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HomeMy WebLinkAbout1983-05-17; City Council; 7385; Contingency Transfer for Various Departments.. z 0 ;::: ·o < _. 0 z ::> 0 0 CIT' -'JF CARLSBAD -AGEND' -,.HILL A0#_2.J f:S-TITLl:: cont.i.ngency Transfer for Vdrious .Departments DEPT. MTG. 5/l 7 /83 • D EPT._._F...,IN..,_ __ RECOMMENDED ACTION: 1 °CITY ATT . -.. . Cl~Y MG¾?, ~ : Approve Resolution No. 7«;J ::J.. authorizing the transfer of funds frore the contingency account to various department budgets. ITEM EXPU\NATION: 1. Transfer $6,920 to the Fire Department weed abatement budget and $17,050 to the Research and Analysis budget. In early 1982-83 the Finance Department prepared a resolution appropriating funds for prior year encumbrances brought forward from 1981-82 to 1982-83. This action excluded several encumbrances by mistake. The Council is now being asked to fund these prior year encumbrances from the ·cont~ngency account. · 2. Transfer $15,000·to·the Finance Department budget. During 1982-83 the Finance Department has been working with the city's software v~ndor to . install software systems for.accounting, payroi1 and utility billing. During the year , the Finance budget has .been charged for, the contin.ued maintenance of the old system~ a~ well as the costs of xunning the new computer. These costs, along with additional software and supply costs associated wtth both ·systems, were not anticipated when the bu~get for '82-'83 was originally adop_ted. · · 3. Transfer ~20,500 to Street Sweeping budget •. The city's street sweep~ng contract was to be funded from two sources; tr~nsfers from.various city accounts and the sale of the equipment and parts to the selected.vendor. The transfer from various p.ccounts was approved at t_he time the, sweeping cont:i;act was awarded. Since that dz.te, the sweepers and parts have been sold to the vendor for a total of.$20,500, which should now be transfered to the Street Sweeping budget. 4. Transfer $50,000 to Building Department professional services. During l-1arch, the Building Department received m9re in plan checking revenue than in the preceeding 8 mouths combined. This sharp upturn in plan checking ~, activity increases both our revenues and our expenses since the city contracts· "f! with ESGIL Corporation for plan checking services. Payment~· to E~GIL are made based on a percentage of total plan checking revenue received. In order to meet our obligation with ESGIL, we must increase the Buiiding Department profe9s~ona1 services budget by _$50,000 for the remainder of 1982-83. FISCAL IMPA<;T : The net effect of these transfers is to ~educe the contingency balance by $109,470 from $703,211 to· $593,741. This is not unexpected and.has been included in the estimates of the contingency ~alance given to the Councii in the past two budget.updates. Also, the transfers for the street sweeping contract and the ESGIL contract are offset by equal o~ greater amounts of revenue which will improve th~ general fund balance po~·ition at year end. E~HIBITS: Resolution No. Uf<.2. authoi:izing the transfet'of funds from the contingency account to various city departments. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18, 19 20 21 22 23 RESOLUTION NO. 7222 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE TRANSFER OF FUNDS FROM THE CONTINGENCY ACCOUNT TO VARIOUS DEPARTMENT'S"BUDGETS. WHEREAS, the City Council of the City of Carlsbad does directly control all transfers of funds from the City's contingency account; and WHEREAS, requests for transfer of funds have been presented to the City Council for approval; and WHEREAS, these :requests have been reviewed by the Co1 ,ncil and have been found to be sufficiently justified to deserve the additional funding described; and WHEREAS, the Council's contingency account has suffi~ient appropriations available to fund these requests. NOW, THEREFORE, BE !T RESOLVED, as follows: The following transfers of funds are hereby approved: 1. $6,920 to the Fire Dept. weed abatement to fund prior year encwnbrances, 2, $17,050 to the ResearGh and Analysis budget to fund prior year encumbrances, 3. $15,000 to the Finance Dept. budget to fund computer related costs 4. $20,500 to the Street Sweeping account to fund the City's sweeping contract, s. $50,000 to the Building Dept. budget to fund the City's plan 24 checking contract. 25 xxxxx 26 xxxxx 27 xxxxx 28 xxxxx \ {, .. • J. 2 3 4 5 6 7 8 9 10 11 12 l:3 14· 15, 16 17 l:8 19 20 21 22 23 24 25 26 27 28 FASSBD, APPROVED AND ADOPTED at a regular meeting of said City Council held on the 1""'7'""'th_.__ day of ___.M;l.--.~---' 1983, by the following vote, to wit: AYES: Council M=.rrbers Casler, Dewis, Chick and Presoott NOES: None ABSENT: Council Menter Kulchin ATTEST: ~L~~ ALETHA L. RAUTENKRANZ, City Clerk (SEAL) \