HomeMy WebLinkAbout1982-04-13; City Council; 6961; Budget Add BackCI1 . OF CARLSBAD — AGENDA BILL
MTQ. 4-13-82
DEPT.FIN
TITLE: BUDGET ADD BACK DEPT. HD
CITY ATTY
CITY MGR.
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RECOMMENDED ACTION:
Approve Resolution No. (*&t/3. authorizing the transfer of funds
from the contingency account to the following accounts:
City Council $16,500
Library 11,820
Finance 12,500
Parks/Rec 10,000
TOTAL $50,820
ITEM EXPLANATION:
In order to balance the 1981-82 budget, the staff eliminated many
programs and capital outlay items. These items were included on
an "add back list" which could be brought back to the City Council
at mid year if sufficient funds were available to finance additional
programs. Departments were given the opportunity to request the
add back of any program deleted from the 1981-82 budget. These
requests were then reviewed by the City Manager prior to recommendation
to the City Council for funding. The following projects or capital
outlay items are recommended for funding.
1. City Council - Sound System Improvements - $16,500
The existing City Council sound system would be replaced
including speakers, amplifier and microphones. This
would improve the sound distribution throughout the
Council Chamber improving the audience's ability to hear
proceedings. The microphone system would be replaced with
a more functional system.
2. Library - Various Capital Equipment - $11,820
In order to balance the budget, the Library eliminated a
substantial amount of capital outlay from their request.
The department has now requested the add back of various
items including an overhead projector, microfilm readers,
16mm projector, slide storage system, audio mixer and
microphones, credenzas, stanchions and file cabinets.
This request represents about 59% of all Library capital
outlay eliminated through the balancing process.
3. Finance - File Storage System - $12,500
In compliance with audit management letter recommendations
made in 1980-81, the Finance Department requested funds to
install a file storage system in the computer room. This
system was to include lockable storage for checks, forms'
storage and sufficient space for general file storage
away from the computer system. In addition, the auditors'
comment strongly suggested that the computer be located
in a secure environment which will involve the construction
of a wall in the existing computer room which will have
a lockable door.
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MTG 4-13-82
DEPT FIN
4. Parks/Recreation - Swimming Pool Operation - $10,000
These funds will be used to increase the pool operating
hours by about 2.5 hours per day, allowing more public
use ($5,000) and swimming classes ($5,000). Pool usage
fees generated by classes will amount to $5,000 in
additional revenue to the city, thereby offsetting the
impact of this additional cost.
FISCAL IMPACT:
The transfer of these funds from the contingency account will reduce
the balance from $707,492 to $656,672. These requests total
$50,820.
EXHIBITS:
Resolution No.authorizing the transfer of funds
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2
3 PURPOSES.
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RESOLUTION NO. 6842
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA AUTHORIZING THE TRANSFER OF
FUNDS FROM THE CONTINGENCY ACCOUNT FOR CERTAIN
WHEREAS, certain city departments will require the appropria-
tion of funds from the contingency account for certain purposes
shown in Exhibit A; and
WHEREAS, the city contingency account balance of $707,492 is
sufficient to support the transfer of funds to the accounts shown
in Exhibit A, in the amount of $ 50,820; and
WHEREAS, the balance remaining in the contingency account
following this action will be $656,672;
NOW THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California, that the aforementioned transfer/is
hereby approved.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
Carlsbad City Council held on the 13th day of April, 1982 by the
following vote, to wit:
AYES: Council Members Casler, Anear, Lewis and Kulchin
NOES: None
ABSENT: Council Member Packard
ATTEST:
VICE-MAYOR
RONALD C. PACKARD,_MAYOR
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ALETHA RAUTENKRANZ, CITY CJ.ERK
(SEAL)
RESOLUTION NO. 6842
EXHIBIT A
CITY OF CARLSBAD
SCHEDULE OF CONTINGENCY TRANSFERS
DEPARTMENT PURPOSE AMOUNT
City Council
1-100-3900
City Council Chamber Sound
System
$16,500
Li brary
1-140-3900
1-141-3900
1-142-3900
1-144-3900
Various Equipment
Various Equipment
Various Equipment
Various Equipment
TOTAL
4,180
4,375
250
3,015
11,820
Finance Computer Room Filing System 12,500
Parks/Recreati o n Swimming Pool Hours 10,000
TOTAL TRANSFERS $50,820