The URL can be used to link to this page

Home My WebLink About1981-08-04; City Council; 6685-1; Contract Extension for Lifeguard Servicesc -_ . CITY OF CARLSBAD AGENDA BILL NO. +k/ 'V DATE: August 4, 1981 Tnitial: Dept. Head City Atty. - City Mgr. DEPARTMENT: Parks and Recreation Subject: Contract Extension for Lifeguard Services for San Diego Gas and Electric Beach Area. Statement of the Matter The City's contract for lifeguard services provided by the State Parks and Recreation Department will terminate July 31, 1981. The San Diego Gas and Electric Company is willing to continue this service by providing the necessary funds until September 13, 1981,at a total cost of $8,574.98 Because San Diego Gas and Electric is currently in negotiations with the State regarding the purchase of the two beach areas, San Diego Gas and Electric has asked that the City extend their existing contract with the State Parks and Recreation Department and that San Diego Gas and. Electric will provide the necessary funds for lifeguard services through Septem- ber 13, 1981. Fiscal ImDact The City will no longer be required to provide funds for lifeguard services, however, trash will be,picked up by City forces until September 13, 1981. Recommendation City Council adopt Resolution No. (Ib3G , approving the extension of the existing agreement with the State Parks and Recreation Department to provide lifeguard services until September 13, 1981;and further,to accept San Die.go Gas and Electric's offer of providing the necessary funds for the above service. Exhibits 1. Agreement with State to provide beach services. 2. Letter from San Diego Gas and Electric. 3. Resolution No. G(,36 , approving agreement with State. Agrmt and Letter will be distributed at meting. APPROVED r 1 2 3 4 5 6 7 e 9 la 11 12 13 14 15 16 17 la 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 6636 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE STATE OF CALIFORNIA PARKS AND RECREATION DEPARTMENT TO PROVIDE LIFEGUARD SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT. The City Council of the City of Carlsbad, California does hereby resolve as follows: 1. That the agreement between the City of Carlsbad and the State of California, Department of Parks and Recreation to provide continued lifeguard services from August 1, 1981 through September 13, 1981 in the San Diegd Gas and Electric beach area, with the funds for this service to be provided by San Diego Gas and Electric at a sum not to exceed $8,574.98, a copy of which agreement is attached hereto, is hereby approved. 2. That the Mayor is hereby authorized to execute said agreement on behalf of the City. PASSED; APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held the 4th day of Aunus t , 1981, by the following vote to wit: . AYES: Council Mehers Cask, hear, Lewis and Kulchin NOES: Nme ABSENT: Council Menher Packard L4% d f?:J:,- RONALD&. PACKARD, Mayor MARY H. CASUR, Vice-Mayor ATTEST : ALETHA L. RAlJ rk (seal) STATE OF CALIFORNIA AGENCY Department of Parks and Recreation BY (AUTWORIZED SIGNATURE) TITLE G NAME OF CONTRACTOR) AMOUNT ENCUMBERED lCONTlNUEO ON-SHEETS. EACH BEAR1 ' Department of General Services Use ONLY _-- ^-- CONTRACTOR CONTqACTOR (IF OTHER TWAN A% IMDlVIDUAL. STATE WHETHER A CORPORATION PARTNE*5nlP rT' 1 a.TY OF CclRLsW, a YbLicipa?. CorpOratrSc TITLE ADDRESS -I 1200 Elm Ave., Carlsbad, CA 92008 AP P RO P RI AT1 ON FUN 0 -. $8,557.25 UNENCUMBERED BALANCE s ADJ. INCREASING ENCUMBRANCE ITEM CHAPTER STATUTES 1.981-82 FUNCTION ADJ. DtCMLA5INt ENCUMORANCE I LINE CTEM ALLOTMENT T.8.A. NO. I hereby curfify upon my own persona! Xnowlcdgo thot budgeted [ire ovniluble for tlie pericd und purpose of the cxpmditure stoted u I ticrr!by certify tht rill conditions fur sxempfion set lcirth in Stole Administrfltive hfcrnucil Section 1209 hove heen compfitd with cind thc5 tficcunicmt is mxenipt from review by the 1)tyicirtment IJ~ Finunce. SIGNATURE OF OFFICER SIGNING ON BEHALF OF THE AGENCY __ - - _. - __ - b -------1_____ STAFFING SCHEDUU Towers (two) - 8 hours per tower seasonal x 2 towers = 16 hours/day Jeep - 1 hour per tower supervisory x 2 towers = 2 hours/day 1 hour per tower seasonal x 2 towers = 2 hours/day. Dispatch - y5 hour per tower supervisory x 2 = 1 hour/day RelieffBreak Guard - -8 hour per tower seasonal x 2 = 1-6 hours/day TOTALS Seasonal Supervisors Jeep 2 hours/day - DisEtch 1 hour/day 3 hours/day /"-- Seasonal Guard Towers 1Gs /dag Jeep 2 hours/day Relief /Brcatl. 6 hourg'a 19.6 hours/day STAFF SALARY COSTS August - 31 days x 3 hours Seasonal Supvr. 93 hrse s x 7.33 ----?XEG 31 days x 19-6 hours/day 607-6 hrs, 8 6.78 3TciE-3 Total August, 1.981 $4 9801 . 22 September- 13 days.x 3 hours Seasonal Supvr. 39 hrs, (80-81 rates) 8 7-33 8 285.87 13 days x 19,6 hours Seasonal 254.8 hrse (80-81 rates) 8 6.78 $1,727-5T. Total September, 1981 82,0l3.41. 84,801.22 Salary & Wage Staff Benefits 8.7% = 8 592.87 Total Estimated Salary Costs = 87,407.50 OPERATING EXPENSES Tower Phone Costs Monthly - 811,20/tower, 2 towers x 2,months = $37.60 Total 0 & E Costs Es5 Total S&W & O&E Costs= . 87,441.10 Contract Administration Costs 15% Total Estimated Contract Cost= San Diego Gas & Electridi- \:: IF 1,- City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Attention: Mr. Frank Alshire City Manager SUBJECT: State Lifeguard Service Funding Gentlemen : This letter is to formally advise you that SDGSIE will pay to the State of California, Department of Parks and Recreation, the sum of $8,574.98 to cover lifeguard service to be provided by the State for the period of August 1, 1981 through September 13, 1981. It is my understanding that with this letter, the item of extending the contract for lifeguard service with the State for this interim period will be on the August 4, 1981 agenda, If you have any questions prior to the council meeting, please let me know. c/ - Vice President Administrative Services JRB:mgs cc: David Bradstreet Director, Parks and Recreation City of Carlsbad William V. Falt Area Manager San Diego Coast 2680 Carlsbad Boulevard Carlsbad, CA 92008 San Diego Gas & Electric DAT DOCUYENTCOORDlNAmR 0 POSTOFFICE BOX 1831.SAN DIEG0,CALlFORNlA 92112.TECEPHONE: 7141232-4252 1200 ELM AVENUE ~ CARLSBAD, CALIFORNIA 92008 ! August 7, 1981 / J. R. Belt, Vice President Administrative Services San Diego Gas & Electric P.O. Box 1831 San Diego, CA 92118 Re: Agreement for Lifeguard Services The Carlsbad City Council, at its meeting of August 4, 1981, adopted Resolution No. 6636, approving an agreement with the State Department of Parks and Recreation for the provision of lifeguard services for the period from August 1, 1981 to September 13, 1981. Enclosed for your records and information; is a copy of the above referenced Resolution, as we21 as a copy of the agreement, which has been executed on behalf of the City of Carlsbad. If you have any questions regarding this matter, please do not hesitate to contact this office. &dC& City Clerk ALR: krs TELEPHONE: (714) 438-5536 I Enclosures Sari Diego Gas & Electric July 30, 1981 City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 FILE No Attention: Mr. Frank Alshire City Manager I SUBJECT: State Lifeguard Service Funding Gentlemen : This letter is to forinally advise you that SDGSrE will pay to the State of California, Department of Parks and Recreation, the sum of $8,574.98 to cover Lifeguard service to be provided by the State for the period of August 1, 1981 through September 13, 1981. item of extending the contract for lifeguard service with the State for this interim period will be on the August 4, 1981 agenda. meeting, please let me know. It is my understanding that with this letter, the If you have any questions prior to the council Administrative Services JRB:mgs cc: /David Bradstreet .. - -. Director, Parks and Recreation City of Carlsbad William V. Falt Area Manager San Diego Coast 2680 Carlsbad Boulevard Carlsbad, CA 92008 San Diego Gw b Electric .. TITLE OF OFFICER ACTING FOR STATE Director APPROVED BY THE AT Tzf?N€Y GENE h-L STANDARD AGREEMENT - STATfLOF. CAL:FORNIA 5TD. 2 (REV. 11/75> AG ENC V NUMBER 1 ,Department of Parks and Recreation 4-4 0 3- 13 3 5 O D n n CON T R AC TOR STATE AGENCI nwr. OF CEU_ st CONTROLLER To amend contract to cover the period of 44 days from 8-1-41 through and including 9-13-81. ment by this reference. Now therexore it is mutually agreed that the City of Carlsbad will abide by all provisions of Standard Agreement # 04-403-1335 dated June 1, 1981 as stated and shall remain In full farce and effect. Schedule A-1 attached with the rate and hours to be a part of this agree- Increase: 0 &.E $ 33.60 August 6,001 . 77 September 2,521.88 To tal $8 , 55 7.25 Total amount to be paid from this contract, to the State, including this amendment is $18,506.40. The provisions on the reverse side hereof constitute a part of this agreement. 4 WITNESS LVtiEREOF, this agreement has been executed by the parties hereto, upon the dste first above written. - - -- --r -- I STATE OF CALIFORNIA H CONTRACTOR - IhDIYIDUAL. STATE b+rtETnLR L CORPO%A-d>- PAR~TE R5HIP. E TC. I I_.---_I GEIICY Department of Parks and Recreation Y (AUTHOhlZED SIGNATCIREI It \ TLE //MLWrTUHE OF OFFICER SIGNING 2% MCHALF OF THE AGENCY 1 DATE SCHEDULE A-l 4. L STAFFING S3XDULE Towers (two) - 8 hours per tower seasonal x 2 towers = 16 hourE/day Jeep - 1 hour per tower supervisory x 2 towers = 2 hours/say 1 hour per tower seasonal x 2 towers = 2 hours/day Dispatch - % hour per tower supervisory x 2 = 1 hour/day -. ReliefIBreak Guard - -8 hour per tower seasonal x 2 = 1.6 hoursfday TOTALS Seasonal Sgerv i sors Jeep 2 hours/day Seasonal Guard Towers % hours/day . Jeep 2 hours/day Rclief/Rreak 1.6 hours/day 19 . 6 hours/day STAFF SALARY CGSTS August - 31 days x 3 hours Seasonal 31 days x 13.6 hours fday September- 13 days x 3 hours Seasocal (80-81 rates) Supvr. 93 hrs. 607.6 hrs. Supvr, 39 hrs. s 7-73 3i-TEX7 13 days x 19.6 hours Seasonal 254.8 hrs. (80-81 rates) 8 6.78 $1,727 -54 Total September, 1981 $2,013. kl - August - Sep t e-tber - - Salary & Wage Stsff Benefits 8.7% = S 592.87 Total Esticated Salary Costs = S7,407.50 OPERATING EXPiXSFS Tower Fhone Costs Morithly - ti11.2Z7t0~e~, 2 tcwerr; x 2 montks = $33.60 _. Total 0 & E Costs Total S&W & O&E Costs- Contract Administration Costs 3.5% Total Fk* '*.?ted Contract Cost= $7,441 . 10 $1 116 14: s8,55?czs 1%