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HomeMy WebLinkAbout1982-11-02; City Council; 7196; Proposed San Marcos water district outfall linec! 0 tr Q Q 9 .. 2 0 U 2 0 z 3 0 0 E 46#71q6 TITLE MTG. //-2-f2 FUND TRANSFER DEPT. UTL BUENA VISTA FORCE MAIN EXTENSION CIT. OF CARLSBAD - AGENDA BILL DEPT. He CITY A CITY MOR. RECOMMENDED ACTION: Approve Resolution No. 70&L/ authorizing Fund Transfer No.22 of $28,000 from Fund 31 (Sewer Construction) to Account No. 31-18-50-3134 in the amount ITEM. EXPLANATION : The City and Vista Sanitation District entered into an agreement in 1975 for the enlargement of the Buena Vista Pump Station and the Buena Vista Force Main. Vista has recently completed design for approximately 1,000 feet replacement of the force main from the pump station to the duck landing area. Bids have been received and the work can be completed at a cost of $164,128. participation (15.5%) will be about $28,000. This was an unbud eted project than 0 & M. Carlsbad's in the CIP; however, it should be paid from sewer construction 8 unds rather FISCAL IMPACT: Sewer construction fund has a year-end (FY 82) balance of $152,782. This project of $28,000 can be funded reducing the balance to $124,782. imately 38% below engineer's estimate. Bids were approx- EXHIBITS : 1. Resolution No. 705y. 2. Correspondence from Vista and 1975 Agreement. 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 A RESOLUTION OF THE: CITY CoUNcIL OF THE CITY OF CARL- APPROPFUATING FUNDS FOR TEE E2- OF THE BUENA VISTA FORCE PmN. WHEREAS, the City of Carlsbad and the Vista Sanitation District have entered into an agreement for the enlargement of the Buena Vista force main and; WHEREAS, the City of Carlsbad has agreed to participate in L5i.s project to the extent of 15.5% of total costs and; WHEF?EAS, the cost of the above mtioned project Will be $164,128 in total of which Carlsbad will pay about $28,000 and; WHEREAS, funds for this project are available in the Sewer Construction fund balance; NCN, THEIlEFoRE, BE IT RESOLVED that the City Council does hereby approve the apprapriation of $28,000 frm the Sewer Construction fund balance to project account #31-18-50-3134 to finance the City's participation in this project. PASSD, APPFOVED ANLl ADOPTED at a regular meting of the City Council of the City of Carlsbad held the 2nd day of Nwember , 1982, by the following vote, to wit: AYES: Council I@mbers Casler, Lewis, Kulchin, Chick and Anear NOES: None AESENT: None A!I?IEST : '. 1200 ELM AVENUE CA RLSBAD, CALI FO R N I A 92008 82-108 TELEPHONE: (71 4) 438-5604 Qitg of CarIs'bab U TIL IT1 ES 0 €PA RTM EN T October 19, 1982 Mr. Joseph Karrer Director of Public Works City of Vista 600 Eucalyptus Avenue Vista, CA 92083 BUENA VISTA PUMPING STATION FORCE MAIN EXTENSION This is in reply to your letter of September- 10, 1982 concerning the Buena Vista force main extension. funds for this project for Council consideration at their meeting of Nov. 2, 1982. I will prepare an agenda bill recommending allocation of You raised the question as to whether the 1975 agreement between Carlsbad and Vista Sanitation District would have to be modified. I have reviewed the agreement and the project report and it appears to me that it covers the cir- cumstances for the extension adequately except in those provisions which indicate the involvement of the County of San Diego and the responsibilities outlined for them to perform. Further, it is my understanding that the Vista Sanitation District has, by subsequent agreements, assumed those responsibilities. Specifically, the Vista Sanitation District or their contractors will supervise construction, administer the construction contract, provide construction coordin- ation and construction inspection. 1975 agreement to any substantial degree and, therefore, does not have to be renegotiated. I do not believe these changes modify the It is requested, therefore, that Vista indicate concurrance with my understanding of these changes by return endorsement of this letter. _. _. Dgector OF Utilities RWG: jlc CONCUR IN THE ABOVE: Manager , Vis t a San i tat i on D is t r ic t bc: City Manager w/o attachments City Attorney w/o attachments ACM/DEV w/o attachments 3 Mr. Roger Greer City of Carlsbad 1200 %lm Avenue Carlsbad, CA 92008 RE: Buena Vista Pumping Station Fo Mr. Greer: Vista September 10, rce Main Exten The plans and specifications for the Buena Vista Pump- ing Station have been completed and the Vista Sanitation district is preparing to advertise for bids on this pro- ject. We are currently awaiting final engineering app- roval from both the Carlsbad City Engineer and the Vista City Engineer. Upon receiving these approvals we will advertise for bids. This letter is to inform you that we are preparing to advertise for bids and request that you commit funds from your current budget for this project. We will proceed to advertise and receive bids for this project but we will delay award of contract until we have re- ceived official notice that the City of Carlsbad has commited funds for this project. The estimated total cost fot this project is $250,090 dollars. The City of Carlsbad owns 15.5% of the pump- ing station and force main so their share of the pro- ject is estimated at $38,750. These figures should be used for budgeting purposes only. Exact figures will not be available until bids have been received and construction completed. \Ye also need to determine if our existing agreement -dated September 3, 1975, will cover this work or if we need a new agreement. A copy of the existing agreement is attached. If you have any questions or need additional infor- mation please contact Dexter Wilson at 434-1794. We hope to hear from you soon. Yours very truly, ~~ ~~ ~ ~ 600 EUCALYPlUS AVENUE P.O. BOX 1988 VISTA, CALIFORNIA 92083 714/726-1340 /" ,, , ,/' 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 -" this AGREEMENT NO. VSD-108 SECOND SUPPLEMENTAL AGREXMENT BETWEEN THE VISTA SANITATION DISTRICT AND THE CITY OF CARLSBAD FOR THE ENLARGEMENT OF AND ADDITION TO THOSE JOINT FACILITIES KNOWN AS THE BUENA VISTA PUMPING STATION, THE BUENA VISTA FORCE MAIN AND THE AGUA HEDIONDA PUMPING STATION THIS Second Supplemental Agreement is made and entered into 3rd day of September , 1975, by and between the VISTA SANITATION DISTRICT, a county sanitation district of the State of California (hereinafter "Vista"), and the CITY OF CARLSBAD, * a municipal corporation of the State of California (hereinafter "Carlsbad") . WITNESSETH: WHEREAS, on July 13, 1961, Vista entered into an agreement pursuant to Chapter 5 of Division 7 of Title 1 of the Government code for the joint exercise of powers and the acquisition, con- struction and operation of facilities for the transmission, treat- ment and disposal of sewage, which facilities shall comprise a single system of sanitation works, hereinafter referred to as the "Joint System"; and -' WHEREAS, it is necessary and desirable to enlarge and add to the following existing transmission facilities constructed as part of said Joint System: (hereinafter "Unit C"), the Buena Vista Force Main (hereinafter "Unit D") , and the Agua Hedionda Pumping Station (hereinafter "Unit GI1) ; and the Buena Vista Pumping Station WHEREA?, on June 7, 1973, the parties hereto entered into // -1- a' .., ,, , /' J 1 2 3 4 5 6 7 a 9 ia 11 12 13 14 15 16 17 ia 19 20 21 22 23 24 25 26 27 28 that certain SUPPLEMENTAL AGREEMENT BETWEEN THE VISTA SANITATION DISTRICT AND THE CITY OF CARLSBAD FOR THE ENLARGEMENT OF AND ADDITION TO THOSE JOINT FACILITIES KNOWN AS THE BUENA VISTA PUMPING STATION, THE BUENA VISTA FORCE MAIN AND THE AGUA HEDIONDA PUMPING STATION (hereinafter the "Supplemental Agreement") , pro- viding, among other things, for Vista to act as agent of the parties with regard to certain preliminary matters leading toward the improvement and enlargement of said facilities; and ._ WHEREAS, pursuant to said Supplemental Agreement, Brown and Caldwell, Consulting Engineers, have furnished the parties with a PROJECT AND ENVIRONMENTAL IMPACT REPORT FOR IMPROVEMENT AND ENLARGEMENT OF THE BUENA VISTA AND AGUA HEDIONDA PUMPING STATIONS dated October 1974 (hereinafter the "Project Report") ; and WHEREAS, pursuant to previous authorization by the parties, Brown and Caldwell has also furnished DRAWINGS AND SPECIFICATIONS FOR CONSTRUCTION OF BUENA VISTA FORCE MAIN-PARALLEL LINE FOR THE VISTA SANITATION DISTRICT, CITY OF CAEUSBAD, dated August 1975 (hereinafter "Plans and Specifications"), which said Plans and Specifications have been approved by engineers for the parties hereto and the County of San Diego; and WHEREAS, Vista has, pursuant to authorization in said - Supplemental Agreement employed the County of San Diego, Departmenl of Sanitation and Flood Control, to provide consultation during construction, supervision of construction, and consulting services in connection with the application for and administration of grant funds, and in administering and co-ordinating other activities to expedite completion of the project; and // * -2- L J /’ . /. .A’ 8 ! I I ! 1( 1‘ 1: 1: 1L 1E 1E 17 1E 19 20 21 22 23 24 25 26 27 28 . /’ jN c WHEREAS, it is necessary to commence a joint project of con- struction of the Buena Vista Force Main-Parallel Line, an addition to Unit D, as recommended by Brown and Caldwell; and WHEREAS, it is desirable to provide for the further imple- mentation of the recommendations of Brown and Caldwell in said Project Report by means of subsequent joint projects; NOW, THEREFORE, the parties hereto hereby agree as follows: Section 1. Report Approval That certain PROJECT AND ENVIRONMENTAL IMPACT REPORT FOR IMPROVEMENT AND ENLARGEMENT OF THE BUENA VISTA AND AGUA HEDIONDA PUMPING STATIONS, dated October 1974, and all recommendations of the consulting engineers therein are hereby approved. Section 2. Vista Authority Vista is hereby appointed as administrator of the joint pro- ject for construction of the facilities as recommended in said Project Report and is hereby authorized to prepare and file on behalf of the parties appropriate applications and other docu- ments for approval of the construction of said facilities and possible grants in aid under state and federal laws and regula- tions, and to be the contracting agent of the parties for con- struction of said facilities. In acting as administrator and agent, Vista shall exercise the powers conferred upon it by this agreement in the manner prescribed for it by all laws and regu- lations, federal, state and local, which govern it in the exercist of the powers conferred upon it as a county sanitation district by law. The person upon whom is conferred authority to supervise, . // -3- 7 r’ i’ 2 3 4 5 6 7 8 9 10 11 ,12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 administer and inspect construction of each phase by the parties hereto shall have authority to approve necessary change orders - up to the aggregate limit of any contingency amount set forth in the Plans and Specifications duly approved by the parties hereto for each such phase, and in addition thereto, the Manager of Vista, with the approval of the Carlsbad City Engineer, may approve necessary individual change orders of construction con- tracts of $5,000 or less, up to an aggregate of ten per cent (10%) of each such construction contract. All other change orders must be approved by both Vista and Carlsbad. tion contractors pursuant to the terms and conditions of the construction contracts on behalf of the parties, and Carlsbad shal pay Vista, in the amounts provided by this agreement and such con- tracts, upon demand of Vista, at such times as will enable Vista to pay all construction costs as they become due. Vista shall be strictly accountable to the parties hereto for all funds received by it pursuant to this agreement, and shall maintain adequate records of all receipts and disbursements pursuant thereto. Section 3. Buena Vista Force Main-Parallel Line Vista shall pay construc- Those certain DRAWINGS AND SPECIFICATIONS FOR CONSTRUCTION OF BUENA VISTA FORCE MAIN-PARALLEL LINE FOR THE VISTA SANITATION DISTRICT, CITY OF CAFUSBAD, dated August 1975, are hereby approved and Vista is authorized to advertise for bids thereon, award and enter into a contract in response to the bids received as agent of and on behalf of the parties hereto to accomplish the construc- tion set forth in said Plans and Specifications. San Diego, by and through the Department of Sanitation and Flood The County of // -4- 8 . ,’ /’ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Control, shall administer the construction contract, provide construction co-ordination, and shall inspect the construction as it progresses to ensure completion of the contract in accordance with its terms and this agreement. The costs of the County for such services shall be paid for by the parties in the same pro- portions as they are obligated to pay for the construction pur- suant to this agreement. Section 4. Allocation of Costs, Ownership and Capacity Rights The ownership and capacity rights of each party in each of. the units to be enlarged and improved as set forth in the Project Report after the completion of the construction phases set forth therein, and each party’s share of the costs of such construction phases, shall be as set forth in Table I of Exhibit 1 attached hereto and made a part hereof as if set forth in full. The parties hereto recognize that the actual on-line capacity of the units contemplated by this agreement may vary from time to time. In the event that such capacities are greater than or less than capacities reflected in Exhibit 1, the change in functional capacity shall be shared in accordance with the ownership and capacity percentages reflected in Exhibit 1. -’ The parties hereto shall pay to each other for reallocation of ownership and capacity rights as such rights will exist after completion of each of the construction phases contemplated therein the respective amounts set forth in Table I1 of Exhibit 1. The amounts provided herein to be paid by the parties shall be trans- ferred by the payor to the other party upon commencement of con- struction o€ each of the respective construction phases with // 9 -5- AiV 2 3 4 5 6 7 8 9 10 11 * 12 13 14 15 16 17 18 19 20 21 22 23 24 Section 5. Pumpinq Station Improvements Vista shall authorize Brown and Caldwell to commence prepara- tion of and furnish construction drawings and specifications for Phase I of the Aqua Hedionda Pumping Station Construction as set forth in the Project Report. Upon completion of construction drawings and specifications . for each of such subsequent construction phases and approval thereof by both Vista and Carlsbad, Vista is further authorized to advertise for bids, award and enter into construction contracts thereon for each of such subsequent construction phases to accomplish completion of the enlargements and improvements con- templated in the Project Report. Section 6. Revision of Exhibit'C , forth in the Project Report, Exhibit C to the agreement of July 13, 1961, as supplemented and amended, shall be revised to reflect the reallocation of ownership and capacity rights in Units C, D and G as accomplished by such construction phases and the provisions of Section 4 of this agreement. Section 7. Counterparts Upon completion of each of the construction phases set This agreement may be executed in counterparts, and upon its execution thereof by the parties hereto, each such counter- part shall be deemed to be an original. i! -6- d 1 z c 1( 11 1; 1: 1L 1: 1E 17 18 19 20 21 22 23 24 25 26 27 28 ,./ i 3 IN WITNESS WHEREOF, each party hereto, pursuant to the . resolution passed and adopted by the respective governing body has caused this Second Supplemental Agreement to be executed on the day and year first above written. VISTA SANITATION DISTRICT ATTEST : BY JEAN OKS,’Clerk of the Boar Approved by Resolution No. 75-37 adopted September 3 , 1975. CITY OF CARLSBAD ATTEST : jpproved by Resolution No. 3740 idopted September 2, , 1975. -7- TABLE I 4% Facility and Phase Completion Buena Vista Force Main PHASE IA Buena Vista PHASE IA Buena Vista PHASE IB Agua Hedionda PHASE I Pumping Station Pumping Station Pumping Station J ALLOCATION OF OWNERSHIP AND CAPACITY RIGHTS AND COST SHARING Ownership and Capacity MGD % 16.39 84.5 5.36 84.5 11.00 84.5 9.22 61.5 f Share of costs % 84.5 N/A I VISTA I CARLSBAD I Ownership and Capacity MGD % 3.01 15.5. 0.98 15.5 Facility and Phase Paid by Carlsbad Paid by Vista to to Vista carlsbad 84.5 I 2.00 115.5 Agua Hedionda Pumping Station PHASE I I $3,000 TABLE I1 PAYMENT AND ALLOCATION OF BUY-IN COSTS Share costs Of I N/A I. i Buena Vista Force Main PHASE IA Buena Vista Pumping Station PHASE IB $12,000 $23,000 ' $12,000 $23,000 ' . EXHIBIT 1 7,. 4 4 4- , 4 -< ( 1 I I 1( 1: 1: 1: 11 I! 1f 1'; 1€ 1s 2c 21 22 23 24 25 26 27 - 28 I' /' (. 993 %'--. fi;* RESOLUTION NO. 3740 .. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA APPROVING AN AGREEMENT BEWEN THE CITY OF CARSBAD AND THE VISTA SANI- I TATION DISTRICT FOR THE ENLARGEMENT AND ADDITION ' TO THOSE JOINT FACILITIES KNOWN AS THE BUENA . VISTA PUMPING STATION, THE BUENA VISTA FORCE MAIN AND THE AGUA HEDIONDA PUMPING STATION -. .. ' The City Council of the City of Carlsbad, California, does _. hereby resolve as follows: 1. That that. certain agreement between the City of Carlsbad and the Vista Sanitation District for the enlargement and additiol to those joint facilities known as the Buena Vista pumping statior the Buena Vista force main and the Agua Hedionda pumping station, I a copy of which is attached hereto marked Exhibit A and incorpor- ated herein by reference, is hereby approved. 2. That the Mayor of the City of Caxlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 2nd day of September , 1975 by the following vote, to wit AYES: Councilmen Frazee, Chase, Lewis, Skotnicki and Councilwoman Casler. .. NOES: None. ABSENT: None. ATTEST: ,\ 1; I .. .. .\ (SEAL) ?' . * L STATE OF CALIFORNIA, ) COUNTY OF SAN DIEGO ) ss.