HomeMy WebLinkAbout1981-09-01; City Council; 6725; Recreation Fee Supported Budget RevisionsCITY OF CARLSBAD
AGENDA BILL NO. 6 ~^ ~
DATE: September 1, 1981
DEPARTMENT: Finance
Subject: Budget Revisions - Recreation Department-Fee Supported
Statement of the Matter
In :the past few years, the recreation division has operated a fee supported activities
program out of several city trust accounts that collected fees paid and disbursed
payments to instructors or group leaders. This year these fee supported activities
were included as part of the recreation budget. The revenues and expenses previously
accounted for as part of the trust account are now shown in the regular budget
accounts. ,
An error was made, however, in the classification of the payments that are to be made
to instructors and group leaders. These charges were reflected as part time salaries
in the budget under the assumption that these people would be part time city
employees. In reality, these people are contractors with the city and not employees.
The payments made to all contractors should be made against the professional
services account not part time salaries account.
Recreation has asked that the Council approve a transfer of $30,130 from part time
salaries to professional services to allow proper accounting for these charges.
Fiscal Impact
None - Appropriation transfers greater than $5,000 require Council approval.
Recommendati on •
Adopt Resolution No. & b £\ . approving the appropriation transfer of $30,130 from
the Recreation-Fee Supported Part Time Salary to the Recreation-Fee Supported Profes-
sional Services Account.
Approve Finance Department appropriation transfers #9 & #10.
APPROVED
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RESOLUTION NO. 6659
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE TRANSFER OF FUNDS IN THE
RECREATION-FEE SUPPORTED FISCAL 1981-82 OPERATING BUDGET.
BE IT RESOLVED, by the City Council of the City of Carlsbad as follows:
That the transer of thirty thousand one hundred thirty dollars ($30,130)
be made from the Recreation-Fee Supported Part Time Salary account to the Recre-
ation-Fee Supported Professional Services account in order to provide funding
for contract instructors ($23,230) and sports officiating personnel ($6,900)
utilized during the current fiscal year.
That Finance Department appropriation transfers #9 & 10 on file in said
department and incorporated by reference herein are approved.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad
at a regular meeting held on the 1st day of September, 1981, by the
following vote to wit:
AYES: Council Members Packard, Casler, Anear, Lewis and Kulchin
NOES: None
ABSENT: None
RONALD C. PACKARD, Mayor
ATTESTED:
ALETHA RAUTENKRAN7, City Clerk j
(SEAL)
1981-82 CITY MANAGER'S RECOMMENDED CAPITAL EQUIPMENT DELETIONS
Department
Finance
.Central Services
;Purchasing
Fire - Suppression
Fire - Prevention
Building
Street Maintenance
General Government -
Building Maintenance
Library -
Administrative
Library -
Adult Services
Library -
Technical Services
Library - Audio Visual
Parks & Recreation -
Administrative
Parks - Maintenance
Parks - .
Tree Maintenance
Recreation -
Fee Supported
Recreation - Aquatics
Equipment Cost
Filing system improvements to finance department $ 10,000
Compact Sedan to replace pool car 7,400
CRT Terminal - compatible with finance computer 5,000
Typewriter for Account Clerk 1,185
Compact Sedan - diesel power test vehicle 8,500'
Replacement vehicle for F-080 station wagon, 4-wheel drive 16,000
Sedan - to replace Battalion Cheif's vehicle 8,900
600 sq. ft. addition'to Station 1 - reduce from
30,000" to 20,000 • 10,000
Sub Compact vehicle - Code Enforcement Officer 6,700
Broom-type sweeper - to accommodate additional sweeping
requirements due to street acquisitions 65,000
10;cu. yd. dump truck to haul heavy equipment 65,000
2-way radio in dump truck 1,600
Utility Box - carpenter's" truck 2,500
Public Address System - Council Chambers 10,000
Exhibit case - to match existing cases in conference
room 2,500
2 Lateral Files ' 1,250
Shelving - east wall geneological library 6,600
Shelving - south wall geneological library 2,500
2 Microfilm Readers 3,000'
File Cabinets & Shelving 4,875
2nd OCLC Terminal ' 3,700
Multiplex Slide Storage System ' 1,690
Carpeting for office . 3,800
Dump Truck - 2^ ton, 5 cu. yd.' • 15,000
Stump Chipper - utilized in removal of tree stumps
currently contracted out • 16,500
3 Trencher Attachments - attachment to root, prunner
machine 3,570
Intrusion alarm - Harding Community Center 4,500
Outdoor Marquis - Harding Community Center 3,500
Recording Resusci-Anne 1,200
4 starting platforms • ' 4,000
Typewriter . . . 1,180
Swim Lane Lines ' ' 1,600
Department Equipment
Recreation- Start Lane Reels $ 1 »°°°
Aquatics (continued) Pool Vacuum ' T'000
Portable Bleachers . 7>650
Police - -- SK-9 Intelligence Recording System 3,000
Investigation Services
Police - Word Processor 20,000
Technical Services
TOTAL. .. ............. $331,400
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Summasiy o<$ Evaluation*
Budget Wotfeihcp
The fallowing a>!.e *tati*tic* and comment* taken j$iom the eua£uat£oni tusined -tn
at xthe Budget Wo-tfeihopi held on May 20th and May 21*t,
Statistic*: (26 evaluation .iheeti wete .tece-tved) ^ei Mo
1. Wai the wotik*hop u*e^ul? -. 21 .1
2. Wai the. information pie*ented ea*y ^;o undeMtand? H 7
3. t?^d you. /tece-tve youA newti£etteA >c.n the. mail? 2J 2
4. Would you havz attended ;tne woftkbhop -i^ you
had not -tece/cved a newi£etteA.? J2
5. P-td i/oa ^^d the newi -tetter tn&oimative.? J3
Comme,nti> and Suggestion*:
On the. woik&hop:
0 Jit >ti a aiet$u£ too£ -tjj the tnput ^eee<.ved geti paired on ^:o Council
* tt should have, been mo^e -6;£tuatuAed — p/teient -ipecx-^xc ateai ^ci -Input
the budget tn&oimatlon should have, been mo-^e detached, x^.e. , balance -iheet,
to piev-toui ye.au t CIP budget
* -en the e^o/Lt to AJjnpLi&y , it appealed that the octt/ wai tsiying to COVCA up
membe^i should have, attended
• -the woikihop should have, been dei^gned to educate, not to /ieee£ve input--
<input should go dlfi.e.ctly to Council. membeAi •
• "heed the input"
• better publicity ^on. La Co^ta (notice* in matketi, adi on cab£e T.I/.)
• have a bi-lingual p^eientatcon UeveAa£ ^.equeiti )Jo^ th/6i)
• end at 9:00 p.m.
1* note.: The. City'* cAe.dibili£y wa* queitxoned by *e.veAal ci£lze.n* becaaie
0($ the conflicting budget in&ofunatlon. Se.veAal citizen* had accei-i
^:o mo^e cuAAent budget information than p^eiented x.n t/ie newi£.etteA.
Evaluation Summary
page. 2
Comment and
On the. newsletter: How could the. nemletter. be improved?
• it. should have, been available, -in Spanish
9 -6 end cop-ieb to public agencies
0 tie annual budget to short term goal!, of, each de.paAtme.nt
9 the. information was needed earlier
§ should have, been more specific
editor's note: Because o^ the. nature. o£ the. qu.uti.oh po^ed, the.
ate all cfUttcal; how&veA, the. overall reaction to the.
wad o&sUtive. and
Mc6ce££aneoa6 commenti and
* ihe ckaAt£ and giaphb weAe, good, but -6ome could have, aied b-cgge/z. ptu.wting
» continue, the. ou&i&ack pwgfiam to the. pubLic — the Qtiapkic& asie. a good j,de.a,
•i.e.., planning, t/ta^ic circulation
^-ic -input faiom the. e,valuatiom,:
Do not buy Macasu.o Canyon. Save. the. 2 mWLiovi dollau (2 comment.)
• Keep -6 eAvicu at pn.ue.nt level and -improve, what we. have. im>te.ad oft
money on luxuAy i
« Keep the. Libtuviy -in Juti, pumnt location--"'R.ejally like. the. li
Note.'- The. public Deemed to appfte.ciate. being included in the budget pnoce&&.
The following comment, taken ^fiom an evaluation &heet, Aecmb to lefilect
the x.e!>pom>e we wene trying to achieve:
". . .the opportunity to participate is as important as participation i.
Evaluation.
Budge-t Wo/i/M/iop
Please jj'Cll out th&> evaluation and to/in Lt -en toitlglit. We appA.ecx.aie
and :6uggc<5ttO)i4 /io -that we mat/ ptovude public j.nfioJun&'tion v,\ a. way tliat /
and -cnicAe^^cng. . Space ^-6 ptLOv-ldud below eacfi qaeA-f/tou ^o^ you/i cominenti. Thank.
you fati IJOUJL
Plead e ^.ndccate wfvtc/i wo/ikshop t/ou attenciecf.
_ fiay 20i/z, Handing St. Community CeitteA
j _ Mat^ 2Ui, &£. Elizabeth Seton CcJJiotlc Church
The. Budget
. Wai
2. Wa& ^ie Jb\{iOtmaAJiovi i&><Lntzd &if>ij to
3. How could' the. wotiht>hop be improved?
Cant&bad Re.poit'- tha
I. f-cd you /iecex.ue you/i netuile^tte/'t ^ot £he r/iatl?
, Would t/oa haue atteudecf ^e wo^fe^/top ^;^c6 waiting Ji^ you had not lece-tved a
3. t?^.cf you j$-cnd ^t/ie neK'4let-te/L ^n/jo^Jiatcve? How could -c£ Jbe -unp^oued?
OthcA Comme.ntt>_ and Sug j e6 t-co it6