HomeMy WebLinkAbout1982-08-17; City Council; 7128; Contract Street Sweeping ServiceN
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DEPT.Util.
CIT\.,F CARLSBAD -AGENor'a1LL
IJILE:
Contract Street Sweeping Service
RECOMMENDED ACTION:
DEPT.HD.~
CITY ATTY-C)yff"
CITY MGR.~--
Adopt Resolution No. Ce,'}7~ , authorizing the
Purchasing Officer to make a Request for Street
Sweeping Proposals.
City
Ite* Expl~nation:
Current street sweeping service provided by the City
will cost approximately $304,900-$347,400 over the next
two years. Contracting the same level of iervice would
cost approximately $220,000 for two years. The three
city q~ned sweepers need replacement or major overhaul.
Information concerning the service is contained in the
attached -memorandum from the Assistant City
Manager/Maintenance and Operations. He also has de-
tailed information concerning costs. Request for
Proposal and c;,ther necessary documents are on file in
the ~urchasing Department.
Fiscal Impact:
A cost savings to the City of approximately $84,900 to
$127,000 over a two year period.
Exhibits:
A. Memorandum from the Assistant City Manager/Opera-
tions and Maintenance.
B, Resolution No. l,o/?7 authorizing the City
Purchasing Officer to make a Request for Pro-
posals.
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TO:
FROM:
DATE:
RE:
MEMORANDUM
City Manager
Assistant City Manager/Operations and Maintenance
July 28, 1982
Co~tract Street Sweeping
It is recommended that the City consider contracting out its
street sweeping operations and adopt a resolution authorizing
the Purchasing Director to go out for bids for the service.
Costs for street sweeping in the City will be approximately FY
1982-83 $108,400; FY 1983-84 $121,500. These amounts are for
routine costs for parts, labor, fuel, operators and supervisory
costs.
In addition, the three sweepers need replacing or major overhaul
at this time. Replacement of one of the sweepers is
apptokimately $80,000. Major overhaul of two sweepers will be
about $35,000 and will only extend the useful life an additional
two years. If one of the sweepers is not replaced and another
receive major ovjrhaul or two receive major overhaul, the City
could be pretty much out of the street sweeping business in FY
83-84.
A contract for the same level of street sweeping service that the
City now provides would be approximately $110,000 for one year.
In addition, the contractor would be required to bid on buying
our thtee street sweepers and offering ~o hire the two City
operators. If the operators desire to remain with the City, they
can be absorbed into the Maintenance Department.
A comparison of the cost of the street sweeping service for the
next two years:
City (includes pirts, labor,
supervisory salaries, plus 1
fuel, operators
replacement and
$347,400 overhaul)
City (sarue as above except
major overhauls)
zero replacement
$304,900
Sweeping by Contract for the next two years
$220,000
and
1 major
and 2
3
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This will amount to a savings of approximately $85,000 to
$127,000 over a two year period, Details of cost figures for
the City's street sweeping service are available if desired.
We have approximately 360 curb miles that we sweep on an every
other week routine. We sweep approximately 5 miles of the
downtown area three times a week, We sweep three miles of curb
median, seven miles of open-striped median on El Camino Real
~rom Highway o/8 to Olivenhain Road, The balance of the median
is swept on an as needed basis.
Work Hours: The downtown commercial sweeping begins at 3:30
A.M •• I~ takes us approximately 2 1/2 hours, We then start the
residential areas. Our hours of work are adjustable and we have
not had any complaints as to the hours we sweep.
Disposal of Sweepings: Presently we dump on City land about
1/2 mile from Carlsbad City Hall. The sweepings are then picked
up ~hd transported to the County dump located on Queithaven Road
in San Marcos.
Water: We take water from three different water districts. We
are billed every three months.
Hourly rate for additional sweeping: We are presently billing
the County $21.50 an hour for El Camino Real. This should
continue to be part of the contract, but at $45.00 per hour.
Presently the cities of Oceanside, Chula Vista, Poway and Santee
~p~~~::_ract.
Bi 11 Baldwin,
Assistant City Manager/Maintenance and Operations
BB:ks
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RESOLUTION NO. 6979
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY
PURCHASING OFFICER TO MAKE A REQUEST FOR
PROPOSALS FOR CITY STREET SWEEPING SERVICES. ..
\ WHEREAS, the City Council of the City of Carlsbad has
determined it is necessary and in the public interest to provide
street sweeping service in the City; nnd
WHEREAS, the necessary agreemeut documents have been
prepare, are on file in the Purchasing Department and are
incorporated by reference herein;
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Carlsbad as follows:
1. The above recitations are true and correct,
2, The agreement documents are hereby approved.
3. The Purchasing Officer of the City of Carlsbad 1s
hereby authorized and directed to proceed to make in
accordance with law, the Request for ~ropos~ls for City street
sweeping service in accordance.with the above referenced
documents,
PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council of the City of Carlsbad held the 17th day of
August by the following vote, to wit:
AYES: Council Members Casler, Lewis, Kulchin, Chick and Anear
NOES: None
ABSENT: None J Al
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