HomeMy WebLinkAbout1981-08-18; City Council; 6719; Traffic Engineering ServicesCITY OF CARLSBAD
AGENDA BILL NO. G 7 / 9
DATE: August 18, 198i
DEPARTMENT:'
ENGINEERING
SUBJECT: TRAFFIC ENGINEERING SERVICES
STATEMENT OF THE MATTER
RAB/cle 69
Initial:
Dept. Head
C. Atty
C. Mgr-g--.-,-„
The City, for the last several years, has provided its traffic engineering services by
means of a consultant contract. The firm of Berryman & Stephenson provided those ser-
vices during FY 80-81 for the rate of $32 per hour.
In an effort to provide traffic engineering consulting services after expiration of the
Berryman & Stephenson contract, the City Engineer received new proposals from Berryman &
Stephenson and from SANDAG. The Berryman & Stephenson proposal was for $40 per hour and
the SANDAG proposal was for $15 per hour for the balance of the fiscal year with a new
figure to be negotiated for 8T-82. The Berryman & Stephenson service rate was a reason-
able rate for a consulting firm. The SANDAG rate was so low because they had a personal
services contract with an individual. ,Their rate, therefore, did not include a consulting
firm's overhead expense or corporate profit. Since the Berryman & Stephenson contract had
expirer the City, by purchase order, arranged for the use of the SANDAG consultant.
Berryman & Stephenson complained to SANDAG claiming unfair competition but, since the
action was neither illegal or unethical and since it is SANDAG's policy tc provide such
services to smaller cities, no action was pursued.
SANDAG has negotiated a new service contract with its traffic engineering consultant.
They have quoted a price to the City of $19 per hour, which includes its consultant's
hourly rate plus 151Z for SANDAG's overhead.
FISCAL IMPACT
Revised SANDAG contract would cost approximately $12,000 per year. This is a savings
Of approximately $13,000 per year of a similar service level provided by a consulting
firm. Funds are available in Account No. 1-127-2450, Engineering Professional Services.
ENVIRONMENTAL IMPACT
Services contracts are categorically exempt.
RECOMMENDATION
That Council adopt Resolution No. approving agreement between the City and
SANDAG for traffic engineering services.
EXHIBITS
1. SANDAG's letter of June 18, 1981.
2. Resolution No. G G 5,2. (agreement as attachment).
APPROVED
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Mitt Diego� tU sY 5:1r ri
;j
GOVI;RNit- E T'IS
Soho 524.Sccurily Pacilic Plaza CITY OF CI�R� Sut D
1200 Third AWnun
Sir, Drego,California 92101 June 18, 1981 rngi►taering Department
(714) 236.6300
Mr. Larry Dorsey
City of Carlsixld #
1200 Elm Avenue 1
Carlsbad, CA 92038
Dear Air. Dorsey:
In my letter of April 8, 1981, 1 indicated that the billing rate for Kent
WbitsonIs services would increase next year depending on the outconrn Of
our contract negotiations. These negotiations have been completed and the
FY1981-82 billing rate, to lx: effective July 1, 1981, will be $19 per
hour. This reflects Mr.w'hitson's new hourly rate plus 15 percent to
cover travel and other related ad,ninistrative expenses. '
Please do not hesitate to call ve at 236-5363 if you have any concerns l
regarding this matter. 4
Sincerely,
f,
LEE F. HMTGREti
Director of Transportation
.a
LFCi/se
EXHIBIT 1
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V
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AGREEMENT FOR F 1*1
CON�44NT TRAFFIC ENGINEER SEh.: "{.
WHEREAS, the City of Carlsbad (City) requires the services
of a part-time traffic engineer; and
WHEREAS, the San Diego Association of Governments (SANDAG)
has offered to supply such services, the parties hereunto agree
as follows:
SANDAG shall supply the services of traffic engineer accep-
table to the City on the basis of 12 hours a week at a not -
to -exceed cost of $19 per hour. Such traffic engineer shall be
under the direction of the City Engineer and shall prepare staff
reports, supply traffic engineering expertise and review of
traffic engineering related problems, observe and report on
traffic problems and complaints, and work in close coordination
with City staff to provide specialized traffic advice.
The traffic engineer shall be in the total employ of SANDAG
and the City shall not bear overhead or liability for his employ-
ment status. The City shall maintain a record of the traffic
engineer's work and report monthly to SANDAG on number of hours
worked. The specific hours of work shall be set by the City
Engineer in consultation with SANDAG and the traffic engineer to
allow flexibility in meeting the mutual commitments of the in-
volved agencies.
City agrees to indemnify and hold harmless SANDAG, its
officers, agents, and employees against any and all claims,
,demands, damages, expenses, actions, liabilities or losses which
may arise from, or be incurred as a result of, injury or damage
to persons or property in connection with the performance of
traffic engineer under this agreement, provided, however, that
City's obligation under this paragraph shall be limited to the
extent that SANDAG is required by the employment agreement
between SANDAG and traffic engineer to indemnify and hold harm-
less traffic engineer.
The City shall compensate SANDAG for services performed
upon billing by SANDAG.
This agreement may be terminated by either party giving
written 30-day notice.
This agreement shall become effective upon July 30, 1981,
and supersede any prior informal arrangement.
IN WITNESS WHEREOF, we have hereunto set our hands and
seals.
CITY OF CARLSBAD SAN GO ASSOCIATION OF GOVERNMENTS
By:
RONALD C. PACKARD, Mayor
'4t ATTEST: APPAV5D) IFORM: �1 1
r
ALE P. UT t1Z,ViC:CN'r tK tslv:�uv,
City C1erkCity Attorney
0-
Sail Diego
ASSOCIATION OF
GO'VFRNDIL, NITS
Suite 524, Security Pacific Plaza
1200 Third Avenue
San Diego, California 92101
(714) 236-6300
July 27, 1.981
Daniel s . iientschke
Assistant City Attorney
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
Dear Dan:
Attached are two signed copies of the engineer agreawmt. Please
execute and return one copy for our files.
sincerely,
DEBRA A. GREENFIEGD
General Counsel
Le45-t-'
Attachment r
VtJ 1 '
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RESOLUTION N0. 6652
A RESOLUTION OF THE CITY
COUNCILVING OF TNEECITY OF
CARLSBAD, CALIFORNIA,
MENT
BETWEEN THE CITY OF CARLSBAD AND SAN DIEGO
ASSOCIATION OF GOVERNMENTS FOR PROVIONG TRAFFIC
ENGINEERING SERVICES
The City Council of the City of Carlsbad does -hereby resolve as follows:
1. That certain agreement between the City of Carlsbad and San Diego
traffic engineering services, a copy
,ssociation of Governments for Providing approved.
of which is attached hereto and made a part hereof, is hereby PP
2. d is hereby authorized and directed
The Mayor of the City of Carlsba
if of the City
of Carlsbad.
to execute said agreement for and on beha
PASSED, of the City Council of
APPROVED AND ADOPTED at a regular meeting
, 1981,
the City of Carlsbad, California, held the 18t_h. day of A &At
by the following vote, to wit:
AYES: Council rSenbers Packard, Casler, Anear, 104is.
NOES: Done
ABSENT: Council 11anber Kulchin.
RONALD C. PACKARD, Mayor
ATTEST:
clerk
ALETHA L. RAUTENKRAN'L, Y
(SEAL)
3
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S1?�ti''Nab.'Ar'.caa+cw,r;....,�.,,•••••••�.•---
- ir• �
AGREEMENT FOR
CONSULTANT TRAFFIC ENGINEER SERVICES
of Carlsbad (City) requires the services
WHEREAS, the City and
of a part-time traffic engineer;
WHEREAS, the San Diego Association of Governn' cuntoents ,�aigree)
has offered to supply such services,
as follows: :
SANDAG shall supply the services of traffic et,a not accep�
table to the City on the basis of 12 hours a %,ieekineer Shall i'e
to -exceed cost of $19 per hour. Such traffic`eng ate Staff:
under the direction of the City Engineer. and ;hall prep
1 traffic engineering expertise and review of
reports, supp Y related problems, observe and report on
traffic engineering and work in claw coordination
traffic problems and complaints,
staff to provide specialized traffic advise..
with City of SANDAG
The traffic engineer shall be in the fatal a foro"E.- 0mploy-�
and the City shall not bear overhead or liability
ment status. The City shall maintain a record of: the tOf' ho
engineer's work and report monthly to SANDAG on numbt.YicoG Oyu..
worked. The specific hours of work shall be sent by
Engineer in consultation with tShNhe mutualdcommitments the cofl�cthe eo
AG an
allow flexibility in meeting
in-
volved agencies.
SANDAG, its
City agrees to indemnify and hold harmless
andsall claims,
officers, agents, and employees against any
demands, damages, expenses, actions, liabilities or. y Or losses
may arise from, or be incurred as a result or-,, injury
to persons or Property in connection ��'iprthe ovided,thowever, that
traffic engineer under this cagra ementr shall be limited to the
City obligation under this paragraph
employment agreement
extent that SANDAG is required by employment
and hold harm -
between SANDAG and traffic engineer to in
less traffic engineer. erforrIled
The City shall compensate SANDAG for c services p
upon billing by SANDAG.
This agreement may be terminated by either party giving
written 30-day notice.
This agreement shall become effective upon July 30•,,19E1.
and supersede any prior informal arrangement.
IN WITNESS WHEREOF, we have hereunto set our hands and
seals.
CITY )OF CARLSAAD / S T O ASSOCIA'PION OF GOVF.Riv`DiENTS
`, ` DIC. PACKARD, Mayor
RONAL r DP,4Cn �
L:Q• AS T411ORM :
.,