HomeMy WebLinkAbout1983-09-06; City Council; 7490; Carry Forward of Prior Year Encumbrances...
Cl
en OF CARLSBAD -AG END •. 1BILL
AB# 749()
MTG. 9-6-83
DEPT. FIN
TITLE: CARRY FORWARD OF PRIOR YEAR ENCUMBRANCES
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RECOMMENDED ACTION:
Aporove Resolution No . .-:zl#
outstanding at June 30; 1983.
ITEM EXPLANATION
appropriating funds for encumbrances
Each year the city staff requests appropriations to cover encumbrances
outstandi~g at the end of the prior fiscal year. Under current account-
ing standards, purchase orders outstanding at the end of the prior year
are carried forward into the new fiscal year·is encumbrances and are
charged as an expense of the new year when paid. The new fiscal year
budget does not include appropriations to fund these encumbrances. At.
the end of the prior fiscal vear a reserve was established to fund out-
standing encumb~ances in the'new fiscal year, howe~er, appropriation
of these reserves requires council action. The proposed resolution
authorizes the appropriation of the reserves for encumbrances for the
purchase orders shown in exhibit "A" attached to the resolution. These
outstanding purchase orders total $785,112.31.
FISCAL IMPACT
The city books contain a reserve established in accordance with current
accounting standards that can be used to fund the recommended appro-
priation. The authorization of this appropriation does not decrease
other funds available to finance city services. If the council chodses
not to approve this resolution, o~tstanding purchase orders from 1982-
1983 will be charged to de~artments 1983-1984 budgets. In many cases
these budgets are insufficient to cover these additional costs c~using
the need for contingency or other transfers later in the year. Funds
currently reserved for funding these encurnb~ances could be appropriated
for another nurpose.
~ EXHIBITS
~ Resolution No. 7,..,:?dd'. authorizing the appropriation of funds to cover 2:: prior year enc~~-
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R~SOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALp'ORNIA AUTHORIZING THE APPROPRIATION
OF FUNDS TO FUND ENCUMBRANCES OUTSTANDING AS OF
JUNE 30, 1983.
WHEREAS, the city has issued various purchase orders which
6 were outstanding as of June 30, 1983; and
7 WHEREAS, these purchase orders represent orders for goods and
8 services budgeted for in 1982-1983; and
9 WHEREAS, the city has established a reserve for encumbrances
10 as of June 30, 1983, that represents the amount of outstanding
11 orders; and
12 WHEREAS, the City Council may appropriate this reserve for
13 encumbrances to fund the payment for goods and services ordered in
14 the prior fiscal year, that are received during the current f:iscal
15 year; and
16 WHEREAS, Exhibit "A" attached hereto is a true and correct
17 list of all outstanding purchase orders as of June 30, 1983;
18 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the
19 City of Carlsbad does hereby authorize the appropriation of funds
20 contained in the city's reserve for encumbrance accounts to the
21 specific accounts shown on Exhibit "A" attached hereto and made
22 a part hereof.
23 II
24 II
25 II
26 II
27 II
28 II
"
1 PASSED, APPROVED AND ADOPTED at a regular meeting of the
2 City Council of the City of Carlsbad, California, on the 6th
3 day of Septern.'IJer , 1983 by the following vote to wit:
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AYES: Cauncil Members casler, Itawis, Kulchm, Chick and Prescott
NOES: None
ABSEN'l' : None
9 ATTEST:
10 A
11 r1£,o t' AA, ,~. tf?o tCC-/2 I\ .a,-=-,."\
ALETHA L. RAUTENKRANZ, City Cler:1
12
13 (SP.AL)
14
15
16
17
18
19
20
21
22
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24
25
26
27
28
~ j (!,._~
MARY H. C~SLER, Mayor
1. ACTION RESEARCH ASSOC. INC.
For the Triatholon
2. AMERICAN BELL
Police Dispatch system
3. AMERICAN SAFETY EQUIPMENT
Lap Belts for Police Cars
4. APPLEGATE, JUNE
Consultant-Engineering service
5. AUDIO BUFF COMPANY
Library-Records
6. B & B ENGINEERS & ASSOC.
i982 -i983 Eticumbrattces
to b~ ~rought forward
01-41-33-2470
01-21-40-3900
01-21-20-2660
01-31-10-2470
01-40-50-2663
15-18-90-3717
Compaction test -Alley of Roosevelt & Madison
7. BCR INC. 01-51-10-2665
Streets -Telespar Tubing
8. BEBCO
· Mech. Maint. -Aerial Lift
9. BOWEN, VICTORIA
LUP -Graphic Arts
LO. BRADFORDS TRACTOR SERVICE
1\'eed Abatement -Fire
11. BRADY CO., ROBERT J.
Training Materials -Fire
._,,:~
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10-41-22-3900
01.:41.:22.:3900·
01-32-30-2470
01-22-50-2470
01-22-20-2660
---~-·-~-~~ ---~-----·~-
#10292
#10332
#10213
#10286
#9969
#10321
#10111
#9922
#10168
"#9957
#9956
Page 1
$1,400.0G
$7,000.00
$508.80
$9,950.C J
.$494. 92
!>335. 00
$_s ~ 799. 22
$39,254.7 i
$4,966.34
~.221.08
$1,1080.00
$6 ,,963. 44
$·182. 00
12. BROWN & NAZAREK
Monroe Street Asserilent Documents
13. CALCO CONSTRUCTION
Buena Vista Lagoon Dredging
14. CITY MANAGEMENT SERVICES
To Revise Personnel Rules
15. COSTA REAL WATER DISTRICT
Water Service & Meter for Macario Canyon Park
•
16. DANIELS CO. INC. BILL
Books for Library
1 7. DAT ASTREAM
Computer for Engineering
18. DATASTREAM
Computer for Purchasing
19; DESERT GARDENS INC.
Streets Dept. -Road Grader
20. DILLINGHAM ENGINEERING CONST.
Parking Lot at RR
21. DIVERSIFIED PACIFIC
Library Addition
22. ENVITROTECH OPER. SERVICE
Consultant for Labor Neg.
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30-18-40-3100.
18-81-07-3132
Ol-iS-10-2470
01-41-21-2210
1-40-50-2663
01-31-10-3900
01-14-10-3900
30-18-40-3100
15-18-90-3719
32-18-10-3124
01-l:5-10-2470
#9819
#10142
1/9287
#10325
#9861
#10300
"#9960
#10320
#9599
#9301
#10202
1 ag '..? 1.
$500.,Q0
.$373,671.00
$600.00
$3,850.00
$130.00
$-5, 030. 55
$4,792.26
$2,500.00
I
$4,417.65
$24,523.82
$3,000.00
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z:;. ENVITROTECH OPER. SERVICE
Consultant for Flow Metering of Encina
24. FISCHER OFF[CE INTERIORS
Chairs & Tables for Purchasing
25. GARRET ENTERPRISES
Headset for Police
26. GAYLORD BROTHERS INC.
.Material for Children's Libr.ary
27. GAYLORD BROTHERS INC.
Furniture for Children's Library
28. GENERAL MOTORS CORP.
Police & Mech. Maint. Van
29; GENTLE CO. INC., BURT
Book Shelv_es for Children Lib1:ary
30. HENBER9ER CO., JOHN
High Volt modulars for Traffic Signals
31. HEWLETT PACKARD
50-61-10'-2490
01-14-10-3900
01-21-40-3900
01-40-50-2550
01-18-10-3124
01-21-20-3900
01-18-10-3124
01-51-10-2660
01-14-10-2420
Annual Maintenance on· Computer Terminal for Purchasing
32. HEWLETT PACKARD
General Users Course for Personnel
33. HIGHSMITH-CO., THE
Listening Table for Library
34. KERCHEVAL, AL
\"', Design of Poinsettia Bridge
C
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01-15-10-2890
01-18-10-3124
30-18-40-3079
f d !,;~-.. }
# 9'6+ 7. $2,000.00
!#10299 $4tf4.14
#10333 $1,041.56
1#10232 $235.20
-#9981 $337.14
P.10001 $8,266.17
!t9695 $359 .. 00
lt10071 $3,816.00
#9961 $6'12. 00
#10336 $5120.00
#10312 $2:86. 65
P.9839 $11,843.50
35. LAMINATIONS CORP.
0l-21-40-2640
Frame and Base for Targets for Police
36. 1-li\JOR VIDEO CONCEPTS
01-40-50-2663
Video Tapes for Library
37. MAJOR VlFEO CONCEPTS
01-40-50-2663
Video Tapes for Library
01-41-21-3900
3 8. MARCHETTI
Plavground Equipment for Parks
39. McOAT & ASSOC. INC •• W. G. I ,J,,
32-18-10-3006
.1-•l
Preliminary analysis & Evaluation co=generation pro;.
40. MCDANIEL ENGINEERING
Aqua Hendionda
41. MOHLE, PERRY & ASSOC.
Tamarack Ave. Design
42. MOOR CO. SERVICE INC.
Magnesium anodes for thermo pak boile·r
43. MOTOROLA COMMUNICtTIONS
Equipment for Police Communications
44. MOUNCE & ASSOC., H. WENDELL
City Operations Center
45. NACHANT INC., FRITZ A.
Jefferson S~hool Ballfield
'-..)
14-18-40-3098
32-18-40-3108
01-41-33-2660
0l-21-40-3900
32-18-10-3006
15-18-90-3716
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#10306
# 10233.
#10234
li10075
lf10024
.#7146
#7652
#10302
# 10322
if9369
#10252
$208.-80
$ 821. 22
$430.26
$3,672.90
$4,000.00
-:~14,039.60
$9;485.00
$127.20
}
$23,934.62
$41,476. so
$26,747.32
;
46. NETWORK lNC.
Music for Insurance slide show
4 7. NORTH COUNTY AUDIO VISUAL
Screen & Camera for Police
48. NORTH COAST PRINTERS
Quarterly Newsletter for City
49. PACIFIC 7 LONGARD
-..'/
Sand Retention Tube
50. PACIFIC TELEPHONE
Special Lines for Central Services
51. PA.~GEA SILKSCREEN INC.
T-Shirts £or lOK Run
52. RECON
City Safety Center
53. REGENTS OF UNIV. OF CALIF.
Beach Profile Study
54. RITCHER PHD, HENRY L.
Consultant for Police Comm. Study
55. RICK ENGINEERING
Buena Vista Lagoon Before and After Pictures
'56. ROSS COMMUNICATIONS
Battery £or Police
57. ROSS COMMUNICATIONS
Battery £or Fi:re
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I. ~.-._r, ... ~ -,.. ... ..,_, • ~ -.-.~••-~-
01-19.:.1q-247Q
01-21-40-2660
01-10-20-2540
30-18-90-3133
01-11-10-2220
01-41-32-2660
32-18-10-3006
01-31-10-2470
01-21-10-2470
18-81-07-3132
01-21-20-3900
01--2 2 -4 0 -3 9 0 0
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.Page 5
$:1, 485. 00 P.10141
ff10013 $289 :38
#10296 $1,240.00 '
#10078 $38,599.20
#10281 $2,177. :J
#10284 . $1,025.32
#10194 $4,800.00 '
f:10104 $1'.0,500.00
#9551 $-1, 663. b
lt10272 $:1, 371. 94
#9871 $611.62
#9943 $1,600.00
'-
58. · ROYAL BUSINESS MACHINES
Central Services Ppgrade Kit PCUA
59. ROYAL BUSINESS MACHINES
Upgrade Kit for Cntr. Services
60. RUDEN, ALTON t.
Consultant for RR AT&SF
61. SAN DIEGO ASSOC. OF GOVTS. (SANDAG)
Traffic Circulation Computer Model
62. SAN DIEGO DATA PRO
Flass Tipped Printwheels for Royal
Word Processor
63. SPIKES, G.
Downtown Parking Lot
64. STEVES SCREEN CO.
Window screens for Recreation
65. THREE-M
Road Signs and Decals
66. THREE-M
Road Signs and Decals
67. R.R. VOORHIES
IMPAX Traffic Computer Program
68. WESTERN PUBLISHER CO., INC.
"'.)
Books for Library
69·. WOODEND NESSEL & 'FRIENDS
Insurance Slide Presentations
Ol-11-10-3900
01-32-30-3900
Ol-31-10-3900
01-12-10-3900
30-18-30-3085
Ol-32-40-2470
Ol-;$1-10-2550
01-32-30-2550
01-11-10-2660
15-18-90-3718
01-4· 1-31 -2 6 6 0
01-51-10-2665
01-51-10-2665
01-32-40-2470
01-40-30-2662
01-19-10-247'0
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h1ge u
#10265
#10266
#9245
#10710
#10164
#9485
#9879
#10054
#10200
#10809
#8468
#10131
$3 ,.964. 40
5,946.60
$9,911.00
$1)982.20
1,982.20
$3,964.40
$2,125.25
$8,890.00
$67.63
33.81
611.99
$713.43
,·
I
$22,816.45
$169.40
$5,428.SC·
$1,851.37
$6,000.00
$249.73
$834.00
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70. XEROX CORP.
Housing Conversion
71. XEROX CORP.
Housing Converilon
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Pa.g'e 7
10,-16-10-'-2320 #10310
13-33 -3 0 -2 4 2 O'
13-33-30-2510
13-33-30-2540'
i3-33-30-232'0 #1031.01
GRAND TOTAL
#--'.: • ' ,• > ,. • F' "',' -~ --?',, ~' ,'o ~, __.... ..,,~ .. '• • • A , .,. • ~, , -~ <,... -¥ .,,,.,,.,,. •• • 0--~ ••• -• ~-• • • ~ ... ~•
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., J""' <
$380.00
300.00
J.50.00
100.00
$930.00
$210.00
$785,112.31
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