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HomeMy WebLinkAbout1982-04-06; City Council; 6947; Mutual Aid Plan San Diego County Fire Departments0 W O 0- CL d CIT 4F CARLSBAD - AGENDA BILL AB#,.7 TITLE; MUTUAL AID PLAN FOR SAN DIEGO I DEPT. HD._�___ MTG. 4-5-82 COUNTY FIRE DEPARTMENTS[CITY ATTYM. DEPT.-FL- ICITY MGR:= � RECOMMENDED ACTION: THAT THE CITY COUNCIL ADOPT RESOLUTION NO. APPROVING AND ADOPTING THE SAN DIEGO COUNTY MUTUAL AID PLAN FOR FIRE DEPARTMENTS. ITEM EXPLANATION THIS PLAN WILL REPLACE THE EXISTING SAN DIEGO COUNTY MUTUAL AID AGREEMENT SIGNED IN 1969. THE NEW AGREEMENT HAS SEVERAL EDITORIAL CHANGES AND OTHER MINOR CHANGES TO CLARIFY THE AID TO BE FURNISHED AND RESPONSIBILITY OF THE FIRE CHIEF. THE MAJOR REVISION IN THE NEW PLAN ALLOWS ANY ORGANIZED FIRE DEPARTMENT WITHIN THE COUNTY TO PARTICIPATE. THE ORIGINAL AGREE- MENT LIMITED PARTICIPATION TO THE THEN EXISTING DEPARTMENTS. SINCE 1969 TIiERE HAVE BEEN SEVERAL NEW FIRE DEPARTMENTS FORMED THAT WISH TO BECOME MEMBERS OF THE COUNTY AID PLAN. WE BELIEVE IT IS DESIRABLE TO HAVE A COUNTY -WIDE PLAN TO COORDINATE THE FIRE PROTECTION RESOURCES WITHIN THE COUNTY. SHOULD A LARGE SCALE COUNTY EMERGENCY OCCUR. FISCAL IMPACT SOME COSTS FOR OVERTIME PAY CAN BE ANTICIPATED WHEN CARLSBAD RESPONDS TO OTHER AREAS OF THE COUNTY TO RENDER AID. IT IS DIFFICULT TO ESTIMATE THOSE COSTS; HOWEVER, WE WOULD NOT EXPECT IT TO EXCEED $1,500.00 IN ANY GIVEN YEAR. THE ONLY COST TO CARLSBAD WHEN RECEIVING AID IS THE COST OF AIR DROPS AND BULLDOZERS. TO DATE WE HAVE NEVER INCURRED ANY OF THESE CHARGES. EXHIBITS A. RESOLUTION NO.#6?3 2 B. SAN DIEGO COUNTY MUTUAL AID PLAN 1 2 3, 4 5 6 7 8 9 10 11 12 13 14 15 16 17' 18 19 20 21 22 23 24 25 20 27 28 RESOLUTION NO. 68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD APPROVING THE RENEWAL OF THE MUTUAL FIRE AID PLAN AND AUTHORIZING THE EXECUTION THEREOF. WHEREAS, The City of Carlsbad had previously entered into the San Diego County Mutual Aid Plan for Fire Departments; and WHEREAS, said agreement is scheduled to expire and it has been recommended that it be renewed. ,NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. The renewal of the San Diego County Mutual Aid Plan for Fire Departments between the City of Carlsbad and the agreeing organizations, is hereby approved. 2. The Mayor and the City Clerk are hereby authorized to execute this agreement. PASSED AND ADOPTED BY THE City Council of -the City of Carlsbad, California this 6th day of April , 1982, by the following vote: AYES: Council Menbeis Packard; Casler, Anear, Lewis and KiAchin NOES: None ABSENT: None ROF,24LD C . PACKARD , Mayor ATTEST: 'ALETHA L. RAUTENKRANZ, City Clerk t i I(SEAL) SAN DIEGO COUNTY MUTUAL AID PLAN FOR FIRE DEPARTMENTS THIS DOCUMENT, which shall be designated as "San Diego County Mutual Aid Plan" ("COUNTY AID PLAN" hereinafter) made and entered into by and between the COUNTY OF SAN DIEGO, Cities, Fire Protection Districts, public or private Fire Departments, Federal and State Fire Agencies and all other political subdivisions within the County providing fire protection, herein referred to as the "PARTIES". WITNESSETH: WHEREAS, it is necessary that the fire protection resources and facilities of •che PARTIES within the San Diego County entering into this COUNTY AID PLAN be coordinated and be made available to prevent- and combat the effect of fire or other emergencies which may result from a disaster within the limits of the County, of any type, and of a lesser nature than a disaster requiring a declaration of a state of extreme emergency; and WHEREAS, it is desirable in the event such a disaster should occur that each of the PARTIES hereto should voluntarily aid and assist one another by the inter— change of fire protection, rescue services, facilities, resources, personnel and services, to cope with the problems which would arise in the event of disastpr; and WHEREAS, it is necessary and desirable'that a cooperative COUNTY AID PLAN be executed for the interchange of such mutual aid on a local and County —Wide basis; and WI1EREAS, this cooperative COUNTY AID PLAN is a plan for mutual assistance and does not impose an obligation or liability to respond. NOW, THEREFORE IT IS IIERE13Y UNDERSTOOD by and among each and all of the PARTIES hereto as follows: 1. AUTHORITY. This COUNTY AID PLAN is made pursuant to the California Lmergency Services Act; Chapter 7 of Division I of the Government Code• (commencing with Section 855U). It is an exercise of the mutual aid powers• authorized by Section 9616 there— of. —l— 2. SCOPE OF COUNTY AID PLAN. A. It is the intent of the PARTIES to establish a system of mutual aid which will be effective: (1.) When the demands of a fire ox other -emergency within a party's jurisdiction ,will exceed or will likely exceed the fire fighting resources of that party, to include resources obtainable by agreements with other agencies., (2.) When the fire or other emergency poses a ` threat to several PARTIES. 4 B. PARTIES to this COUNTY AID PLAN may cooperate t and coordinate as closely as possible with other PARTIES through additional automatic aid agreements, mutual aid agreements, State agreements and Federal treaties. C. PARTIES to this COUNTY AID PLAN shall be located within San Diego Coun.ty, as established under the California Fire and Rescue Plan. 3. AID TO BE FURNISHED. A. Mutual Aid: Each party will be requested to furnish fire protection personnel, resources, services and facilities, and to render such fire protection and rescue services to each and every other party to this COUNTY AID PLAN as may be necessary to prevent and combat any type of disaster of e'lesser nature than a disaster requiring a declaration of a state of extreme emergency within the limits of the County of•San Diego. B. Response: Each party may respond to a request for mutual aid made under this COUNTY AID PLAN with personnel and equipment consistent with a requested party's fire chief's responsibility to manage fire prevention/fire suppression service for the party and such fire chief•'s responsibility to manage financial resources allocated to the fire chief's department, as determined by the requested party's fire chief. This COUNTY AID PLAN does not impose an obligation or liability to respona. C. The determination by the fire chief of the requested party as to the extent to which a response is to be made consistent with the fire chief-'s responsibilities shall be final and conclusive. The fire chief makes this determination at the fire chief's sole discretion and in making the determination, the fire chief is responsible to the fire chief's own jurisdiction. D. OPERATIONAL PLAN REOUIRED. Pursuant to this e COUNTY AID PLAN, a plan will be adopted (here— inafter referred to as nie "OPERATIONAL PLAN"), detailing the manner by which such fire protection, rescuesL,rvices, facilities, resources, personnel' and services are to be made available and furnished, (1.) The OPERATIONAL PLAN shall divide San Diego County into zones, as maybe adjusted from time to time by the fire advisory committee. (2.) There shall be a •regional headquarters and a headquarters for each zone, as may by designated from time to time. (3.) A request for mutual ai,A shall be initiated by the fire chief of th.e party where the fire or other emergency is located and submitted to the designated zone head quarters for review and appropriate dispatching. A zone headquarters may request mutual aid from other zones by initiating a request to the regional headquarters for review and ; appropriate dispatching. 4. REIMBURSEMENT. No part-y shall be obligated to pay any other party for any aid furnished. S. CALIFORNIA FIRE. AND RESCUE PLAN: A. California Fire and Rescue Plan: It 'is expressly understood that any 'mutual aid extended under this COUNTY AID PLAN and the OPERATIONAL PLAN to be adopted is furnished in accordance with provisions of the "California E merg.ency Services Act" and other applicable *provision•s of the 1.aw, —3— B. Fire Coordinator Notification: Any fire Official who requests and is furnished mutual aid pursuant, to this COUNTY AID PLAN shall immediately notify the Area Fire Coordinator of San Diego -County, Region VI, (established by the California Fire and Rescue Plan) of the movements of such personnel and equipment. vi 6. PARTIES ELIGIBLE TO PARTICIPATE. A. Eligible PARTIES: PARTIES eligible to participate in the San Diego County Mutual Aid Plan shall be any organized Fire Department within San Diego County. For the purposes of this COUNTY AID PLAN the term "Fire Department" includes Fire Department, Fi-re P'i•otection Agency, Fire Protection District, Fire Company,, Fire Brigade, and any Agency lawfully organized to provide fire protection services. B. Eliminat•ion of a Party: A party may be eliminated from.this nutual aid plan by a majority vote of the fire advisory committee upon Notice to the party effected and a hearing thereon, based upon the following considerations: Q .) Whether the level of the party's actual response to a request for mutual aid (number of reauests compared to number of declined requests, number and quality of personnel arriving at scene, type and quality of equipment arriving at scene) demonstrates that the mutual aid of such party is not effective. (2.) Whether the resources of the party clearly indicate that the'part•y's potential level of response would not be effective. 7� EXECUTION. A, Execution of COUNTY AID PLAN: This COUNTY AID PLAN shall become effective as to each party upon execution by that party, and shall remain operative and effective until �lithdrawal or elimination. —4— 92 B. Approval of this COUNTY AID .'LAN by the State Emergency Council -shall not be a condition of this COUNTY AID PLAN. C. The governing body of the party shall by Resolution, approve this COUNTY AID PLAN, and shall authorize a designated representative to execute a copy of the COUNTY AID PLAN. For the purpose of this COUNTY AID PLAN the County Board of Supervisors shall act as the governing body for all. County Volunteer Fire Companies. D. Upon duly authorized execution of this COUNTY AID PLAN, each party shall file four executed copies, together with a certified copy of the Resolution of the governing body approving and authorizing its execution with the Secretary of the F-ire Advisory Committee. The Secretary shall forward three copies to the State Emergency Council, -one to the County Fire Coordinator and retain the certified copy on file. E. State or Federal Fire Agencies will execute this COUNTY AID PLAN in accordance with State or Federal Laws and file four executed copies with the Secretary of the Fire Advisory Committee. WITHDRA14AL FROM PARTICIPATION. A. Withdrawal from this COUNTY AID 'PLAN may be effected by any party as follows: The governing body of the party, shall by Resolution give notice of termination of participation in the COUNTY AID PLAN and file a certified copy of such resolution with the Secretary of the -Fire Advisory Committee. The Secretary will forward three copies of the Resolution to the State Emergency Council and retain the certified copy on file. B. Effect of Withdrawal: The termination by one or more PARTIES of their participation in this COUNTY AID PLAN shall net effect the operation of this COUNTY AID PLAN among the other PARTIES to this COUNTY AID PLAN. —5— , 9. FIRE ADVISORY COMMITTEE. A. Creation of Committee: There is hereby created a Fire Advisory Committee. The Fire Advisory Committee shall be composed of fire chiefs of the PARTIES to this COUNTY AID PLAN, and the Area Fire Coordinator, who shall be the Chairman., B. Representatives: Each representative shall serve as such at the will and pleasure of the governing body of the party. Such + representative shall cease to be a member upon withdrawal or elimination of the party. C. Duties: It shall be the duty•of the Fire Advisory Committee to: (1.) Adopt an OPERATIONAL PLAN pursuant to this COUNTY AID 'PLAN. (2.) Consider and adopt such -amendments to the OPERATIONAL'PLAN as may be necessary or desirable. 0.) Consider and propose amendments to the San Diego County Mutual Aid Plan as may be necessary from time to time. D'. Ralph M. Brown Act: All meetings of the Fire Advisory Committee shall be called; noticed and conducted in accordance with •the provisions of the Ralph M. Brown Act (commencing wth Section 54950) of the Government Code. E. Meetings: The Fire Advisory Committee shall provide for its regular meetings; it shall hold at leas-t one regular meeting each •year. In addition, special meetings may be called at the discretion of the Area Fire Coordinator designated in this COUNTY AID PLAN. The Area Fire Coordinator shall fix the date, hour and place for holding each such meeting. The Area Fire Coordinator shall, after fixing the date, hour and place for holding such meetings, notify all. members of the Fire Advisory Committee. -6- F. Quorum: Seven (7) members of the Fire Advisory Committee present at any regular or special meeting shall constitute a quorum only for the transaction of business. 0. Voting: Any amendments to the San Diego County Mutual Aid Plan shall be proposed only with the consent of the majority of the Advisory Committee voting by ballot. The amendments must then be adopted by the Governing Body of each participating.prarty. H. Operational Plan: Any amendments to the ; OPERATIONAL PLAN shall be adopteed only wth the consent of the majority of the Fire Advisory Committee voting by ballot. I. Rules and Regulations: The Fire'Advisory Committee may adopt Rules and Regulations for the conduct of its meetings and affairs as maybe required, 10. AREA FIRE COORDINATOR. A. 'Duties: The Fire Co•odinator' of San Diego ,. County, Region VI, as established under the California Fire and Rescue Plan or his duly designated alternate shall be the Coordinator of this COUNTY AID PLAN. B. The Area Fire Coordinator shall: 0.) Prepare a proposed OPERATIONAL PLAN for submission to the Fire Advisory Committee. (2.) Prepare proposed 'amendments to the OPERATIONAL PLAN for submission to the Fire Advisory Committee as may appear necessary or desirable. (3.) Call special meetings of the Fire Advisory Committee to provide for adoption of an OPERATIONAL PLAN or to provide for consideration of amendments thereto. (4.) Call special meetings of the Fire Advisory Cominittc:e to consider amendments to the San Diego mutual Aid Plan. -7- C. Request for Meetings: Any seven (7) members of the Fire Advisory Committee may request a meeting of the Fire Advisory Committee. The reason for the meeting shall be submitted, in writing, to the Area Fire Coordinator. The Area Fire Coordinator shall call the meeting within thirty (30) days of the written request. 11. FIRE ADVISORY COMMITTEE SECRETARY �. ' s A. Appointment: The Area fire Coordinator shall designate a Fire Advisory Committee Secretary or with the approval o•f the Fire Advisory Committee, assume the responsibility of Secretary. o� B. Duties: It shall be the duty of the Secretary to: -(1.) Submit a copy of this COUNTY AID PLAN to the State Emergency Council for approval. The State Emergency Council shall be requested to notify each entity which is eligible to participate in this COUNTY AID PLAN of its approval. (2.) Submit an approved copy of this COUNTY AID PLAN to the County Fire Coordinator, County of San Diego. (3.) Act as depository of Resolutions approving this COUNTY AID PLAN , executed copies of this COUNTY AID PLAN, Resolutions of Withdrawal, the OPERATIONAL PLAN and other such documents as may be received pursuant to this COUNTY AID PLAN. 12. EFFECTIVE DATE OF COUNTY AID PLAN. This COUNTY AID PLAN shall take effect upon its execution by any seven (7) of the eligible. PARTIES. 1. Upon approval, adoption and execution by the Governing Bodies, this COUNTY AID PLAN shall supercede and thereby rescind the previous San Diego County Mutual: Aid Agreement. IN WITNESS WHEREOF, Carlsbad City Council has caused this COUNTY AID PLAN to be signed by their respee ive officials heretofore duly authorized by the Governing Bodies thereof. By: Date: April 6 1982 Mayor ATTEST: Lf2 . City Clerk (SEAL) -9-