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HomeMy WebLinkAbout1983-09-06; City Council; 7490; Carry Forward of Prior Year Encumbrances... Cl en OF CARLSBAD -AG END •. 1BILL AB# 749() MTG. 9-6-83 DEPT. FIN TITLE: CARRY FORWARD OF PRIOR YEAR ENCUMBRANCES ---- RECOMMENDED ACTION: Aporove Resolution No . .-:zl# outstanding at June 30; 1983. ITEM EXPLANATION appropriating funds for encumbrances Each year the city staff requests appropriations to cover encumbrances outstandi~g at the end of the prior fiscal year. Under current account- ing standards, purchase orders outstanding at the end of the prior year are carried forward into the new fiscal year·is encumbrances and are charged as an expense of the new year when paid. The new fiscal year budget does not include appropriations to fund these encumbrances. At. the end of the prior fiscal vear a reserve was established to fund out- standing encumb~ances in the'new fiscal year, howe~er, appropriation of these reserves requires council action. The proposed resolution authorizes the appropriation of the reserves for encumbrances for the purchase orders shown in exhibit "A" attached to the resolution. These outstanding purchase orders total $785,112.31. FISCAL IMPACT The city books contain a reserve established in accordance with current accounting standards that can be used to fund the recommended appro- priation. The authorization of this appropriation does not decrease other funds available to finance city services. If the council chodses not to approve this resolution, o~tstanding purchase orders from 1982- 1983 will be charged to de~artments 1983-1984 budgets. In many cases these budgets are insufficient to cover these additional costs c~using the need for contingency or other transfers later in the year. Funds currently reserved for funding these encurnb~ances could be appropriated for another nurpose. ~ EXHIBITS ~ Resolution No. 7,..,:?dd'. authorizing the appropriation of funds to cover 2:: prior year enc~~- <( z 0 ~ ..I 6 z :::, 0 (.) I :!. 2 3 4 5 R~SOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALp'ORNIA AUTHORIZING THE APPROPRIATION OF FUNDS TO FUND ENCUMBRANCES OUTSTANDING AS OF JUNE 30, 1983. WHEREAS, the city has issued various purchase orders which 6 were outstanding as of June 30, 1983; and 7 WHEREAS, these purchase orders represent orders for goods and 8 services budgeted for in 1982-1983; and 9 WHEREAS, the city has established a reserve for encumbrances 10 as of June 30, 1983, that represents the amount of outstanding 11 orders; and 12 WHEREAS, the City Council may appropriate this reserve for 13 encumbrances to fund the payment for goods and services ordered in 14 the prior fiscal year, that are received during the current f:iscal 15 year; and 16 WHEREAS, Exhibit "A" attached hereto is a true and correct 17 list of all outstanding purchase orders as of June 30, 1983; 18 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the 19 City of Carlsbad does hereby authorize the appropriation of funds 20 contained in the city's reserve for encumbrance accounts to the 21 specific accounts shown on Exhibit "A" attached hereto and made 22 a part hereof. 23 II 24 II 25 II 26 II 27 II 28 II " 1 PASSED, APPROVED AND ADOPTED at a regular meeting of the 2 City Council of the City of Carlsbad, California, on the 6th 3 day of Septern.'IJer , 1983 by the following vote to wit: 4·, 5 6 7 8 AYES: Cauncil Members casler, Itawis, Kulchm, Chick and Prescott NOES: None ABSEN'l' : None 9 ATTEST: 10 A 11 r1£,o t' AA, ,~. tf?o tCC-/2 I\ .a,-=-,."\ ALETHA L. RAUTENKRANZ, City Cler:1 12 13 (SP.AL) 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ~ j (!,._~ MARY H. C~SLER, Mayor 1. ACTION RESEARCH ASSOC. INC. For the Triatholon 2. AMERICAN BELL Police Dispatch system 3. AMERICAN SAFETY EQUIPMENT Lap Belts for Police Cars 4. APPLEGATE, JUNE Consultant-Engineering service 5. AUDIO BUFF COMPANY Library-Records 6. B & B ENGINEERS & ASSOC. i982 -i983 Eticumbrattces to b~ ~rought forward 01-41-33-2470 01-21-40-3900 01-21-20-2660 01-31-10-2470 01-40-50-2663 15-18-90-3717 Compaction test -Alley of Roosevelt & Madison 7. BCR INC. 01-51-10-2665 Streets -Telespar Tubing 8. BEBCO · Mech. Maint. -Aerial Lift 9. BOWEN, VICTORIA LUP -Graphic Arts LO. BRADFORDS TRACTOR SERVICE 1\'eed Abatement -Fire 11. BRADY CO., ROBERT J. Training Materials -Fire ._,,:~ \.) .. 10-41-22-3900 01.:41.:22.:3900· 01-32-30-2470 01-22-50-2470 01-22-20-2660 ---~-·-~-~~ ---~-----·~- #10292 #10332 #10213 #10286 #9969 #10321 #10111 #9922 #10168 "#9957 #9956 Page 1 $1,400.0G $7,000.00 $508.80 $9,950.C J .$494. 92 !>335. 00 $_s ~ 799. 22 $39,254.7 i $4,966.34 ~.221.08 $1,1080.00 $6 ,,963. 44 $·182. 00 12. BROWN & NAZAREK Monroe Street Asserilent Documents 13. CALCO CONSTRUCTION Buena Vista Lagoon Dredging 14. CITY MANAGEMENT SERVICES To Revise Personnel Rules 15. COSTA REAL WATER DISTRICT Water Service & Meter for Macario Canyon Park • 16. DANIELS CO. INC. BILL Books for Library 1 7. DAT ASTREAM Computer for Engineering 18. DATASTREAM Computer for Purchasing 19; DESERT GARDENS INC. Streets Dept. -Road Grader 20. DILLINGHAM ENGINEERING CONST. Parking Lot at RR 21. DIVERSIFIED PACIFIC Library Addition 22. ENVITROTECH OPER. SERVICE Consultant for Labor Neg. \,) ') 30-18-40-3100. 18-81-07-3132 Ol-iS-10-2470 01-41-21-2210 1-40-50-2663 01-31-10-3900 01-14-10-3900 30-18-40-3100 15-18-90-3719 32-18-10-3124 01-l:5-10-2470 #9819 #10142 1/9287 #10325 #9861 #10300 "#9960 #10320 #9599 #9301 #10202 1 ag '..? 1. $500.,Q0 .$373,671.00 $600.00 $3,850.00 $130.00 $-5, 030. 55 $4,792.26 $2,500.00 I $4,417.65 $24,523.82 $3,000.00 :1 ., ·'· z:;. ENVITROTECH OPER. SERVICE Consultant for Flow Metering of Encina 24. FISCHER OFF[CE INTERIORS Chairs & Tables for Purchasing 25. GARRET ENTERPRISES Headset for Police 26. GAYLORD BROTHERS INC. .Material for Children's Libr.ary 27. GAYLORD BROTHERS INC. Furniture for Children's Library 28. GENERAL MOTORS CORP. Police & Mech. Maint. Van 29; GENTLE CO. INC., BURT Book Shelv_es for Children Lib1:ary 30. HENBER9ER CO., JOHN High Volt modulars for Traffic Signals 31. HEWLETT PACKARD 50-61-10'-2490 01-14-10-3900 01-21-40-3900 01-40-50-2550 01-18-10-3124 01-21-20-3900 01-18-10-3124 01-51-10-2660 01-14-10-2420 Annual Maintenance on· Computer Terminal for Purchasing 32. HEWLETT PACKARD General Users Course for Personnel 33. HIGHSMITH-CO., THE Listening Table for Library 34. KERCHEVAL, AL \"', Design of Poinsettia Bridge C '.> 01-15-10-2890 01-18-10-3124 30-18-40-3079 f d !,;~-.. } # 9'6+ 7. $2,000.00 !#10299 $4tf4.14 #10333 $1,041.56 1#10232 $235.20 -#9981 $337.14 P.10001 $8,266.17 !t9695 $359 .. 00 lt10071 $3,816.00 #9961 $6'12. 00 #10336 $5120.00 #10312 $2:86. 65 P.9839 $11,843.50 35. LAMINATIONS CORP. 0l-21-40-2640 Frame and Base for Targets for Police 36. 1-li\JOR VIDEO CONCEPTS 01-40-50-2663 Video Tapes for Library 37. MAJOR VlFEO CONCEPTS 01-40-50-2663 Video Tapes for Library 01-41-21-3900 3 8. MARCHETTI Plavground Equipment for Parks 39. McOAT & ASSOC. INC •• W. G. I ,J,, 32-18-10-3006 .1-•l Preliminary analysis & Evaluation co=generation pro;. 40. MCDANIEL ENGINEERING Aqua Hendionda 41. MOHLE, PERRY & ASSOC. Tamarack Ave. Design 42. MOOR CO. SERVICE INC. Magnesium anodes for thermo pak boile·r 43. MOTOROLA COMMUNICtTIONS Equipment for Police Communications 44. MOUNCE & ASSOC., H. WENDELL City Operations Center 45. NACHANT INC., FRITZ A. Jefferson S~hool Ballfield '-..) 14-18-40-3098 32-18-40-3108 01-41-33-2660 0l-21-40-3900 32-18-10-3006 15-18-90-3716 .,, •) {• #10306 # 10233. #10234 li10075 lf10024 .#7146 #7652 #10302 # 10322 if9369 #10252 $208.-80 $ 821. 22 $430.26 $3,672.90 $4,000.00 -:~14,039.60 $9;485.00 $127.20 } $23,934.62 $41,476. so $26,747.32 ; 46. NETWORK lNC. Music for Insurance slide show 4 7. NORTH COUNTY AUDIO VISUAL Screen & Camera for Police 48. NORTH COAST PRINTERS Quarterly Newsletter for City 49. PACIFIC 7 LONGARD -..'/ Sand Retention Tube 50. PACIFIC TELEPHONE Special Lines for Central Services 51. PA.~GEA SILKSCREEN INC. T-Shirts £or lOK Run 52. RECON City Safety Center 53. REGENTS OF UNIV. OF CALIF. Beach Profile Study 54. RITCHER PHD, HENRY L. Consultant for Police Comm. Study 55. RICK ENGINEERING Buena Vista Lagoon Before and After Pictures '56. ROSS COMMUNICATIONS Battery £or Police 57. ROSS COMMUNICATIONS Battery £or Fi:re ¾ I. ~.-._r, ... ~ -,.. ... ..,_, • ~ -.-.~••-~- 01-19.:.1q-247Q 01-21-40-2660 01-10-20-2540 30-18-90-3133 01-11-10-2220 01-41-32-2660 32-18-10-3006 01-31-10-2470 01-21-10-2470 18-81-07-3132 01-21-20-3900 01--2 2 -4 0 -3 9 0 0 ~ ,, .Page 5 $:1, 485. 00 P.10141 ff10013 $289 :38 #10296 $1,240.00 ' #10078 $38,599.20 #10281 $2,177. :J #10284 . $1,025.32 #10194 $4,800.00 ' f:10104 $1'.0,500.00 #9551 $-1, 663. b lt10272 $:1, 371. 94 #9871 $611.62 #9943 $1,600.00 '- 58. · ROYAL BUSINESS MACHINES Central Services Ppgrade Kit PCUA 59. ROYAL BUSINESS MACHINES Upgrade Kit for Cntr. Services 60. RUDEN, ALTON t. Consultant for RR AT&SF 61. SAN DIEGO ASSOC. OF GOVTS. (SANDAG) Traffic Circulation Computer Model 62. SAN DIEGO DATA PRO Flass Tipped Printwheels for Royal Word Processor 63. SPIKES, G. Downtown Parking Lot 64. STEVES SCREEN CO. Window screens for Recreation 65. THREE-M Road Signs and Decals 66. THREE-M Road Signs and Decals 67. R.R. VOORHIES IMPAX Traffic Computer Program 68. WESTERN PUBLISHER CO., INC. "'.) Books for Library 69·. WOODEND NESSEL & 'FRIENDS Insurance Slide Presentations Ol-11-10-3900 01-32-30-3900 Ol-31-10-3900 01-12-10-3900 30-18-30-3085 Ol-32-40-2470 Ol-;$1-10-2550 01-32-30-2550 01-11-10-2660 15-18-90-3718 01-4· 1-31 -2 6 6 0 01-51-10-2665 01-51-10-2665 01-32-40-2470 01-40-30-2662 01-19-10-247'0 ... >,_A>•~ ~ .,. ,',~ _._ ~ ,, • , • '" ~ ' , •" .._. .... ~· ·-~ h1ge u #10265 #10266 #9245 #10710 #10164 #9485 #9879 #10054 #10200 #10809 #8468 #10131 $3 ,.964. 40 5,946.60 $9,911.00 $1)982.20 1,982.20 $3,964.40 $2,125.25 $8,890.00 $67.63 33.81 611.99 $713.43 ,· I $22,816.45 $169.40 $5,428.SC· $1,851.37 $6,000.00 $249.73 $834.00 H 1 ,, '1 ) 70. XEROX CORP. Housing Conversion 71. XEROX CORP. Housing Converilon ~ -,,_, ,-.. v· ,i;,."' ""' ", ,_,,..-.,. .. -,-Cf 4 Pa.g'e 7 10,-16-10-'-2320 #10310 13-33 -3 0 -2 4 2 O' 13-33-30-2510 13-33-30-2540' i3-33-30-232'0 #1031.01 GRAND TOTAL #--'.: • ' ,• > ,. • F' "',' -~ --?',, ~' ,'o ~, __.... ..,,~ .. '• • • A , .,. • ~, , -~ <,... -¥ .,,,.,,.,,. •• • 0--~ ••• -• ~-• • • ~ ... ~• ,,, , '::, f ., J""' < $380.00 300.00 J.50.00 100.00 $930.00 $210.00 $785,112.31 ~· ' 1' '} I, l'