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HomeMy WebLinkAbout1982-04-13; City Council; 6963; Amend Classification Salary & Compensation Plan00 U w O 0: a a 4 e. CIT JF CARLSBAD — AQENDI, BILL ABA k 9 G 3 DEPT. HD. MTG. 4/13/82 AMENDING THE CLASSIFICATION, MISCELLANEOUS SALARY PLAN, AND CITY ATTY DEPT. PER MANAGEMENT COMPENSATION PLAN CITY MOR RECOMMENDED ACTION: City Council introduce Ordinance No. and adopt Resolution No. ltpytf . ITEM EXPLANATION: City staff has recognized a need to create several new classifi- cation descriptions as a result of changes within clerical sections and the duties assigned. One recent change involves the installation of word processing systems within the Planning and Central Services Departments. Job requirements and duties of incumbents operating this equipment are more complex than those described in existing classifications. Another, more gradual change is the growth in the number of employees in the clerical support sections with the Planning and Central Services Departments. Responsibilities for supervising employees and coordinating the clerical work processed by these two departments are assumed by the incumbents, Secretary II's. A third and final change has occurred in the duties assigned to the secretary in the City Manager's office. Increased responsibilities include completing a wide variety of administrative coordination activi- ties and providing staff assistance to elected and appointed officials. The Personnel Department in concurrence with the three affected departments has developed appropriate classification descriptions for Word Processing Operator I and II, Office Supervisor, and Executive Assistant. Duties within these descriptions more accurately reflect the jobs which are performed. The recommended salary ranges for these proposed miscellaneous classifications are as follows: Word Processing Operator I - $460.68 - $546.12, Word Processing Operating II - $480.52 - $570.73, and Office Supervisor - $570.73 - $679.41 biweekly. The recommended salary range for the proposed management classification of Executive Assistant is $633 - $754 biweekly. FISCAL IMPACT: Anticipated reclassifications will increase direct salary costs by $7,981 - $9,688 annually, and $665 - $807 monthly. Planning Department, Central Services Department, and the City Manager's office indicate that funds are available. EXHIBITS: 1. Ordinance No. Z9_1S_'0 amending the Carlsbad Municipal Code to provide for inclusion of the designated management position of Executive Assistant. 2. Resolution No. 6ml/ establishing the classifications of Word Processing Operator I and II, Office Supervisor, and Executive Assistant at appropriate salary ranges. 2 EXHIBITS cont. 3. Clerical career ladder charts. 4. Salary Justification Survey. R ORDINANCE NO 1250 2 AN ORDINANCE OF THE CITY COUNCIL OF THE. 3 CITY OF CARLSBAD, CALIFORNIA, AMENDING TITLE 2, CHAPTER 2.48 OF THE CARLSBAD 4 MUNICIPAL CODE BY THE AMENDMENT OF SECTION 2.48.030(7), TO ADD ONE POSITION TITLE TO 5 THE. MANAGEMENT LIST. 6 The City Council of the City of Carlsbad, California, 7 does ordain as follows: 8 That Title 2, Chapter 2.48 of the Carlsbad Municipal 9 Code is hereby amended by the amendment of Section 2.48.030(7) ui to read as follows: 11 "(7) 'Employee, management' means any employee having 12 significant responsibility for formulating and admin- 13 istering City policies and programs, including but not 14 limited to the following positions: 15 ADMINISTRATIVE AIDE ADMINISTRATIVE ASSISTANT I 16 ADMINISTRATIVE ASSISTANT II ASSISTANT CITY ATTORNEY 17 ASSISTANT CITY�MANAGER ASSISTANT TO THE CITY MANAGER 18 ASSISTANT FINANCE DIRECTOR ASSISTANT LIBRARY DIRECTOR 19 BUILDING OFFICIAL CENTRAL SERVICES DIRECTOR 20 CITY ATTORNEY CITY ENGINEER 21 CITY MANAGER COMMUNITY REDEVELOPMENT MANAGER 22 EXECUTIVE ASSISTANT FIRE BATTALION CHIEF 23 FIRE CHIEF LIBRARY DIRECTOR 24 PARKS AND RECREATION DIRECTOR PARKS SUPERINTENDENT 25 PERSONNEL DIRECTOR PLAN CHECK/INSPECTOR 26 PLANNING DIRECTOR POLICE CAPTAIN 27 POLICE CHIEF POLICE LIEUTENANT 28 PRINCIPAI, CIVIL ENGINEER 1A 3. PRINCIPAL PLANNER PUBLIC WORKS ADMINISTRATOR 2 PURCHASING OFFICER RECREATION SUPERINTENDENN STREET MAINTENANCE I SUPE11U NTENDENT UTILITIES AND MAINTENANCE MANAGER 43 UTILITIES MAINTENANCE SUPERINTENDENT" 5 EFFECTIVE DATE: This ordinance shall be effective 6 thirty days after its adoption, and the City Clerk shall certi°y 7 to the adoption of this ordinance and cause it to be published 8 at least once in the Carlsbad Journal Newspaper within fifteen 9 days after its adoption. 10 INTRODUCED AND FIRST READ in a meeting of the City 13. Council of the City of Carlsbad, California, held or. the 13th 12 day of April 1982, by the following vote, to wit-: 13 PASSED AND ADOPTED at A regular meeting of said City 14 Council held on the 20th day of _ April , 1982, by the 3.5 following vote to - wit: 36 AYES: Council Members Packard, Caller, Anear, Lewis 1.7 NOES: none 18 ABSENT: Council Member Kulchin 19 20 21 22 23 24 25 26 27 28 ATTEST: ab 'C - ALETHA L. RAUTENKRAZ, City Clerk (SEAT.) RONALD C. PACKARD, Mayor 1 2 4 5 6 RESOLUTION NO. 61" A RESOLUTION OF THE CITY COUNCIL OF THE .CITY OF CARLSBAD, CALIFORNIA, AMENDING THE CLASSIFICATION AND THE MISCELLANEOUS SALARY PLAN OF THE CITY TO INCLUDE THE CLASSIFICATIONS OF WORD PROCESSING OPERA- TOR I AND II, OFFICE SUPERVISOR, AND THE MANAGEMENT COMPENSATION PLAN TO INCLUDE THE CLASSIFICATION OF EXECUTIVE ASSISTANT. Age 94; 7 WHEREAS, the City Manager recommends and•the City Council 8 concurs, that the classifications of Word Processing Operator I g and II, Office Supervisor, and Executive Assistant should be 10 included in the city's Classification and Salary Plans. 11 NOW, THEREFORE, BE IT RESOLVED by the City Council of the 12 City of Carlsbad, California, as,follows: . 13 1. That the above recitations are true and correct. 14 2. That the City Council authorizes and directs the City 15 Manager to add the classifications of Word Processing Operator T 16 and II, as described in Attachment A; Office Supervisor, as 17 described in Attachment B; and Executive Assistant as described 18 in Attachment C, attached hereto and made a part thereof. 19 3. That the City Council authorizes and directs the City 20 Manager to add the titles of Word Processing Operator I and II, 21 and Office Supervisor to the Miscellaneous Salary Plan as shown 22 on Attachment D, and Executive Assistant to the Management compen- 23 sation Plan as shown on Attachment E, attached hereto and made a 24 part thereof. 25 xx 26 xx 27 xx 28 xx S r _ - 1 2 3 4 5 6 7 8 9 10 11. 12' 13 14'. 15' 16' 17 18 19I 20 21 22 23 24 25 26 27 28 PASSED, APPROVED, AND ADOPTED at a regular meeting of the, Carlsbad City Council held on the 13th day of April , 1982, by the following vote, to wit: AYES: Council Members Casler, Anear, Lewis and Kulchin NOES: None ABSENT: Council Member Packard �4 �� ,� RONALD C. PACKARD,. Mayor ATTEST: V E-MAYOR �!� ALETHA L. RAUTENK NZ, -City Cl rk (SEAL) 2 ?I f t =ttachment A :sojLitjon No. 6844 WORD PROCESSING OPERATOR I WORD PROCESSING OPERATOR II DEFINITION Under general supervision, to operate word processing and composing equipment; and to perform varied general clerical duties; and to do -related work as assigned. DISTINGUISHING CHARACTERISTICS Routine use of word processing equipment and procedures is the primary distinguishing characteristic between these classes and the Clerk Typist I,,II and Steno Clerk I, II classes. Positions requir- ing only occasional use of word processing equipment are not included in this class. Word Processing,Operator I This is the entrance level for employees who are required to have , minimal skills in operating word processing equipment, but no previous experience. Employees in this class normally work under continuous supervision performing a group of repetitive or closely related duties according to established procedures. Generally work is observed and reviewed both during its performance and upon completion, and changes in procedure or exceptions to rules are explained as they arise. Word Processing Operators I are normally considered to be on a training status. As assigned responsibility and breadth of knowledge increase through successful job performance, { skill development, and experience, incumbents may reasonably expect their positions to be reassigned to the next higher class of Word Processing Operator II. Under this training concept, positions 3 assigned to the class of Word Processing Operator II which become i vacant may reasonably be filled at the Word Processing Operator I level. Word Processing Operator II Positions in this class are normally filled by advancement from the lower grade of Word Processing Operator i or when filled from the outside, require prior experience operating word processing equip- ment. A Word Processing Operator II works under general supervision and is expected to extensively use a variety of word processing functions including organization and revision of copy, and combina- tion of variables, requiring only occasional instruction or assistance. Adequate performance at this level requires the knowledge of depart- mental procedures and the ability to choose among a limited number of alternatives in solving routine problems and setting priorities. A Word Processing Operator II is expected to work productively even in the absence of supervision. EXAMPLES OF DUTIES Operate word processing typing and composing equipment to produce rough and final copy of correspondence, minutes, reports, forms, 7 x i Word Processing Operator I and II cont. tables, charts, manuals, and other printed material written or dictated by city staff. Performs coding or programming operations to transfer, merge, justify margins, search for specific items and skip items. Make amendments or corrections to copy. Maintains accurate files and logs of stored material. Reviews accuracy ok final copy. Maintains security of confidential information. May train other employees on word processing equipment. Answer the telephone and wait on the general public, giving infor— mation as required. Sort and file documents and records according to predetermined classifications,.maintaining alphabetical, index, and cross reference files. Perform assorted duties as assigned including xeroxing and mailings. Prepare simple statistical reports. QUALIFICATIONS - Word Processing Operator I Knowledge of: English usage, spelling,- grammar, and punctuation. Operation and care of word processing typewriting and composing equipment. Basic formats and layouts. Word Processing Operator II Knowledge of: English usage, spelling, grammar, and punctuation. Operation and care of word processing typewriting and composing equipment. Basic formats and layouts. Thorough knowledge of word processing coding and programming operations. Departmental Procedures. Ford Processing Operi.�� Y 1and 11 Cont. Word Processing Operator I Ability to: Perform routine clerical work. Operate complex office equipment. Understand and carry out oral and written directions. Work cooperatively with others. Learn a variety of technical procedures. Type at a speed of 50 words per minute from clear copy. Word Processing Operator II ` Ability to: Perform routine clerical work. Operate complex office equipment. Understand and carry out oral and written directions. Work cooperatively with others, a } Learn a variety of technical procedures. i Extensively organize and revise copy. Type at a speed of 60 words per minute from clear copy. Word Processing Operator I Experience and Education Any combination equivalent to the experience and education • that could likely provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be one year of experience performing clerical duties or comple- tion of a recognized course in the operation of word processing equipment. Word processing experience is highly desirable. Word Processing Operator II Experience and Education Any combination equivalent to the experience and education that could likely provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be one year of experience operating word processing equipment and two years of experience performing clerical duties. I M OFFICE SUPERVISOR ilVPTUTTTAN Attachment B Resolution No_.�894 Under general supervision, to supervise and participate in the completion of skilled clerical work such as word processing, filing, and public contact; to provide administrative assistance in assembling, compiling, and summarizing information for departmental reports and projects; and to do related work as required'. DISTINGUISHING CHARACTERISTICS Encumbents of this class perform a variety of complex secretarial, clerical, and routine administrative tasks for a department head and in support of departmental operations and staff. Positions assigned to this class are required to fully supervise an office staff consisting of three or more clerical. positions. EXAMPLES OF DUTIES Coordinate clerical and routine administrative activities involv- ing the assignment of work and priorities, determine work require- ments, and review work upon completion. Provide administrative assistance in completing various internal reports and studies, in statistical and written formats, ; Coordinate the preparation and assembling of materials for meetings. Supervise the use of word processing equipment, filing systems, and public contact. media such as telephones and printed materials. Prepare budget proposals for the maintenance and operation of departmental clerical services. Routinely monitor and make necessary adjustments to -maintain 4 effective expenditure of departmental, funds. { • f Undertake and carry out a variety of projects requiring considera- ble independent judgement and initiative. E Coordinate activities with other city departments and divisions, and with outside agencies. Supervise, train, and evaluate assigned staff. i QUALIFICATIONS Knowledge of: Principles, practices, and techniques of modern office management. to 2 a. office Supervisor cont. Knowledge of: Principles and practices of effective supervision. Word processing equipment and its functions. Correct English usage, spelling, and punctuation. Methods and techniques of gathering, analyzing, and presenting data. Ability to: Plan, organize, direct, and supervise the work of an office clerical staff. it Establish and maintain effective relationships with those contacted in- the course of work. k Independently analyze problems and take effective corrective measures. Communicate clearly and concisely, orally and in writing. Read, interpret and apply rules, regulations, and policies. Type accurately at a speed of 60 words per minute. i Supervise, train, and evaluate assigned staff. Experience and Education { t Any combination equivalent to experience and education that ; could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: 1 ' Experience Four years of increasingly responsible secretarial experience, preferably including one year of super- vising and managing an office staff. Education Equivalent to completion of the twelfth grade supple- mented by college level courses in office management, records retention, and modern office equipment. EXECUTIVE ASSISTANT DEFINITION Attachment C Resolution No. 6844 Under supervision, to provide staff assistance to the City Manager, Mayor, City Council, and other city boards and commissions; and to do related work as assigned. EXAMPLES OF DUTIES Assist City Council and City Manager's office in preparing and assembling council agenda items. Gather information to prepare weekly City Manager's newsletter, reports, and compose correspondence in reply to various requests And inquiries. Insure that citizen complaints are responded to by describing city and departmental policies and procedures. Supervise, assign, and participate in providing clerical support for the City Manager and City Council. Coordinate activities of the City Manager's office such as special events, dedications, and displays with other city departments and other public or private agencies. May represent the city in the community and at meetings as required. Assist in budget preparation, analysis and administration. Coordinate the recruitment, selection, and orientation of citizen boards and commissions. Coordinate award and recognition programs for citizen volunteers, board groups, and community organizations. Supervise, train, and evaluate assigned staff. QUALIFICATIONS Knowledge of: Functions and organization of municipal government. Methods and techniques of research and report presentation. Principles of budget and personnel management. Office practices and procedures. 121 2 Executive Assistant (cont.) Ability to: Prepare reports and compose correspondence independently. Employ good judgement and make sound decisions in accordance with established procedures and policies. Establish and maintain cooperative relationships with those contacted in the course of work. Communicate clearly and concisely, orally and in writing. Plan, organize, and coordinate special events and programs. Ability to type. Supervise, train, and evaluate assigned staff. Experience and Education Any combination equivalent to the experience and education that could likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience Five years of increasingly responsible clerical/secretarial or business/office management experience, involving frequent contact with the public. Education Equivalent to completion of the twelfth grade, including or -supplemented by specialized secretarial or business training. r3 ATTACHMENT D RESOLUTION NO. 6694 MISCELLANEOUS EMPLOYER. CLASSIFICATION AND SALARY RANGE SCHEDULE CLASSIFICATION RANGE CLASSIFICATION RANGE ACCOUNT CLERK I 17 METER READER/REPAIRER I 21 ACCOUNT CLERK II 21 METER READER/REPAIRER I -I 25 ACCOUNTANT 35 METER SHOP SUPERVISOR 37 ACCOUNTING TECHNICIAN 24 OFFICE SUPERVISOR 29 AQUATIC SUPERVISOR 32 PARK MAINTENANCE WORKER II 25 ASSISTANT CIVIL ENGINEER P42 PARK MAINTENANCE WORKER 111 30 ASSISTANT PLANNER P37 PARK PLANNER P42 ASSOCIATE CIVIL ENGINEER P49 PARK SUPERVISOR 37 ASSOCIATE PLANNER P45 PERMIT CLERK 19 AUDIO VISUAL SPECIALIST P38 PLANNING TECHNICIAN 28 BUILDING INSPECTOR I 28 RECEPTIONIST CASHIER 17 BUILDING INSPECTOR II 38 RECREATION SUPERVISOR I 29 BUILDING INSPECTOR III 44 RECREATION SUPERVISOR IT 32 BUILDING MAINTENANCE CARPENTER 28 SANITATION SUPERV-7SOR 37 CLERK TYPIST I 15 SECRETARY I 23 CLERK TYPIST II 17 SECRETARY II 25 CONSTRUCTION INSPECTOR 38 SECRETARY/BOOKKEEPER 24 CONSTRUCTION SUPERVISOR 46 SECRETARY TO CITY ATTORNEY 29 CUSTODIAN 16 SECRETARY TO CITY MANAGER 29 DEPUTY CITY CLERK 25 SENIOR CONSTRUCTION INSPECTOR 42 DEVELOP. PROCESS. COORDINATOR 29 SEWER MAINTENANCE SUPERVISOR 37 ENGINEERING TECHNICIAN I 27 STENO CLERK I 17 ENGINEERING TECHNICIAN II 34 STENO CLERK II 19 EQUIPMENT MECHANIC I 28 STOREKEEPER 20 EQUIPMENT MECHANIC II 30 STREET MAINTENANCE WORKER II 25 EQUIPMENT MECHANIC LEADWORKER 35 STREET MAINTENANCE W( RKER III 30 EQUIPMENT SERVICE WORKER 21 STREET MAINTENANCE SUPERVISOR 37 LIBRARIAN I P30 SWEEPER OPERATOR 29 LIBRARIAN II P36 TRANSPORTATION ENGINEER 51 III P38 TREE TRIMMER I 23 .LIBRARIAN LIBRARY ASSISTANT I 24 TREE TRIMMER 11 27 LIBRARY ASSISTANT II 29 TREE TRIMMER LEADWORKER 31 LIBRARY CLERK I 21 UTILITY MAINTENANCE WORKER II 25 LIBRARY CLERK II 23 UTILITY MAINTENANCE. WORKER III 30 MAINTENANCE ELECTRICIAN I 28 UTILITY SYSTEMS OPERATOR II 27 MAINTENANCE ELECTRICIAN II 30 UTILITY SYSTEMS OPERATOR, III 29 MAINTENANCE WORKER I 21 WATER MAINTENANCE SUPERVISOR 37 WORD PROCESSING OPERATOR I 19 WORD PROCESSING OPERATOR II 21 /it _ r� Attachment E Resolution No. 6E44 1981 - 1982 MANAGEMENT SALARY SCHEDULE Administrative Aide $ 571-680 Administrative Assistant I 633-754 Administrative Assistant II 130-872 Assistant City Attorney 827-1181 Assistant City Manager 1077-1538 Assistant Finance Director 778-972 Assistant Library Director 778-972 Building Official 962-1423 Central Services Director 720-927 City Engineer 1151-1472 Community Redevelopment Manager 909-1136 Equipment Maintenance Superintendent 778-972 s Executive Assistant 633-754 Finance Director 962-1423 Fire Battalion Chief 4 935-1169 Fire Chief 962-1423 Library Director 962-1423 Parks and Recreation Director 962-1423 Parks Superintendent 778-972 Personnel, Director 962-1423 Planning Director 962-1423 Police Chief 962-1423 Principal Civil Engineer 979-1224 Principal Planner 909-1135 Purchasing Officer 756-973 Recreation Superintendent 778-972 Street Maintenance Superintendent 778-972 Utilities Maintenance Manager 979-1423 Utilities Maintenance Superintendent 778-972 Salary Justification Office Supervisor I. Internal Salary Comparison Secretary I $1087 - 1291 - Secretary II 1134 - 1348 Communications and Records Supervisor 1225 - 1488 Secretary to the City Manager/Attorney 1237 - 1472 Office Supervisor 1237 - 1472 Recreation Supervisor 1237 - 1472 Administrative Aide 1237 - 1473 Park Supervisor 1472 - 1759 Street Maintenance Supervisor 1472 - 1759, II. External Salary Comparison El Cajon Police Records Supervisor 1132 - 1488 Carlsbad Office Supervisor 1237 - 1472 Chula Vista Business Office Manager 1577 - 1919 National City Police Records Manager 1650 - 2006 Word Processing Operator San Diego, City Programmed Typewriter Opr. - one year clerical experience 939 - 1134 Chula Vista Word Processing Operator two years clerical experience 979 - 1190 SANDAG Sr. Typist/Word Processor - not specified 1041 - 1267 Carlsbad Word Processing Operator II - one year W. P., two years clerical 1041 - 1237 San Diego County Word Processing Operator - six months W. P.; one year clerical 1045 - 1274 • r • mmucAL sERm ( ARk8k I:ADUER j (Office Secretary to Secretary to Supervisor i City Manager City Attorney II I Word Proces- sing Operator II eno Clerk II ord Proces- sing Operator I eno LuerK i I + II -iypisr I/ / '61erk Typist I CLERICAL SERIFS CAREER UDDER Develop. Proces- Office Super- ecretary to Secretary to sing Coordinator visor R 29 ity Manager City Attorney Library Asst. II Skill: Word 29 R 29 Rec. Supv. II Processing, kill: Steno Skill: Steno, Sweeper Operator Isupervision Util. Sys. Opr. III Word Process. { Comm. $ Records Supv. Secretary II Maint, Worker II R 25, Skill: Word Proc, or Steno, dep. on assignment Secretary I Library Clerk Ir R 23, Skill; Thee Trimmer 1I Word Proc. or Steno, dep, on ssi nment ro�dProces- Account Clerk I g Operator Equip, Serv. Worker U. R21 Library Clerk i Skill; Word Maint. Worker I - rocesci Permit Clerk rR19 no C1erkIIi Word Proces sing Operator l: Steno, IR 19 ng Skill: Word Account Clerk I [R17 eno Clerk I Clerk Typist Recep. Cashier lI ill: Steno, R 17 ping Skill; Typinj Clerk Typist I R 15 kill: TYpinc IY