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Home My WebLink About1982-09-07; City Council; 7003-4; Purchase of Sound System for Council ChambersCIV05F CARLSBAD -- AGEM "RILL AE# 7003 - #4 TITLE: MTG. 9/7/_,82 I V DEFT. Pc-- H I RECOMMENDED ACTION: PURCHASE OF SOUND SYSTEM FOR COUNCIL CHAMBERS DEFT. HD. CITY ATTY1Z CITY MGR..t� Staff recommends Council adopt Resolution No. the contract for the purchase and installation o� sound systP�n forrdheg Council Chambers to Communications Company. ITEM EXPLANATION On July 6, 1982, the City Council authorized the Staff to proceed with the competitive negotiation process for the purchase and installation of a sound system for the Council Chambers. A request for proposals utilizing performance specifications was developed by the City Staff and sent to three companies specializing in sound systems. Only one company responded. The proposal from Communications Company, meets all the requirements outlined in the proposal, including the costInc $16,500. FISCAL IMPACT The cost for the purchase and installation of the sound system is $16,500. Funds are available in City Council's Capital Outlay Account No. 01-10-10-3900. EXHIBITS 1. Resolution No. 2. Proposal for Sound System is on file in the City Clerk's Office. S CO�4r-,'MMUNICATIONS ^� co VANY. INC, p SAti iESC; SOUND CONT AC S REPAIR SERVI, S-137sY CONTRACYOR 2-19797 46, Phone 297-3201 OA e r02 INC. 3490 Noell Street, Son Diego, California 92110 August 31, 1928 CITY OF CARLSBAD ATTN: Ruth Fletcher 1200 Elm Ave. Carlsbad, ca. 92008 RE: Extension of quotation expiation date Dear Mrs. Fletcher, The expiation of the proposal dated July 21, 198t had been extended free August 21, 1982 to September 21, 1982 as per your request. Thank you for your thoughtful consideration. GIL SI-16 SYSTEMS ENGINEER gs/bw SALES SERVICE RENTALS Public Address Systems intercom Systems Paging Systems Private Telephone Systems Background Music Systems Tape Recorders Dates Julyr 21, 1982 COST PROPOSAL AND AGREEMENT .009�" F OMMUNICATIONS To; CITY OF CARLSBAB Attn� ,fie Rautenkranz QQ��- COMPANY, INC. 1200 Elm Avenue 34" 140ILL ST., UN Ait:tbCP, CALIF. 92110 TLLEirth HE 2!7-3261 Carlsbad, CA 9200$ Contractors Ucer" #249�9z Telephone fs38-n5535 i EM111% OF WM MOO SC14 MD CORTRACTM We hereby propose to furnish all labor and material necessary to Install the following located at Prasented by ,- —&- SHEPPARD Council chamber sound system ❑ CCTV Systems ❑ ❑ Inter-Cornmunicationsystem❑ pagingsystem ❑ Telephone system ❑ Public ,AeAresssystGm [] Musicaystam ❑ Antenna System COMMUNICATIONS COMPANY, INCQ will provide and install a sound system for. the Council Cbamber'incorgorating these components: A) Three C3) automatic microphone mixers B) Twenty C20) low-impedancep unidirectional microphones C) One (1) 100,watt amplifier D) One .(-1)'1/3'..octave Equala.zer E) Twenty -Three C23) Ceiling Speakers E) Eighteen C181 Desk Stands W/Goosenecks G) One (11Equipment Rack H) Facility ,for recording directly from system 1) Wire.and hardware to complete job Additional features: A) A remote on -off switch to control the ceiling speaker in the adjoining conference roan; B) Eight 108) microphone mute switches for council members. C) Minimum sound pressure• variance from, one location in the. room to another, assuring maxi'mum.program distribution: After installation, the entire system will be "tuned" in accordance with. the prevailing room acoustics for maximum gain before. feedback. Thin procedure is accomplished with the a:id, of, a Real Time, Analyzer and other, ttsztate-of--the-art"t acoustic testing devices. ❑ Installed to Conduit with Pull Wires and Boxes by Others. Material total iIiclud.e� ❑ • Installed Open Run to Boxes & ConduitStubbed into accessible attic spaces by Others ❑ Installed Open Run with all Wiring Exposed. et ❑ Wire Furnished by Us but Pulled by others. Sales tax ❑ Material only. to Price for the work described above will00 Labor ""'•""' REMARKS and TERMS: �'h�s rnt � a —...------- Dollars o.t lid for thirty C30) days-* rice includes material, labor. Accepted by: T Customer ate Subject to the conditions of contract stated -on the, reverse side of this sheet. CONDITIONS Of CON TRAsCT f 1. Wiring Standard --All workmanship and materials are tc, comply with th,e3 requirements of the National Electrical Code and the applicable loca: urdinances. 2. Scope of Work 7-Unless specifically:stated otherwise in this proposal, the scope of work covered by this proposal is limited to that work specifically covered by the electrical section or sound section of the specifications. 3. Additional Work or Changes --Additional work or changes may be ordered in writing by the customer at any time, for, which the customer agrees to pay in addition to the contract price agreed upon or at our regular rates for time and material work, 4, Written Orders The Sound contractor shall receive written orders for all additional work or changes signed by an'authorized person before proceeding with such extra work or changes 5, Payments for Additional Work or Changes--Payments'for additional contracts to the original contract shall be made under the same terms and conditions as are embodied in the original contract. 6, Contract Payments —The Sound contractor shall not be required to -proceed with the installation of the work if the payments applying on some have not been made as speci- fied in the contract. 7. Unavoidable Interruptions --It is hereby mutually agreed that the Sound contractor shali not be held responsible or liable for any loss, damage or delay caused by fire, strikes, civil or. military, authority, or any other cause, beyond his control. 8. Warranty --Material and .labor used in conjunction with this installation (only when installed by and serviced by our workman) is covered by a full one year warranty from date• gf. completion. 4. Liquidated Damages --The Sound contractor shall not be liable ,for any charges for liquidating damages -resulting from delay= in completion of the work caused. by factors beyond "his control, .., 10. Any back charges incurred for failure to allow sufficient time between signing this contract and the date ,required to commence- work, will be invoiced in -addition to this contiacr,, on a time and material basis,. " 11. Transfer 0 Title-lf the customer disposes. of the real ~estate by sale or otherwise, the. mm 'full amount reaining' unpaid'on• this contract becomes due at once and payable within 48 hours after date of such disposal. , 12. Title to the- material- installed under this contract shall remain with seller until paid in full. Upon default of payment and after reasonable time, the seller can remove the materials listed herein from the premises of the purchaser. 13. Payments delinquent by more than 30 days will be subject to 1 % (one percent) carry- ing charge.per month. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 93 �4 RESOLUTION N0, 7002 A RESOLUTION OF THE CITY COUNCI.f, OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING A PROPOSAL AND AUTHORIZING THE PURCHASE AND INSTALLATION OF A SOUND SYSTEM POR THE COUNCIL CHAMBERS. BE IT RES014VED by -the City Council of the City of Carlsbad, California, as follows: 1. That the proposal of Communications Company, 3490 Noell Street, San D:s_ego, CA 92110, is hereby accepted. 2. That the Mayor is hereby authorized to execute a. contract for the purchase and installation of a sound system for a total price of $16,500. PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad at a regular meeting held on the 7th day of September , 1982, by the following vote, to wit: AYES: Council Members Casler, Lewis, Kulchin, Chick and Anear. NOES: None ABSENT: None 18 19 20 21 ATTEST: 22 ,( 23 VYZI LEITHA L. RAUTI 24' 2VI 26 27 28 (SEAL) RANI, City 4,, n I iiARY H. JJASLER, Mayor