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HomeMy WebLinkAbout1981-10-26; City Council; 6688-1; Request to raise school fees for San Marcos SchoolCIT. OF CARLSBAD — AGENDA BILL QUJ OQC Xa. O OO AB#/.£^-**/ MTG. 10-26-Ri DEPT. ™ TITLE-REQUEST TO RAISE SCHOOL FEES IN THE SAN MARCOS SCHOOL DISTRICT. DEPT. HD3>L=:r CITY ATTY jL£/2_ CITY MGR._2^ RECOMMENDED ACTION: The San Marcos School District has submitted a letter requesting revision of school fees. The District has recertified overcrowding in its attendance areas and is requesting that school fees collected from developers pursuant to Chapter 21.55 be increased 33%. The fee increase is summarized as follows: Present Fee Single Family Dwelling 1 bedroom $ 396 2 bedroom 792 3 bedrooms or more 1,188 Attached Family Dwelling Units 1 bedroom $ 216 2 bedrooms or more 432 Family Mobile Home Parks 1 bedroom N/A 2 bedroom N/A Single Family Mobile home/single lot 1 bedroom 2 bedroom Adult Mobile Home Parks N/A N/A N/A Revised Fee $ 528 1,056 1,584 288 576 $ 528 1,056 $ 528 1,056 $ 350 per acre - flat fee The present fee was established in November 1979. The Municipal Code allows the Council to adjust the fees from time to time by Resolution. The revised fees will become effective November 1, 1981. The district is also proposing in the future to collect school fees by means of secured agreements between the district and developers rather than rely on the City collecting school fees at the time building permits are issued. Through this method, the district and developers can agree when the fees will be paid to the district. The district feels that this procedure will provide the district more flexibility in meeting school needs. Section 21.55.120(b) of the Carlsbad Municipal Code and Council Policy 17 permits the use of this alternative method of school finance. A developer would be required to submit a letter of school availability from the district at the time of discretionary approval by the City. The Planning Commission would accept the letter as evidence that school facilities would be provided concurrent with need. The applicant for a building permit would be charged a school fee unless the applicant could show that the fee had been waived during dis- cretionary approval. The record keeping burden would be placed on the applicant and district and not on the City. This procedure should not place an additional administrative burden on the City. Agenda Bill _ Page 2, Con't. Date: 10-26-81 Subject: REQUEST TO RAISE SCHOOL FEES IN THE SAN MARCOS SCHOOL DISTRICT. Fiscal Impact No direct fiscal impact on the City. Exhibits 1. Letter from SMUSD dated August 1, 1981 re: use of school fees, 2. Resolution No. 6617 Recommendation Adopt Resolution No. 6617 approving increased school fees. EXHIBIT 1 San Marcos Unified School District 270 San Marcos Boulevard San Marcos, California 92069 Phone: (714) 744-4776 August 1, 1981 Clerk City of Carlsbad 1200 Elm Avenue Carlsbad CA 92008 Re: SB 201 School Fee and Land Dedication Ordinance The following information is hereby submitted in order to comply with the provi- sions of SB 201, which relate to School Fees and Land Dedication. Our school district maintains a separate fund for receipts and disbursements of the aforementioned fees. On June 30, 1981 the cash balance in that fund was $146,380.77. Income and disbursements for expenditures are summarized on the enclosed supplement, which also projects estimated expenditures for the next two years based on existing obligations. No attempt has been made to forecast income. Detailed records of actual sources of income by payor are maintained in the school district office as received from the various agencies collecting the fees on bfehalf of the district. Similarly, detailed records of expenditures are on file and available for audit. During the 1980-81 fiscal year an additional three relocatable classrooms were procured as well as furnishings and equipment for Richland Elementary, San Marcos Junior High and San Marcos High School. yely, Business Manager RCC:LG Enclosure cc: Dr. Wm. Streshly 3 SAN MARCOS UNIFIED SCHOOL DISTRICT SUPPLEMENT TO ANNUAL REPORT OF SB 201 DEVELOPERS FEES COLLECTED AND DISBURSED THROUGH JUNE 30, 1981 Fiscal year runs fran July 1 through June 30 Fund Balance—June 30, 1980 Adjustment to Liabilities Payments Beginning Balance—July 1, 1980 INCOME: Local Income Transfers Interest Income EXPENDITURES: Salaries, Building Inspection Benefits Lease/Purchase Buildings Buildings Furnishings & Equipment Income Disbursements Balance $ 173,164.77 ( 26,784.00) $ 146,380.77 $ 159,526.00 44,748.00 30,310.30 $ -0- -0- 3.06,578.98 -0- 4,609.25 $ 234,584.30 $111,188.23 Fund Balance CCash) as of June 1980 1981-82 Lease/Purchase (Encumbrances) Estimated 1982-83 Lease/Pur chase (Encumbrances) Estimated Estimated Liability at year-end, 1983 $ 123,396.07 269,776.84 $ 365,757.98 365,757.98 $ (461,739.12) All cash and checks received for deposit from various agencies Incoming transfers from County Department of Planning and Land Use Projections 1200 ELM AV CARLSBAD, CA FO NUE *NIA 92008 Office of the City Clerk TELEPHONE: (714)438-5535 Cttp of Carteirafc October 28, 1981 Richard R. Corbin, Business Manager San Marcos unified School District 270 San Marcos Boulevard San Marcos, CA. 92069 The Carlsbad City Council, at its meeting of October 26, 1981, adopted Resolution No. 6617, amending Resolution No. 5580, revising the amount of fees to be required as a condition of approval for residential development •within certain areas of the San Marcos unified School District. Enclosed for your records and information is a copy of subject Resolution No. 6617. If you have any questions regarding this matter, please do not hesitate to contact this office. ALETHAL. RAUTENKRANZ City Clerk ALR:krs Enclosure 1 RESOLUTION NO. 6617 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING RESOLUTION 5580 3 REVISING THE AMOUNT OF FEES TO BE REQUIRED AS A CONDITION OF APPROVAL FOR RESIDENTIAL DEVELOP- 4 MENT WITHIN CERTAIN AREAS OF THE SAN MARCOS UNIFIED SCHOOL DISTRICT. 5 6 WHEREAS, pursuant to Chapter 4.7, Division 1, Title 7 of the 7 California Government Code, the City Council of the City of Car1s- 8 bad, California has adopted a School Facilities Dedication and 9 Fee Ordinance (Carlsbad Municipal Code Chapter 21.55); and 10 WHEREAS, Section 21.55.150 of the Carlsbad Municipal Code 11 provides that the standards for the amount of fees to be required 12 pursuant to such ordinance shall be determined by the City Council 13 and set by resolution. The City Council's determination is to be 14 made after consideration of recommendations from the governing 15 board of the affected school district; and 16 WHEREAS, the City Council established standards for the amount 17 of fees to be required pursuant to Chapter 21.55 in Resolution 18 No. 5580; and 19 WHEREAS, the City Council is in receipt of recommendations 20 in regards to revised amount of fees from the San Marcos Unified 21 School District. Their recommendation is attached hereto as 22 Exhibit A, and is made a part hereof; and 23 WHEREAS, the City Council fully considered the matter at the 24 adjourned regular meeting of Oct. 26, 1981, at which the City 25 Council determined to concur in the revised standards as recommendec 26 by the Board of the San Marcos Unified School District: 27 // 28 // 1 2 3 4 5 6 7 8 10 11 12 15 16 23 24 25 27 28 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: A. That the above recitations are true and correct. B. That the standard for the amount of fees to be required as a condition of approval for residential developments within that portion of the City of Carlsbad, which is also within the boundaries of the San Marcos Unified School District, shall be as contained in Exhibit A. C. This determination is based upon the City Council's con- currence in the recommendations made by the Governing Board of the San Marcos Unified School District, including the facts support ing such recommendations as contained in Exhibit A. D. Unless the dec is ion -making body especially determines to the contrary, the City Council hereby determines that the following findings and requirements shall apply to any residential develop- ment of fifty units or less: 1. All such developments shall be required to pay fees in accordance with the schedule in Exhibit A. 18 2. The City Council has reviewed that portion of the General Plan which applies to the San Marcos Unified School District and finds that it provides for the 20 location of public schools 21 3. That the fees to be paid shall be used for the purpose of providing interim school facilities. 22 4. That the fees to be paid for each unit bear a reasonable relationship to the burdens placed on the School District by such unit and that the fees will be used to mitigate that burden. 5. That the school facilities to be funded by the fees are consistent with the City's General Plan. 26 E. The standards adopted by this resolution do not at this time require the dedication of land. The San Marcos Unified School 1 District is developing standards regarding such dedications. 2 When the District is prepared to make their recommendation in 3 that regard, the City Council intends to amend this resolution to 4 include provisions for requiring the dedication of land as they 5 determine to be in the public interests. 6 F. Effective Date. The fee schedule approved by this 7 Resolution shall become effective on Nov.. l, 1981. 8 PASSED, APPROVED AND ADOPTED at a regular meeting of the 9 City Council of the City of Carlsbad, California, held on the 10 26th day of October , 1981 by the following 11 vote, to wit: 12 AYES: Council Menbers Packard, Casler, Anear, Lewis and Kulchin 13 NOES: None 14 | ABSENT: None 15 v RONALD C. PACKARD, Mayor 17 ^Q I ATTEST: 19 20 ALETHA L. RAUTENKlRANZ, City 21 (SEAL) 22 23 24 25 26 27 28 1 Exhibit A to Res. 6617 San Marcos Unified School District 270 San Marcos Boulevard San Marcos, California 92069 Phone: (714) 744-4776 August 1, 1981 Clerk City of Carlsbad 1200 Elm Avenue Carlsbad CA 92008 Enclosed is the revised fee schedule for interim school facilities under the terms of SB 201 adopted by the Governing Board of the San Marcos Unified School District on March 17, 1981. The effective date of this new schedule is the date of your concurrence with the schedule. If you have any questions or if I can be of assistance, please call. ely, orbin Business Manager RCCrLG Enclosure cc: Dr. Wm. Streshly T DEVELOPERS FEES . • , . ' . Cost of building including carpet, air conditioning and installation (960 sq. ft. @ $43.00) . ••- . $41,280.00 . Architectural, Engineering, testing, inspection, •state and other fees ' • . 7',302.00 > • •- • .Utility hook ups . ' . • ' * 7»200.00 • * Site preparation • " '•' ; * . " -. ' " 650.00 * • Special Education @ 10% (ramps, guard rails, other structural requirements) •_ » • "• 4,128.00 '..•'•' . . ' . -.."-. $53,360.00 • *• *» . *: Support Services • Restroom - 1 for every 10 classrooms $53,3604- 10 =' $5,360.00 ,' .- Furniture . • • . 3,000.00 Total costs . ' '.-.'• . $61,720.00. "• $61,720.00 -f-. 30 students' '' • - $2,057.33 * .* ' ' 1 Bdr.' • 2 Bdrs. 3 Bdrs. Single family dwelling unit @ .77 $528.00 $1,056.00 $1,584.14 • Attached family dwelling unit 0 .28 $288.00 '. $576.00 •. Family mobile home parks - '.' . $528.00 $1,056.00 . Single family mobile home/single lot'-$528.00 . $1,056.00 • . • * Adult mobile home parks (flat fee) - $350.00 'per space ' ' . • * • • Exemptions • • • * Industrial, commercial, convalescent hospitals and retirement homes, (retirement home definition - a home with a staff who provide 24 hour supervision. These homes provide medical, dietary and pharmaceutical care along with physical activities) and churches. . . • • • .Fees to be collected prior to building permit issuance.~~* • • Exhibit—A. to Res. 6617 San Marcos Unified School District 270 San Marcos Boulevard San Marcos, California 92069 Phone: (714) 744-4776 August 1, 1981 Clerk City of Carlsbad 1200 Elm Avenue Carlsbad CA 92008 Re: Recertification of School Overcrowding Conditions Under SB 201 - San Marcos Unified School District This letter is to comply with the requirements of Government Code Section 65970 et seq. and Carlsbad Municipal Code Section 21.55.120 et seq. by certifying that the conditions of overcrowding of some of the schools of the San Marcos Unified School Distirct continues. The schools of the District which are overcrowded are as follows: a) San Marcos High School b) San Marcos Junior High c) San Marcos Elementary d) Alvin Dunn Elementary e) Woodland Park Elementary Please find enclosed an amended Resolution Re Conditions of Overcrowding in the San Marcos Unified School District school attendance areas passed and adopted by the Governing Board of the San Marcos Unified School District on July 21, 1981. Although the Governing Board has approved the utilization of voluntary secured agreements between school district and developer, the San Marcos Unified School District requests that fees under terms of Senate Bill 201 (Government Code Section 65970 et seq.) be collected until agreement is reached between the Carlsbad City Council and the school district and the Carlsbad City Council grants the school district authority to collect developer contributions as part of the City of Carlsbad's Public Facility Element. erely, ^d ( /Business Manager RCC:LG Enclosure cc: Dr. Wm. Streshly t._iolution # 81-4 RESOLUTION RE CONDITIONS OF OVERCROWDING IN SCHOOL ATTENDANCE AREAS On a motion of Member Katz , seconded by Member Ford __, the following resolution is adopted: WHEREAS, for some time past there has been a continuing and substantial increase in population within the boundaries of the San Marcos Unified School District to the extent that the school facilities of this district have become overcrowded; and WHEREAS, a very significant proportion of the increase in population in this district results from construction of residential units in new housing • developments within the district; and WHEREAS, in the absence of assistance in the form of financial contributions or dedications of land from the developers of such new residential developments this district would not have financial resources adequate to provide porper educational facilities for all the children residing in this district; and WHEREAS, Chapter 4.7 (commencing with Section 65970; added by Stats. 1977, Chapter 955) Division 1, Title 7 to the Government Code making provision for financial or other assistance by developers to school district if the governing board of a school district has made a finding that condiditions of overcrowding exist in one or more attendance areas of the district including the specific data specified in Government Code Section 65971; NOW THEREFORE * IT IS RESOLVED AND DETERMINED that, pursuant to Government Code Section 65971, this governing board makes the following findings: (1) Conditions of overcrowding exist in the following attendance areas of the San Marcos Unified School Distirct which will impair the normal functioning of educational programs in those areas: San Marcos High School San Marcos Junior High San Marcos Elementary School Alvin Dunn Elementary School (e) Woodland Park School (2) Reasons for the conditions of overcrowding in the above-mentioned attendance areas include the following: (a) The existing enrollment, the anticipated additional enrollment*, total enrollment, school capacity, and the anticipated enrollment exceeding school capacity for each of the above listed attendance areas is as follows: San Marcos High School Alvin Dunn School Richland School Woodland Park School San Marcos Elementary San Marcos Junior High New Horizons Present Enrollment 1260 681 727 829 651 774 121 Anticipated Enrollment * 79 37 20 22 33 20 10 Total Enrollment 1339 718 747 851 684 794 131 Capaci ty of School 1350 684 760 829 659 782 130 Anticipated Excess 0 34 0 22 25 12 1 * The anticipated additional enrollment is derived from yield factors applied to residential units under construction. (3) All reasonable methods of mitigating conditions of overcrowding have been evaluated and no feasible method for reducing such conditions exists except (a) below. Mitigation measures considered by the governing board of this district to reduce the overcrowded conditions include the following; (a) Agreements between subdividers temporary use buildings are leased to the made available by subdividers. and the district whereby school district with funds (b) The use of temporary use buildings or relocatable structures. The use of such buildings is a feasible solution to part of the housing needs of the district but they are not suitable'for all types of classes, particularly at the secondary level. Mobile home type portable class- rooms are not adequate in size for the average class size of 31 students. Furthermore, the funds to obtain such relocatable classrooms would have to be made available to the district either by agreements with subdividers or by supplemental district financing such as a bond issue. (c) Student busing. Student busing is not a feasible alternative In that there is no space available in other schools of the district to which the students may be transported. Busining students would also require a considerable added cost to the district for buses and drivers. (d) Double sessions. This is not a feasible alternative in that the instructional time for each student is reduced and students are required to attend school at times of the day that are not most conducive to learning. Double sessions also disrupt the home life_ of families and cause excessive wear on school facilities. (e) Year-round schools. This is not considered a favorable alter- native in that a citizens committee recommended that year-round school not be considered as a feasible educational system at this time and the Board of Trustees has found no reason to disagree with this finding. (f) School boundary readjustment. This is not a favorable alter- native in that there is not space available in any of the attendance areas of the elementary schools or in the high school attendance area. Boundary readjustments should not be made frequently as they disrupt the identification of students and families with a particular school. (g) Elimination of low priority school facility uses. This is not an alternative in this district inasmuch as there are no low priority facilities. (h) With the advent of Proposition 13, the local tax rate is severely limited and unable to support the regular district operations. To divert any of the operating funds of the district to housing would severely curtail the district's ability to provide a quality education. i The governing board of this district called a bond election for March 7, 1978; it failed to pass. Proposition 13 requires 2/3 of the qualified electors to pass a bond issue. This would be impossible to achieve. (i) The use of funds available from the sale of surplus school district real property and other available funds. This is not a feasible alternative in that the district does not have funds available from other sources and does not have surplus real property available for sale. (4) The conditions of overcrowding in this district and the explosive population growth projected for this area can only be accomodated by new schools for the long-term; placement of temporary use buildings/relocatable structures and bus.ing of students are stop-gap measures for the near-term only and in and of themselves do not significantly reduce the conditions of overcrowding. Support by . developers in the form of financial contributions or dedications of land is necessary in order to try to keep abreast of population growth, and even with such assistance, any significant reduction in conditions of overcrowding will be difficult until permanent additional classroom buildings can be constructed. BE IT FURTHER RESOLVED AND ORDERED that the Secretary of this Board 'deliver certified copies of this resolution to the city councils and/or Board of Supervisors of all cities and county within whose boundaries the school district lies together with copies of this Districts policy on the subject of developers', subdividers', and builders' contributions to mitigate impact on school facilities, and to indicate the type and scale of assistance considered appropriate to meet the needs of this district. PASSED AND ADOPTED by the Governing Board of the San Marcos Unified School District of San Diego County, California, this 21st day of July , 1981. Secretary to the Governing Board of Trustees Members of the Governing Board of the San Marcos Unified School District DATE: OCTOBER 15, 1981 TO: CITY MANAGER FROM: Assistant City Manager/Administration SUBJECT: REPORT ON THE USE OF SCHOOL FEES IN THE ENCINITAS SCHOOL DISTRICT The City Code requires school districts receiving SB-201 school fees to report to the City Council on the fund balance in their SB-201 account at the end of the fiscal year. The districts are also required to report how the funds were used. The attached letter substantially fulfills the requirements of the City Code and should be included as an information item on the next Council agenda. FRANK N. MANNEN Assistant City Manager Administration FNM:gb attachment G. RONALD SMITH PRESIDENT MARY JO NORTMAN CLERK NORMAN MAC INTYRE MARY LOU SCHULTZ TIMOTHY WELCH DONALD E. LINDSTROM SUPERINTENDENT AND BOARD SECRETARY Cncimtag Union &ct)ool district 189 UNION STREET ENCINITAS, CALIFORNIA 92024 TELEPHONE 753-1152 CAPRI SCHOOL 941 CAPRI ROAD CENTRAL SCHOOL 185 UNION STREET FLORA VISTA SCHOOL 1690 WANDERING ROAD OCEAN KNOLL SCHOOL 910MELBAROAD PACIFIC VIEW SCHOOL 608 THIRD STREET PARK DALE LANE SCHOOL 2050 PARK DALE LANE October 14, 1981 Mr. Frank Alshire, City Manager City of Carlsbad 1200 Elm Avenue Carlsbad, California 92008 Dear Mr. Alshire: The June 30, 1981 fund balance for our SB-201/I-43 col- lections was $838,149. During the 1980-81 school year, we paid $21,700. for testing engineers, state fees, and an architect to design and handle the necessary documents for two additional facilities - one to be placed at Capri School; the other at Ocean Knoll School. The cost of the two facilities was $55,495. We are considering an additional portable classroom for our Day Care Center for 1981-82. This portable, with a cost of approximately $45,000. will free a classroom at Capri School for regular classroom use. Should you need additional information as required by Carlsbad Municipal Code, Section 21.55.260, please contact me. Donald E. Lindsrs Superintendent h cc: B. Chance, Accountant EXCELLENCE IS OUR GOAL PROPOSAL FOR SCHOOL LOCATION PLAN SCOPE OF WORK There are three basic ingredients to a comprehensive schools mas- ter plan as the Planning Department envisions one. They are "where, when/and how" facilities will be provided. The scope of this project will focus on the land use questions of school lo- cations in the city - that is, "where" they should be located. We call this a school location plan. When this plan is complete it can be incorporated into the General Plan Land Use Element. It would be suitable to replace the current school locations shown on the general plan. It is possible at a time after the school location plan is com- plete to perform additional work to produce the "when" aspect of a master plan. This would allow the city and school districts to anticipate needed school facilities based on demographic infor- mation. Close work with the effected school districts would be essential here. The Department is prepared to begin a report addressing the "where" question immediately. This report can be done using fairly straight-forward assumptions and/or standards, and will be, in effect, basic information. It will allow many of the more nebulous questions and problems surrounding provision of schools in Carlsbad to be focused. As previously stated, after the "where" report is complete, additional work can be pursued regarding timing for provision of identified schools. The Planning Department does not believe that it can address "How" the schools can or should be provided, other than recog- nizing current methods. The process and techniques of the actual provision of school facilities is best known by practitioners. It would be impractical for the city to attempt a parallel effort. This does not preclude Department participation if the school district(s) are in need of assistance in continuing with master plan preparation. The following outline identifies the tasks necessary to accom- plish the school location plan. Note that many of the tasks re- quire information from outside sources. I. Establish Standards A. Determine the proper student to dwelling unit ratio. (There may be a better "constant" to figure students than dwelling units - modification will be made if this is concluded in process). 1. Elementary 2. Jr. High 3. High School B. Determine proper school size for each school category. (At this point the "ideal" situation will be used - this will preclude confusion regarding "year round sched- ules", numbers of students per classroom/teacher, etc.) C. Determine proper distance for schools in each category. 1. Determine commute criteria for each category a. Walk vs. ride/drive b. Available alternatives, bus? 2. Determine maximum and minimum acceptable distance for each category (for future computer use). II. Establish "usable" population forecast data A. Manipulate Series V 1. Update (data is now over 2 years old) 2. Interpret based on staffs best guesses of actual land use distribution (patterns). B. Determine if it is necessary to use information from years between now and buildout. C. Determine the necessity for breaking down student yield by housing type e.g., single family vs. multiple family. (It is not clear at this point if using this technique will prove meaningful in relation to IA above - we have the capability to forecast dwelling units with this breakdown). III. Prepare Plan - Recognizing Existing Facilities A. Determine total number of students, city-wide at build- out. B. Determine total school demand in each category at build- out. C. Determine spacing for each school (each category). SAN- DAG by computer. D. Plot information on maps. SANDAG 1. Determine map scale(s) 2. Determine grid cell size 3. Determine if city staff interpretation of SANDAG computer maps is necessary for final presentation maps. -2- STANDARDS Establishing standards as outlined in number I would ideally rely heavily on the school districts (preferably Carlsbad) for infor-. mation. However, brief contact up to this time has indicated the information may not be available. Further research is necessary to ascertain specifically what standards have been established by experts in the educational field. If it is determined that "con- sensus" standards are not available, staff will pursue an alter- native. The most likely alternative would be to assume existing con- ditions are adequate and ideal. Based on this assumption, staff would analyze the characteristics of the existing population, students and school facilities. The conclusions would be dir- ected to the district for review. The results would be used as standards. Staff Time: 1 Assistant Planner, 1/2 time, 2 weeks' (not includ- ing school district review time). Principal Planner 8 hours POPULATION FORECAST DATA The bulk of the work in this stage will be divided between in- house work and work in collaboration with SANDAG staff. SANDAG staff has indicated, in preliminary discussion, the willingness and ability to supply necessary expertise and software to gener- ate acceptable numbers. Close work with SANDAG staff is also necessary to ensure that the information is in the proper format to fit into the PLAN phase of this study. Staff Time: 1 Assistant Planner, 1/2 time, 2 weeks. 1 Assistant Planner (Series V expert) 1/2 time/week SANDAG, staff/computer time - $400. Principal Planner: 8 hours PLAN Using the standards and the demographic information generated in steps 1 and 2, staff would again collaborate with SANDAG to pro- duce the final information. The primary result would be a map showing the total school requirements city-wide in the three school categories at buildout. This map would in final form probably be overlayed on a colored general plan land use map 2000' scale. Other maps showing school locations and school district boundaries could be produced on demand. Staff Time: 1 Assistant Planner, 1/2 time, 3 weeks 1 Assistant Planner, 1/3 time, 2 weeks SANDAG, staff/computer - $400 Principal Planner: 16 hours -3- CONCLUSION Staff anticipates a 90 day preparation period for the school location plan as outlined. This estimate recognizes outside par-; ticipation primarily by SANDAG and to a lesser degree the school district. As stated in the scope of work section of this report, the school location plan will provide basic information. This inormation can provide a plan on which further discussion can center. The Planning Department considers a step by step process the most pragmatic in developing a "schools master plan". The most urgent question in need of an answer at this point is where schools schould be within the community. It is certain that additional questions and direction will arise after this plan is complete. To attempt to anticipate questions and address when schools should be provided would be premature and could dilute the effort. For example, one of the factors involved with determining when schools should be provided is; at what point is an existing classroom full? This question in itself is enough to throw the study into indecision for months. The approach recommended by the Planning Department is to get the ball rolling by completing the most straightforward component of a schools master plan. Hopefully, this basic staff work can be finished with a minimum of debate and political overtone. 3/\ AGREEMENT 2-24-69 None None None None None None 1981 1981 SCHOOL FACILITIES USED FOR COMMUNITY RECREATION LOCATION Pine Kelly Buena Vista Jefferson Magnolia Valley Jr. High Jefferson Buena Vista WHO MAINTAINS District * District District District City maintains turf District Gym - High School District City City CHARGE None District pays water City bought gym equipment City pays $25 hour City to improve field City to improve field *City maintains Pine Field although agreement says District will maintain. A five year Master Joint Use Agreement between City and District provided that maintenance costs would be shared "proportionately." That agreement expired in 1976. A renewal agreement was never approved. I DRAFT! AGREEMENT BETWEEN CARLSBAD UNIFIED SCHOOL DISTRICT AND CITY OF CARLSBAD THIS AGREEMENT, made and entered into this day of , 1982, by and between the City of Carlsbad, a municipal corporation, hereinafter called "City" and the Carlsbad Unified School District, State of California, hereinafter called "District". WITNESSETK Whereas, the governing bodies of the City and the District are mutually interested in an adequate program of community recreation under the auspices of the City Parks and Recreation Department; and Whereas, cities and school districts are authorized by Chanter 10 of Part 7 of Division 1, Title 1 of the Education Code of the State of California to organize, promote, and conduct a community recreation program and activities within or without their territorial limits; and Whereas, said governing bodies are authorized to enter into agreements with each other, to promote the health and general welfare of the community and contribute to the attainment of the general ':• recreation objectives for children and adults within the community and Whereas, the City has established a Parks and Recreation Department responsible for carrying out the purposes of community recreation; and Whereas, in the interest of providng the best service with the least possible expenditure of public funds, cooperation between the City and the District Is necessary: Now, therefore, the City and District agree as follows: 1. The District hereby will make available to the City the school buildings, grounds, playground, and multi- use athletic areas for the purpose of conducting a diversified community recreational program. 2. The City hereby will make available to the District any park, recreation facility, multi-use areas, and the municipal pool for the purpose of conducting school events, programs and/or activities. 3. The use of school facilities shall be in accordance with the regular procedures of the District in granting requests for use of school facilities as specified by Chapter 10 of Part 7 of Division 1, Title 1 of the Education Code for the State of California and the rules and regulations of the governing board. 4. The use of City park areas, recreational facilities, and municipal pool shall be in accordance with the regular procedures of the City Parks and Recreation Department in granting requests for the use of City facilities as provided for by the rules and regulations established by the City Council. 5. The recreation program conducted by the City shall be open to participation by any and all persons residing within the boundaries of the District and City, but such participation shall be subject to any rules and regualations adopted by the Parks and Recreation Department of the City. 6. It is hereby agreed that a schedule of dates for the use of the District school facilities will be worked out in advance by the City and that this schedule will be arranged as to avoid conflict between school and recreation use; that in the scheduling of said facilities, school events and programs shall have first priority and • recreation programs, established by the Parks and Recreation Department, shall have second priority, and any other events by other groups or agencies shall have third priority. 7. It Is further agreed that a schedule of dates for the use of the City facilities will be worked out in advance by the District and that this schedule will be arranged as to avoid conflict between recreation and school use; that in the scheduling of said facilities, recreation department activities shall have first priority, and school events and programs shall have second priority, and any other events by other groups or agencies shall have third priority. 8. It is further agreed that in the event of any dispute or difference arising as a result of the recreation program being conducted on City facilities, on the sites jointly used, or as to the use of a District facility, then, in that event, said dispute or difference shall be settled and arbitrated by appealing to the respective department heads of the City and administrators in the District, in accordance with established procedures. 9. It is further agreed that the Parks and Recreation Department will provide or cause to be provided all expendable materials necessary for carrying on a community recreation program for all ages that will be conducted on the facilities. 10. It is further agreed that the City may install sprinkler systems, turf, playground equipment, fencing and additional recreational equipment not in conflict with school use, on areas selected by the Parks and Recreation Director, subject to approval by the Superintendent of Schools. Any installations of equipment or construction of facilities on said premises, for community recreation purposes, shall be at the City's costs. 11. It is further agreed that plans and specifications for the placement of all equipment, facilities and permanent improvements upon said premeises and the type, design and construction thereof, shall be approved by the Superintendent of Schools prior to any installation thereof. ^- Excef « / ^/ 12. The District shall be responsible for all costs I relating to maintenance, repair and replacement of buildings, grounds, landscaping, playgrounds, and multi-use athletic areas whether said development or landscaping is installed by the City or District. 13. The City shall be responsible for all costs relating to -qj&L maintenance, repair and replacement of City owned and oeprated parks, recreational facilities, multi-use areas, and municipal pool. 1M-. It is further agreed that any permanent improvement or equipment installed or erected on said premises by the City shall remain the property of the City and may be removed if permit for use of area is terminated. 15. For the purposes of this agreement, all persons employed in the performance of services and function for said City shall be deemed City Employees and no City employee shall be considered as an employee of the District or under jurisdiction of the District, nor shall such City employees have any District pension, civil service, or other status while an employee of the City. District shall not be responsible for the payment of any salary, wage or other compensation to any City personnel performing services hereunder for City. City shall not be liable for compensation or indemnity to any District employee for injury or sickness or wages arising out of his employment with said District. 16. District agrees that during the time that the City has use of school buildings, facilities, or said school grounds, City may charge such admissions and fees for the said use of facility. All monies so levied and collected by City shall be and remain the property of City. City agrees that during the time that the District has the use of City property, District may charge such admissions and fees for the said use of facility. All monies so levied and collected by the District shall be and remain the property of the District. - 4 - 13a. During the periods scheduled for District use, the District may use, administer and direct programs at the pool. Such use may include determination of hours and rules for use as mutually agreed upon. The maximum hours the District may use the pool are: 8:00 a.m. - 11:00 a.m. 3 hours 2:00 p.m. - 5:00 p.m. 3 hours Total 6 hours The District's use of the pool will be Monday through Friday, during those weeks Carlsbad High School is in session through the regular school year, from approximately mid September through mid June. The use shall include employment of such personnel by the District as are necessary for efficient operation of the District's programs and activities at the pool, including, but not limited to, supervisory personnel, teachers, lifeguards, locker room attendants, cashier, clean-up persons and other necessary aspects of program. , management. District shall be responsible for the maintenance of good order and conduct in the use of the pool and all related facilities, buildings, landscaping and parking areas coring such times. The premises shall be used by District in keeping with the best accepted practices to assure proper standards of conduct, safety, cleanliness and health. District shall be responsible for enforcing City's adopted rules for the operation and use of the pool and shall make no rules which are inconsistent with City's adopted rules without the express consent of City. City shall not provide any towels, suits and other necessary items needed for District's programs. Such items, if provided by District, shall be stored separate and apart from City's similar equipment. District may install and maintain at its expense, appurtenant equipment such as instructional aids and competitive items that are peculiar to its needs and uses. If such equipment will involve any alter- ations to the pool or necessitate storage on the pool site, the installation of such equipment shall be subject to the approval of City. If the District does not require or use the pool during their schedules use, the City reserves the right to schedule those hours for recreational or community use. The City Aquatic Supervisor shall be a regular full time City employee under the direction of the Director of Parks and Recreation and shall be responsible for the day-to-day management of the pool. All matters relating to District use of the pool shall be coordinated by the City Aquatic Supervisor. District employees shall accept direction from the City Aquatic Supervisor in matters relating to the management, operation, maintenance or repair of the pool and he shall be responsible for insuring that District programs are staffed and cleanup properly performed in accordance with this agreement. 17. Insofar as it is legally authorized, the Distict shall hold free and harmless the City, members of of the City Council, boards or commissions, its employees, officers and agents, while acting as such, from all claims, loss, damages, costs, expenses or liability which may arise by reason of liability which may arise by reason of liability imposed by law because of injury to property or injury to or death of persons, received or suffered by reason of any defrective or dangerous condition of any ground, site, building, equipment, play areas, recreation facilities or other improvement located on the premises owned or maintained by District, or participation in any acti- vity carried out or sponsored by the District under Paragraph 7 hereof. Insofar as it is legally authorized, City shall hold free and harmless District, members of the governing board, its employees, officers and agents, while acting as such, from all claims, loss, damages, costs, expenses or liability which may arise by reason of liability im- posed by law because of injury to property or injury to or death of persons, received or suffered by reason of operation of the community recreational program upon said premises, by reason of its development of the athletic fields on the property or its performance of its obligations under Paragraph 9 of this agreement and, further, the City shall be responsible for any and all damages to property caused as a direct result of any recreational activity being conducted on siad premises by the City. 18. The term of this agreement shall be for a length of ten years renewable on a year to year basis thereafter. In addition, the terms of this agreement may be modified at any time by mutual consent and written agreement of the respective parties. 19. Nothing in this Agreement shall be construed to prohibit the governing board from participating financially in a specific recreation program when mutually agreed upon by the governing board and the City Council. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed on their behalf. CITY OF CARLSBAD CARLSBAD UNIFIED SCHOOL DISTRICT RONALD C. PACKARD, Mayor DR. PHILIP GRIGNON, Superintendent Attest : PRESIDENT, BOARD OF TRUSTEES LEE RAUTENKRANZ, City Clerk