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Home My WebLink About1983-12-06; City Council; 7423-2; Revised Water Budget Fiscal Year 83-84Gift OF CARLSBAD - AGENDA BILL ARM '74<23-^£-'kPff /<**'-' fF~*^ MTfi_ 12/6/83 PFPT U/M TITI C-1 1 1 LC. REVISED WA1ER BUDGET rOR FISCAL YEAR 83-84 nPPT HD_^>£7 CITYATTY^f$ CITY MGR. ,^k Oa:o_Q. Oz OO RECOMMENDED ACTION: Approve Resolution Budget. ITEM EXPLANATION: adopting a revised FY 83-84 Water Department Council adopted the FY 83-84 budget by Resolution 7265 on June 28, 1983. This budget included a section (Pages 249-264) for the Water Enterprise. The agreements with Costa Real has resulted in major changes to the budget and it is planned that after January 1, 1984 eight (8) department personnel will be transferred to CRMWD, CRMWD is also in the process of revising their FY 83-84 budget to reflect similar changes. The attached budget will reflect six months of full staffing and six months of reduced staffing, providing customer service only. It also is consistent with the information provided Council in August when the City and District adopted a uniform water rate. FISCAL IMPACT: The proposed budget does not include water costs since they are passed directly through to the customer as set by CRMWD. It is expected that city operating costs will be reduced by about $320,000, some of these costs will be assumed by the District ($96,800 personnel cost as an example). I would estimate that the combined operational savings of the District and the City will be about $100,000 due to the consolidation. However, the increased cost of water from the San Diego County Water Authority and the Metropolitan Water District will preclude any real savings to the consumer. EXHIBITS; 1. Memorandum from Director Utilities/Maintenance to City Manager, dated November 8, 1983. 2, Resolution No . November 8, 1983 TO: CITY MANAGER FROM: DIRECTOR OF UTILITIES/MAINTENANCE REVISED 83-84 WATER BUDGET The attached budget is revised for 1983-84 operation of the water enterprise and is intended to replace the budget approved during the regular 83-84 cycle. The original 83-84 budget was approved for $2,452,581 which included a water cost of $1,282,500; the revised budget is for $750,050, however, it does not include the cost of water. The wholesale water cost will be passed directly to the retail customer as a per unit charge, and receipts passed back to the District. Since the wholesale water cost and payment to the District is a "wash", it is not reflected. The budget recommended includes the revenue bond costs, however they will be funded from the bond reserves this year. Revenue derived from the ready to serve fees will be sufficient to fund the estimated $568,175 amount of operating cost (total budget less $181,875 for bond service). The ready-to- serve charges at present rates will generate about $498,000 from city service area customers during the full 12 months and $104,000 from district customers for the period January-June, 1984 (6 months), or about $602,000. The proposed budget includes personnel costs for 5.5 personnel as compared to the 14 approved in the original budget. The remaining 8.5 spaces (actually 8 as .5 of these spaces transferred will be requested in the revised sanitation budget) will be transferred to CRMWD. These spaces are allocated as follows: .5 Utilities Superintendent 1 Meter Shop Supervisor 1 Senior Meter Reader/Repairer 3 Meter Reader/Repairer 5.5 This is one person more than carried in the previous budget for customer service. However, it is recommended to be set at this level in order to meet the increased work load for reading District meters and inspecting and maintaining about 200 additional backflow prevention devices. Additionally, it is expected that about 1000 more services will be added in the next year. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ooK>Ki 23 24 25 26 27 28 RESOLUTION NO. 7432 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA REVISING THE WATER ENJERPRISE BUDGET FOR FISCAL YEAR 1983-84 WHEREAS, the Fiscal Year 1983-84 budget was adopted by Resolution 7265 on June 28, 1983; and WHEREAS, agreements relating to the consolidation of the City Water Enterprise and the Costa Real Municipal Water District have resulted need to revise the Fiscal Year 1983-84 Water Enterprise budget; NOW, THEREFORE, BE IT RESOLVED the City Council of the City of adopts a revised Water Enterprise budget attached hereto and made a thereof. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City held on the 6th day of December , 1983, by the following vote, in the Carlsbad part Council to wit: AYES: Council Members Casler, Lewis, Prescott and Chick NOES : None ABSENT: Council Member Kulchin ABSTAIN : <^_ t/_ £ MARY H. CASLER, Mayor ATTEST: (hxio^ x^/rL^a^^ ALETHA L. RAUTENKRANZ, City Clrf?k (SEAL) ,_^ie^ CITY OF CARLS3AD 1983-84 BUDGET MAINTENANCE & OPERATION DEPARTMENT: WATER DIVISION: ADMINISTRATION ACCT 0: 41-63-10 ACCT NO 2111 2120 2210 2220 2330 2420 2430 2450 2470 2520 2530 2540 2550 2610 2612 2640 2660 2810 284.0 2870 ACCOUNT . DESCRIPTION VEHICLE MAINTENANCE SERVICES FROM OTHER DEPARTMENTS POWER & WATER TELEPHONE & COMMUNICATIONS OTHER MACHINERY & EQUIP RENTAL OFFICE EQUIPMENT MAINTENANCE LAUNDRY & UNIFORM MAINTENANCE COMMUNICATIONS EQUIPMENT MTC PROFESSIONAL SERVICES DUES & SUBSCRIPTIONS POSTAGE PRINTING & BINDING OFFICE SUPPLIES BUILDING MAINTENANCE JANITORIAL SUPPLIES EXPENDABLE TOOLS SPECIAL DEPARTMENTAL SUPPLIES DEPRECIATION "EXPENSE TRAVEL AND MEETINGS INSURANCE PREMIUMS & TAXES TOTAL MAINTENANCE & OPER. SERVICES PERFORMED FOR ! OTHER DEPARTMENTS ** 1982-83 ESTIMATE 36,025 144,066 300 1,700 800 11,350 3,500 900 218,920 2,200 16,000 700 3,000 100 5,080 1,600 38,050 600 -72,000 556,891 1983-84 REQUEST 25,842 123,461 300 2,040 800 11,350 2,000 900 20,000 2.200 23,000 735 3,150 100 5,080 - 1,600 30,050 1,390 37,000 290*398 Qfi.fm 1983-84 ADOPTED . ** Six months salaries &' fringe benefits of transferees CITY OF CARLSBAD 1983-84 BUDGET DEPARTMENT: WATER DIVISION: ADMINISTRATION ACCT #: 41-63-10 CATEGORY PERSONNEL SERVICES MAINTENANCE & OPERATION CAPITAL OUTLAY DEBT SERVICE SUB TOTAL SERVICES PERFORMED FOR OTHER DEPARTMENTS TOTAL BUDGET 1982-83 ESTIMATE 19,858 556,891 15,145 591,894 591,894 1983-84 REQUEST 18,445 290,998 7,200 316,643 96,833 413,476 1983-84 ADOPTED DEPARTMENTAL GOALS AND OBJECTIVES TO DISTRIBUTE A SAFE AND ADEQUATE WATER SUPPLY ON A 24-HOUR PER DAY BASIS IN COMPLIANCE WITH ALL STATE AND FEDERAL REGULATIONS. CITY OF CARLSBAD 1983-84 BUDGET PERSONNEL DETAIL DEPARTMENT: WATER DIVISION: ADMINSTRATION ACCT #: 41-63-10 POSITION TITLE SUPERINTENDENT SUB TOTAL OVERTIME PART TIME FRINGE BENEFITS TOTAL SALARIES AND POSITIONS ESTIMATED 1982-83 NO . AMOUNT .5 .5 13,570 13,570 800 5,488 19,858 REQUESTED 1983-84 NO. AMOUNT .5 .5 13,573 13,573 800 4,072 18,445 ADOPTED 1983-84 NO . AMOUNT CITY OF CARLSBAD 1983-84 BUDGET MAINTENANCE & OPERATION DEPARTMENT: WATER DIVISION: ADMINISTRATION ACCT #: 41-63-10 ACCT NO 2111 2120 2210 2220 2330 2420 2430 2450 2470 2520 2530 2540 2550 2610 2612 2640 2660 2810 284.0 2870 ACCOUNT DESCRIPTION VEHICLE MAINTENANCE SERVICES FROM OTHER DEPARTMENTS POWER & WATER TELEPHONE & COMMUNICATIONS OTHER MACHINERY & EQUIP RENTAL OFFICE EQUIPMENT MAINTENANCE ' LAUNDRY & UNIFORM MAINTENANCE COMMUNICATIONS EQUIPMENT MTC PROFESSIONAL SERVICES DUES & SUBSCRIPTIONS POSTAGE PRINTING & BINDING OFFICE SUPPLIES BUILDING MAINTENANCE JANITORIAL SUPPLIES EXPENDABLE TOOLS SPECIAL DEPARTMENTAL SUPPLIES DEPRECIATION "EXPENSE TRAVEL AND MEETINGS INSURANCE PREMIUMS & TAXES TOTAL MAINTENANCE; & OPER. SERVICES PERFORMED FOR ! OTHER DEPARTMENTS ** 1982-83 ESTIMATE 36,025 144,066 300 1,700 800 11,350 3,500 900 218,920 2,200 16,000 700 3,000 100 5,080 1,600 38,050 600 -72,000 556,891 1983-84 REQUEST 25,842 123,461 300 2,040 800 11,350 2,000 900 20,000 2.200 23,000 735 3,150 100 5,080 - 1,600 30,050 1,390 3/.OUO 290.3.98 Qfi,?m 1983-84 ADOPTED . ** Six months salaries &-fringe benefits of transferees CITY OF CAPJLSBAD 1983-84 BUDGET CAPITAL OUTLAY REQUEST DEPARTMENT: WATER DIVISION: ADMINISTRATION ACCT #: 41-63-10 CAPITAL OUTLAY DESCRIPTION TERMINAL- FOR WATER BILLING HP 2465 FORMS BURSTER FOR BILLING TOTAL CAPITAL OUTLAY 83-84 REQUEST 83-84 ADOPTED QTY AMOUNT | QTY AMOUNT 1 1 4,900 | 2,300 7,200 1 1 1 CITY OF CARLSBAD 1983-84 BUDGET MAINTENANCE & OPERATION DEPARTMENT: WATER DIVISION: ADMINISTRATION ACCT #: 41-63-10 DESCRIPTION OF TRAVEL OR MEETING 'EXPENSE ' REQUEST IS FOR ONE EMPLOYEE TO ATTEND U.S.C. BACK FLOW PREVENTION SCHOOL IN L.A. - THIS IS A ONE (1) WEEK COURSE. IN ADDITION TO THE ABOVE REQUEST, THE UTILITIES SUPERINTENDENT & (2) SUBORDINATES WILL ATTEND S.D. COUNTY WATER WORKS MEETINGS. THE METER SHOP FORMAN AND THE UTILITY PUMP SUPERVISOR WILL BE ATTENDING MONTHLY BACK FLOW PREVENTION MEETINGS. TOTAL TRAVEL DESTINATION Los Angeles 1 1 1983-84 REQUEST 950 240 . 200 1,390 1983-84 ADOPTED j CITY OF CARLSBAD 1983-84 BUDGET BUDGET EXPLANATION DEPARTMENT: WATER DIVISION: ADMINISTRATION ACCT #: 41-63-10 ACCT # 2120: SERVICES FROM OTHER DEPARTMENTS $141,486 FINANCE: $ 47,728 PURCHASING: 4,966 DATA PROCESSING: 19,000 INSURANCE ADMINISTRATION: 5,614 PARKS AND RECREATION: • -0- UTILITIES: 46,153 $123,461 ACCT: # 2470: PROFESSIONAL SERVICES $20,000 $10,000 FOR TELEMETERING CONTRACT $10,000 SPECIAL COUNSEL MUH.LI PERSONNEL DETAIL DEPARTMENT: WATER DIVISION: CUSTOMER SERVICE ACCT 1: 41-63-30 POSITION TITLE . - . . - » * METER SHOP SUPERVISOR MAINTENANCE WORKER II METER READER/REPAIRER I METER READER/ REPAIR II SUB TOTAL OVERTIME - PART TIME FRINGE BENEFITS TOTAL SALARIES AND ' POSITIONS NO ] 2 4 1 ESTIMATED 1982-83 AMOUNT I 21,885 ' 29,750 15,750 67,385 8,500 24,538 100,468 I NO. 5 IEQUESTED 1983-84 AMOUNT 1 21,885 44,620 15,750 82,255 8,500 28,954 19,709 NO. ADOPTED 1983-84 AMOUNT CITY OF CARLSBAD 1983-84 BUDGET MAINTENANCE & OPERATION DEPARTMENT: WATER DIVISION: CUSTOMER SERVICE ACCT #: 41-63-30 ACCT NO 2210 2220 2720 2730 27AO 2750 2780 2810 ACCOUNT DESCRIPTION POWER & WATER TELEPHONE & COMMUNICATIONS WATER PUMPS & BOOSTER STATION WATER METERS & SERVICES •WATER TRANSMISSION & DISTRIBUTION WATER FIRE HYDRANTS WATER ST IMPROVEMENT ADJUST DEPRECIATION EXPENSE I TOTAL MAINTENANCE & OPER. 1 SERVICES PERFORMED FOR i OTHER DEPARTMENTS ' 1982-83 ESTIMATE 5,500 3,800 4,800 8,000 10,700 500 106,000 139,300 1983-84 REQUEST 5,780 4,560 8,000 10,000 6,000 34,340 1983-84 ADOPTED CITY OF CARLSBAD 1983-84 BUDGET CAPITAL OUTLAY REQUEST DEPARTMENT: WATER DIVISION: CUSTOMER SERVICE ACCT #: 41-63-30 CAPITAL OUTLAY DESCRIPTION PORTABLE PUMPS TO BE USED BY METER SHOP REPAIRMAN FOR PUMPING OUT METER BOXES AND VAULTS TOTAL CAPITAL OUTLAY 83-8^ QTY 3 f REQUEST AMOUNT $650 $650 33-8^ QTY f ADOPTED AMOUNT j?F CARLS RAD B4 HUDCET DEPARTMENT: WATER DIVISION: ACCT f: 41-63-10 to 41-63-30 CATEGORY 1982-83| 1983-84 ESTIMATE I REQUEST 1983-84 ADOPTED PERSONNEL SERVICES MAINTENANCE & OPERATION CAPITAL OUTLAY DEBT SERVICE I 369,985] 138,154 | 1,764,491| 325,338 15,145; 7,850 - ' I 178,16Q 181,875 / I I SUB TOTAL SERVICES PERFORMED FOR Costa Real 2,327,781] 653,217 I I 96,833 T TOTAL BUDGET J 2,327,78lj 750,050 DEPARTMENTAL _GOAJLS AND OBJECTIVES Provide a safe and adequate water supply to the approximately 10,000 water customers of the combined City/CRMWD water service areas. Budget provides for six months salaries for employees transferring to CRMWD in January 1984 and the remaining six months for customer services only.