: Council 1'Enbers Packard, Casler, An~r & Lewis
NOES: None
ABSENT: Council 1-al!ber Lem.s
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9 ATTEST:
10 ~ '-~~~IM\-ALETHA L. RAUTEl'IKRANZ, City Clerk
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12 (Seal)
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RONALD C. PACKARD, Mayor