Loading...
HomeMy WebLinkAbout1983-02-01; City Council; 7283; Proposal to Implement User Fees Police Department-=i< M r-1 r--. 0 z . l/l ~ ] ~I ru ] M 1.0 N r-1 . ~ . ~ § ] -~ r-1 •r-1 § 8 M CX) ..!i I N 0 ~ 0 a: a... a... ~ :z 0 g c( • .I c z ::, 0 0 AB# ?22 3 MTG. 2/1/83 OEPT._PO_r_J __ CIT'~F CARLSBAD -AGEN o:-alLL IJI.L.E; PROPOSAL TO IMPLEMENT USER FEES IN THE POLICE DEPARTMENT RECOMMENDED ACTION: DEPT. HD .. ~,___ CITY ATTY 5 /,/- CITY MGR . .;JI.,, Introduce Ordinance No. g{!,_3,__ establishing the authority for the Chief of Police to levy cost recovery fees for certain police services which are currently provided at no cost, and adopt Resolution No. 713~ setting those fees. ITEM EXPLANATION Carlsbad Police Department is unique in the county in that it has never charged the public for copies of accident reports or fingerprinting services. These services require a substantial amount of time and the cost to the City is significant. Additionally the City of Carlsbad has never had a formal policy regarding the provision of police personnel to public and private entitites who request police personnel for special events. The recommended action will establish a fee schedule for reports, fingerprinting, photographs and clearance letters. It will enable the Chief of Police to require that individuals requiring or requesting special police services pay for these services at a fixed rate. The Council may waive all or part of any fees on their own motion or by appeal of the applicant. The objective of the proposal is recovery of non-mandated costs of services provided by the police department and it will not result in any "profit" to the City at the expense of the user(s). The Chier of Police will retain the authority to assign personnel to any event at taxpayer expense if he deems it necessary to affect the department's enforcement or public safety goals. The fire departme,1t presently recovers the cost of providing standby fire protection to special events pursuant to provisions in the City's Fire Code. This proposal would enable the police department to do the same. FISCAL IMPACT: Although the police department does not tabulate exact records of the number of reports, etc., that have been provided in the past, it is conservatively estimated that 3,000 reports and fingerprinting services are requested and provided annually. Maintaining this level of service would recover o~ generate approximately $10,000, Revenue recovered providing personnel to special events is predicated on the number of requests and mandated requirements by the Chief of Police. Any estimate of revenue would be purely / I l I l Agenda Bill 7J..8..3 Page 2 2/1/83 speculative. The pa~t two years experience indicates the City might recover anywhere from $5,000 to $10,000 over a period of one year. The fees levied do not exceed the cost of providing the service and therefore will not affect the City's appropriation limit under Article XIIIB of the State Constitution (Gann Initiative;. EXHIBITS 1. Staff r~port by Lieutenant Vales 2. Ordinance No. /2 to.3 3. Resolution No. 7/.3'-/ NOTE: -If Council wishes to proceed with charging for police services, you may wish to refer to School-City Committee to discuss impact on school activities. ., I .. I ' ' .•. '-I', . • \\ . t ,",: ,, . ~••U "{'•f . .~ ,., , :, ...... 1 •. , ,_' l ... ., ·~ ,..,,-) . ' .:-J./,. ,, ' ' .. ,., -I .. ,, i A PROPOSAL FOR GOST RECOVERY (USER FEES) _· IN THE POLICE DEPARTMENT '-:' ____ _....:.. ______ _:.., _____ _ ' . ' ' ' ,. . ,•, . ...... ,. _. ... -.... ·. •I,.- ' ' '. " ', . " . ' Su~~d b¥; Lt.· R. B. Vales l-. CA.RL~BAD POLiCE DEPARTMENT ~ 1· I . ·: -~: .-.. ·.LL.•/ . . . . . . . . . ~ ~ ,, . '··',t -~ ··t-,-· ,. ·-,, ' . ' . ' . ' ' ~ .. U)' ''7 1 • I • l INTRO DU CTI ON This report will deal with user fees in two categories: 1. fees for reports, photographs, and like services ( document fees). 2. fees based on providing police personnel for special events. DOCUMENT FEES A survey of all San Diego County police agencies as well as the Los Angeles Police Department reveals that all agencies charge a fee for providing crime reports, accident reports, photographs, and fingerprinting services. Carlsbad charge~ the vendors cost for photographs; while reports, fingerprinting and clearance letters (required for foreign travel by many countries), are provided free. Government Code 6257 and Vehicle Code 20012 provide that any fee charged in proviciing copies of reports 11 shall not exceed the cost of providing such copy 11 • Compy_ting the cost of each report is precluded by 'i:he many varia~les involved. The differing number of pages, amount of time required to write various kinds of reports, and the clerical functions involved in different t:-pes of reports assure that virtually every report will have a different cost factor. Additionally there is no history of the number or types of Y"eports and fingerprinting services we have provided to base a cost analysis on. Using only the clerical cost (employee time and materials) as a basis for calculating the cost of providing the average document, the fees charged in the survey are easily justified. SPECIAL EVENTS For purposes of this report a special event is defined as: l. Any commercial event within the framework of MC 5.08,060 requiring a permit from the City Council. This includes but is not limited to, circus', shows, and athletic events (e.g. boat races and motorcycle races). The broad language of the section would seem to include any event conducted for a business purpose. ,,;,ii\ f,~ 2. Any request for police personnel outside the normal patrol .or investigations function that requires the assignment of personnel at additional cost to the department (taxpayer). Shopping center security and High school·football games are examples. The concept of charging for uniformed patrol services is relatively new and many of the agencies contacted are attempting to establish policies. Currently, most of the agencies operate with written and unwritten policies that vary widely in their interpretation and application. An example is police coverage of high school football games which varies from: --no service --reserve officers only, provided free or ~aid by the school --private security only --police personne1 paid by the school --police personnel paid by the city. RECOMMENDATIONS Document fees 1. Adopt the ·-attached fee schedule (appendix B). Special Events 1. Adopt fee schedule (appendix C) 2. , -r~ .. ....-, ~..... --r~---. I I .. ' ----Z...., REPORTS PHOTOS I CLEARA;-.!CE FP CARDS LETTERS . . SPECIAL EVENTS ~ REGULAR ·RESERVE OFFICER .OFFICER . .. . .. .. CHULA $4.00 $5.00 Res. $4_.0( 'fimc and $6.00 hr., . VISTA each Non:-one-half . . . . Res $'6. "0( .. . .. .. ·~ . · . .. . . ' : .. CHP ' $3.00 Process int . . . . . .· I . ,-. :.-.:..·".,• · ·1;50 pag_es cost . . I ..... . . ',• . ., $1:00 . .· ....... ' + . .. -:--•\ . . . ' :~{:{CORONADO . · . lst·card .. . $_4: 00 $"3· •. 00 Top Step•· . .. -.... . .. . ; ....... :·: . . .. :·ss.oo Patrolma_n. ·;; ... : !\<ld. $1. 00 . . -. . ·:. : . . . . .···Et CAJON $i.oo page .. N/C DONATIOI\ .. .. I : .. . I ~ ' . .. . . •. . . .. ~ (·•: ~SC?N_D_IDO I $3.qo ).st $-2. 0 0 $ 030. 00 ·hr. $15.00 h:i: . . ·-; \dd. $1. 00 .., ' .. : . .. --s ? s .. o o . · .. , l . IMPERIAL $3. 00 1st .' $6.00 .. ~7.50 11 BEACH . $1. 00 ·add. ~ ' ..... r . . I . I ' -.. r . t 4 pagi;lO.~O lst!2 ., . : . ----:--. ·LA MESA I $6.00 cards · I ·s1.oo add. $2.00 add. $6.00 Add. $3. DI I l $5 .'so I I LAPD I $5.50 set Is 3'. oo $8.25 . . ---!----II------~--Ii-----;-I--:--~!: __ NAT!O:XAL I· $3. 00 1st l CITY I $1.50 add.j I I OCEI\NSIDE 1 $3. 00 $6.09 I j.llourly -ra·tcl , I . . .- , . ·I . ~ -$2.00 .$·3. 00 J • • . . J SAN DIEGO I $-1. 00 , I!D . I . --'~--· ---l · ss.oo I SA~ DIEGO SHERI FJ~ ten pages I . I -----r-----· -2 cards .. ' . $3.00 . I . .. -. . ) j ~··:-J--' . $"/.00 1st ls t$:s. oo I I /o $•1. 00 aclcl. a cl cl. S ?i_ 0 0 J l , h APPENDTX •B PROPOSED FEE SCNEDULE CRIME REPORTS--------------------------$5.00 ACCIDENT REPORTS-----------------------$5.00 FINGERPRINTING-----------------:-------$5.00 (2 cards) PHOTOGRAPHS---------~::: __ ----------------Processing cost + $10. 00 CLEARANCE LETTERS----------------------$8.50 I l 7 APPENDIX :C TOP STEP PATROL OFFICER HOURLY RATE-------------------------------------$11.52 PERS--------------------------------------------$ 3.49 UNEMPLOYMENT INSURANCE--------------------------$ .12 DISABILITY INSURANCE----------------------------$ .09 HEALTH/LIFE INSURANCE---------------------------$ .42 WORKMEN'S COMPENSATION--·.·----------------------$ 1. 73 $17 .37 Hour TIME & ONE-HALF RATE----------------------------$26.05 Hour DEPARTMENT BILLING & OVERHEAD COSTS(approx. )----$ 3.95 Hotir TOTAL-------------------------------------------$30.00 Hour VEHICLE COST INC. OVERHEAD( approx.)--------------$ 5.00 Hour OFFICER PLUS VEHICLE RATE--------------.. --------$35.00 Hour ,. '4 --- 1 2 3 4 5 6 7 8 9 10 11 12 0 < IQ 00 13 (/\ ..: 0 0 • a: N a: < O> -, t) 14 OIL w ~ 00~~ Z >-w O 9t->IL 15 ro-<t_ t) --' u: . j < >-wt) 16 I-w 8 . r5 ZN~ ua: -m zo Cl) 17 > I= ~ < < >-u I-18 u 19 20 21 22 23 24 25 26 27 28 II II. Rl~SOLU'.l'IOi'l NO. 7134 A RESOLUTION OF THE CITY COUNCIL OP THE CtTY OF CARLSBAD, CALIFORNIA ESTABLISHING CHARGES FOR COPIES OF POLICE REPORTS, FINGERPRINTING SERVlCES O'l'HER DOCUHEN'rS, AND POLICE PERSONNEL FOR SPECIAL EVENTS. WHERRAS, the City Council of the City of Carlsbad, California desires to implement a schedule of user fees to offset costs of certain services provided by the police department; and WHEREAS, such fees are authorized by C~apter 3.36 of the Carlsbad Municipal Code N~:, fHERZFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1: That the fo11oHing charges be Jllade for copies of. City documents: Crime Reports Accident Reports Fingerprinting Photo~J r aph s Clearance Letters $ 5.00 $10.00 $ 5.00 (two cards) $10.00 + processing costs $ 8.50 2: '.l'hat the Chief of Police is authorized to charge a fee of thirty dollars per hour for each sworn police officer, plus five dollars per hour for each police vehicle provided as under section 3.36.020 of the Carlsbad Municipal Code. Ill Ill Ill Ill / ., ,, . l 2 3 4 5 6 7 8 9 10 11 12 0 <( m 00 13 U) ..I 0 • r:c 0 N c.c <( a, -, u 14 ' Ul <( Ou.::,;2 0 0 % o:: z >-.,;0 91-?tu. 15 co-· -u :;...I i.: . cl 5 ~ ~ 8 ci 16 ~ ~ ~ ;a ~ ~ ~ 17 > 0.: <( <( >-(J I-18 u 19 20 21 22 23 24 25 26 2r/ 28 3: That the City Council may waive any or all fees charged ~r recornmenrlPd by the Chief of: Police on their. own motion or by appeal of the applicant. 4: •.rhat this resolution shall be effective on the same date that the ordinance adoptinq Chapter 3.36 is aaopted. PASSED, APPROVED, /\ND l\DOP·rrm at a regular meeting of the Carlsbad City Council held on the 1st 1983, by the following vote, to wit: clvy of February AYES: Council M2rru:>ers Casler, ~wis, Kulchin, Chicle and Prescott ABSENT: None A'l'TES'l' ~ 2. ....,------~ -------- l 2 3 4 5 6 7 8 9 10 ll ;,'' I 0 12 <( 10 a., 13 II) ..J ~ I • a: a: <( Cl) -, C.> 14 ou.w~ co~t2 z~w 0 0 > II. 15 iii-<t-C.> "< ..J u: • :; 5 >-w 16 Ew8o ~ t2 ~ ~ ~~ ~ 17 > a: <( <( ~ C.> 18 CJ 19 20 21 22 23 24 25 26 27 28 --------------~ ORDINANCE N0._-=1~26~3;___ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AMENDING TITLE 3 OF THE CARLSBAD MUNICIPAL CODE BY THE ADDITION OF CHAPTER 3.36 TO PROVIDE FOR THE LEVY OF FEES FOR SPECIAL POLICE SERVICES. The City Council of the City of Carlsbad, California does ordain as follows: SECTION 1: That Title 3 of the Carlsbad Municipal Code is amended by the addition of Chapter 3.36 to r.ead as follows: Sections "Chapter 3.36 FEES FOR SPECIAL POLICE SERVICES 3.36.010 3.36.020 3.36.030 Established Special events Waiver of fees. 3.36.010 Established. (a) A fee established by City Council resolution shall be paid whenever special police services are provided by the Carlbad Police Department. •rhe fee shall not exceed the cost of providing the service. (b) For the purposes of this chapter "special police services" includes, but is not limited to, providing crime reports, accident reports, fingerprinting, photographs, clearance letters and patrol or security officers or equipment for special events. 3.36.020 Special events. (a) Whenever a special event~ including but not limited to exhibits, fairs, athletic events, trade shows, concerts or conventions~ requires any permit under the provisions of this code the Chief of Police may as a condition of the permit require that patrol or security officers or equipment be provided. (b) The patrol or security officers or equipment provided shall be approved by the Chief of Police. (c) The Chief of Police may require that the patrol or security officers or equipment shall be provided by the Carlsbad Police Department as a special police service. (d) Whenever patrol or security officers or equipment shall be provided by the Carlsbad Police Department the applicant shall deposit with the City security in a form acceptable to the Chief of Police, or cash, in an amount sufficient to guarantee payment for the cost of providing the special police service. n l 2 3 4 5 6 7 8 9 10 11 12 0 <{ m a) 13 Cl) ..J 8 • a: N a: <{ O> -, 0 < 14 du.lU-co~~ Zr::UJO 0 > u. 15 iii-<t _ ' 0 ::! ..J u: • .., ~ ),, IU 0 16 ~ w 8 ci ~~~~ ~~ !'.3 17 > er: < < r:: 0 18 u 19 20 21 , 22 23 24 25 26 27 28 (e) Whenever a person holding an event not requiring a permit requests special police services the provisions of this section shall apply. 3.36.030 Waiver of fees. Governmental agencies and non-profit corporations, agencies, or organizations whose non-profit status is listed and declared by the State of California may request a waiver of the fees from the City Council. EFFECTIVE DATE: This ordinance shall be effective thirty days after its adoption, and the City Clerk shall certify to the adoption of this ordinance and cause it to be published at least once in the Carlsbad Journal within fifteen day~ after its adoption. INTRODUCED AND FIRST READ at a meeting of the Carlsbad City Council held on the __ l_st __ day of February and thereafter , 1983, PASSED AND ADOPTED at a meeting of said City Council held on the 15th day of __ Feb_ruary_....._ _____ , 1983 by the following vote, to wit: AYES: Council Menters casler, Lewis, Kulchin, Chiclc and Prescott NOES: None ABSENT: None tuui~ I ALE'l'HA (SEAL) Cfh J MARY ~SLER, Mayor 2.