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HomeMy WebLinkAbout1982-11-02; City Council; 7193; Appropriation of Funds for Prior Year Encumbrances.., ~ CITY OF CARLSB,AD -AGENDA SILL AB# 7/ '13 '1TG,11 -2--s2 OEPT.--"'-'FI __ N __ RECOMMENDED ACTION: APPROPRIATION OF FUNDS FOR PRIOR YEAR ENCUMBRANCES Approve Resolution No. 705"",2, appropriating funds for encumbrar,ces outstanding at June 30, 1982. ITEM EXPLAi~ATION Each year the city staff requests appropriations to cover encumbrances outstanding at the end of the p~ior fiscal year. Under current accounting standards, purchase orders outstanding at the end of i:he prior year are carried forward into the new fiscal year as enc=rances and are charged as an expease of the new year ~hen paid. The new fiscal year budget does not include appropriations to fund these encumbrances. At the end of the prior fiscal year a reserve was established to fund outstanding encumbrances in the new fiscal year, however, appropriation of these reserves requires council action. The proposed resolution authorizes the appropriation of the reserves for encllll'.brances foY. the purchase orders shown in exhibit "A" attached to the resolution. Thez,. outstanding purchase orders total $407,368.04. FISCAL IMPACT The city books contain a reservE: established in accordance with current accounting standards that can be used to fund the recommended appropriation. The authorization of this appropriation does not decrease other funds available to finance city services. tf the council chooses not to approve this resolution, outstanding purchase orders from 1981-82 will be charged to departments 1982-83 budgets. In many cases these budgets are irisuffieient to cover these additional costs causing the need for contingency or other transfers later in the year. Funds currently resE:rved for funding these encumbrances could be appropriated for another purpose. EXHIBlTS Resolution No. 20 ,5" :J authc,rizing the appropriation of funds to cover prior year encumbrances. -. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 RESOLUTION NO. ____ 7 __ 0 ___ 5 __ 2'--_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE APPROPRI'A'rION OF FUNDS TO FUND ENCUMBRANCES OUTSTANDING AS OF JUNE 30, 1982. WHEREAS, the city has issued various purchase as of June 30, 1982; and ' orders which wei:e outstandin I WHEREAS, these purchase orders represent orders for goods and services budgeted for in 1981-82; and WHEREAS, the city has established a reserve for encumbrances as of June 30, 1982 that represents the amount of outstanding or.ders; and WHEREAS, the City Council may appropriate this reserve for encumbrances to fund the payment for goods and services ordered in the p,cior fiscal year, that are received during the current fiscal year; and WHEREAS, exhibit "A" attached hereto is a true and coi:rect list of all outstanding purchase orders as of June 30, 1982; NOW THEREFORE, BE I'r RESOLVED, that the City Council of the City of Carlsbad does hereby authorize the appropriation of funds contained in the d,ty' s reserve for enc\\Inbrance accounts to the specific accounts shown on exhibit "A" attached hereto. PASSEL>, APPROVED, AND ADOl.''rED at a regular meeting of the City Council 21 of the City of Carlsbad, California, on the 2nd day of NovemlY.:r ---- 22 1982 by the following vote, to wit: 23 II 24 II 25 II 26 II 27 II 28 II AYES: Council :r:tJ?n1.bers casler, lewis, Kulchin, Chick and Ane-:ir NOES: l'Ione ABSENT: None 71 A':3-'EST: si j l 0. Odfl'-0--f:a»±o=J N1/> 9 j A.tETHA L. RAUTENKRANZ, City Clerk \ 10! 11 (SEAL) 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 MARY H. ASLER, Mayor "'-"C-0~. f ~1.Ji ~1 :'' :: :.-·.:~;:-:;.'-~~-~:;:.~;:~~~+~::i~if i:1\fi.si;~~if?~i:;•it~::iirtf :ii?\:t;::,~~~t/;:ti/i'"~~~;.c~~:::~~~\+:.: _: ;;-:~ :_,, . ·•f-? • ;:>4!'0 4i.1co1s E'.LF,CT'<IC ; ~4?3' .-id?91~?. 1s.:.:>1H,-?4$i). .;1ii.o<i r.~i.o;. C:L£C-i,dC ri I~ ·•c;'-C: s· ,.;:FpH,·T-rQ ·~l~Y ) -., , . l·! • ·l F"O"-,r-::1wF Ct.' 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