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HomeMy WebLinkAbout1982-08-17; City Council; 7132; Meet and Confer Impasse Police Officers Assoc.. z 0 F 0 a 2 0 z 3 0 0 4B#m UITG. 8/17/82 IEPT. PER CIT I TITLE: MEET AND CONFER IKPASSE 3F CARLSBAD - AGENDh i3ILL DEPT. HD.~; CITY Am=, ICITYMGR. rdQJ RECOMMENDED ACTION: 1. By motion determine to resolve the impasse by action of the City Council. 2. Adopt Resolution No. (0983 resolving an impasse and directing certain compensation changes for employees represented by the Carlsbad Police Officers Association. ITEM EXPLANATION: Representatives of the City and the Police Officers' Association have been meeting and conferring since Farch 5, 1982. To date 12 sessions have been held. The parties have not concluded an agreement and remain widely separated on many issues. Because of the failure to reach agreement, CPOA representatives on July 22, 1982 requested an impasse meeting under the provisions of Section 2.48.120 of the Carlsbad1.i Municipal Code, conducted an impasse meeting with representatives of both parties. The results of the impasse meeting were that an impasse had been reached and that the parties did not agree as to a method to resolve the impasse. Accordingly, under the provisions of the Municipal Code the matter of impasse resolution is now referred to the City Council. FISCAL IMPACT: The fiscal impact of implementing the City's last offer will be $140,000 annually. The fiscal impact of implementing the CPOA request will be approximately $255,716 annually. EXHIBITS: 1. 2. 3. 4. CPOA letter to Assistant City Manager/Administration advising final position at impasse. City letter to CPOA negotiating team advising final position at impasse. Resolution NO. b 783, resolving an impasse and directing certain compensation changes for employees represented by Carlsbad Police Officers Association City Manager's memorandum to City Council stating final position of the parties and recommendation. f- -- r CARLSBAD POLICE OFFICER'S ASSOCIATION 1200 ELM AVENUE, CARLSBAD, CALIFORNIA 92008 438-551 1 July 1, 1982 Frank Mannen Assistant City hlanager/Administrat ion 1200 Elm Avenue Carlsbad, California 92008 Dear %r. Mannen: This letter is intended to provide you with the Association's final position on those subjects in dispute relative to current negotiations. It is our understanding you will be providing us with your final offer on July 1, 1382. 1. WAGES: Effective July 1, 1982, a 670 base salary increase for all , employees occupying the classification of Police Officer '- and Senior Police Officer; 13% for Communicators, 9% for Sergeant, 17% for Lieutenant, 20% for Captain. 2. ARTICLE 15 PROMOTIONS: No change in language as originally proposed. 3. ARTICLE 16 CONTINUATION.. . No change in language as originally proposed. The following subjects also continue to be in dispute. 1. Recognition 2. City Rights 3. Full Understanding, Modification and Vaiver 4. Retention of Benefits 5..No Strike, No Lockout 6. Term 7. Wages 8. Implementat ion We continue to remain in agreement on those subjects tentatively agreed upon as follows: 1. UNIFORM ALLOWANCE $325.00 2. MEDICAL CONTRIEUTION structure with health program and committee approach 3. Article 12 of Association proposal regarding incorporation of current sick leave policy. - Note: Language has not yet - c been furnished to the Association for review. 4. PROVISIOPU'S OF LAW 5. AUTHORIZED AGENTS 6. RENEGOTIATIONS 7. PREAIdIBLE 8. COMPENSATORY TIME-OFF 9. 6% VESTED RETIREMENT CONTRIBUTION The Association rejects the City's position that Lieutenants and Captains be in a seperate unit. If this letter does not accurately represent your understanding of the disputed issues, please let us know. We trust through additional efforts during impasse, we will be able to resolve our differences. Respectfully, Negotiating Committee C.P.O.A. I .- ..-. - * 7200 ELM AVENUE CAQLSBAD, CALIFORN!P, 92008 vy Office of the City Atfsn3ger f" TELEPHONE: (714) 438-5561 DATE: July 1, 1982 TO : CPOA Negotiating Tearp FROM: City Negotiating Team A review of the positions of the Carlsbad Police Officers' Association and the City was conducted during the meeting of June 30,, 1982. To avoid possible misunderstandings as to the position of the parties'the City hereby states its understanding of the issues. The City and CPOA tentatively agree on the following items. 1. Modifications of the employees' insurance programs. 2. The City assumption of payment of 6% of the employees total of 9% Public Employees' Retirement System contribution. .-- 3, An increase in the annual uniform allowance of police officers to $325,00, . 4. Those articles the City proposed MOU dated April 28, 1982, entitled Preamble, Renegotiation, Authorized Agents and Provisions of Law. 5. The City agrees to provide a statement of all existing leave rules as currently contained in various sections of the Personnel Rules. 6. A restatement of the existing compensation time-off provisions in effect. The City and CPOA have not reached a tentative agreement OR the following positions of the City, 1. Those articles contained in the City proposed MOU of April 28, 1982 entitled Recognition, Implementation, Retention of Benefits, City Rights, No Strike and No Lockout, and Full Understanding, * C July 1, 1982 CPOA Negotiating Team Y Page 2 2. The City last and remaining salary compensation proposal, an increase in the annual salary of communicators of 7% made on June 30, 1982. 3, The City's position that Police lieutenants and captains no longer be in the CPOA bargaining unit, FM: gb -1 2 3 4 5 6 7 8 9 10 11 19 2c 23 22 22 24 2E 26 27 2e RESOLUTION NO. 6983 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSRAD, CALIFORNIA, RESOLVING AN IMPASSE AND DIRECTING CEIiTAIN COMPENSATION CHANGES FOR EMPLOYEES REPRESENTED BY THE CARLSBAD POLICE OFFICERS ASSOCIATION. WHEREAS, representatives of the City and the Carlsbad . Police Officers Association have met in accordance with the provisions of state Law and Chapter 2.48 of the Carlsbad Iilunicipal Code in an effort to reach agreement concerning salary and other terms and conditions of employment for fiscal year 1982-83; and WHEREAS, the City representatives and the Carlsbad Police Officers Association have been unable to reach an agreement; and WHEREAS, because of the failure to reach agreement an impasse exists and has been confirmed by the City Manager pursuanl; to the provisions of Chapter 2.48; and WHEREAS, the City representatives and the Carlsbad Police Officers Association have been unable to agree on a method to resolve the impasse and have referred the matter to the City Council; and WHEREAS, the City Council has determined to resolve the impasse under the authority of Section 2.48.130 of the Carlsbad Municipal Code: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as follows: 1. That the above recitations are true and correct. 2. That, effective August 1, 1982, in lieu of the 2 2 + 4 E E 7 E 9 1c 11 1.2 D E 6 18 19 20 21 22 23 24 25 26 27 28 4 existing insurance program the City and employees shall share the cost of medical, dental and vision insurance premiums for the revised insurance program adopted by the City Council on July 20, 1982, on the following basis: Total City Employe e Class Premium Pays ,Pays Employee Only $ 49.93 $ 44.93 $ 5.00 - Employee f 1 Dependent 112.77 92.77 20.00 Employee f 2 Dependents 177.27 143.27 34.00 3. That, effective August 1, 1982, the City will pay on behalf of all police employees, two-thirds (six percent) of the normal- nine percent employees' retirement contribution to Public Employees Retirement System (PERS). 4. That the City will provide an annual uniform allowance of $325 for employees required to maintain uniforms. 5, That employees in the positions of Communications/ Record Supervisor, Communications Operator I, and Communications Operator I1 shall receive a salary increase of seven percent effective August 1, 1982. The salary ranges for other employees, except captains and lieutenants, in effect for the 1981-82 fiscal year shall remain in effect for the 1982-83 fiscal year. 6. That the bi-weekly salary range for the postion of poiice captain and lieutenant shall be established and administered as follows: Police Captain 1131 - 1376 Police Lieutenant 1017 - 1236 2. The City Manager shall have authority to determine the salary for each employee within the salary range established for each position. The salary level within the salary range shall be reviewed annually on the employee's anniversary date. Salary adjustments within ?he salary range shall be based on performance and results. Salary adjustments shall be made at the discretion of the City Manager subject to any limitation or controls imposed by the City Council. During the 1982-83 fiscal yearc no employee shall receive a salary increase in excess of seven per cent except for merit increase on anniversary dates. 7. That those economic elements of the employees' compensation program which have been implemented by previous Council action and which are unchanged by this resolution shall contiilue in effect. 8. The City Manager shall prepare appropriate salary plans to implement this resolution and shall bring such documents to the Council for adoption at the next regularly scheduled Council meeting. PASSED, APPROVED AND ADOPTED at a regular meeting of , 1982, the City Council held on the 17th day of August - by the following vote, to wit: AYES : Council Nders Casler , Lewis, Kulchin, Chick md hear I NOES: None ATTEST : ( SEAL ) / 3. 8 AUGUST 17, 1982 TO : CITY COUNCIL FROM: City Manager IMPASSE - SALARY NEGOTIATIONS - POLICE RECOMMENDATION: That Council determine to resolve the impasse between the City and the Carlsbad Police Officers' Association and conduct a hearing on the r.erits of the dispute. BACKGROUND : The City Council has adopted an ordinance dealing with Employer-Employee Relations. Pursuant to this ordinance, City representatives have met and conferred in good faith with CPOA representing 63 employees in the Police Depart- ment. Since March 5, 1982, 12 negotiating sessions have been held. During the course of these sessions, each party made proposals. The final proposal of each party was made on June 30, 1982. IMPASSE: On July 22, 1982, the CPOA filed a letter requesting an impasse meeting with the Employee Relations Officer (City Manager). The impasse meeting was held on July 23, 1982. The purpose of the impasse meeting is to permit a review of the position of both parties in a final effort to reach agree- ment on the disputed issues, and if agreement is not concluded, to mutually select the specific impasse procedure to which the dispute may be submitted. At the impasse meeting the positions of each party were reviewed in detail. It was concluded that agreement could not be reached. The CPOA then proposed that the impasse be resolved by sub- mitting to mediation or advisory arbitration. The City representatives favored resolution the City Council. Since there was no agreement on alternative Municipal Code provides that the impasse be City Council for resolution. of the impasse by procedures, the presented to the AUGUST 17, 1982 IMPASSE - SALARY NEGOTIATIONS - POLICE PAGE 2 FINAL POSITION OF THE PARTIES: At the time of impasse, the position of each party was as follows: A. CITY POSITION The City offered to increase the total compensation of Police Department employees by $140,000 or 7% over existing levels. The City's proposal consists of increased uniform allowances, city contribution toward employee retire- ment premiums, added salary hikes for some employees, and improved medical and life insurance benefits. In addition, the City wants the Captains and Lieutenants to be included in the management group rather than the police Sargaining unit. B. CPOA POSITION The CPOA accepted the City's 7% offer but requested an additional 6% pay hike for police officers. The cost of the CPOA request is $255,000. In addition CPOA wants all promotions to be from within the department - no outside competition. They also want the Captains and Lieutenants to be kept in the same bargaining unit with other police employees. SUMMARY: The Employee Relations Officer finds that CPOA is requesting $115,000 (82%) more compensation than is being offered by the City. PROCEDURE : It is suggested that the Council now proceed as provided in the Municipal Code. First the Council must decide either to: 1. Agree to an alternative method of resolving the dispute - such as mediation, or 2. Decide that the Council will resolve the dispute itself. AUGUST 17, 1982 IMPASSE - SALARY NEGOTIATIONS - POLICE PAGE 3 Both parties should be asked to state their positions on the question of mediation. After both sides have been heard, the Council may vote on a motion as to how the impasse will be resolved. Second, if the Council decides to hear the matter itself, then both sides should be asked to present arguments on the issues in dispute. Mr. Pieti, Personnel Director, will present the City's position. FRANK ALESHIRE City Manager FA: cle ' : , OCTOBER 15, 1982 CITY COUNCIL TO: FROM: City Manager POLICE ISSUES ... . \" The attached report from Chief Jimno deals with issues raised by poljce officers at the impasse hearing. ' His recommendations are: 1. City replace three officers who were injured on duty as soon as possible. This is being done. . 2. Purchase a battery charger for radios ($915.00). This wi.11 be ordered. 3. Hire consultant to review radio coverage. The . communications consultant for new police building will be working on exj-sting as well as long range problems. I feel that no further action is required. If Council wishes we could schedule this report for a Council workshop and discuss the items. Please advise me of your wishes. FRANK ALESHIRE FA: cle Attachment ! ! NO ACTION i . DATE: September 28, 1982 TO: Frank Aleshire, City Manager ', ... . FROM: Vincent Jimno, Chief of Police CONCERNS RAISED BY THE CARLSBAD POLICE OFFICERS' ASSOCIATION DURING IMPASSE HEARING BEFORE THE CITY COUNCIL #\ * Recently, during the public hearing to resolve the salary contract dispute between the Carlsbad Police Officers' Association and the City of Carlsbad, several issues of concern were raised by the associationmembers. This memorandum is intended as a response to those issues raised, as well as my recommendations as to what should be done to resolve these concerns. first list the issues raised by the members of the association. In order to better discuss the issues, let me 1. 2. 3. 4. Low morale among police department personnel Officers leaving the police department Inadequate and unsafe radio system Inadequate and unsafe staffing levels 5. 6. Inadequate faci 1 i ties City refuses to address the "injury on duty" claims in the police department Issue #I - Low Morale Among the Police Department Personnel The issue of low morale is a common one when the employer deals with the employee organization during salary negotiations. morale over the past several months in the police department due to the lengthy negotiations process, high expectation by association members, possibilities of command officers no longer belonging to the association as represented rr.cmbers, and anincreased need for personnel to work overtime. the morale level of the police personnel; however, I feel the basic morale of the officers and the support personnel is generally mollerate to high as it relates to the police work itself and the delivery of services to the community. The morale of the police personnel is consistent with conditions being experienced in other cities around Carlsbad as well as generally throughout the state. is an ambivalence among the employees in the safety field due to a number of devclop- ments over the past several years. organizations and how they relate to things such as labor relations. There appears to have been a lowering of All these issues have affected There Each of these has had its impact upon individual - Recommendation It is recomincnded that the activities .and processes that have continued to improve this organization as well as develop the sense of worth in the winds of the eniployees be continued. once again instill positive attitudes in the personnel. Therefore, it is recommended -that the Council at this time not become involved in the morale issue, but monitor it and be cognizant of its status over the next year. departnimt will continue to attempt to increase the positiveness of morale in the near future. Also, now that the negotiations are complete, it will be easier to The internal staff of the police Concerns Raised By The Carlsbad Police Officers' Association During Impasse Hearing Before The .- City Council Page Two Issue #2 - Officers Leaving The Department When the Carlsbad Police Officers' Association raised this issue at the hearing, the personnel suggesi-led that pol ice personnel were leaving Carl sbad ' s employ due to the level of Compensation. Police personnel leave for many' reasons. Although money has been mentioned as the primary cause for officers leaving, history does not support this allegation. left Carlsbad's employ. percent per year. considered very good for the San Diego County region. \* Over the past two years, six police officers have This represents ri turnover rate of approximately five This turnover rate is well below state-wide average and is - The six officers who have left over the past two years include only two who went to other police agencies. One officer went'to another agency which in fact paid more (Oceanside) and the other went to a mountain comrnunity in Idaho which paid signifi- cantly less. The other four officers tvho left the department did so to return to private industTy or start their own business. None of the six officers mentioned compensation as the primary reason for leaving during their exit interviews. There are currently three officers seeking employment elsewhere. None of these at this point have been offered a position. None of them have given specific reasons why they are looking or why they would leave should they decide to accept the position. Realistically, it is anticipated that one of the three could possibly be offered the job and therefore leave. turnover rate would be well below the average in the region. Recommendation It is my opinion that the City has had a responsible attitude toward employees and compensation issues in the past. I recommend that the City Council continue to be cognizant of the lahar market and the prevailing wage conditions; that the City of Carlsbad continue to analyze its position annually and to adjust to maintain the attractive employment opportunity that Carlsbad is today by adjusting aDpropriately to the labor market and prevailing wage conditions. We must also continue to be responsive as a City to employees' needs on the daily level. Council must continue to encourage departments within the City to be as responsive as reasonably possible to problems, confusion or the needs of individual employees within the organization when they have difficulty with insurance, wages and other similar matters. Ira this way, confidence will be instilled in the employees' view that the City and each of its departments care for the employee and her/his family. Even with the additional loss of an officer, the This means that the Issue #3 - Inadequa- And Unsafe Radio System The saFety services radio systems (police and fire) are, in my opinion, adequate and safe. systems. capabilities of both police and fire systems as well as temporary modifications that could be made to better address some of the current conditions under which safety services must operate. In the attached staff report (Attachment A) recently pre- pared by Captain Rossall , each of the conccrns that were articulated by police association iiicrtibers are addressed. the problcrii, what has been done in the past, and what should be done in the future. There is; however, room for isiprovement in Carlsbad's safety services radio There is some equipment that could be acquired that would increase the These issues are addressed as to the extent Of 3 Concerns Raised By The Carlsbad Police Officers' Association During Impasse Hearing Before The City Council Page Three Recommenda ti on I dould recommend that the Council authorize the purchase of a handi-talkie charging unit for charging batteries for hand held radios. This item, which costs $915, had been requested in tr'e 1982/33 fiscal budget but had been deleted. after reconsideration that it is an item that could be utilized to resolve some of the concerns raised by the personnel working in the field. It appears now A second recommendation would be to allow the police department to bring in the consultant who will be doing the consulting work for the communications center planned for the new operations center early. This individual or firm could do the preliminary planning and consulting necessary for the efficient and safe transfer of the communi- cations network from the current site to the new site, as well as take care of modi- ,. fications that could resolve the concerns raised by the police association. gested that because the police/fire radio networks both have similar problems, that the Consultant be allowed to bring both systems into the best shape possible and then plan for the transfer of both systems to the new facility. It appears that this would be a very cost effective and efficient way of solving the current problenis as well as preparing for the future. It should be noted that in consultation with the Fire Chief that the fire department has had similar types of problems with their radio system and . network. They would be appreciative to be allowed to work with the police department in resolving their problems as well as the problems of the police department's radio system. operations center and therefore would not have to be a separate item. It is sug- The cost of this type of service could be included in the contract for the Another possible way to handle the cost factor would be to hire the consultant for a specific purpose with a specific fee attached. City Managerandcouncil as to which way would be the most appropriate way to deal with that portion of the recommendation. That decision should be left to the * .-Issue #4 - Inadequate And Usafe Staffing Levels The staff level as-authorized by the City Council for the police department is adequate and safe. There has been three vacancies to fill over the past year and three "injury on duty" claims that required officers to be pulled off the street and either kept in a limited service capacity or have been completely off from work. These "injury on duty" claim problems have put an extreme pressure on the department's ability to provide adequate staffing in the field. Safe staffing levels have been kept in the field, but only through extensive use of overtime and deletion of special enforcement programs or positions. liaison officer assignment, reduce the commitment to traffic coverage on the streets and utilize the canine units (dog assisted units) as back-up assignments for regular patrol. Although these steps are not convenient and do reduce service levels somewhat, the department has continued to provide a very good level of service to the citizens of the community. The specifics about patrol staffing and deployment are explained Sn more detail in the memorandum by Captain Kelloyg (Attachment B). .It is my opinion The police department has had to discontinue the business Concerns Raised By The Carlsbad Pal ice Officers' Association During Impasse Hearing Before The City Council -~ - Page Four thaT explanations in Captain Kellogg's memorandum is sufficient to show how staffing works in the field, the flexibility of the process used by the department as well as what occurs when these are vacancies in the staff. It should.be noted that any re- placement of officers carried out during the current recruitment drive will take several weeks to several months before the officers will be useful to the department. If the officers who are hired have to attend the recruit training academy, the use- fulness to the department of that officer will be delayed approximately six months. If the officer is a lateral hire, then the usefulness of that individual to the depart- ment can occur in 30 to 90 days after the hiring. slowly because of the many rigid requirements in developing staff for the field. Issue #5 - Inadequate Facilities This particular issue when raised by the association members pointed out the inadequacies of the current police facility and parking areas. meeting was demonstrative of what the Council was already aware. past 24 months has purchased property at the cost of two million dollars, has entered into final negotiations for an architect to do the planning, design documents and final plans for a new operations center in the central portion of the city. that the Council upon hiring the architect will move quickly to begin the developmental process of the site. a satisfactory manner. need for progress. Recommenda t-i on .. Continue in the direction the Council has chosen and continue to expedite the project whenever able to do so The resolutions in this area come The information presented at the The Council in the . It is anticipated It is my opinion that this issue is already being resovled in The Council can only be requested to continue to emphasize the Issue H6 - City Refuses To Address The "Injury On Duty" Claims In The Police Department The police department has been suffering under three "injury on duty" claims for approximately one year. and unavailable for street activities for several months. The other two individuals have been completely off duty; one on a mental stress claim and the other one on a back injury. Both have been determined to be incapacitated by their disabilities. It is anticipated that the City is coming to final resolution on all three of the claims soon. The City personnel department and the claimants have had some disagreement as to the timeliness of the handling of the claims; therefore, there has been some discomfort in handling the various procedures required to bring these cases to resolution. One individual has been working on a limited-duty capacity Reconimen da t i on It is recommended that the City continue its attempt to resolve these claims as soon as possible and authorize the police department to replace them when it is reasonably assured that the individuals' cases indicate that they will not be back to work as a police officer in the future. This procedure would help relieve the problem the 6' 5 -, Concerns Raised By The Carl'sbad Pol ice Officers' Association During . .. .. Impasse Hearing Before The City. Council . . . . :. . . . , . . . . . Page Five 0 the police department is having in providing service to the community at the au\horized service level sooner. Secondly, it is recommended that the personnel department attempt to develop a process which is more employee oriented in the information-delivery portion of the dealing with the claims. been somewhat of a problem over the past year with complaints by the claimants that there was insufficient information being provided during the interim months of medical analysis, insurance coverages and City determination of the cases from the time the claim was filed to the tiKe the claim is resolved. becoming more responsive and more employee oriented, there may be a reduction in the disconifort caused to the claimant as well as a reduction in the morale problem it causes within the existing staff for those who are still operating in the This has By .. police department. VDJ: db . . . . . . - . I , ATTACHMENT A .. ME Eyf 0 R A N D U hi ... . ,. August 31, 1982 Vincent D. Jimno, Chief of Police W.D. Rossall, Captain RADIO CBD~JKKXTIONS .. The following is a current status report on the existing radio comnunications system for the Carlsbad Police Departmnt. 1. Current System . We are operating under a valid Fcc license (expires 5-10-83) with a frequency of 155.835 hIHz (Local Govermnt Channel) with the base station call letters of K'lT-848 (file #14699-PL-hL-23). The system consists of one base station, 30 mbile radios, and 20 hand-held portable radios. The cornmications center is made up of a tvo position console system with a tm-way radio base station and an auxiliary transmitter. matched to a master transmitter /receiver antenna. The base radio is "he comrmnications center and base radio are located at 1200 Elm Avenue in the Police Depastmnt operations center inside the city hall complex. The master antenna is located at 2300 Chestnut Avenue adjacent to Ellery Reservoir. -.- The bae-radio and antenna are hlotorola equipmnt and mere installed during the sumrm of 1978 by Quigley Comications of Oceanside. The system cost $40,958.56 (equipment = $34,376; tax = $2,062.56; and installation = $4,520). "he trmsnitter is authorized by the Fcx: at 80 input pomer watts of which .- 65% or 52 watts are authorized for output. 40 watts of output so that .it wiil 'not exceed the mimum authorized powr or cause excessive interference with another base station with the sm frequency located in the hs Angeles area. The antenna site is located at an elevation of 325 feet. ing structure is used to hole the 20 foot antenna which stands a total of 75 feet above the ground. with automitic starting capability to provide cmrgency power. The 30 mbilc radios consist of 1.7 Gcceral Elcctrics and 13 hlotorolas. radio is designed to transnit and receive on 4 different frequencies, and each radio has scm capability. Thc currently used frequcncics arc as follow:;: CII-4 = 153.095 ,SD>D. detective cars, and utility vchiclcs. The transmitter has been. set at A 50 foot supprt- Also located at this site .is a standby generator Each (31-1 = 155.835 ClTl; CII-2 = 155.055 01"; (31-3 = 154.920 CZl<hfilRS; and l%csc radios are used in markcd policc cars, staff cars, .. I i 2 . The power output of the mbile radios is 60 watts with a matched baE loaded vehicle antenna designed for 144-174 hI[k range and calibrated to 155.835 MHZ. ... . , The radios range in age from six mnths to ten years with the General Electric equipinznt being predominantly the oldest and the blotorola equipmcnt being the newst. - 3. \ 2. The 20 hand-held portable radios consist of 6 General Electrics and 14 Motorol-as. of output power and are approximately 10 yeas old. Of the Motorolas, 6 have four channel capability and 8 have eight channel, but only four channels are used. All hbtorolas have 5 watts of output. The eight channel radios range in age from 6 mnths to 4 years. 6 years old. The reneral Electrics have four channel capability with 1.5 watts The four channel radios are approximately All of the hand-held portable radios trausnit and receive on the sm four frequencies that are used on the Problem Areas Some of the complaints that have handi-talkies, "dead spots" , and individually. A. B. C. Handi-t alkies mobile radios. surfaced over the years have concerned interference. These Limited range and powr. Terraine and artificial Dead Spots There are some dead areas in a few of the canyons and reception are poor. Interference minx the past couple of yeas there has been an items will be addressed barriers. where transmissions increasing munt of interference from South Pasadena Public Korks DepartnEnt who transmits and receives on the same frequency that ue use. It is this interfer- ence that causes prblerns for our base station in that they cannot always receive transnissions from hand-held radios within the city limits. Weather irregularities can also cause problems with interference. inversion layer, pztrticulmly over wa-ter, can cause problems with base stations transmitting on the sam3 frequency, even though theyarc techni- wlly beyond nom21 range, An Additionally , c?. condition hi ow^ as "forward scattering" is responsible for trruisnissions king able to cstend beyond line of sight range by bouncing over So1.ut ions A. €I;mdi-tallties muntains, buildings, ctc. . 1) hlake Sure that officers underst'and the inherent limitations on hand- held radios: ljmited range, and blockage by natural terraine and artificial barriers. __ Make sure that radios are held in a vertical position to obtain maxi- mn performaxe for transmission and reception. such as holding the radio horozontally cuts down on the range. line of sight transnissions, 5 watts versus 60 watts, 2) Improper position 1) - 3) 4) Encourage the use of the vehicle radio as much as possible. Obtain additional batteries and chargers to make sure thzt each battery has at least eight hours of uninterrupted charging. previous occasions, quick chSrgers havs been requested in the budget but have been deleted. Addit ionally, the installation of a repeater antenna and/or satellite receivers might help. On two 5) (See additional information under "&?ad Spots") . B. Dead Spots These are probably mre a result of a limitation of the handi-talkies rather than a problem with mbile or the base radio. are identified, the City my wish to have satellite receivers installed in these areas and €ed back to the dispatch center by leased circuits; or a repeater antenna could be used to amplify the transmissions from mbile which may or my not solve an interference problem. If actual dead spots or portable radios. However, this requires an additional frequency -- C. Interference This seems to be the biggest complaint with seemingly the easiest solution: obtain an mused police frequency. sxnds, and could take from 6 mnths to several years. It wuld be ncces- sary to conduct a frequency compatibility study to help assure freedom from interference with other poljce agencjes with whom me would be sharing the sam frequency. Otherwise, lie stand the chance of having the sam Hoxever, this is not as simple as it problem with which ue are now faced. . ._ .. We have received a bid from TclecOmn Consultants, Inc. for $3,327 to conduct this study. &e attached letter. .. Another solution would k,to design special antennas for both Carlsbad and South Pasadena in the hope that the signal could be wakened or strength- ened in certain directions to eliminate the interfcrence. There is no guarantee that this tiould umk.and it could be very e-upcnsive. create mre problems than it wuld solve. We have already ken in contact with the radio reprcntatives for South Pasadena and they hnve tried to shicld their antenna and uc havc turned dow our power to try and correct the problcm, but it still persists. It might .. . _" -- . -. ' 4. .... 1* If a new frcquency was obtained it muld cost approximately $10,000 to change all of the existing radios and pagers. parts, tax, and installation. There isn't a cure €or problems caused by atmspheric conditions. isn't a mjor problem, but one that can be a source of irritation at times, This price includes This Sumnat ion ... The Carlsbad Police Departmnt oeprates on a single tranbit /receive frequency. This seems to be adequate for the present and near future based on the current manpowr situation aid the nwnber of units fielded. There does not appear to be a need, at this time, for tno fre&.mxies. The interference problem seems to be &re of an annoyance than an obstacle to effective comication. ride the transmissions from South Pasadena. It is recomnded that a private firm be hired to conduct a frequency compati- bility study to determine if a police frequency is available and when it could be obtained. is not available. However, any wxk that is done at this time should be done by the sam firm that will be used as a comnunications consultant for the new police facility , Both the base station and the mbile units can over- Also, they should address other possible solutions if a frequency .- Additionally, the consultant should consider such things as the location of the new police facility, the possibility of roving the mster antenna, installation of a repeater antenna, and satellite receivers. Also, if possible, it would be advantageous to go ahead and obtain two frequencies so that ne are prepared for future expansion. Since a considerable sum of mney uould be required to effect any changes, it is suggested that anything that is done at this time be compatible with future plans. ... . -. W.D. ROSSALL Captain .. fg !' at'acbnt ... ...... .- .. . - ........ - ...... .......... ...... . . -.- ........... - . . .. .. ._ ..... - . .:. ..... .... Telephone (213) 2S5-0269 .I. . -- 82-154 -. August 24, 1982 ,\ - Captain Rossall ClUUSRAD POLICE DEPARTNENT 1200 Elm Avenue Carlsbad, CA 92008 i Dear Captain Rossall: After chatting with you last Friday, I looked into the .. !. situation which has been creating the interference that you have been experiencing from the South Pasadena local government radio system. The South Pasadena transmit site is on a water tank on the hishest portion of the city, and, from looking at maps, they have a pretty straight shot your way, It looks possible to do something about the interference with clever antenna design and system rearrangement. This requires two things: the cooperation of South Pasadena and sone engineering, be to move Carlsbad Police to a police frequency, and, zs I consider your dilemia, I feel that this is by far the best way to go. Ne have examined the zvailable police frequencies in our computer file, and think that there are some possibilities that look worth pursuing. This letter is, therefore, an informal proposal to you for US to provide the technical staff and work to pursue the natter of obtaining a police frequency for the Carlsbad Police Department. The obtaining of a police frequency in the complicated Southern . California radio environment is a complex and technical undertaking. As you well know, there is not a resource of available frequencies sitting around 'for use as need be. We have double- and triple-stacked police departments on the available licenses and it often turns out that considerable sharing is possible without harmful interference. What is required is to prepare a list of cmdidate frequencies and to rank them by order of possibility. A paper zssessrnent is then made, using a combination of topological map profiles plus personal experience. The next step is to negotiate with the users on the most likely frequency. Testin9 is nearly always required to establish the actual operating parameters; re-testing is frcqently required, perhaps with the use of specialized antennas, should that be necessary. hardware purchase, and installation costs. The other solution would -- I therefore propose to the City of Carlsbad that TCI supply the necessary staFf and resources to assist the Carlsbad Police Department with identifying, applying for, and securing a suitable frequency in the VHF high band portion of the spectrum. This activity would includc the steps outlined above: identifying and ranking avcilablc .. / .. * 82-154, Page 2 .. Captain Rossall . ., CWLSBAD POLICE DEPARmENT AUgUst 24, 1982 .. ., frequencies, paper studies , field testing, application preparation, and''representati0n at the Frequency Coordination Committee of the CPWAPCO, and the preparation of submittals, to the Federal Communications Coid ss ion. He have been quite successful in doing this for a number of agencies. As I told YOU, we were successful in getting all twelve frequency pairs for the San Diego County Sheriff's Department's new UHF system, We'have done a number of frequency searches and successful tests for police departments all up and down the state of California, To the best of my recollection, we have yet to undertake such a project that has not resulted in a suitable frequency being identified and licensed. We propose carrying out the above-stated scope of work for a firm, fixed price of $3,327. This would include all staff time, out-of-pocket expense, per diem, travel time, and telephone. Me believe in working on a firm, fixed-price basis so that the client knows the cost precisely; what we offer is a fixed cost for a fixed scope of work. In this way, there are no surprises in either direction. Me find that most clients prefer to work on this besis, anyhow; open-ended consulting arrangements can sometimes turn out to be very expensive and disappointing. We have enough confidence in our work product that we are most willing to operate on this basis. Should you desire references or additional information about our company, I would be pleased to forward such information to you. I enjoyed chatting with you on the telephone, I very much hope to be of service to your department, . . ., *Henry &. Richter, Ph.D., PE President HLR: dd DATE: TO: FROI9: .\ ATTACHMENT B August 27, '7982 Vincent Jimno, Chief of Police Gene Kellogg, Captain PATROL STAFFING AND DEPLOYMENT .. .. -The .operations division of the pol ice department is currently authorized forty personnel, including one captain, four lieutenants, four sergeants and thirty-one officers. The division is operating with one authorized position not filled, one officer in a training status, one officer in the Regional Law Enforcement Academy, two officers off on IOD status, one officer on limited duty status and one officer assigned to the lagoon enforcement detail. available to field patrol units is twenty-five. The total number of officers actively They are assigned as follows: . 11 P.M. / 7 A.M. - 7 officers -7 A.M. / 3 P.M. - 8 officers 3 P.M. / 11 P.M. - 8 officers I 3 P.M. / 11 P.M. - 1 K-9 officer . 7 P.M. / 3 A.M. - 1 K-9 officer . .. Considering reductions in available personnel due to time off for illness, compen- sation time, vacation time, training and regular days off, most working shifts are .staffed with four or five officers. -In order to maintain the number of officers needed to safely and efficiently patrol officers who are paid at time and on-half for the hours worked. to June 1, 1982, over 1,700 hours of overtime was paid to cover personnel shortages The city is currently divided into six patrol beats which are designated 'Iiiiinor beats" (see attached beat map). For versatility in assigning patrol units and to divide the city into three major areas of concern, every two "minor beats" are designated as a "master beat" with the assignment of a number corresponding with one of the two ''minor beat" numbers. Watch commanders assign units to as many beat responsibilities as required based on available personnel and other criteria as available (high crime area, selective enforcement programs, special events, etc.) .) Example : .- the city's 36 square miles, it is often necessary to fill vacancies with off-duty From January 1, . 4 officers working Beat 41 Beat 43 L - Best 45 Beat 40 - roving cover unit , 'I * * I. Li .. I. A - ..' , I .. . d PATROL SATFFING AND DEPLOYMENT Page Two .. ... . , 5 officers working . Beat 41 Beat 43 .\ Beat 45 Beat 40 - roving cover north of Palomar Airport Road -Beat 44 - roving cover south of Palomar Airport Road 6 officer working Beat 41 Beat 43 Beat 45 Beat 40 - cover for master beat 41 Beat 42 - cover for master beat 43 Beat 44 - cover for master beat 45 Because of personnel shortages, the operations division has found it necessary to temporarily eliminate two traffic enforcement units and one business liaison officer assi gnrnent. .. .. 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