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HomeMy WebLinkAbout1983-06-07; City Council; 7403; Agreement between City and San Marcos Schooln w > 0 rx e a a .. z 0 4 d 0 z 3 5 8 AB# 7y03 MbG. 6/7/83 DEPT. 8! 7<& f - - la CIT. aF CARLSBAD - AGENDA BILL TITLE: Agreement Between the City of Carlsbad and the San Marcos Unified School District for Joint Use of Fuerte Park and La Costa Neaciows School. w CITY MGR. RECOMMENDED ACTION: City Council adopt Resolution No. 72 L/o approving tlie agreement between the City of Carlsbad and the San Marcos Unified School District for joint use of Fuerte Park and La Costa Meadows Elementary School. ITEM EXPLANATION: The City is planning to build Fuerte Park at the same time the District constructs La Costa Meadows School. projects, the District and City have developed a draft agreement for ,joint use of tlie two sites. In order to prepare for the completioi: of these two Basically, the agreement says: 1. The City may use the school site after school, weekends, on school holidays, and during the summer months to conduct a recreational program in the South Carlsbad area. 2. The District may use Fuerte Park during school hours to conduct school programs and activities. 3. The use of either facility is free of charge. 4. The City will maintain the school's multi-use turfed fields and the landscaped areas around the school buildings. This will cost the District $1 3,890 per year, edging, irrigation repairs, pruning, trimming, and fertilizing. The District will pay for water, irrigation supplies, and turf and/or 1 andscape renovations. The Board of Trustees of the San Marcos Unified District will approve the agreement after the City Council has. PARKS AND RECREATION COMMISSION: The rnai ntenance i ncl udes mowi ng, At their meeting on May 16, 1983, the Commission voted to approve the agreement in concept. FISCAL IillPACT: The rnai ntenance costs wi 11 be : 8t per square foot for turfed areas lld: per square foot for landscaped areas This equals: A. Turfed Areas - 8$ per sq. ft. x 76,000 sq. ft. = $6,080 B. Landscaped Areas - llt per sq. ft. x 71,000 sq. ft. = 7,810 $13,890 Total Amount Charged to District = EXHIBITS : 1. Resolution No, 72 L/ 0 2. Agreement 3. Letter dated May 10, 1983 from Richard Corbin of the San Marcos Unified School District d '1 2 3 4 5 6 7 a .9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 20 RESOLUTION NO. 7240 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORIJIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE SAN MARCOS UNIFIED SCHOOL DISTRICT FOR JOINT USE OF FUERTE PARK AND LA COSTA MEADOWS SCHOOL AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT. The City Council of the City of Carlsbad, California, does hereby resolve as follows: 1. That certain agreement between the City of Carlsbad and the San Marcos Unified School District for joint use of Fuerte Park ,and La Costa Meadows School, a copy of which is attached hereto marked Exhibit "2" c and made a part hereof, is hereby approved. 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carl s bad. . PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, held on the 7th day of JUne , 1983, by the following vote, to wit: AYES: NOES: None Council&nbrs Casler, Lewisf Kulchin, Chick and Prescott ABSENT: Nore MARY H. &ASLER, Mayor ATTEST: .c .4 i:tit: 1 2 9983 San Marcos Ungied 270 San Marcos Blvd., San Marcos, California 92069-2797 619-744-47 76 May 10, 1983 David Bradstreet Parks and Recreation Director City of Carlsbad 1200 Elm Avenue Carlsbad, CA 92008 Via: Dr. Streshly /fi Dear Dave : The school district is very interested in having the City of Carlsbad provide all of the grounds and landscape maintenance for the La Costa School as well as for the athletic field area. Would you and your staff review the preliminary fields and landscape plans and let the district know if this is possible? The projected planting for the interior school compound is limited to planter boxes. With sprinklers on timers and low maintenance planting, we feel your department might be encouraged to consider this arrangement. know if your crew can provide this additional maintenance. the district business office will need an annual cost figure. Please let the district Also, Thank you for your help. Sincerely, Richard c. Corbin Business Manager RCC : L cc: Mrs. Gross Exhibit "3" 4 AGREEMENT FOR MAINTENANCE AND USE OF LA COSTA MEADOWS SCHOOL SITE, BETWEEN THE CITY OF CARLSBAD AND THE .SAN MARCOS UNIFIED SCHOOL DISTRICT. THIS AGREEMENT is made and entered into this day of , by and'between the City of Carlsbad, a municipal corporation, hereinafter referred to as the "City," and the San Marcos Unified School Distict, San Diego County, State of California, hereinafter referred to as the "District," WITNESSETH: WHEREAS, in order to promote and provide for the heal-th and general welfare of the people of Carlsbad, and to cultivate the development of good citizenship by an adequate program of community recreation, the parties hereto desire to enter into an agreement for a community recreation program at the La Costa Meadows $chool site within the City; and Park and Recreation Department and has developed and established a park and recreation program for the City of Carlsbad; and WHEREAS, the operation of community recreation programs on a school district site with'school facilities, through the City Park and Recreation Department, when said site or facilities are not in use by the District, will promote the health and welfare of the community and will contribute to the attainment'of the general recreation objectives for children and adu-lts within the community ; and WHEREAS, cities and school districts are authorized by . Chapter 10 of Part 7, Division 1, Title 1 of the Education Code of the State of California to organize, promote, and conduct a program of community recreatidn and to operate a community recreati6n center within and without their territorial limits; and WHEREAS, the City has heretofore created and established a 4 ' EXHIBIT 2 1 " .. .a- -, . .. :& WHEREAS, it is also provided by said Cllapter 0 of Part'7, Division 1, Title 1 of the Education Code that the foregoing entities may cooperate with each other to carry out these purposes, and to that end may enter into agreements with each other and may do all t'hings necessary or convenient to aid and 1 'cooperate in carrying out such purposes; and WHEREAS, the District owns the La Costa Meadows School Site and desires that the City shall have the use of said site for' community recreational purposes; WHEREAS, the City owns Fuerte Park and desires that the District shall have the use of said site for athletic and recreational purposes; NOW, THEREFORE, THE CITY AND THE DISTRICT agree as follows: 1. The District shall provide at no cost to the City for outdoor recreational activities the use of the athletic field 'areas at the La Costa Meadows School site on an after school and holiday/weekend basis . Restroom facilities shall be provided when adequate supervision by a school district employee can be provided,; 2. The City of Carlsbad, through its Park and Recreation Department, agrees to conduct and operate on said school site and on such facilities and equipment a supervised or unsupervised recreation program. The City agrees to supply all field scheduling of said program. The school and park sites are described in Attachment "A", attached hereto and made a part hereof. 1 shall be responsible for the planning and organization of the recreation program at the school site. Each entity shall be responsible for the acts of its employees, or any event, thing accident or occurrence that should occur during the operation of said program and which is within the scope of control of said City organization apd their employees. S 3. The City, and/or recognized recreation organizations, s 2 . 6 .. * .. .& 4. The City shall provide at no cost to t,ie District the non-exclusive use of Fuerte Park during the hours of 8:OO A.M. to 3:OO P.M., during the school year. The District shall be responsible for the acts of its employees, or any event, thing, accident or occurrence that should occur during the operation of .the school program at the park site. 5, For the purpose of coordinating the activities herein contemplated, the City hereby appoints its Parks and Recreation Director, or his/her designee, as the representative of the City. The Parks and Recreation Director shall be the responsible manager of the recreational program, and shall coordinate all aspects of this program with the District, its governing Board, and the Park and Recreation Commission of the City. - 6. The School District hereby appoints the Superintendent, ‘or his/her designee, as the representative of the District and shall coordinate all aspects of the program with the City. 7. City shall be allowed to use the athletic field areas for its recreational programs on weekends, school holidays and priority in the use of the school site, or any part thereof, or any facility or equipment thereon for District purposes if it notifies the City in writing at least two weeks in advance of the intended use of the site; During normal school hours, District shall have exclusive use of the school site. The District may reserve the park site for exclusive use if it notifies the City in writing at least two weeks in advance. 8, For all purposes of this agreement, all persons employed in the performance of services and functions for said City shall be deemed City employees and no City employee shall be considered as an employee of the District or under the jurisdiction of the District, nor shall such City employees have any District pension, civil service; or other status while an employee of the City. .. ‘after normal school hours. However, the District shall have 8 - 3 7 .- . .. .- . . _- . . ._-_. . , . _. . - . . . .. -. . . - . ... - - ~ ._~.--.. -. .-._._. . . . . . . . .,- . .. .* -. 9. FO~ all purposes of this agreement, all persons employed in the performance of services and functions for said District shall be deemed District employees and no District employee shall be considered as an employee of the City under the .jurisdiction of the City nor shall such District employees have any City pension, civil service, or other status while an employee of the District. otherwise provided, neither party shall be responsible to the 10. It is further covenanted and agreed, except as other party for the.cost of their program. The City covenants and agrees to bear all costs that it should incur in respect to the operation of any rGcreation program, including the cost of service of its employees and incidental. costs in connection therewith. District covenants and agrees to bear all costs that should incur in respect.to the operation of any school activity. 11. The recreation program conducted by the City shall be open to all students residing in the District and to all residents of Carlsbad, but such participation shall be subject to any rules and regulations adopted by the Park and Recreation Department of the City and 'School District. 12. The City agrees to maintain the school's multi-use turfed areas and other landscaped areas around the school buildings. This excludes sweeping or landscape maintenance in the school parking lot. City maintenance will include mowing, edging, pruning, trimming, fertilizing and irrigation repair. The City will not provide replacement of irrigation supplies or trash pick-up. The District will provide trash containers and bins. Any materials for turf or landscape renovation will be supplied by the District. The District will be billed bi- annually. The cost of maintenance will not exceed $14,000 -in the first year. Each year during the month of June, the District and City shall mutually agree on the cost of maintenance for the next fiscal year. - * 4 .. The current costs for turfL3 areas kill ue 8$ per square foot for turfed areas and 116 per square foot for the landscaped areas. The amount is: a. Turfed areas - 8# per square foot b. Landscaped areas - 116 per square foot * X 76,000 square feet = $ 6,080 X 71,000 square feet = $ 7,810 TOTAL $13,890 13. The City shall provide and pay for all water and electrical utilities necessary to maintain the park site. The District shall pay for all water and electrical utilities necessary to maintain the school grounds. Separate meters will be provided as indicated in the construction design in order to determine the proportionate costs of water and electricaf utilities for the park and school site. 14. City and District, at their respective expense, shall comply with and observe and secure compliance and observation with all the requirements of the Carlsbad Municipal Code and all municipal, County, State and Federal ordinances, codes, statutes, and regulations now in force or which may hereafter be in fact applicable to the park or school grounds and equipment. 15. Insofar as it is legally authorized and pursuant to Government Code Section 895-4, the District shall hold free and harmless the City, members of the City Council, boards or commissions, its employees, officers and agents, while acting as . such, from all claims, loss, damages, costs, expenses or because of injury to property or injury to or death of persons, liability which may arise by reason of Piability imposed by law -4 received or suff6red by reason of any defective or dangerous condition of any ground, site, building, equipment, play areas, recreation facilities or other improvement located on the premises owned or maintained by District, or participation in any activity carried out or sponsored by the District under Paragraph .7 hereof. c 4 5 Insofar a5 it is legally authorized, City shall hold free and harmless District, members of the governing board; its employees; officers and agents, while acting as such, from all claims, loss, damages, costs, expenses or liability which may arise by reason of liability imposed by law because of injury to property or 'injury to or death of persons, received or suffered by reason of operation of the community recreational program upon said premises, by reasons of its development of the athletic fields on the property and, further, the City shall be responsible for any and all damages to property caused as a direct result of any recreational activity being conducted on said premises by the City. - public self-insurance program to protect against District's liabilities mentioned in paragraph 15, and for damages on 'account of bodily injury, including death resulting therefrom, suffered or alleged to be suffered by any person or persons whatsoever resulting directly or indirectly from any act or 16. District agrees to take out and maintain at its expense activities of District or any person acting for District or against loss from liability for damages to any property of any person caused directly or indirectly by or from acts or activities of any person acting for District or under District's control or direction. Such insurance shall be maintained in Eull force and effect,during the entire term of this agreement *under District's control or. direction, and also to protect in.amount of not less than one million dollars ($1,000,000) for each occurrence. . City agrees to take out and maintain at its expense a self- insurance program to protect against City's liabilities mentioned in paragraph 15 and for damages on account of bodily injury, including death resulting therefrom, suffered or alleged to be suffered by any person or persons whatsoever resulting directly or indirectly from any act or activities of City or any ..person acting for City or under City's control or direction, and 4 6 _- .. also to protect against loss fr-om liability to damages to any property of any person caused directly or indirectly by or from acts or activities of any persons acting for City or under City's .control or direction. Such insurance shall be maintained in full force and effect during the entire term of this agreement in 'hmount of not less than one million dollars ($1,000,000) for each occurrence. 17. Except as hereinafter provided , this agreement shall' terminate after a one year period and will be au-tomatically renewed on a year to year basis until such time as the City or District notifies the other party with 90 days' prior written notice that a termination, is desired as hereinafter provided. IN WITNESS WHEREOF, the parties have executed this agreement on the day and year written above. ATTEST: ALETHA L. RAUTENKKANZ , . CITY OF CARLSBAD, A Municipal Corporation of the State of Cal i f orn i a MARY 13. CASLER, Mayor City Clerk ATTEST: SAN MARCOS UNIFIED SCHOOL . DISTRICT v Clerk, Board of Trustees President, Board of Trustees I_ VINCENT I?. BIONDO, JR. SCHOOL DISTRICT COUNSEL 7 -\ \ ,.-- 1. . . . 13