HomeMy WebLinkAbout1982-06-29; City Council; 7065; JAC Budget FY 1982-83Cl F CARLSBAD — AGEND/TBILL
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TITLE:
JAC BUDGET - FY 1982-83
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CITY ATT^n!3
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RECOMMENDED ACTION:
Council approve FY 82-83 JAC budget
ITEM EXPLANATION:
The FY 82-83 JAC budget has been developed by a committee of representatives
from the six member agencies. Mrs. Casler has represented Carlsbad in these
deliberations.
FISCAL IMPACT:
The approved city operating budget included $355,400 in Fund 12-117 to cover
this budget. The final JAC budget request of $394,503 is $39,103 over this
estimate. A detailed discussion is contained in Exhibit A. It is anticipated
that sewer users charges will be reviewed in November of 1982 at the time the
$2.00 surcharge is to be deleted.
EXHIBITS:
FY 82-83 JAC Budget
Utilities Director's memorandum to City Manager of June 22, 1982
BUDGET RECOMMENDATIONS
CITY OF CARLSBAD
FISCAL YEAR 1982/83
ENCINA WATER POLLUTION CONTROL FACILITIES
6200 Avenida Encinas, P.O. Box 1005, Carlsbad, CA 92008 (714) 438-3941, (714) 438-3954
CITY OF CARLSBAD
SUMMARY
OPERATING FUND/CORF
page 1 of 3
DESCRIPTION
Operating Fund
CORF (Grant Funded)
CORF (Non-Grant Funded)
TOTAL OPERATING/CORF
APPROVED
BUDGET
1980/81
247,313
2,113,772
0
2,361,085
APPROVED
BUDGET
1981/82
298,550
919,933
52,070
1,270,553
ESTIMATED
ACTUAL
EXPENDITURES
279,852
919,933
4,955
1,204,740
CARRY-
OVER
TO (FROM)
(26,009)*
1,487,004
47,115
RECOMMENDED
BUDGET
1982/83
394,503
0
123,426
517,929
CONTRIBUTION SCHEDULE
1) Operating fund Payable to Encina
WPCF - Leucadia CWD
2) CORF (Grant Funded) Payable to
VSD - Encina WPCF
3) CORF (Non-Grant Funded) Payable
to Encina WPCF - Leucadia CWD
1st Quarter
118,131
0
30,856
2nd Quarter
92,124
0
30,856
3rd Quarter
92,124
0
30,857
4th Quarter
92,124
0
30,857
Total
Contributions
394,503
0
123,426
* Adjusted in 1st quarter Operating Fund contribution Fiscal Year 1982/83.
**»*•
CITY OF CARLSBAD
BUDGET RECOMMENDATIONS
1982/83 FISCAL YEAR
OPERATING FUND page 2 of 3
DESCRIPTION OR ACCOUNT TITLE
0300 Directors Fees
Share of Joint Operating
(Unit I)
Unit B
Unit C (Buena Vista P.S. )
Unit D
Unit E
Unit F
Unit G (Agua Hedionda P.S.)
Unit H
Unit J (Outfall)
Ponto Siphon
Vista Meter
Industrial Waste
TOTAL OPERATING
CARRY-OVER 1980/81
(Estimated)
CARRY-OVER 1980/81
(Audited)
NET OPERATING
* 1981/82 Budget approved prior
to change in percentage of
ownership.
APPROVED
BUDGET
1980/81
.
183,084
424
5,739
19
0
0
32,204
0
379
603
3,119
21,742
247,313
APPROVED
BUDGET1981/82
1,000
238,586
0
8,476*
55*
0
0
34,926*
0
0
0
1,184
14,323
298,550
ESTIMATED
ACTUAL
EXPENDITURES
1981/82
600
223,487
0
16,444
1,000
0
0
32,717
- 0
0
0
1,207
4,397
279,852
DUE TO
(FROM)
ARTICIPANTS
13,230
(12,779)
ECOMMENDED
BUDGET
1982/83
600
303,047
0
23,499
55
0
0
33,479
0
0
0
1,724
6,090
368,494
394,503
CITY OF CARLSBAD
BUDGET RECOMMENDATIONS
1982/83 FISCAL YEAR
COST TREND COMPARISONS
OF OPERATING FUND
page 3 of 3
Reported
EDU's
June 1979
12,743
June 1980
12,824
June 1981 (Est.)
13,620
June 1982 (Est.)
14,200
Approved and Recommended
Budgets
1979/80
$245,032
1980/81
$247,313
1981/82
$288,110
1982/83 Recommended
$394,503
Cost Per EDU
Per Year
$19.23
$19.29
$21.15
$27.78
Per Month
$1.60
$1.61
$1.76
J2.32
%
Change
0.6
9.3
31.8
82-059WE 030
June 22, 1982
MEMORANDUM
TO: City Manager
FROM: Utilities Director
SUBJECT: Sanitation Fund, Budget FY 82-83
The Sanitation Fund (Fund 12) supports two distinct activities. Collection,
which is managed by the city and costs can be identified and projected concurrent
with the city budget cycle;and Treatment, which is managed by JAC which have
their own budget process. The JAC budget must be approved by the member
agencies which confirms the JAC budget decision.
The city projected the JAC portion of the Sanitation budget based on best
estimates as the city budget cycle was initiated prior to JAC budget con-
siderations. The actual JAC operating fund budget request for FY 82-83 is
$368,494 whereas the estimate for city budget purposes was $355,400. Our
estimate, therefore, was $13,094 low. Additionally, it was anticipated that
there would be a carryover of $13,230 from FY 80-81; however, the audited
carryover was computed to be a shortage of ($12,779) -- the cumulative effect,
therefore, is:
$13,094 low estimate
13,230 FY 80-81 carryover estimate
12.779 FY 80-81 error audited short fall
$39,103
The FY 82-83 JAC budget request of $394,503 is therefore $39,103 more than had
been estimated by me when the city budget process commenced.
This estimating error is also reflected in the estimate of our ending balance
of 6-30-8B for the Sanitation fund of about ($104,000) deficit. However, as we
discussed at the budget review, I recommend that we do not consider a rate adjust-
ment until Dec. - Jan. of this fiscal year. Our basic residential rate is $3.25
plus $2.00 as a surcharge to fund the current users pro rata share of the sec-
ondary facilities of Phase III. This $2.00 surcharge will have met the current
users obligations by December of this year and it is considered more appropriate
to review our user fee structure at thj^ time rather than increase it to
accommodate increased costs now and reconsider them again in December when the
surcharge is deleted. Additionally, I believe there will be a larger carryover
from city operations than was projected when the budget process commenced which
should also be taken into consideration.
J .
City Manager
June 22, 1982
Page 2
The overall JAC budget this year exceeds last year's request by 30%
($943,467) to ($1,225,349). This increase can be attributed primarily
to the increased staffing requirements and costs of secondary treatment.
The first group of personnel (7) will be employed this year in order to
be fully trained and functional at the time Phase III becomes fully
operational in October of 1983.
ROGEW.
Utilities Director
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