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Home My WebLink About1983-12-06; City Council; 7423-1; Revised Sanitation Budget Fiscal Year 83-84CIT . OF CARLSBAD — AGENDA BILL AR# 7A91 9,, U MTG 12/6/83 DI=PT U/M TITLE: REVISED SANITATION BUDGET FOR FISCAL YEAR 83 84 DEPT. \\\*f&^. CITY ATTY\)£rS CITY MQR. ^^ QLU oo:a.a. zo\ J oz oo RECOMMENDED ACTION: Approve Resolution adopting a revised FY 83-84 Sanitation Budget. ITEM EXPLANATION; Council adopted the FY 83-84 Sanitation Budget by Resolution 7265 on June 28, 1983 as a part of the total budget approval. Agreements reached with Costa Real Municipal Water District after the budget approval and certain reductions in the JAC budget which occurred concurrent with the City budget deliberations have resulted in the need for a revised Sanitation budget. Exhibit 1 provides details relating to these changes. FISCAL IMPACT: The revised budget will reduce the Sanitation budget authorization by $8,814 for FY 83-84. EXHIBIT; 1. Memorandum from Director of Utilities/Maintenance to City Manager of November 10, 1983. 2. Resolution 1 2 3 24 25 26 27 28 RESOLUTION NO. 7431 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA REVISING THE SANITATION BUDGET FOR FISCAL YEAR 1983-84 4 WHEREAS, the Fiscal Year 1983-84 budget was adopted by Resolution 7265 5 on June 28, 1983; and 6 WHEREAS, agreements relating to the consolidation of the City Water 7 Enterprise and the Costa Real Municipal Water District have resulted in the • 8 need to revise the Fiscal Year 1983-84 Sanitation Budget; 9 NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Carlsbad 10 adopts a revised Sanitation budget attached hereto and made a part thereof. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council 12 held on the 6th day of December . 1983, by the following vote, to wit: 13" 14 AYES: Council Members easier, Lewis, Prescott and Chick 15 NOES: None 16 ABSENT: Council Member Kulchin 17 ABSTAIN: is" 19 20 ATTEST: 22 23 MARY H. CASLER, Mayor ALETHA L. RAUTENKRANZ, City Clei (SEAL) November 10, 1983 TO: CITY MANAGER FROM: DIRECTOR UTILITIES/MANAGEMENT REVISED SANITATION BUDGET FY 83-84 The FY 83-84 Sanitation Budget was aproved in late June 1983 in the amount of $1,287,409. This included the operational and maintenance costs for operation of the trunk system ($559,776) and for the Encina Plant ($727,444). The attached revised budget is for $1,278,409. However, it includes some major changes internally that should be approved by Council as they involve personnel increases. The revised budget includes the following: 1. Decrease in the Encina budget from $727,447 to $676,444 or a decrease of $51,003, the JAC was undergoing budget review and approved their budget at the same time as the City. The City budget request was based on preliminary estimates whereas the revised request reflects actual Encina budget amounts. 2. The approved budget for the City trunk system included six personnel as follows: Utilities Superintendent ,5 Utilities Supervisor 1 Utility Worker III 1.5 Utility Pump Operator 1 Maintenance Worker 2 Total 6 The .5 Utility Worker III is a heavy equipment operator/Supervisor that was shared with the Water Division and used primarily to operate equip- ment while installing laterals, etc. City Manager Page 2 November 10, 1983 3. The revised budget proposed increases the staffing to 7.5 and is allocated as follows: Utilities Superintendent .5 Utilities Supervisor 1 Utilities Maintenance Worker 2 Utilities Pump Operator 2 Maintenance Worker 2 Total 7.5 This is an increase of 1.5 personnel from that previously authorized. I recommend that the increases be approved for the following reasons: a. The shared equipment operator will not be available from the Water Division after January 1, 1984. Increased building activity has increased the require- ment for lateral installs and it appears it will continue. Additionally, I would assign the maintenance of the Lake Calavera plant and any reclaimed water delivery and system maintenance to the La Costa North area to this position. b. The pump operator addition is also required as we are adding three additional lift stations to the system this year. We presently use maintenance workers to assist in our lift station maintenance (11 stations), however with the addition of these stations use of maintenance workers decreases the effort available for line cleaning (vactor operations). The net result of reduced costs at Encina ($51,003) and the increased personnel costs due to addition of 1^ spaces ($42,189) is a budget reduction of $8,814. CITY OF CARLSBAD 1983-84 BUDGET DEPARTMENT: SANITATION DIVISION: ACCT #: 50-61-10 to 50-61-20 CATEGORY PERSONNEL SERVICES MAINTENANCE & OPERATION CAPITAL OUTLAY DEBT SERVICE SUB TOTAL SERVICES PERFORMED FOR OTHER DEPARTMENTS TOTAL BUDGET 1982-83 ESTIMATE 157,063 576,984 19,101 744,148 744,148 1983-84 REQUEST 211,651 1,045,508 21,250 1,278,409 1,278,409 1983-84 ADOPTED 211,651 1,045,508 . 21,250 1,278,409 1,278,4091 1 DEPARTMENTAL GOALS AND OBJECTIVES ~ TO MAINTAIN THE CITIES SANITATION COLLECTION AND TRUNK SYSTEM BY IMPLEMENTATION OF AN AGGRESSIVE PREVENTATIVE MAINTENANCE PROGRAM INCLUDING HYDRO CLEANING ALL LINES ON A PERIODIC BASIS. THIS FUND ALSO PAYS THE CITIES PRO-RATA SHARE OF THE OPERATION OF THE ENCINA TREATMENT PLANT. 265 CITY OF CARLSBAD 1983-84 BUDGET DEPARTMENT: SANITATION DIVISION: MAINTENANCE ACCT #: 50-61-10 CATEGORY PERSONNEL SERVICES MAINTENANCE & OPERATION CAPITAL OUTLAY DEBT SERVICE SUB TOTAL SERVICES PERFORMED FOR OTHER DEPARTMENTS TOTAL BUDGET 1982-83 ESTIMATE 157,063 212,584 19,101 388,748 388,748 1983-84 REQUEST 211,651 369,064 21,250 601,965 1,500 600,465 1983-84 ADOPTED 211,651 369,064 21,250 601,965 .1,500 600,465 DEPARTMENTAL GOALS AND OBJECTIVES TO MAINTAIN THE CITIES SANITATION COLLECTION AND TRUNK SYSTEMS BY IMPLENTATION OF AN AGGRESSIVE PREVENTIVE MAINTENANCE PROGRAM INCLUDING HYDRO CLEANING OF ALL LINES ON A PERIODIC BASIS. THIS FUND ALSO PAYS THE CITIES PRO-RATA SHARE OF THE OPERATION OF THE ENCINA TREATMENT PLANT. 266 CITY OF CARLSBAD 1983-84 BUDGET PERSONNEL DETAIL DEPARTMENT: SANITATION DIVISION: MAINTENANCE ACCT t: 50-61-10 POSITION TITLE SEWER MAINTENANCE SUPERVISOR UTILITY MAINT. WORKER III UTILITY PUMP OPERATOR MAINTENANCE WORKER I SUPERINTENDENT UTILITY MAINT. WORKER III SUB TOTAL OVERTIME PART TIME FRINGE BENEFITS TOTAL SALARIES AND POSITIONS ESTIMATED 1982-83 NO. AMOUNT 1 1 1 2 .5 '5 H *. 106,325 11,040 39,698 157,063 REQUESTED 1983-84 NO . AMOUNT 1 1 2 2 .5 1 7-5 22,890 19,575 40,135 31,748 13,573 20,460 " 148, 381 11,040 52,230 211,651 ADOPTED 1983-84 NO . AMOUNT 1 1 2 2 .5 1 75 22,890 19,575 40,135 31,748 13,573 20,460 148,381 11.040 52,230 211,651 267 CITY OF CARLSBAD 1983-84 BUDGET MAINTENANCE & OPERATION DEPARTMENT: SANITATION DIVISION: MAINTENANCE ACCT tf: 50-61-10 ACCT NO 2111 2120 2210 2220 2330 2420 2430 2450 2470 2490 2520 2530 2540 2550 2610 2611 2612 2620 2630 2640 2650 2660 2810 2840 2870 - 2890 ACCOUNT DESCRIPTION VEHICLE MAINTENANCE SERVICES FROM OTHER DEPARTMENTS POWER & WATER TELEPHONE & COMMUNICATIONS OTHER MACHINERY & EQUIP RENTAL OFFICE EQUIPMENT MAINTENANCE LAUNDRY & UNIFORM MAINTENANCE COMMUNICATIONS EQUIPMENT MTC PROFESSIONAL SERVICES MISCELLANEOUS OUTSIDE SERVICE DUES & SUBSCRIPTIONS POSTAGE PRINTING & BINDING OFFICE SUPPLIES BUILDING MAINTENANCE RADIO & ELECTRICAL JANITORIAL SUPPLIESPARTS (VEHICLE MAINTENANCE) ROCK & MINERAL PRODUCTS EXPENDABLE TOOLS PETROLEUM PRODUCTS SPECIAL DEPARTMENTAL SUPPLIES DEPRECIATION EXPENSE TRAVEL AND MEETINGS INSURANCE PREMIUMS & TAXES TRAINING & EDUCATION TOTAL MAINTENANCE & OPER. 1982-83 1983-84 1983-84 ESTIMATE REQUEST ADOPTED 22,000 32,582 68,084 108,795 30,000 31,500 2,000 2,400 500 500 300 300 1,000 1,000 600 600 6,000 7,000 23,000 23,000 150 150 200 1,100 300 1,000 1,200 4,000 150 20,000 1,000 30,000 212,584 SERVICES PERFORMED FOR OTHER DEPARTMENTS P&R Pump Maintenance 210 1,100 300 500 1,000 1,200 5,500 150 20,000 100,277 500 30,000 500 369,064 32,582 108,795 31,500 2,400 500 300 1,00*0 600 7,000 23,000 150 — — —_. — — 210 1,100 300 500 1,000 1,200 5,500 150 20,000 100,277 500 30,000 500 369,064 1,500 268 CITY OF CARLSBAD 1983-84 BUDGET MAINTENANCE & OPERATION DEPARTMENT: SANITATION DIVISION: MAINTENANCE ACCT #: 50-61-10 DESCRIPTION OF TRAVEL OR MEETING EXPENSE YEARLY CONFERENCE OF APWA FEDERATION-INCLUDES TRAINING SESSIONS-DISPLAYS OF LATEST EQUIPMENT. IN ADDITION TO THE ABOVE, THE SANITATION SUPERINTENDENT WILL BE ATTENDING LOCAL APWA MEETINGS HELD MONTHLY. TOTAL TRAVEL DESTINATION Palm Springs 1983-84 REQUEST 250 250 500 1983-84 ADOPTED 250 250 500 269 CITY OF CARLSBAD 1983-84 BUDGET CAPITAL OUTLAY REQUEST DEPARTMENT: SANITATION DIVISION: MAINTENANCE ACCT #: 50-61-10 CAPITAL OUTLAY DESCRIPTION TRAILER MOUNTED CABLE ROOD ING MACHINE TO BE USED BY SANITATION CREW TO BREAK UP SEWER STOPPAGES IN SMALL LATERALS AND TIGHT AREAS THAT NEITHER THE V ACTOR OR OUR LARGE RODDER CAN OPERATE IN. THIS MACHINE WILL REPLACE AN OLD MACHINE NOW BEING USED FOR THIS. LOW BAND PAGER TO BE USED BY SANITATION OPERATOR WHEN WORKING IN REMOTE LOCATIONS. PROTECTIVE COATING HAVE THE VACTOR DEBRIS TANK COATED TO PROTECT IT FROM RUSTING OUT DUE TO LIQUIDS AND GAS. TOTAL CAPITAL OUTLAY 83-8' QTY 1 1 1 4 REQUEST AMOUNT 14,500 250 6,500 21,250 83-8^ QTY 1 1 + ADOPTED AMOUNT 14,500 • 250 6,500 21,250 270 CITY OF CARLSBAD 1983-84 BUDGET DEPARTMENT: SANITATION DIVISION: ENCINA ACCT #: 50-61-20 CATEGORY PERSONNEL SERVICES MAINTENANCE & OPERATION CAPITAL OUTLAY DEBT SERVICE SUB TOTAL SERVICES PERFORMED FOR OTHER DEPARTMENTS TOTAL BUDGET 1982-83 ESTIMATE 355,400 355,400 355,400 1983-84 REQUEST 676,444 676,444 676,444 1983-84 ADOPTED 676,444 676,444 676,444 DEPARTMENTAL GOALS AND OBJECTIVES THE ENCINA WATER POLLUTION CONTROL FACILITY IS A REGIONAL SEWAGE TREATMENT PLANT. ALL SEWAGE GENERATED WITHIN THE CITIES SEWER SERVICE AREA IS TREATED AT THE ENCINA WATER POLLUTION CONTROL FACILITY TO BRING IT INTO COMPLIANCE WITH STATE AND FEDERAL STANDARDS BEFORE BEING DISCHARGED THROUGH A DEEP-WATER OCEAN OUTFALL. THIS BUDGET PROVIDES THE NECESSARY FUNDS TO PAY FOR CARLSBAD'S SHARE OF THE OPERATIONAL COSTS. 271 CITY OF CARLSBAD 1983-84 BUDGET MAINTENANCE & OPERATION DEPARTMENT: SANITATION DIVISION: ENCINA ACCT f: 50-61-20 ACCT NO 2494 ACCOUNT DESCRIPTION PER BUDGET DETAIL ON FILE WITH ENCINA SANITATION COMPLEX AND UTILITIES DIRECTOR TOTAL MAINTENANCE & OPER. SERVICES PERFORMED FOR OTHER DEPARTMENTS 1982-83 ESTIMATE 355,400 355,400 1983-84 REQUEST 676,444 676,444 1983-84 ADOPTED 676,444 1 1 676,444 272