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Home My WebLink About1983-06-21; City Council; 7423; Adoption of 1983-84 Operating BudgetCIT JF CARLSBAD — AGENDA. JILL M .88 \J Tn W•H -H (U0) HK W ! •8 !o in -P row co •H co cu rH CM OH •H 0- 8 n ro CO CO i-H CO 7 7 O OO AR« 7*433 MTG. 6-21-83 DEPT. Finance TITLE: ADOPTION OF THE 1983-84 OPERATING BUDGET DEPTH D_\ jh— CITY ATTYWpfL CITY MGR.^^= adopting the 1983-84 operating budget. RECOMMENDED ACTION: Adopt Resolution No. ITEM EXPLANATION The 1983-84 proposed budget totals $20.2 million. Of this total, $13.6 million is general fund, $2.5 million is water enterprise and $4.1 million is other special operating funds. Although the proposed CIP for 1983-84 is included in the attached budget, no action is being taken at this time on any proposed CIP projects. The proposed budget includes all changes approved by council on June 8, 1983 at the council's workshop meeting. All general fund adjustments have been offset against the contingency account. The contingency account balance after these adjustments is $1,050,132. These changes are summarized in the attached tables. After the public hearing on June 21, 1983, the council may adopt the attached resolution, including in the motion to adopt any adjustments to the budget desired by council. The staff will then prepare final budget documents for distribution. FISCAL IMPACT The total fiscal impact of this budget is summarized on page 3 of the attached packet. The city will be in a balanced budget position for all operating funds except sanitation, redevelopment and debt service funds. These funds have been addressed at several council meetings. At this time, these deficit budgets do not indicate a fiscal problem. The ending balances for most funds are sufficient to provide for city operations during 1983-84. EXHIBITS Resolution No. /^£y .3 adopting the 1983-84 operating budget, with attached budget tables. 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 7265 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET FOR THE FISCAL YEAR 1983-84 FOR THE CITY OF CARLSBAD AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR THE VARIOUS DEPARTMENT FUNDS. WHEREAS, the City Council of the City of Carlsbad has reviewed the proposed final operating budget for fiscal year 1983-84 and has held such public hearing as are necessary prior to adoption of the final operating budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That certain tlocuments now on file in the office of the City Clerk of the City of Carlsbad entitled, "City of Carlsbad 1983-84 Budget," as amended in accord with Exhibits A through H attached hereto and incorporated by reference herein, shall be and the same is hereby adopted as the final operating budget for the City of Carlsbad for the fiscal year 1983-84. 2. That the amount designated as Department Total for each department and each fund in said document .is hereby appropriated to the department or fund for which it is designated, and such appropriation shall be neither increased nor decreased except as provided herein without approval of the City Council. All amounts designated as Personnel Services, Maintenance and Operations, and Capital Outlay in said document are hereby appropriated for such uses to the department or fund under which they are listed subject to the controls herein. 3. That the following controls are hereby placed on the use and transfers of budget funds: a. No expenditure of funds shall be authorized unless sufficient funds have been appropriated by the City Council or City Manager as described * in paragraph b below: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 b The City Manager may authorize transfers of funds from account to account and department to department within any fund in an amount up to $10,000.0 per transfer. c. The City Manager may authorize the expenditure of funds for various purposes in amounts up to $10,000.00. Any expenditure of funds in excess of $10,000.00 will be governed by Section 3.28 of the Municipal Code. d. The City Council must authorize all transfers of funds from the budgeted contingency account. e. The City Council must authorize any increase in permanent personnel positions above the level included in the final budget. The City Manager may authorize the hiring of temporary or part-time staff as necessary within the limits imposed by the controls listed above. f. The City Manager may approve change orders on Public Works contracts in amounts up to $5,000.00, if sufficient appropriated funds are available. .The Manager may delegate the authority to approve change orders of $1,000.00 or less if funds are available, as described in.Administrative Order Number 1. 4. All additional revenues that may be received in the City General Fund during the 1982-83 fiscal year are hereby appropriated and transferred to the General Capital Construction Fund. 5. The transfer of $50,000.00 is here by approved from the 1982-83 Contingency Account to the Workers Compensation Reserve Fund. 6. The transfer of $250,000.00 is hereby approved from the 1982-83 Contingency Account to the Liability Insurance Reserve Fund. 3 adjourned J- PASSED, APPROVED AND ADOPTED at/a regular meeting of the City Council 2 on the 28th day of June f 1933, by the following vote, to wit: jr AYES: Council Members Casler, Lewis, Kulchin, Chick and Prescott NOES: None 5 ABSENT: None 6 7 8 4*4* 9 MARY CASTER, MAYOR 10 ATTEST: 11 12 3-3 ALETHA L. RAUTENKRANZ, City Clerk 14 ^-5 (SEAL) 16- 17 18 19 20 21 22 23 24 25 26 27 28 V\ faiAA-fr-^fLMt'YT^ EXHIBIT "A" Page 1 of 2 1200 ELM AVENUE fl ^7 . \ 1 TELEPHONE: CARLSBAD, CALIFORNIA 92008 %<WjJ/ <*7 I (714)729-1181- Office of the City Manager WS^/ 438'5561 Cttp of Carlsbab June 21, 1983 Honorable Mayor and City Council: The recommended operating budget for the 1983-84 fiscal year totals $20.2 million, an increase of 9.4% over the 1982-83 estimated expenditure of $18.5 million. Total operating revenues for 1983-84 are projected to be $19.5 million or about $700,000 or 3.6% above the 1982-83 estimated revenues of $18.8 million. The Basic Budget The proposed general fund budget of $13.6 million is below the Council's target of $13.7 million. Since the City operates on a balanced budget basis, the general fund budget cannot exceed total funds available. Total general funds available in 1983-84 will reach only $13.6 million or about $100,000 less than the Council's target. The proposed budget includes a contingency account of $1 million. The Council's targ-et for this contingency account was $1.2 million, which cannot be reached unless additional cuts are made in the general fund budget or other funding .sources are considered, The contingency account is typically used to fund emergency or unforeseen expenses during the year. Special Funds In the special funds category the most important points of interest are the sanitation fund and water fund. The sanitation fund, which pays for sewer maintenance, and the operation of the Encina Sewer plan, has been converted to an enterprise accounting system. That primarily means that all costs of operating the sewer system, including depreciation, are being collected and are reflected in the budget request for 1983-84. For an enterprise fund, the major source of income is user fees, which are based on the cost of operating the enterprise; therefore, the enterprise should collect revenue that is sufficient to cover operating costs. The sewer system budget currently shows a request of $1.3 million, while estimated revenues total only $1 million. Although this will not place the fund in a deficit position at the end of 1983-84, it does raise the question of the need for a sewer rate adjustment. The water fund request was based upon the water structure that was in place before the agreement between., the City and the Costa Real Municipal Water District was signed on May 25, 1983. This budget will be revised during the early months of 1983-84 to reflect the new organization. EXHIBIT "A" Page 2 of 2 r ( In the Library and S.ewer Bond Funds, the Council will again be asked to set tax rates that will be below the actual amounts necessary to fund the debt service payments. This will carry on our efforts to use the existing fund balances to pay as much as possible of the debt service costs. For the past several years, the library bond has had a zero tax rate, while the Sewer Bond Fund has had a declining tax rate. The Redevelopment Fund will be treated as a separate entity this year, as is required by state law. The redevelopment operation will be funded from a combination of tax imcrement financing and loans from the general fund. The Council will be asked to take a separate action as the Redevelopment Commission to adopt the redevelopment budget. Revenues The City's revenue projections have improved only slightly over last years' figures. 1982-83 proved to be a slow starter with poor performances being recorded in our primary revenue sources, such as sales tax and development fees. Toward the end of 1982-83, the economy showed signs of improving, and it is these first signs that form the basis of many of the revenue estimates for 1983- 84. The present projected revenues are considered conservative and should improve as the year progresses. Sales tax has begun to grow again, as have development related fees. Although not particularly inspiring yet, the growth is positive and appears to be real growth due to increased demand rather than seasonal changes. The most important decrease in revenues is the reduction of State subventions by the State of California. During the past three years, the State has attempted to augment some of its declining revenue sources by reducing the amount of state subventions paid to local government. The City has now lost all alcohol license tax, motor vehicle tax, cigarette tax and business inventory tax revenues. The total State subvention reduction for 1983-84 is about $1 million. City Employment The total number of City employees has been increased by 1/2 of one position from 311.5 to 312. This brings our City staffing to 8.0 employees per 1,000 population, the lowest level of staffing in over ten years. This is a reduction of 23% in per capita staffing since 1974-75. The additional 1/2 position is the result of increasing the public relations effort from a part time to a full time assignment. Conclusion Each year the City's budget becomes tighter and new revenues become more difficult to find. Each department has had to look at the services performed with a more critical view. The staff has done an excellent job in preparing a reasonable, workable budget based on service resources. Until the State solves its financial problems and local government is able to create a stable financing base, planning for the future will continue to be very difficult. However, the staff is dedicated to maintaining as high a level of service as our resources will allow to retain the quality of our community. FRANK ALE SHIRE City Manager 1S *fto It46? fel E ifli(5 ii^ tti«3>^ fe g£ i& 4j w* tz o «> .1f*-z.-\ \ g^ 1(6 i» attiW* g 3 W^ Z ,1E W t<>H i> wt? DJ *r>w Of» sJ D tfl I §^•01m z i^ a a i6 in u. ii£ lu • Io w ait =z w= * FStK HCjPo o fxs |v fy t£ | fv ro oCO ft O« Of O <7^ IO VD « xj- ^3 ^J* | Ch w CT» O I Cft I i(t'>;' ca <n w i IN. 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BUDGET CUTS AMOUNT OF REDUCTION GENERAL FUND - CITY COUNCIL - NEWSLETTER FUNDING <2,100> TRAVEL REDUCTION. 1,300 CITY MANAGER - TRAVEL .REDUCTION 100 CITY CLERK - CORRECTION < 1 0 > ATTORNEY - TRAVEL REDUCTION 500 INSURANCE ADMIN - CONTRIBUTION TO LIABILITY RESREVE 200,000 FINANCE - CHARGE.COST ALLOCATION PLAN TO OTHER FUNDS... 20,000 SHELVING FOR STORAGE AREA 1,000 COMPUTER WORK STATION « 500 CENTRAL SERVICES - - XEROX COST CORRECTION <16,OOQ> VEHICLE MAINT REDUCTION 1,399. PURCHASING - TRAVEL .REDUCTION 150 RECLAS3IFICATION OF EMPLOYEES 3,033 PLOTTER 1 , 775 COMPUTER OPERATOR CHAIR 500 PERSONNEL - . TRAVEL REDUCTION 1,400 DATA PROCESSING - SOFTWARE 36,000 WATER BILLING TERMINAL 4,900 FORMS BURSTER FOR WATER BILLS , 2,300 ADDITIONAL TERMINALS FOR FINANCE 3,800 RESEARCH 3, ANALYSIS - TRAVEL REDUCTION 1,250 VEHICLE MAINT REDUCTION 4, 000 BUILDING - - TRAVEL REDUCTION 493 CORRECT SHELVING REQUEST 24,300 EDUCATION & TRAINING < ENERGY COMM> 4, OO'O VEHICLE MAINT REDUCTION. 3,101 POLICE - - 2 POLICE SERVICE AID POSITIONS 23,400 VEHICLE MAINT REDUCTION. 78,133'FIRE -PARAMEDIC VAN EQUIPMENT <4,OOQ>TRAVEL REDUCTION 380BATTALION CHIEF <FUNDED 1/2 YR) 22,900 VEHICLE FOR BAT. CHIEF 13,700 MICRO COMPUTER .- 8,000 JAWS OF LIFE........ 1 0,500- VEHICLE MAINT REDUCTION 22,849 -19- r. AM j. BIT n CITY OF CARLSBAD " BUDGET CUTS AMOUNT OF REDUCTION DEVELOPMENTAL SERVICES - TRAVEL REDUCTION 834 ENGINEERING - ADDITIONAL CHARGES TO CAP. PROJ., 100,000 PROF SERVICES < TEMP CLERK & TRFK ENG>....... 17,450 1 TRAFFIC ENGINEER 4t ,300 2 STENO CLERK POSITIONS 37,500 1 CONSTRUCTION INSPECTOR 25, 000 VEHICLE MAINT REDUCTION 3,705 PLANNING - REMOVE RECLASSIFICATIONS 1,362 VEHICLE MAINT REDUCTION. 844 MAINTENANCE DIRECTOR <ACM> - TRAVEL .REDUCTION. . 950 VEHICLE MAINT REDUCTION 1,013 STREETS - TRAVEL .REDUCTION 490 VEHICLE MAINT REDUCTION 36,765 BLDG MAINT ADMIN - STREET LIGHTING CROSS CHARGES, . <4,300> PAINTING MAGEE HOUSE 16,000 VEHICLE MAINT REDUCTION 1, 058 BLDG MAINTENANCE - . 2 CUSTODIANS ... 38,187 1 CARPENTER HELPER 17,600 VEHICLE MAINT REDUCTION -636 LIBRARY - XEROX COST CORRECTION <2,GGO> COOLING TOUER. ....... 6,400 COMPUTER SOFTWARE 2, 000 ADDITIONAL COPY MACHINE 4,500 A V - SCREENS 765 A V — PROJECTOR 850 A V - SPECIAL SUPPLIES. 2,000 A V - MATERIALS 1,345 PORTA-CIRC CIRCULATION COMPUTER 7,500 OUTREACH BOOKS , 5, 000 AUTO REPAIR < CONTRACT SREVICES>, 50.0 TRAVEL ;.... 1,680 BRANCH LIBRARY <CLSA> MOVED TO SPEC FUNDS 120,OSS CLSA COMPUTER - MOVED TO SPEC FUNDS 12,000 SB 358 - MOVED TO SPEC FUNDS. 45, 000 PARKS *< RECREATION - TRAVEL REDUCTION, -. . 1 , C50 VEHICLE MAINT REDUCTION 27,313 VARIOUS 16,710 UTILITIES DIRECTOR - XEROX COST CORRECTION <3,500> TRAVEL .ADJUSTMENT \ . . <500> CORRECTION TO MATH IN ORIGINAL BUDGET 6,000 VEHICLE MAINT REDUCTION . 442 -20- } .. . .EXHIBIT H CITY OF CARLSBAD BUDGET CUTS AMOUNT OF ' " REDUCTION BLOCK GRANT - TRAVEL REDUCTION 1,600 DUES 8, SUBSCRIPTIONS - ADD INCREASED DUES < LEAGUE) <745> COMMUNITY SERVICES - CARLSBAD COMM. EDUCATION INC (3,100) CONTINGENCIES - REDUCTION TO BALANCE BUDGET 149,818 TOTAL GENERAL FUND 1,217,850 OTHER FUNDS - STREET LIGHTING - REDUCTION OF CHARGES TO OTHER DEPTS < 12, 000) TRAVEL .REDUCTION 1,300 MICRO .COMPUTER 6,000 VEHICLE MAINT REDUCTION. 1,116 HOUSING AUTHORITY - TRAVEL .REDUCTION 200 VEHICLE MAINT REDUCTION. .. 93 CLSA fc OTHER GRANT FUNDS BRANCH FUNDING < 120, 065) ADDITIONAL SHELVING FOR BRANCH <3,000) CLSA COMPUTER FUNDING <12,000> SB-353 FUNDING - ON LINE CATALOG <45,000) SANITATION - - BASE RADIO 1,800 COST ALLOCATION STUDY <FROM FINANCE) <7,60jO) VEHICLE MAINT REDUCTION 4,278 WATER - HAND HELD RADIO 1,200 TERMINAL FOR WATER BILLING <4,900) FORMS BURSTER FOR BILLING. . . . < 2,3~00) COST ALLOCATION STUDY <FROM FINANCE) <8,400) VEHICLE MAINT REDUCTION. 7,718 VEHICLE MAINT FUND - TRAVEL .REDUCTION 250 REMOVE REORGANIZATION & 2 POSITIONS 47,000 VEHICLE DEPR 3, REPLACEMANT COSTS 100,000 VEHICLE REPLACEMENT FUND - REDUCTION TO BALANCE FUND REDEVELOPMANT - '....- COST ALLOCATION STUDY < FROM FINANCE) <4,000) TRAVEL REDUCTION 1, 000 STORAGE SHED & CABINETS 950 TOTAL OTHER FUNDS , < 34, 360) TOTAL REDUCTIONS ALL FUNDS 1 , 133,490 End of CUTS ~21~ Carlsbad Journal Decreed a Legal Newspaper by the Superior Court of San Diego County 3138 ROOSEVELT ST. • P.O. BOX 248 • CARLSBAD, CA 92008 • 729-2345 Proof of Publication STATE OF CALIFORNIA, ss COUNTY OF SAN DIEGO, I am a citizen of the United States and a resident of the county aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am principal clerk of the printer of the Cdflsbdd Joiimsl a newspaper of general circulation, published twice weekly in the City of Carlsbad, County of San Diego, State of California, and which newspaper is published for the dissemination of local news and intelligence of a general character, and which newspaper at all times herein mentioned had and still has a bona fide subscription list of paying subscribers, and which newspaper has been established and published at regular intervals in the said City of Carlsbad, County of San Diego, State of California, for a period exceeding one year next preceding the date of publication of the notice hereinafter referred to; and that the notice of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit: NOTICE OF PUBLIC HEARING! FY 19W-M OPERATING ftUDOET NOTICE 18 HEXIBYOlVSNthX tho City Counoll of tho City of Corli- tad wffl bold * pabUc boarlnf «t tho City CMMlf CUmbor* UOOElm Avonuo, Cariibad, CaHtornia, •t CW ML on Tuooday, tarn », 1981, to consider tho Ftoeal Yoar1M3-04 Oporttlaf Budfot tor thoCltyofCirUbod.Budtot anmaurlos ar»««all*blotor iwlow tn tho Plnaneo Doeort-mottt* fvf fturUMr IntonMtton, oalltho City of Caritbad nnaneo Do-pwinont,m«ai. Applicant: Otty of Caritbad •CAlttttAD CITY COUNCILCJWlT7:Jun»15.«8» J.une. .1.5 19.8J. 19 19, 19 19 2M-4/82 I certify under penalty of perjury that the foregoing is true and correct. Executed at Carlsbad, County of San Diego, State of California on thp 13th day of June 1983 — Clerk of the Printer NOTICE OF PUBLIC HEARING FY 1983-84 OPERATING BUDGET NOTICE IS HEREBY GIVEN that the City Council of the City of Carlsbad will hold a public hearing at the City Council Chambers, 1200 Elm Avenue, Carlsbad, California, at 6:00 P.M., on Tuesday, June 21, 1983, to consider the Fiscal Year 1983-84 Operating Budget for the City of Carlsbad. Budget Summaries are available for review in the Finance Department. For further information, call the City of Carlsbad Finance Department, 438-5551. PUBLISH: June 15, 1983 APPLICANT: City of Carlsbad CARLSBAD CITY COUNCIL