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HomeMy WebLinkAbout1983-03-15; City Council; 7319; Purchase of Aerial Lift TruckCl~F CARLSBAD -AGENDHllLL AB# 73 l J' TITLE; MTG. 3-15-8 3 DEPT ...... P_C_H __ . RECOMMENDED ACTION: PURCHASE OF AERIAL LIFT TRUCK DEPT. HD. Rf: CITYATTY~ CITY MGR.~-- Staff recommends Council adopt Resolution No~ 71ln ~ , awarding the bid for the aerial lift to Bebco and the bid forthe"cab and chassis to Weseloh Chevrolet. ITEM EXPLANATION: The 1982-83 Budget includes funds for the ~ease purchase of an aerial lift truck for the Tree Division of the Parks Department. In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was published and Request for Bids was made. Three responses were received for the aerial lift and five responses were received for the cab and chassis. The lowest responsive bidder that met the specizications for the aerial lift was BEBCO, 197 Vernon Way, El Cajon, CA 92022, in the amount of $41,718, plus tax, for a total of $44,221.08. The lowest responsive bidder that met the specifications for the cab and chassis wqs WESELOH qHEVROLET, 5335 Paseo del Norte, Carl~bad, CA 92008 in the amount of $14,927.98, plus tax, for a total of $15,823.66. FISCAL IMPACT: The Parks Department budget includes $20,790 for lease purchase payments for the aerial lift truck. Five financial institutions were contacted by the Finance Director for the financing of the purchase of the aerial truck. The lowest interest rate available to the City was 9-10%. Since this is the rate the City is currently receiving in investments, financing does not appear to be the best way to purchase the equipment. The aerial lift truck will be used for tree trimming; therefore, it is possible to use Gas Tax Funds for the purchase of the unit. At the present time, there is about $100,000 available in the Gas Tax Fund after funding all projects in the 83-87 CIP. The use of $39,255 needed for the purchase of the truck would le.ave a balance of more than $60,700 in the Gas Ta~ Fund in 1987. EXHIBITS: 1 • 2. 3. 4. Tabulation of Aerial Lift bids. Tabulation of Cab apd Chassis bids. ResolutionNo. '7/l.,G, • Report from Assistant City Manager/Maintenance dated 3/9/83 SUMMARY OF AERIAL LIFT BIDS Vendor Arko Equipment 19062 E. San Jose Avenue City of Industry, CA 91748 BEBCO 197 Vernon Way El Cajon, CA 92022 California Truck Equipment 12351 Bellflower Blvd. Downey, CA 90242 * ** Prices do not include sales tax Does not meet specifications Exhibit 1 Cost* $38,123.00** 41,718.00 46,070.00 The low bidder's bucket size and load capacity does not meet the ., rni~imurn specifications. Also, the low bidder's open-center hydraulic system does not provide the operator with a smooth change in bucket positions. The specifications called for~ closed-cent~r hydraulic sy·stem that has a much smoother operation wh~n changing bucket positions and is considered to be a safer system for an aerial lift. -------.... - SUMMARY OF CAB AND CHASSIS BIDS Vendor 1. BBS Truck & Equipment 1620 West Mission Road Escondido, CA 2. Dixon Ford 5555 Paseo,.del Norte Carlsbad, CA 3. Miller Bros:. Chevrolet 4545 w. Ramsey Banning, CA 4. Miramar Ford Truck 6066 Miramar Road San Diego, CA s. Weseloh Chevrolet 5335 Paseo del Norte Carlsbad, CA * Prices do not include sales tax ** Does not meet specifications EXHIBIT 2 Cost* $17,011.00 14,563.00** 14,571.25** 14,760.00** 14,927.98 The th~ee low bidders all took exceptions to our specifications. Because of the size and weight of the aerial lift, the cab and chassis specifications had a minimum GVW established for safety reasons. Vendor 12 and 14 did not meet the minimum weight. A 5-speed manual transmission with P.T.O. was specified in order to be able to drive the aerial lift. None of the low bidders included the P.T.O. in their bids. In order for the truck to be evenly balanced, the specifications called for two fuel tanks mounted on each side under the cab. Vendor #3 was only able to supply one 50 gallon fuel tank. .. MARCH 9, 1983 TO: CITY MANAGER~ FROM: Assistant City Manager/Maintenance~ ADDITIONAL INFORMATION AERIAL/LIFT TRUCK This is information regarding the power takeoff: Aerial Lift EXHIBIT 4 1. A low pressure closed center hydraulic system with an accumulator provides hydraulic pressure to the power tools on demand. This system works only when needed. It reduces wear on the pump. The truck engine only accelerates to recharge the accumulator which also provides a smooth operation of the unit. This is a safety factor since the open center hydraulic system does not provide a smooth operation. The low bidder was questioned as to why he did not meet specifications. His reply was, "I know the other system is better but this would work just as good." 2. The vendor we are requesting meets specifications. This particular unit is being used by Orange County, SDG&E, and CALTRANS. They were contacted by the equipment superintendent and he was assured that in their opinion this is the best unit now on the market. Cab and Chassis Unit 1. Specifications went out to bidders for cab and chassis to house the aerial lift. Two items were requested by all vendors. The Purchasing Officer and City Attorney felt that the only way to correct the errors was to rebid. This is the second bid. Dixon Ford was personally contacted by the equipment superintendent as to the reason they did not meet specifications. Dixon Ford would only supply one heavy duty battery (specs required two) and further stated they could not supply them. Miller Brothers Chevrolet and Mission Ford Truck excepted too many items from the specifications. Weseloh Chevrolet was the only one that met and exceeded specifications; such as 12 ply tires, weight of axles front and rear, larger dual mounted gas tanks which equalize bounce and afford more stability to the unit. 2. The important factor is to properly assemble the aerial lift to the chassis. From our information, all sources state the power takeoff unit is critical. The aerial lift bidder we request is BEBCO, who is capable of making this installation, as specified. lf this purchase is approved by Council, delivery cannot be made until September or October. When delivered we will dispose of the present park and electrical trucks which are old, parts difficult to obta:i,n and actually unsafe. The equipment superintendent and I have followed OSHA regulat:tons, city safety consultant recommendations and qur desire to provide safe equipment. We request bids be awarded as recommended. / f.. ():1 1 2 3 4 5 6 7 8 9 10 11 12 RESOLUTION NO. 7166 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING BIDS, AUTHORIZING THE EXECUTION OF A CONTRACT AND AUTHORIZING EXPENDITURE OF FUNDS FOR THE PURCHASE OF AN AERIAL LIFT TRUCK BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the bid from BEBCO, 197 Vernon Way, El Cajon, CA, 92022, is hereby accepted and the City ~anager is authorized to execute a contract in the amount of $41,718, plus tax, for a total of $44,221.08. 2. That the bid from Weseloh Chevrolet, 53~5 Paseo del Norte, Carlsbad, CA 92008, is hereby accepted and the City 13 Manager is authorized to execute a contract in the amount of 14 ·$14,927.98, plus tax, for a total of $15,823.66. 15 3. That the appropriation of $39,255 from, the Gas Tax Fund 16 balance is hereby approved for this purchase. 17 PASSED, APPROVED, AND ADOPTED by the City Council at a 18 regular meeting held on the 15th day of ~.arch , 19 83, by ----- 19 the following vote, to wit: · 20 21 22 23 24 25 26 27 28 AYES: Council Members Casler, Lewis, Kulchin, Chick and Prescott NOES: None ABSENT: None ATTEST: A~ R~Etg~erk (SEAL) ' I I