HomeMy WebLinkAbout1983-06-07; City Council; 7396; Audio Visual Insurance Fee & Maintenance Fundi CITY OF CARLSBAD - AGENDA BILL
NWLZ2!%- TITLE: PROPOSAL TO IMPLEMENT AUDIO VISUAL
MTG. 617183 INSURANCE FEE AND MAINTENANCE FUND
DEPT.L’B*
RECOMMENDED ACTION:
Adopt Resolution No.-~& authorizing the establishmert of a special
revenue fund for insurance to pay for repair and/or replacement of damaged
film and video tape.
ITEM EXPLANATION:
The library’s film and video tape collection is heavily used. Because of
this heavy use, the material is vulnerable to damage beyond expected normal
wear and tear. As the collection ages, the likelihood of damage also increases.
The annual cost of maintaining the library’s film and video tape collection
is approximately $10,000. for a part-time salary and supplies. The 1 i brary
has not budgeted for replacement footage in the past, but to keep the col-
lection in top condition, replacement footage is necessary.
The expense, and the inherently fragile nature of film and video tape, has
led many libraries to establish an insurance fee. An insurance fee protects
users from catastrophic expense due to damage, and provides funds to maintain
the co1 lect ion. The proposed insurance fee would provide the users of this
collection with coverage to protect them from the high cost of extensive
damage to those materials.
A $.50 fee would be assessed on each film and/or video tape title at the time
of check-out. In the event of damage, the borrower’s financial responsibility
would be limited to paying a maximum of 20% of the cost for repair or replace-
ment. Additionally, the fee would provide the Library with a fund to assist
in maintaining the film and video collection in top condition. The proposed
insurance fee wi 1 I not result in any “profit” to the City at the expense of
the user (5).
The Oceanside and Escondido libraries will be instituting the
effective July 1, 1583. Approval of this proposal would enab
Library to do the same.
FISCAL IMPACT: 9 $ E 2 . .
p
2 d I 8
Based on the current circulation statistics, it is anticipated that approxi-
mately $10,000. would be generated on a yearly basis. These funds would be
included in the annual City budget under a special revenue fund for insurance,
with anticipated revenues and expenditures detailed out.
EXHIBITS:
1. Resolution No. 7J3.>- authorizing implementation of an audio visual
insurance fee and establishment of a special revenue fund for insurance
to pay for repair ani/or replacement of damaged film and video tape.
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RESOLUTION NO. 7235
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORlZlNG IMPLEMENTATION OF AN AUDIO VISUAL
INSURANCE FEE AND MAINTENANCE FUND.
WHEREAS, the City Council of the City of Carlsbad, California desires
to implement an audio visual insurance fee and maintenance fund,
NOW, THEREFORE, Bt' IT RESOLVED by the City Council of the City of
Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That rffkctive July 1, 1983 an insurance fee of $.50 shall be
accessed on each film and/or video tape title at time of check-out.
3. That all funds shall be deposited in a special revenue fund and
expenditures from said account shall be handled in accordance with established
City policies.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council
Df the City of Carlsbad, California, on the7e day of JUIE , 1983
by the following vote, to wit:
AYES : Council.Nsbers Casle.r,bwis, Kulchin,Chick axdPr??scott
NOES: None
ABSENT: Nono
YkLt,L-i d/ @$A&
MARY H. C$'SLER, Mayor
STTEST:
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