HomeMy WebLinkAbout1983-05-17; City Council; 7385; Contingency Transfer for Various Departments.. z
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CIT' -'JF CARLSBAD -AGEND' -,.HILL
A0#_2.J f:S-TITLl:: cont.i.ngency Transfer for Vdrious .Departments DEPT.
MTG. 5/l 7 /83 •
D EPT._._F...,IN..,_ __
RECOMMENDED ACTION:
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°CITY ATT . -..
. Cl~Y MG¾?, ~ :
Approve Resolution No. 7«;J ::J.. authorizing the transfer of funds frore the
contingency account to various department budgets.
ITEM EXPU\NATION:
1. Transfer $6,920 to the Fire Department weed abatement budget and $17,050
to the Research and Analysis budget. In early 1982-83 the Finance Department
prepared a resolution appropriating funds for prior year encumbrances brought
forward from 1981-82 to 1982-83. This action excluded several encumbrances
by mistake. The Council is now being asked to fund these prior year
encumbrances from the ·cont~ngency account. ·
2. Transfer $15,000·to·the Finance Department budget. During 1982-83 the
Finance Department has been working with the city's software v~ndor to .
install software systems for.accounting, payroi1 and utility billing. During
the year , the Finance budget has .been charged for, the contin.ued maintenance
of the old system~ a~ well as the costs of xunning the new computer. These
costs, along with additional software and supply costs associated wtth both
·systems, were not anticipated when the bu~get for '82-'83 was originally
adop_ted. · ·
3. Transfer ~20,500 to Street Sweeping budget •. The city's street sweep~ng
contract was to be funded from two sources; tr~nsfers from.various city
accounts and the sale of the equipment and parts to the selected.vendor.
The transfer from various p.ccounts was approved at t_he time the, sweeping
cont:i;act was awarded. Since that dz.te, the sweepers and parts have been
sold to the vendor for a total of.$20,500, which should now be transfered to
the Street Sweeping budget.
4. Transfer $50,000 to Building Department professional services. During
l-1arch, the Building Department received m9re in plan checking revenue than in
the preceeding 8 mouths combined. This sharp upturn in plan checking ~,
activity increases both our revenues and our expenses since the city contracts· "f!
with ESGIL Corporation for plan checking services. Payment~· to E~GIL are
made based on a percentage of total plan checking revenue received. In order
to meet our obligation with ESGIL, we must increase the Buiiding Department
profe9s~ona1 services budget by _$50,000 for the remainder of 1982-83.
FISCAL IMPA<;T :
The net effect of these transfers is to ~educe the contingency balance by
$109,470 from $703,211 to· $593,741. This is not unexpected and.has been
included in the estimates of the contingency ~alance given to the Councii in
the past two budget.updates. Also, the transfers for the street sweeping
contract and the ESGIL contract are offset by equal o~ greater amounts of
revenue which will improve th~ general fund balance po~·ition at year end.
E~HIBITS:
Resolution No. Uf<.2. authoi:izing the transfet'of funds from the contingency
account to various city departments.
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RESOLUTION NO. 7222
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE TRANSFER OF FUNDS FROM THE
CONTINGENCY ACCOUNT TO VARIOUS DEPARTMENT'S"BUDGETS.
WHEREAS, the City Council of the City of Carlsbad does directly control
all transfers of funds from the City's contingency account; and
WHEREAS, requests for transfer of funds have been presented to the
City Council for approval; and
WHEREAS, these :requests have been reviewed by the Co1 ,ncil and have been
found to be sufficiently justified to deserve the additional funding
described; and
WHEREAS, the Council's contingency account has suffi~ient appropriations
available to fund these requests.
NOW, THEREFORE, BE !T RESOLVED, as follows:
The following transfers of funds are hereby approved:
1. $6,920 to the Fire Dept. weed abatement to fund prior year
encwnbrances,
2, $17,050 to the ResearGh and Analysis budget to fund prior
year encumbrances,
3. $15,000 to the Finance Dept. budget to fund computer related costs
4. $20,500 to the Street Sweeping account to fund the City's
sweeping contract,
s. $50,000 to the Building Dept. budget to fund the City's plan
24 checking contract.
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FASSBD, APPROVED AND ADOPTED at a regular meeting of said City Council
held on the 1""'7'""'th_.__ day of ___.M;l.--.~---' 1983, by the following vote,
to wit:
AYES: Council M=.rrbers Casler, Dewis, Chick and Presoott
NOES: None
ABSENT: Council Menter Kulchin
ATTEST:
~L~~ ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
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