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HomeMy WebLinkAbout1983-08-16; City Council; 7473; Engineering department organizationB#- TITLE: IEPT. PER ITG. 8/16/83 ENGINEERING DEPARTMENT ORGANIZATION ~ RECOMMENDED ACTION: Adopt Resolution No. 73.29 amending the Engineering Department budget, revising the classification description for Associate Civil Engineer, and authorizing the reclassi- fication of certain positions. ClTy A ITEM EXPLANATION : The City Engineer has reorganized the Engineering Department. The department was previously divided into two divisions headed by Principal Civil Engineers - Current Development and Design/Contracts/Traffic. The revised organization is established on a project management basis with professional engineers being made responsible for specific projects within given geographical areas of the City. The project engineer is responsible for seeing that the projects are properly managed and carried out from start to finish. The existing position classifications were established to carry out work under the previous organization and do not meet the needs of the revised organization. The City Engineer is requesting changing one vacant Principal Civil Engineer position and reclassifying three Assistant Civil Engineer positions to Associate Civil Engineer positions. Added to the existing position,with this change the department will have five Associate Civil Engineer positions to serve as project engineers. The City Engineer and Personnel Director also recommend that the classification description for Associate Civil Engineer be revised to more accurately reflect how the position will be utili zed. FISCAL IMPACT : Although the annual personnel budget for the Engineering Department will increase $12,000, these proposed changes will not require any additional appropriations this year. Salary savings from downgrading one position and vacancies will cover the increased costs caused by upgrading three positions. EXHIBITS : 1. Memorandum to City Manager dated July 6, 1983. 2. 3. Resolution No. 73;79 . Proposed City Engineer Department Organization Chart. JULY 6, 1983 TO: CITY MANAGER FROM: City Engineer ORGANIZATION OF ENGINEERING DEPARTMENT AND RECLASSIFICATION OF POSITIONS The purpose of this memo is to trace the evolution of the present organization of the Engineering Department and to request the reclassification of four positions to more equitably reflect the level of work required of the employees to carry out the assigned work 1 oad . Prior to February 8, 1983, the Engineering Department was organized into two groups: Current Development (Richard Allen and five other people), and Design/Contracts/Traffic (Larry Dossey and seven other people, plus Kent Whitson - Contract Traffic Engineer). The total staff included sixteen people in the following classifications: One Two One Three Four One One One On e One City Engineer Principal Civil Engineers Associate Civil Engineer Assistant Civil Engineers Engineer Technician 11's Senior Construction Inspector Construction Inspector Secretary I1 Contract Steno-Clerk I1 (Professional Services Account) Contract Traffic Engineer (Professional Services Account) After an evaluation of the workload assigned to the Engineering Department and in an effort to maximize the capabilities of each member of the staff, the concept of project management was introduced. Projects were assigned to specific individuals who were to be responsible for the planning, scheduling, directing, and controlling of the available resources (usually Contractors) JULY 6, 1983 ENGINEERING DEPARTMENT Page 2 in completing specifically assigned project goals and objectives within the dollar budget, on time, and at a high level of quality of work. This type of organization was aimed at accomplishing the CIP and at working closely with Client Departments. The memo establishing this relationship is attached as Tab A. As the work progressed and project schedules were established, it became apparent that the numerous engineering problems in the City could best be coordinated on an area basis. With the limited staff as authorized and the diverse workload, only the preliminary engineering and planning operations could be performed "in-house". The detailed engineering and planning must be performed by Contractors with the "in-house" staff functioning in a managerial role. The City was divided into five areas and a staff engineer assigned as the Area Engineer for each area. The memo setting this up (dated May 8) is attached as Tab 6. As an illustration of the diversity of the workload accomplished by the staff, a breakdown of costs incurred is attached as Tab C.It is significant that 47% of the total effort was devoted to work in support of other departments and of management and City Council needs. Work on projects account for 30% of the effort, subdivision development about 9% of the effort, and administrative time (holidays, sick, vacation, etc.) 14%. In reviewing the job descriptions of Principal Civil Engineer, Associate Civil Engineer, and Assistant Civil Engineer (Tab D), it was concluded that the present authorized classifications inadequately reflect the level of competency required to support the workload of the Department. The classification of "Assistant Civil Engineer" is too limited to adequately cover the duties required of the staff engineers and it would be uneconomical to use all personnel as "Principal Civil Engineers". Therefore, it was concluded the minimum classification should be nAssociate Civil Engineer". This is classed as the journey level for professional civil engineering work. These persons are called upon to prepare difficult and complex work requiring professional civil engineering work experiences involving project management, working wth private developers, plan review, field inspections, writing reports, representations at meetings, and supervisory activities. A request was made on June 15 to the Assistant City Manager/Developmental Services to reclassify the engineering positions in the Engineering Department. This would provide one Principal Civil Engineer's position and five Associate Civil Engineers' positions in lieu of the two Principal Civil Engineers' positions, one Associate Civil Engineer's position, and three Assistant Civil Engineers' positions. A copy of that memo is as Tab E. JULY 6, 1983 ENGINEERING DEPARTMENT Page 3 Therefore, I request that you authorize the classification structure of the professional engineers in the Engineering Department as follows: (A recommended job discription for the Associate Civil Engineer is attached as Tab F) One Principal Civil Engineer (Allen-Incumbent) One Associate Civil Engineer (Hause-Incumbent) Four Associate Civil Engineers (Upgrade: Wojcik, Wickham, and Entezari; recruit for one new space) ROf L. KACKLEY, JR. City Engineer RLK: hmj At t ac hment s C: Assistant City Manager/Developmental Services Assist ant City Man ager/Admi n i strati on Director of Personnel , .' .. . . .. I I I I-- -- 4 5 6 7 8 9 10 11 12 13 14 15 16 17 . 18 19 20 21 . 22 23 24 25 26 27 28 RESOLUTION NO. 7329 -- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN OF THE CITY TO CHANGE THE CLASSIFICATION OF ASSOCIATE CIVIL ENGINEER, RECLASSIFY CERTAIN POSITIONS, AND AMEND THE 1983-84 OPERATING BUDGET, WHEREAS, the City Manager recommends and the City Council concurs, that the classification of Associate Civil Engineer should be changed as it is included in the city's Classification Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council authorizes and directs the City Manager to add classification changes to the description of Associate Civil Engineer as described in Attachment A, attached. hereto and made a part thereof. 3. That the City Council authorizes the City Manager to reclassify incumbent Assistant Civil Engineers to Associate Civil Engineers, at the discretion of the City Nanager- 4. That the Engineering Department 1983-84 Operating Budget is hereby amended as shown on Attachment B, attached hereto and made a part thereof. xx XX xx xx xx 1 2 3 8 9 1c 11 12 12 14 1: . I€ 1E 1C 2c 21 2: 2: . 24 2: 2t 2'; 2E PASSED, APPROVED, AND ADOPTED at a regular meeting of the Zarlsbad City Council held on the lGthday of August, 1983, by the Eollowing vote, to wit: AYES : Council W3Tbers Casler, lewis, Kulchin, Chick and Prescott NOES: Nme ABSENT: "2. Attest: .I .& 4LETBA L. %N%G~, d?ity Clerk KAREN R. KUNM'Z, Deputy City Clerk (SEAL) 2. i - aAment A to Res. No. 7329 ASSOCIATE CIVIL ENGINEER DEFINITION Under general direction, performs field and office civil engineering work and traffic engineering, involving investigation, design, con- struction, and maintenance of public works' facilities; supervises and coordinates public works' projects and performs related civil engineering work as assigned. DISTINGUISHING CHARACTERISTICS This is a journey level for professional civil engineers. applies intensive and diversified knowledge of engineering principles and practices in broad areas of assignments and related fields. Makes decisions independently on engineering problems and methods. advanced techniques and their modifications and extension of theories, precepts and practices of the field and related sciences and disci- plines. classification usually result from progressive experience. The incumbent Uses - The skills, knowledge, and abilities required for this EXAMPLES OF DUTIES Supervise and coordinate project management activities involving design and construction of public works' projects sponsored by the city. Work with private developers and engineers to interpret city policies and ordinance requirements, review plans, and coordinate the work involved in privately sponsored residential, commercial, and industrial projects. Review plans, maps, specifications, estimates, and other work for accuracy, presentation, and conduct inspection as appropriate to assure conformance with established engineering practices, laws, policies, and ordinances. Propose and review legal descriptions, subdivisions, and easement agreements, and other documents relating to public improvements. -- . Calculate and collect fees and issue permits. Perform field inspections of public works' construction projects. Assist in the preparation of long-range capital improvement plans. Prepare written reports on engineering related projects. Represent the city in the community and at professional meetings as required. Assist in the preparation and administration of the engineering division budget. Coordinate engineering related activities with other city departments and divisions, and with outside agencies. I .*. .I . .* .. Associate Civil Engineer (cont.) 'Supervise, .train, and evaluate assigned staff. QUALIFICATIONS - 'Knowledge of: General or traffic engineering principles and practices as applied to muni.cipa1 public works. Techniques for preparing designs, plans, specifications, estimates, reports, and recommendations related to public works. Municipal operations as they relate to other city departments and divisions. (Depending upon the responsibilities assigned.) Principles and practices of organization, administration, budget- ing, and personnel management. Ability to: Perform technical engineering work of a complex nature with a minimum of supervision. Establish and maintain cooperative relationships with those contacted in the course of work. Communicate clearly and concisely, orally, and in writing. Supervise, train, and evaluate assigned staff. Experience and Education Any combination of experience and education that could likely -provide the required knowledge and abilities is qualifying. typical way to obtain the knowledge and abilities would be: A Experience Four years of progressively responsible professional work experience in the field of civil engineering. Education Equivalent to a bachelor's degree from an accredited college or university with major course work in civil engineering. Special Requirement Registration as Professional Engineer or Land Surveyor within one year of employment. .,. AtLzchn?z?nt B to Res. No. 7329 CITY OF CARLSBAD 1983-84 BUDGET PERSONNEL DETAIL , DEPARTXENT : ENGINEERING DIVISION: ADMINISTRATION ACCOUNT #: 01-31-10 7 I i ADOPTED I I I CITY ENGINEER I I PRINCIPAL CIVIL ENGINEER t I ASSOCIATE CIVIL ENGINEER 1 I ASSISTANT CIVIL ENGINEER I I SENIOR CONSTR. INSPECTOR II 1 1 I 1 25,618 I II I 25,618 I 1 I 1 I 22,745 I 1 I 22,745 I I' ESTIXATED I REOUIXED I POSIT1 CN I 1982-83 I 1983-84 I 1983-84 I TITLE !NO. LYOUNT INO. AMOTJNT !NO. AMOUNT 1 1 I I I I i I I I I I. I I II 1 I I iI I1 I ' 38,759 1 1 38,759 I I 1. I 1; 33,630 f 1; 33,630 I I 5 153,275 I 5 I 153,275 1 I I II I 21 I 3~ 121 : 4 1-0-1 1-04 I II 11 CONSTRUCTION INSPECTOR 4 84,755 I 1 I 17,641 I1 It I 1 .I I1 1 I II I II 11 I 11 II I II iI I1 I II I I1 II I 11 II I II I1 I 11 II i Ii II 1 II II I II II I II II I II II 1 SUB TOTAL 115 1329,370 114 1376,423 I II 11 I I i I 14' I ENGINEERING TECHNICIAN I1 I SECRETARY I1 ill I I I 4 84,755 I 1 I 17,641 I I i I I I I .-;. I I I I I I I. i I I I 4. I II I 114 I 376,423 I II I OVERTIME t I PART TIXE 1 I 1,400 1 I 2,000 I I 2,000 I 11 11 II I 11 181 I I II I I I1 II II I f1 II II I I 1 1 I I I 1 I -1 POS IT IO ?:S II I1 I1 I I FRINGE BEEFITS I 1110,414 I 1109,798 I 1109,798 1 I TOTAL SALARIES AND I 1441,365 I 1488,482 I 1488,482 f