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Home My WebLink About1982-05-25; City Council; 7023; Adoption of 1982-83 Operating Budget/7 CIT. OF CARLSBAD — AGENDA 3ILL AR« 70,23 MTG. 5-25-82 DEPT. FIN TITLE: ADOPTION OF THE 1982-83 OPERATING BUDGET DEPT. HP^^fc CITY ATTY7W/ CITY MGR2fe^ RECOMMENDED ACTION: Adopt Resolution No.adopting the 1982-83 operating budget. ITEM EXPLANATION The 1982-83 proposed budget totals $18.4 million. Of this total, $13.4 million is general fund, $2.2 million is water enterprise and $2.8 million is other special operating funds. Although the proposed CIP for 1983 is included in the attached budget, no action is being taken at this time on any proposed CIP projects. The proposed budget includes all changes approved by council on May 11, 1982 at the council's workshop meeting. All adjustments have been offset against the contingency account to maintain the target of $13.4 million within the general fund. The contingency account balance after these adjustments is $972,366. These changes are summarized in the attached tables. After the public hearing on May 25, 1982 the council may adopt the attached resolution, including in the motion to adopt any adjustments to the budget desired by council. The staff will then prepare final budget documents for distribution. FISCAL IMPACT The total fiscal impact of this budget is summarized on page 4 of the attached packet. The city will be in a balanced budget position for all operating funds except sanitation, redevelopment and community development during 1982-83 to improve its year end position. Redevelopment will begin to receive tax increment financing in 1982-83. Although this will not initially finance the entire operation, future years will begin to pay back advances from the general fund. The CDBG fund will be in a positive position by year end after grant funds are received. EXHIBITS Resolution No. tables. adopting the 1982-83 operating budget, with attached budget Oz OO RESOLUTION NO. 6884 2 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET FOR THE 3 . FISCAL YEAR 1982-83 FOR THE CITY OF CARLSBAD AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR 4 THE VARIOUS DEPARTMENT FUNDS. 5 6 WHEREAS, the City Council of the City of Carlsbad has reviewed the proposed 7 final operating budget for fiscal year 1982-83 and has held such public hearings 8 as are necessary prior to adoption of the final operating budget. 9 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 10 California, as follows: 11 1. That certain documents now on file in the Office of the City Clerk of 12 the City of Carlsbad entitled, "City of Carlsbad 1982-83 Budget," as amended in 13 accord with Exhibits A through L attached hereto and incorporated by reference 14 herein, shall be and the same is hereby adopted as the final operating budget 15 for the City of Carlsbad for the fiscal year 1982-83-. .16 2. That the amount designated as Department Total for each department and 17 each fund in said document is hereby appropriated to the department or fund for 18 which it is designated, and such appropriation shall be neither increased nor 19 decreased except as provided herein without approval of the City Council. All 20 amounts designated as Personnel Services, Maintenance and Operations, and 21 Capital Outlay in said document are hereby appropriated for such uses to the 22 department or fund under which they are listed subject to the controls herein. 23 3. That the following controls are hereby placed on the use and transfers 24 of budget funds: . . 25 a. No expenditure of funds shall be authorized unless sufficient 26 funds have been appropriated by the City Council or City Manager as described 27 in paragraph b below: 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 22 23 24 25 26 27 28 b. The City Manager may authorize transfers of funds from account to acc&unt and department to department within any fund in an amount up to S10,000.0 per transfer. ' c. For any expenditure of funds governed by Section 3.28 of the Municipal Code, the City Manager may authorize such expenditures for various purposes in amounts up to $10,000.00. For any other expenditures, the City Manager may authorize expenditures of funds in amounts up to $5,000.00. d. The City Council must authorize all transfers of funds fron the budgeted contingency account. e. The City Council must authorize any increase in permanent personnel positions above the level included in the final budget. The City Manager may authorize the hiring of. temporary or part-time staff as necessaryt within the limits imposed by the controls listed above. f. The City Manager may approve change orders on Public Works contracts in amounts up to $5,000.00, if sufficient appropriated funds are available. The Manager may delegate the authority to approve chance orders cf $1,000.00 or less if funds are available, to the Public Works Administrator, as described in Administrative Order Number 7. 4. All additional revenues that may be received in the City General Fur.d during 1981-1982 fiscal year are hereby appropriated and transfered to the enfoa- General Capital Construction Fund. 5. The transfer of $250,000.00 is hereby approved from the 1981-82 Contingency Account to the Workers Compensation Reserve Fund. 5. The transfer of $250,000.00 is hereby approved from the 1981-82 Contingency Account to the Liability Insurance Reserve Fund. 1 PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council 2 on the 25th day of May , 1982, by the following vote, to wit: 3 AYES: Cornell Msnibers Packard, Casler, Anear, Lewis and Kulchin 4 NOES: None 5 ABSENT: None 6 7 RONALD C. PACKARD, Mayor 8 9 ATTEST: 10 ~ ft S~l /? /I "-i-i ^ (< ——+-— I11 (A /fAjLc(^ <T\ • v\ ^(.^JJ^JLA^—xi ALETHA L. RAUTENKRANZ, City ClerkV 12 13 (SEAL) 14 15 16 17 18 19 I 20 21 22 23 24 25 26 27 28 Exhibit A (page 1 of 4) 1200 ELM AVENUE ' - |O1^I TELEPHONE: CARLSBAD, CALIFORNIA 92008 . M ^&^ f\ (714) 438-5561 Office of the City Manager Citp of Cartebab April 27, 1982 Honorable Mayor and City Council: The recommended operating budget for the coming year totals $18.3 million, an increase of about 11% over the 1981-82 estimated expenditures. Estimated revenues for the new budget year total $18.2 million, an increase of 8% over 1981-82. Included in the total 1982-83 budget is the 1983 Capital Improvement Program totaling $7.2 million which brings the 1982-83 budget to a grand total of $25.6 million. In the general fund the expenditure target of $13.4 million set by the Council has been met. This figure includes about $1.0 million for contingencies compared • to $900,000 in contingencies in the 1981-82 budget. The contingency account .is typically used to cover emergency or unforeseen expenses as-well as labor costs associated with salary increases granted by the Council at year end. Economic Trends State Budget Deficit - The state government is in serious condition because of the delayed reaction of Proposition 13 and the worsening economic climate. The state is going in the "red" by $200 - $300 million a month. Next year's deficit will be around $2 billion. To help cope with the deficit, the legislature will be reducing subventions to cities, counties and school, districts. The Governor's budget proposes to cut aid to local government by $250 million. This will cost Carlsbad $500,000 in motor vehi'cle fees. Final state action will not occur until June. General Economy - Carlsbad's revenues are very sensitive to general economic conditions. When times -are good people spend and the City-co1leets more taxes. Trying to predict what will happen in the next 15 months to retail sales, auto sales, transient room sales and restaurant volumes, becomes more and more difficult. Exhibit A (page 2 of 4) We are estimating a 7% increase in total revenues for Carlsbad due to inflated price levels and additional business outlets. Construction activity is also a major revenue producer for the City. Development fees, construction permits, planning fees should drop this year. Next year we are estimating the same level of growth as in 1981-82. Overall, the forecast for 1982-83 revenue reflects the slow down experienced in the national and state economic picture. - Inflation - The past few years of double digit inflation has affected city government just as it has our citizens. Inflation costs everybody. The City government next year must pay for salary increases ($700,000), higher utility and fuel rates, increased price of.paper, automobiles, equipment, books and services of all kinds. During the year the City spends about $10 million for employee salaries and $9 million for materials and supolies. An inflation rate of 10% theoretically costs the City nearly $2 million a year. If our revenues do not keep pace - which has been the case - the result is a lower level of service to the public. ,• Reduced Per Capita Expenditures Proposition 13 and inflation have combined to reduce the level of service provided by city government. This can be seen by analyzing per capita expenditures for general city government. For 1973-74 Carlsbad spent $190 per capita. In 1982-83 we will be spending $350 per capita. But when you adjust for inflation you find that in 1973-74 dollars, we are now spending only $140 per capita. This means that this budget reflects a decrease in per capita spending of $50 or about 26% over the past 10 years. The estimated population grew by 109% from 1973 to 1982, from 18,147 to about 33,000. -. 300 u Vi £ ** 200 General Fund Expendif-ies per C-ipita 1973-74 .to LVtiJ-S) Exhibit A (page 3 of 4) /•-;tual Per Capita i:q<-n<Jitures .....i rer Capita Expend!--- = «3 Usir.j 1973-74 Dollars Reduced Number of' Employees In reviewing the 1982-83 budget; the Council should note that the total City staff has been reduced by 4.75 full time pps-itions, from 316.75 to- 312. This brings th-e City staff to about 8.1 employees per 1000 citizens the lowest per capita staffing level in more than 10 years. fr•a FIGURE_II_ City Employees Per 1000 Population 10.3 10.5 8.6 8'8 8.6 7 . Exhibit A (pacre 4 of 4) Add Back List In preparing this budget, a total of $ 1 million was cut from department head requests. Some of these reductions are valuable programs which the Council may want to consider reinstating at a later date. A list of the major reductions has been prepared for your information. The recommendation at this time is to consider this list an "Add Back List" for review later in the year if the economy improves. In preparing a budget as tight as this, it is difficult to avoid the removal of equipment or programs that are of substantial value to the City. The elimination of an item from a department's request does not necessarily indicate that the item was not an appropriate request. The add back list is a means of gathering together these worthwhile requests for later consideration. Co nclusion This budget has been one of the most difficult budgets to face the City in recent years. The staff has done a commendable job in preparing.reasonable requests and helping to balance this budget. All departments have realized the fiscal problems facing the City and have shared in the responsibility of shaping the request presented here. In the face of uncertainty at the national and state levels and an unpredictable economy, Carlsbad is providing a reasonable level of, service for a reasonable cost. The staff intends to continue building the best community and providing the best services our resources will allow. Exhibit B CITY OF CARLSBAD COMPARATIVE STATEMENT OF .FUNDS 1982-83 F;UND OPERATING FUNDS General Gas Tax Sanitation Street Lighting .ibrary Bond Debt Service Sewer Bond Debt Service Workers Cornp. Self Ins. Liability Self Insurance -lousing Authority Redevelopment Other Special .Revenue Funds .. Community Dev. Block Grant Water Enterprise TOTAL OPERATING FUNDS Beginning Balance 7-1-8-2 -o-'-(i) 353,668 86,466 100,365 59,323 79,040 212,785 120,000 181,635 (253,544) 75,446 173 3,577,982 4,593,339 Estimated Revenues 1982-83 ' 13,165,930 .421,400 629,000 . 423,000 7,000 . 122,000 176,000 191,000 943,089 -0- -0- 34,512 2,100,000 18,212,931 Interfund Budget Transfers Requests 1982-83 421,400 .13,400,000 (421,400) 15'000 782,359 458,742 22,650 126,490 126,000 91,000 943,510 150,706 -0- 48,533 (1,573,000) 2,203,841 (1,573,000)18,368,831 Ending Balance 6-30-83 187,330 338,668- (66,893) 64,623 43,673 74,550 262,785" 220,000 181,214 (404,250) 75,446 (13,848) 1,901,141 2,864,439 CAPITAL FUNDS General Capital Const. Sewer Construction Revenue Sharing Public Facilities Const. Fund Park In-Lieu Fund Planned Local Draina.qa Community Dev. Block Grant Bristol Cove Assmt. District Water Enterprise TOTAL CAPITAL FUNDS TOTAL ALL FUNDS 1,858,026 (1) 447,249 (2,202) 1,093,659 638,584 18,091 -0- "•' 43,368 -0- 4,096,775 8,690,114 -o- . 1,175,000 . > 540,000 . 1,000,000 240,000 -0- 598,672 -0- -0- 3,553,672 21,766,603 549,375 1,642,347 500,000 1, -853, 045 95,000 425,200 598,672 -0- 1,573,000 1,573,000 1,573,000 7,236,639 -0- 25,605,470 1,308,651 (20,098) 37,793 240,614 783,584 (407,109) -0- 43,368 -0- 1,986,808 4,851,247 (1) Reflects Transfer of $914,957 from General Fund to General Capital Construction Fund. CITY OF CARLSBAD COMPARATIVE STATEMENT OF FUNDS 1981-82 Exhibit C FUND Beginning Balance 7-1-81 Estimated Revenues 1981-82 Interfund Transfers Estimated Expenditures 1981-82 Ending Balance 6-30-32 OPERATING FUNDS General Gas Tax Sanitation Street Lighting .Library Bond Debt Service Sewer Bond Debt Service Workers Comp. Self Ins. Liability Self Ins. Housing Authority Redevelopment Other Special Revenue Funds Community Dev. Block Grant Water Enterprise TOTAL OPERATING FUNDS 503,753 674,884 152,719 • (5,675) 68,423 73,610 102,285- 100,000 . 93,704 (196,025) 75,446- 173 4,033,181 5,676,478 12,229,500 325,000 600,000 449,900 9,000 130,000 223,000 100,000 813,600 -0- -0- 30,916 1,900,000 16,310,916 325,000 12,143,296 (325,000) 321,216 666,253 343,860 18,100 124,570 112,500 80,000 725,669 57,519 -0- 30,916 (474,080) 1,881,119 (474,080) 16,505,018 914,957 353,658 86,466 100,355 59,323 79,040 212,735 120,000 181,635 (253,544) 75,446 173 3,577,982 5,508,296 "CAPITAL FUNDS General Capital Const. Sewer Construction Revenue Sharing Public Facilities Const. Fund Park In-Lieu Fund Planned Local Drainage Community Dev. Block Grants Bristol Cove Assmt. District Water Enterprise TOTAL CAPITAL FUNDS TOTAL ALL FUNDS 6,232,362 236,646 1,509,018 698,034 • 625,084 18,091 -0- -(144,894) -0- 9,174,341 14,850,819 -0- 1,252,000 ' 540,000 900,000 200,000 -0- 33,775 183,262* -0- 3,114,037 19,924,953 5,289,293 1,041,397 2,051,220 504,375 186,500 -0- 33,775 -0- 474,080 474,080 474,080 9,580,640 -0- . 26,035,658 943,069 447,249 (2,202) 1,093,659 638,584 18,091 -0- 43,368 -0- 1 3,181,818 8,690,114 * Transfer from Trust funds Exhibit D « g 1 «S B g X £jM H CO O CTi 8E M£" jS 0.O fc-1o U) p M 1W m00t(NCOcr» rH Ft RiS1 H :DCD H8 (X *tf O f*- CD r- (N rH «> rH -r vo r-f> CO ri O •J" M O •— (r~ o *r CM O fN rH \O in (N M rH v> 01 rHc rtO -4-1 >t-r4 C+j 4J m oo o j< e rj CJ O uUl D* S rs O CuU U o-H ^ -H QrH 01 rH | ,n 4J A CP T3 3 O *T oa T O rti--. ^, Co U a u •3 | ^. ff. in --< M r- r- IA tifi *r ti. 0) ** O (^ •-m T — < IA i" /*! *T J^ 1*1 i" r-i —t — i m r. •y o f» r- j rH rH — 4J i 5 »* c - <U ^: &. —5 *» CS S§-•H D tj U - 1C —U «; -H iJ 3U t, ~Si -r<L; £ 3 c «o -^. o c — _O >J ^ W < o dor-1 00 CO>£>ro COrH W CM MS c 10 a M Ha 6-z ^W ft X ftW O § H a*r- c^ . rH O . | Uc -H C0o U)0•a3 CrH ^* n ? «a aQJ i a - r. ~ -7 - ^r- ^ ; c n t? "zC 1 3t - aac - 1C 0 — — 3it t 7 - ^— 3-S k,tu0 OK 2!B 8 * S5 a1 o «« O '•* § I •-! 1 I O O Oo o oo o o o b — o o •=> oOMGOC.TO" <J* O O C O Q CN --t rH e n« o-, o 2 o ^ L) «i •.; l* iw C <j w ci' c .r w *". (U W Vi it O t*"- iJ1). di O w V* t» ^ *<tl <D v« 4". 6 • £• to £ (•• O O i E gi M Exhibit E (page 1 of 4) , CITY OF CARLSBAD Source OPERATING REVENUE: GENERAL FUND Property Tax Sales Tax Transient Tax Franchise Tax Business Licenses Transfer Tax Construction Permits Vehicle Code Fines Interest Rental Income P & R Facilities Rental Alcohol Beverage License Motor Vehicle In-Lieu Fees HOPTR & BITR Trailer Coach In-Lieu Cigarette Tax State Grants Disaster Relief-Revenue Mandated Cost Reimbursement Zoning Fees Subdivision Fees Sale of Maps, Publications Plan Checking Fees Engineering Fees Weed & Lot Cleaning Refuse Collection Ambulance Fees Library Fees Recreation Fees Refuse Admin. Fees Street Sweeping Environmental Impact Fees Misc. Reimbursed Expend. Post Reimbursement Sale of Property Miscellaneous Other TOTAL: GENERAL FUND 1982-83 REVENUE ESTIMATE 1981-82 Budget 3,528,300 3,662,000 675,000 292 jOOO 285,000 135,000 710,000 210,000 800,000 7,000 6,000 -0- 390,000 274,000 50,000 155,000 -0- -0- 5,000 38,700 27,000 20,500 335,000 300,000 5,000 336,000 55,000 10,000 120,700 18,000 12,000 10,000 30,000 15,000 4,000 100 25,000 12,546,300 1981-82 Revised Estimate 3,460,000 3,662,000 675,000 292,000 285,000 100,000 400,000 210,000 1,000,000 7,000 6,000 -0- 340,000 274,000 50,000 155,000 • -0- -0- 5,000 38,700 27,000 20,500 300,000 200,000 5,000 336,000 55,000 10,000 120,700 18,000 500 100 20,000 15,000 12,000 5 ,000 25,000 12,229,500 1982-33 Estimated Revenue 3,818,000 i,200,COO 755,000 350,000 307,000 100,000 400,000 280,000 840,000 • 5,000 3,000 -0- 195,000 300,000 40,000 170,000 -0- -0- 8,000 45,000 30,000 20,000 335,000 200,000 5,000 360,000 55,000 10,000 225,930 ' 24,000 10,000 10,000 20,000 15,000 5,000 -0- 25,000 13,165,950 Exhibit E(page 2 of 4) Source OPERATING REVENUE(Continued) GAS TAX 2106 Funds 2107 Funds 2107.5 Funds Interest TOTAL GAS TAX 1981-82 Budget 145,000 144,000 6,000 30,000 325,000 1981-82 Revised Estimate 145,000 144,000 6,000 30,000 325,000 1982-83 Estimated Revenue 140,400 245,000 6,000 30,000 421,400 SANITATION FUND Interest Sewer Service Charge Lateral Fees TOTAL SANITATION 3,000 576,000 60,000 639,000 2,000 574,000 24,000 600,000 2,000 603,000 24,000 629,000 STREET LIGHTING Interest Lighting Dist. Assessment TOTAL STREET LIGHTING -0- 449,900 449,900 -0- 449.900 449,900 -0- 423,000 423,000 LIBRARY BOND Property Tax Interest TOTAL LIBRARY BOND -0- 9,000 9,000 -0-. 9,000 9,000 -0- 7,000 7,000 SEWER BONDS Property Tax Interest TOTAL SEWER BONDS 127,500 2,500 130,000 127,500 2,500 130,000 120,000 2,000 122,000 /3 Exhibit E (pace 3 of 4) Source OPERATING _REVENUE (Continued) HOUSING AUTHORITY (Sec. 8) Grants Interest & Other TOTAL HOUSING AUTHORITY REDEVELOPMENT COMMUNITY DEV. BLOCK GRANT CITHER SPECIAL REVENUE FUNDS Library CLSA Nat'l Endowment for the Arts Bristol Cove Assrat. Dist. TOTAL OTHER SPECIAL FUNDS WATER Interest Water Sales Other TOTAL WATER LIABILITY SELF INS. FUND WORKER'S COMP. SELF INS. FUND TOTAL OPERATING REVENUE 1981-82 i -Budget 816,200 -0- 816,200 -0- 38,280 -0- -0- -0- -0- .• 160,000 1,700,000 40,000 1,900,000 -0- -0- $16,853,680 1981-82 Revised Estimate 813,600 -0- 813,600 -0- 30,916 • -0- -0- -0- -0- ' 160,000 1,700,000 40,000 1,900,000 100,000 223,000 $16,810,916 1982-83 Estimated Revenue 933,089 10,000 943,089 -0- 34,512 -0- -0- -0- -0- 200,000 1,860,000 40,000 2,100,000 191,000 176,000 $18,212,931 Exhibit E (page 4 of 4) Source CAPITAL FUNDS: GENERAL CONSTRUCTION FUND 1981-82 Budget -0- 1981-82 Revised Estimate -0- 1982-83 Estimated Revenue -0- SEWER CONSTRUCTION ' Interest Sewer Service Surcharges Capital Contributions TOTAL SEWER CONSTRUCTION 20,000 332,000 1,200,000 1,552,000 20,000 332,000 900,000 1,252,000 20,000 155,000 1,000,000 1,175,000 REVENUE SHARING Interest Grants. TOTAL REVENUE SHARING 100,000 440,000 540,000 100,000 440,000 540,000 100,000 440,000 540,000 PUBLIC FACILITIES CONST. FUND Interest Public Facilities Fees TOTAL PUBLIC FACILITIES CONSTRUCTION FUND 150,000 1,150,000 1,300,000 150,000 750,000 900,000 100,000 900,000 1.000,000 PARK-IN-LIEU FUNDS Park-In-Lieu Fees 300,000 200,000 240,000 COMMUNITY DEV. BLOCK GRANTS All Revenue WATER TOTAL CAPITAL FUNDS TOTAL ALL FUNDS -0- -0- $3,692,000 $20,545.680 598,672 -0- $3,553,672 $21,766,603 CITY OF CARLSBAD 1982-83 Budget Schedule Budget Expenditure Detail Exhibit F (page 1 of 2) GENERAL FUND GENERAL GOVERNMENT 100 City Council 101 City Manager 102 City Clerk 103 Insurance Administration 105 City Attorney 106 Finance 107 City Treasurer 108 Central Services 111 Purchasing 112 Personnel TOTAL GENERAL GOVERNMENT 1981-82 Estimated Expenditures 1982-83 Manager. Recommended Budget 1982-S3 Council Adopted Budget 33,936 180,072 6,250 227,452 139,096 201,093 3,760 340,984 49,978 161,661 61,260 184,766 8,350 207,980 149,032 197,475 4,195 394,242 58,382 176,676 60,760 209,509 8,350 207,980 149,032 196,375 4,195 394,242 58,182 176,476 1,344,282 1,442,358 1,465,601 PUBLIC SAFETY 118 Building 180 Police 120 Fire TOTAL PUBLIC SAFETY" PUBLIC WORKS 125 Developmental Services 126 Utility Maintenance Director 127 Engineering 128 Street Maintenance 129 Mechanical Maintenance 130 Building Maint. Sanit. Services 131 General Govt. Bldg. Maint. 132 Solid Waste 133 Maint. Operations - Asst. City Mngr. TOTAL PUBLIC WORKS 406,675 2,450,317 1,921,736 416,967 2,682,155 1,975,189 416,667 2,681,755 1,982,489 4,778,728 36,999 11,647 576,181 918,815 224,212 17,529 109,451 363,080 -0- 2,257,914 5,074,311 50,834 2,801 391,210 1,026,344 5,075 23,708 178,044 392,515 69,735 2,140,266 5,080,911 50,534 2,801 391.21C l,026,34i 5,075 23,40? 178,04i 392,515 69,635 2,139,566 140 Library 150 Planning 160 Parks & Recreation 924,709 555,186 1,289,376 1,011,444 573,460 1,537,084 573,160 1,536,78. 1981-82 Estimated Expenditures Exhibit F 1982-83 Manager Recommended Budget (page 2 of C) 1982-S3 Council Adopted Budget NON-DEPARTMENTAL 1911 Act Bonds Audit Senior Citizens Dues & Memberships Leases Contingencies Civil Defense Housing & Redevelopment Human Services Chamber of Commerce Other TOTAL NON-DEPARTMENTAL TOTAL GENERAL FUND OTHER OPERATING FUNDS Gas Tax Sanitation Street Lighting Library Bond Debt Service Sewer Bond Debt Service Worker's Compensation Self Insurance Liability Self Insurance Housing Authority Redevelopment Water Enterprise Community Development Block Grant TOTAL OTHER OPERATING FUNDS TOTAL OPERATING FUNDS CAPITAL FUNDS General Capital Const. Sewer Construction Revenue Sharing Public Facility Const. Park-in-Lieu Fund Planned Local Drainage Comm. Devel. Block Grant Bristol Cove Asst. Dist. Water Enterprise TOTAL CAPITAL FUNDS TOTAL ALL FUNDS -0- -0- -0- -0- 437,057 300,000 -0- 95,192 14,646 -0- 146,206 993,101 12,143,296 321,216 666,253 343,860 18,100 124,570 112,500 80,000 725,669 57,519 1,881,119 30,916 4,361,722 16,505,018 5,289,293 1,041,397 2,051,220 504,375 186,500 -0- 33,775 -0- 474,080 .9,580,640 26,085,658 8,000 7,500 -0- 15,500 473,058 1,097,779 1,500 -0- . -0- -0- 17,740 1,621,077 13.400,000 '15,000 782,359 458,742 22,650 126,490 126,000 91,000 943,510 150,706 2,203,841 48,533 4,968,831 18,368,831 549,375 1,642,347 500,000 1,853,045 95,000 425,200 • 598,672 -0- 1,573,000 7,236,639 25,605,470 8,000 7,500 37, £25 15,500 473,058 972,355 1,500 -0- — 0— 45,045 1,592,534 13,400, COO 15,000 782,359 458,7-2 22,650 126,490 126,000 91,000 943,510 150,706 2,203,841 48,535 4,968,831 18,368,83-1 549,375 1,642,347 500,000 1,853,045 95,000 425,200 598,672 ' -0- 1,573.000 7,236,639 25,605,470 EXHIBIT G CITY OF CARLSBAD 1982-83 ANNUAL BUDGET ANALYSIS OF CITY MANAGER'S RECOMMENDATIONS • DEPT. CITY COUNCIL CITY MANAGER CITY CLERK INS. ADMIN. CITY ATTORNEY FINANCE CITY TREASURER CENTRAL SERVICES PURCHASING PERSONNEL BUILDING FIRE DEV. SERV. UTIL. - MAINT. DIR. ENGINEERING STREET MAINT. MECH. MAINT. SAN. SERV. ADMIN. GEN. GOV. - BLDG. MAINT. SOLID WASTE MAINT. OPER. - ADMIN. LIBRARY PLANNING PARKS/REC. POLICE NON. - DEPT. • TOTAL GEN. FUND GAS TAX WORKMEN'S COMP. LIAB. & SELF INS. SANITATION ENCINA FACILITY STREET LIGHTING LIBRARY BONDS SEWER BONDS HOUSING AUTHORITY REDEVELOPMENT BLOCK GRANT WATER TOTAL - OTHER FUNDS TOTAL - ALL FUNDS MANAGER'S • TOTAL 60,760 209,509 8,350 207,980 149,032 196,875 4,195 394,242 58,182 176,476 416,667 1,982,489 '50,534 2,801 391,210 1,026,344 . . 5,075 23,408 178,044 392,515 69,635 1,011,444 573,160 1,536,784 2,6B1,755 1,592,534 13,400,000 15,000 126,000 91,000 426,959 355,400 458,742 22,650 .126,490 -943, 51Q 150,706 48,533 2,203,841 4,968,831 18,368,831 RECOMMENDATION EMP SVC 50,140 180,199 2,700 18,000 125,837 246,885 2,100 137,762 71,745 112,616 289,459 1,765,370 129,134 97,228 487,560 474,669 161,795 37,163 .81,7-59 - 0 - 63,395 622,194 465,229 917,304 2,197,951 - 0 - '8,738,194 - 0 - - 0 - - 0 - 167,045 - 0 - .80,777 - 0 - _ 0 - 67,101 53,513 24,526 354,165 747,127 9,485,321 M & O 10,620 27,310 5,650 227,000 23,195 33,190 1,770 256,480 4,855 63,860 144,402 172,229 11,400 8,240 40,950 530,225 377,550 3,560 34,670 368,200 5,290 . 385,825 75,856 558,915 451,777 1,592,534 5,415,553 15,000 126,000 91,000 173,450 355,400 385,250 22,650 126,490 857,950 50,740 • 13,755 1,690,465 3,908,150 9,323,703 "CAPITAL - 0 - 2,000 - 0 - - 0 - - 0 - 1,200 325 - 0 - 5,000 - 0 - 1,090 44,890 - 0 - 6,450 3,200 21,450 5,075 - 0 - 50,000 — 0 —950 3,425 2,075 43,550 47,427 - 0 - 238,107 - 0 - - 0 - - 0 - 18 , 2 80 - 0 - - 0 - - 0 - - 0 - - 0 - 520 - 0 - 15,145 34,045 272,152 INT SVC - 0 - - 0 - - 0 - . (37,020) - 0 - (84,400) - 0 - - 0 - (23,418) - 0 - (18,284) - 0 - (90,000) (109,117) (140,500) - 0 - (539,345) (17,315) 11,615 24,315 - 0 - - 0 - 30,000 17,015 (15,400) - 0 - (991,854) - 0 - - 0 - - 0 - 68,084 - 0 - (7,285) - 0 - - 0 -•- 18,459 45,933 10,252 144,066 279,509 (712,345) MEMORANDUM Exhibit H'(page 1 of 7) TO : City Manager FROM: Finance Director RE : Budget Changes 1982-83 Budget DATE: April 20, 1982 The following is a summary of the budget changes for 1982-83: CITY COUNCIL Special Supplies Executive Assistant Inter-Departmental Service TOTAL - CITY COUNCIL CITY MANAGER Travel Administrative Aide Secretary to City Manager• Inter-Departmental Service TOTAL - CITY MANAGER CITY ATTORNEY Overhead FINANCE TOTAL - CITY ATTORNEY Account Clerk II TOTAL - FINANCE BUILDING Inter-Departmental Service Housing Redevelopment Block Grant Chairs TOTAL - BUILDING AMOUNT $'3,000 25,243 (6,375)' $21,868 $ 2,000 20,583 (25,243) 6,375 $ 3,715 $ 2,000 $ 2,000 ($ 6,975) ($ 6,975) ($14,009) (11,523) (14,252) ( 1,300) .($41,084) POSITIONS 1 (1) (.5) (.5) April 20, 1982 Page 2 Exhibit H (page 2 of 7} FIRE Suppression Battalion Chief Auxiliary Generator Aero Dynamic Light Bars Lightweight Air Cylinders Sedan (Battalion Chief) Emer. Vehicle Lighting (B.Chief) Mobile Radio (B.Chief) Portable Radio (B.Chief) TOTAL - SUPPRESSION Prevention Fire .Prevention Officer Programmable Calculator - Pager with Charger TOTAL -' PREVENTION Emergency Medical Mobile Intensive Care Unit . E K G Monitor/Defibrillator TOTAL - EMERGENCY MEDICAL TOTAL - FIRE ENGINEERING . Transportation Engineer Construction Inspector Overtime Professional Services (clerk typist) Changes to Capital Projects Administrative Aide TOTAL - ENGINEERING STREETS/MAINTENANCE Maintenance Worker I Utilities Expense (city yard) Outside Services (sweeper rebuild) AMOUNT ($36,761) (2,600) (2,300) (5,600) (9,600) (1,200) (1,600) (1,600) ($61,261) ($24,254) (750) (340) ($32,319) ($46,000) (7,500) ($53,500) ($140,105) ($31,521) (26,000) '(1,500) (17,000) (150,000) (22,770) ($248,791) ($38,635) (4,440) (35,000) POSITIONS (1) (1) (1) (1) (2) (1) (1) (1) (3) (2) April 20, 1982 Page 3 Exhibit H-(pace 3 of 7) STREETS/MAINTENANCE Con't. Street Sweeper 10 Yard Dump Truck Mobile Radio (2) 3/4 Ton Pick-up Truck Paint Shaker TOTAL - STREET/MAINTENANCE BUILDING/MAINTENANCE Building Maintenance Helper Custodian Re-roof City Hall Repaint Harding Street Comm. Center TOTAL - BUILDING/MAINTENANCE SOLID WASTE Professional Services TOTAL - SOLID WASTE LIBRARY Administration Cooling Tower Adult' Services Dues Shelving Books Audio Visual A/V Materials Library Assistant I Children's Services Books Outreach Porta Circ Unit AMOUNT (80,000) (80,000) (2,650) (9,000) 1,000 POSITIONS ($248,725) ($19,381) (17,141) (30,000) (700) ($67,222) ($1,000) ($1,000) ($8,000) (325) (15,900) (12,000)' (3,000) (18,789) (1,000) (7,125) (2) (1) (1) (2) (1) TOTAL - LIBRARY ($66,139)(1) April 20, 1982 Page 4 - Exhibit H (page 4 of 7) PLANNING Administration Travel Table and 'Chairs Planning Commission Travel General Office Supplies Advance Planning Overtime Part-time Travel Advertising Printing and Binding Current Planning Overtime Travel .Office Supplies Inter-Departmental Service's • TOTAL - PLANNING POLICE Operations Handi-Talkies Battery Chargers Investigations Metal Detector File Bookcase Technical Services 2 - Steno Clerk I Overtime 1 - Typewriter Sound Reduction Cover AMOUNT ($500) (2,500) (695) (100) (1,760) (600) (500) (1,980) (500) (1,760) (214.) (850) (20,500) POSITIONS ($32,459) ($2,950) (915) (300) ;(325) . (300) (31,7.21) (2,000) (850) (450) (2) TOTAL - POLICE ($39,811)(2) April 20, 1982 Page 5 Exhibit H (pac^ 5 of 7) PARKS S RECREATION Administration Kroy Lettering Machine Light Table Movie Screen Maintenance Utility Expense Special Services (2460) Special Supplies Services for other Departments* Stake Bed Truck Rototiller *Water - $4,500, Sanitation - $5,500 Tree Trimming/Weed Control Special Supplies Lease Purchase Boom Truck Recreation Professional Services Special Supplies Facility Signs Tractor Accessories Mats & Bars Cabinets Desk Chair Parcourse Projector Screen TOTAL - PARKS & RECREATION NON-DEPARTMENTAL .Contingency AMOUNT ($$00) (400) (200) (2,000) (1,000) (3,000) (10,000) (14,000) (1,940) (1,000) (51,210) (8,000) (2,000) (3,000) (2,500) (2,710) (600) (280) (250) (3,000) (1,000) (300) FOSITICNS ($109,190) $200,909 TOTAL - NON-DEPARTMENTAL $200,909 April 20, 1982 Page 6 Exhibit H (page 6 of 7) SPECIAL FUNDS Redevelopment Charges from Building Official Administrative Aide TOTAL - REDEVELOPMENT Block Grant Charges from Building Official Housing Charges from Building Official Sanitation Charges from Park's Maintenance GENERAL REDUCTIONS Overhead Rate Decrease •General Fund ' Sanitation Redevelopment Block Grant 'Water Street Lighting Housing TOTAL GENERAL REDUCTIONS ADDITIONAL REVENUE General Fund Revised Estimates Recreation Fees TOTAL ADDITIONAL REVENUE AMOUNT- $11,523 (19,457) ($7,934) $14,252 $14,009 $4,500 ($113,789) (3,613) (724) (231) (3,169) 233 (290) ($121,583) $121,400 65,930 POSITIONS (1) (1) $187,330 a?' April 20, 1982 Page 7 Exhibit h (page 7 of 7) SUMMARY INCREASE (DECREASE) BUDGET CHANGES BY FUND General Fund Sanitation Street Lighting Redevelopment Block Grant Housing Water TOTAL - ALL FUNDS ADDITIONAL REVENUE General Fund AMOUNT ($980,378) 1,887 233 (8,658) 14,021 13,719 1,331 POSITIONS (12.5) (1) ' ($957,845)(13.5) $187,330 Exhibit I (page I cf 2} CITY OF CARLSBAD DEPARTMENT General Funds City Council City Manager City Clerk General Govt. Admin. City Attorney Finance City Treasurer Central Services Purchasing Personnel Building Fire - Administration Fire - Suppression Fire - .Prevention Fire - Paramedic Developmental Services Utilities Maint. Engineering Street Maintenance Mechanical Maint. Bldg. Maint. -Sanit. . Gen'l Gov't - Bldg. Maint. Solid Wastes-Sanit . Library - Admin. Library - Adult Svcs. Library - Chi Id. Svcs. Library - Tech. Svcs. Library - Audio Visual Library - Outreach 1981-82 Budget 1 5 PT 0 3 10.5 PT 6 3 4 10 2 36 2 10 4 4 18 21 6 1 4 0 2.75 7.50 2.50 2.75 2.75 2.75 EMPLOYEE COUNT 1981-82 Budget 1982-83 Recommended Budget Transfers Transfers To <From> To <From> Other Addtn. Budget Other Addtn. Depts. <Dele> Requests Depts. <Dele> 1 <1> 4 1 PT 3 10.5 <.5> PT 6 * 3 4 10 2 1 37 <1> 2 4 .5 <1.5> 10 4 <1> 3 18 <1> <2> <1> 2 22 <2> 6 1 2 6 <2> 2.75 7.50 2.50 2175 1 3.75 <1> 2.75 . Recc-Tr>md Budcet 1 5 FT 3 10 PT 6 3 4 10 2 36 3 10 4 3 15 20 6 - 1 4 2.75 7.50 2.50 2.75 2.75 2.75 Exhibit I (page 2 of 2) General Funds (cont'd) Plan. - Administration Plan. Commission Plan. - Current Plan. - Advance Asst.City Mngr/Oper. Parks /Rec - Admin. Parks /Rec - Park Maint Parks /Rec - Tree Maint Parks /Rec - Recreation Parks /Rec - Rec. Fees Parks /Rec - Acquatic Agua Hedionda Lagoon Police. - Admin. Police - Field Oper. Police - Investigators Police - Tech. Svcs. Police - Reserve Off. H & R - Admin. Human Services •TOTAL: GENERAL FUNDS OTHER FUNDS: Sanitation Street Lighting Water Operations Housing ; Redevelopment • Block Grant TOTAL: OTHER FUNDS GRAND TOTAL: ALL FUNDS Transfers To <From> 1981-82 Other Budget Depts. 2.05 PT 8.45 5.50 0 2 5 14 5 PT 5 1.25 0 2 41 ' <1> 9 16 1 0 3 <3> 1 289.75 <4> . 5.5 .5 0 2 15.5 • <i.5> 3 2 3 1 27.0 4 316.75 -0- Transfers To <From> Addtn. Budget Other Addtn. Recommd <Dele> Requests Depts. <Dele> Budget 2.05 8.45 5.50 2 5 14 5 PT 5 <.25> 1 • 2 40 9 2 19 0 <1> 0 8.75 294.5 6 1 3 14 3 <2> '3 1 <1> 30 7.75 324.5 2.05 FT 8.45 5.50 2 5 14 5 PT 5 1 2 40 9 <2> 17 0 0 -0- <11.5> 283 6 3 14 3 <1> 2 1 <1> 29 -0- <12.5> 312 .57 Exhibit J CITY OF CARLSBAD SCHEDULE OF COUNCIL APPROVED BUDGET CHANGES MAY 11. 1982 DESCRIPTION 1. Fire - Medical 2. 3. 4. 5. City Manager All Travel (general fund) Community Service Senior Citizens Chamber Women's Resource Ctr, OZ Add EKG Machine 1-123-3900 Add Secretary Decrease 10% Fund at 1981-82 level • • 37,825 45,045 5,000 ' 9,000 Contingency Decrease TOTAL GENERAL FUND CHANGE AMOUNT $ 7,500 25,243 <4,200> 96,870 POSITION <125,413> -0- Exhibit K CITY OF CARLSBAD City Council City Manager Finance Purchasing Personnel Building Police - Administration Police - Technical Services« Fire - Suppression Fire - Emergency Medical Developmental Services ACM - Operations Building Maint. - San. Serv. Planning - Advanced Parks - Admin. Recreation Other Departments GENERAL FUND TRAVEL REDUCTION TRAVEL Proposed Budget 6,000 5,000 3,130 750 800 1,567 1,200 500 450 300 ' 2000 750 700 1,300 1,340 1,250 14,642 REQUEST REDUCTIONS 1981-82 Budget Council Reduction 500 500 600 200 200 300 200 200 100 100 300 100 300 300 100 200 Amended Budget 5,500 4,500 2 , 530 550 600 1,267 1,000 300 !"" 350 200 1,700 650 400 1,000 1,240 1,050 14,642 41,679 4,200 37,479 Exhibit L CITY OF CARLSBAD SCHEDULE OF POSSIBLE PROGRAM REDUCTIONS 1982-83 Budget The following program reductions should be considered by the Council as possible program reductions to General Fund operations. Amount Positions 1. City Manager - Eliminate Administrative Aid position, Public Information program. $16,260 1 2. Insurance Administration - Eliminate General Fund 100,000 contribution to insurance reserves. Contributions to the insurance reserve can be made at year end from savings generated during 1982-83. •3. Personnel - Training and Education - Reduce the ' 5,000 appropriation for training and education to the 1981-82 level of expenditure 4. Building - Professional Services - Reduce Esgil plan 40,000 checking contract from $120,000 to $80,000. Use City Inspectors for more, plan 'checking activities. 5. Engineering - Appoint A.C.M./Development as City Engineer., '49,372 1 Do not refill vacancy. 6. Parks - Trees - Remove lease/purchase of new boom truck. 20,790 7. Aquatics -.Part-time salaries - Reduce pool operations 10,000 to allow for a 1/3 reduction in part-time salaries. • 8. Building Maintenance - Capital outlay - Eliminate re-roof 30,000 City Hall project. 9. Library - Books - Reduce Library book budget from . 10,000 $94,000 to $84,000 •10. All departments - Reduce total capital outlay by $30,000. 30,000 TOTAL BUDGET REDUCTIONS $311,422 11. Revenue/Recovery - Include $120,000 refund from 120,000 Security Pacific Bank on Parking Authority • Pmts as available revenue TOTAL BUDGET CHANGES $431,422 City of Carlsbad Summary of Position Changes 1982-83 Budget New Positions Amount Fire - Clerk Typist . .5 Street Lighting - Electrician 1.0 Total New Positions 1:5 Deletions Engineering - Inspector 1.0 Traffic Engineer 1.0 Parks & Recreation - Park Maint. Worker .25 Human Resorces - Admin Aide 1.0 Redevelopment - Admin Asst. II 1.0 - Director 1.0 -Clerk Typist I 1.0 Total Deletions 6.25 Net Reduction 4.75 CJUJO CJ CO LU I— I—LU COCD rsQ Q "-D eC ZD QCQ CQ eC CO ---_l _J D; LU co•a: > coCJ <C IQC CM U- I— 00CD CTi LU f-H >- CD Q CM LU OOor iCJ t-H CO OOcr> LU CDCD. 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O- co ^a:«a:o. o -FLU LU < Q- i O ' : ai _j LU OI «a:<_) CO CC O i—i 2: I i rnCJ LUCJ O0.OQ_ LU LU CD CO ' CD : CT>CMCMIt-1O I COLUO OOCM CM oo CD I OOCMo • i oo CD CT» > CD 2^ 2= r-ILU coo;I a: C3 1-1 LU i—i _I CO (— I o3 cC LUo: Q- CD CD CD O co iso : t—i LU CO CO CJ LU' zr o: ZD rs o H-i •< I— o ca —i <a:: co co 3C =n CQ 3: CITY OF CARLSBAD to hold PUBLIC HEARING on the FY 1982-83 OPERATING BUDGET Tuesday May 25 6:00 P.M. City Council Chambers 1200 Elm Avenue Budget Summaries Available Finance Department 438-5551 Carlsbad Journal Decreed a Legal Newspaper by the Superior Court of San Diego County 31 38 ROOSEVELT ST. • P.O. BOX 248 • CARLSBAD, CA 92008 • 729-2345 Proof of Publication STATE OF CALIFORNIA, ss COUNTY OF SAN DIEGO, I am a citizen of the United States and a resident of the county aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am principal clerk of the printer of the Cdrlsbdd Joiimdl a newspaper of general circulation, published twice weekly in the City of Carlsbad, County of San Diego, State of California, and which newspaper is published for the dissemination of local news and intelligence of a general character, and which newspaper at all times herein mentioned had and still has a bona fide subscription list of paying subscribers, and which newspaper has been established and published at regular intervals in the said City of Carlsbad, County of San Diego, State of California, for a period exceeding one year next preceding the date of publication of the notice hereinafter referred to; and that the notice of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit: CITY OF CARLSBAD to hold PUBLIC HEARING on the FY 1982-83 OPERATING BUDGET Tuesday, May 25 6:00 p.m. City Council Chambers 1200 Elm Avenue Budget Summaries Available Finance Department 438-5551CJ S720: Miy IS. 1982 .May. .15.... 19.82.. 19 19, 19 19 1M-10/81 I certify under penalty of perjury that the foregoing is true and correct. Executed at Carlsbad, County of San Diego, State of California on the 15th day of May 1982 ^ ^ Clerk of the Printer