HomeMy WebLinkAbout1982-09-07; City Council; 7143; Request for Authority to Destroy FilesCITY JF CARLSBAD -- AGENDA ..ILL
ABM / q 3 TITLE: DEPT. HD.
MTG. 9/7/82 REQUEST FOR AUTHORITY TO DESTROY FILES CITY ATTY.Vly
DEPT. PER CITY MGR.-
RECOMMENDED ACTION:
Adopt Resolution No•. &q 76•
ITEM EXPLANATION:
The Personnel Department of the city requests authority to destroy
applications and employment eligibility lists dated prior to
September 1, 1980.
The Personnel Department as a result of recruiting accumulates
three to four thousand applications per year. These are filed
and stored by year and position. Maintaining these unecessary
records is uneconomical. In order to destroy these records
the Personnel Department needs City Council approval and the
written consent of the City Attorney. This action is required
by State of California Government Code, Section 34090 as well
as Title 29, Chapter 14, Code of Federal Regulations, Section 1602.3,
Local Government Recordkeeping. This request coincides with the
practices of other cities and the county.
FISCAL IMPACT:
Fiscal impact is negligible in that files are usually burned
by city firefighters at Station No. 1. The reduction of file
space requirements provides some cost savings.
(EXHIBIT:
1. City Attorney memorandum to Personnel Director.
2. Resolution No. & 9q& authorizing the destruction of files.
MEMORANDUM
DATE : August 23, 1982
TO Personnel Director
FROM City Attorney
SUBJECT: CONSENT TO DESTROY OBSELETE EMPLOYMENT
APPLICATIONS AND ELIGIBILITY LISTS
The City Attorney consents to the destruction -of employ-
ment applications and eligibility lists held by the
Personnel Department and dated prior to September 1, 1980.
VI ENT"=017
F
RESOLUTION NO. 699G
3. A RESOLUTION OF THE CITY COUNCIL OF THE
2 CITY OF CARLSBAD, CALIFORNIA AUTHORIZING
THE DESTRUCTION OF FILES.
3 WHEREAS, the maintenance of accumulated obsolete employment
4 applications and eligibility lists is uneconomical; and
5 WHEREAS, once expired these applications and lists cannot
6 be used; and
7 WHEREAS, all employment applications and eligibility lists mad
8 prior to September 1, 1980, are of no further use to the city; and
9 WHEREAS, this authorization is in compliance with the State
10 of California Government Code, Section 34090 and Title 29, Chapter
11 14, Code of Federal Regulations, Section 1602.3, Local Government
12 Recordkeeping;
13 NO41, THEREFORE, BE IT RESOLVED by the City Council of the
3-4 City of Carlsbad, as follows:
15 1. That the above recitations are true and correct.
16 2. Thar: the Personnel Department has authority to move from
17 its files all employment applications and employment eligibility
18 lists dated earlier than September 1, 1980 for the purpose of
19 destroying them.
20 PASSED, APPROVED, AND ADOPTED at a regular neeting of the
?1 City`Council of the City of Carlsbad, California, on the 7th day
22 of September 1980, by the following vote, to wit:
23 AYES: Council Members Casler, Lewis, Kulchin, Anear and Mick
24 NOES:
None
25 ABSENT: 1\'one �
26 ATTEST:
27 H1ARY ;!. � ASLER, Mayor
28 ." LL''rflA L. ItA `1'LNKRANZ, Ci�Cjcr
(SEAL) .
IF
None
25 ABSENT: 1\'one �
26 ATTEST:
27 H1ARY ;!. � ASLER, Mayor
28 ." LL''rflA L. ItA `1'LNKRANZ, Ci�Cjcr
(SEAL) .
IF