HomeMy WebLinkAbout1983-12-20; City Council; 7160-1; Request for Authority to Destroy Files-......... ----.,t.------....------
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CITr~F CARLSBAD -AGEND:"' .. ,BILL
AB# 1 L (po-..;. L I1I.L.E;
MTG.12/20/83
DEPT. POLICE
REQUEST FOR AUTHORITY TO DESTROY
FILES
DEPT. HD,..Q.!:1'1---,,,-
CITY ATTY....-~
CITY MGR~~~
RECOMMENDED ACTION:
Adopt Resolution No. 1"-(t/::1,. , authorizing the destruction of certain
files.
ITEM EXPLANATION:
This agenda bill is part of a continuing Record Management Program for
City Departments. Adoption of the Resolution will complete the destruc-
tion of obsolete and unnecessary files in the Police Department Records
Division.
Section 34090 of the Government Code provides authority for destruction
of documents which are more than two years old and are no longer required.
This Section also requires the consent of the City Attorney and the author-
ization of the City Council prior to the destruction of any documents.
Sec~tion 34090 does not authorize the destruction of the following:
1. Records which affect title to real property.
2. Minutes, Ordinances, or Resolutions of the City Council
or of any Ci.ty Board or Commission.
The documents listed as Exhibit "A" to Resolution No. 7'1'-/:J. , have been
reviewed in accordance with the provisions of the Government Code, and
meet those requirements and the City Attorney has consented to their de-
struction.
FISCAL IMPACT:
The dollar savings is difficult to determine, but the space savings will
ce immediately realized.
EXHIBITS:
Exhibit "A", list of records desi-red to be destroyed.
Resolution No. 7'-IL/~, authorizing the destruction of documents listed
in Exhibit "A".
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RESOLUTION NO. _7:...:4:..:4=-2-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION
OF CERTAIN FILES.
WHEREAS, maintaining all obsol~te files, correspondence and papers
is unecon J1111cal; and
WijEREAS, Sectio(1 34090 of the Government Code provides authority for
the destruction of certain records; and
WHEREAS, the documents listed un Exhibit "A" attached hereto and made
a part hereof, have beEn reviewed by the Chief of ~olice; and
WHEREAS, the Cliief of Police recommends that all documents listed on
Exhibit "A" are more than two years old, are no longer required, and meet
the requirefficnts of Goverr.ment Code Section 34090 for destruction; and
WHEREAS, the City Attorney has consented to the destruction of those
documents listed on Exhibit "A";
NOW, THEREFORE, BE IT RE~OLVED by the City Council of the City of
Carlsbad, as follows:
1. That the above recitations are true and correct.
2. That the Chief of Police is hereby authoriz~d to destroy the
documents listed on Exhibit "A" attached hereto.
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l PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council
2 of the City of Carlsbad, California, on the 20th day of December
3 1983, by the follo~ing vote, to-wit:
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AYES: Council M::mbers Casler, Lewis, Kulchin, Chick and Prescott
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NOES:
ABSENT:
l:5 ATTEST:
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None
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?,<.ARY H. ASLER, Mayor
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EXHIBIT 11 A11
The Police Department, as part of their record management procedure
requests r.onsent to destroy the following records
Crime Reports 1978
Activity Logs 1981
Accident Reports 1978
Incident Reports 1978
Misc. Correspondence 198,J
Notify Letters 1980 -81
Copies o~ Citations (Officer's copy) 1981
Repossession Notices 1981
Misc. Complaint Reports 1978
Juvenile Records Sealed for over 5 yrs 1970-1978
Courtesy Reports 1978
fxpired Bicycle License 1980
Stored Vehicle Reports 1978
Misc. Rap Sh1\ets 1978
I have reviewed the above list and certify that these
are no longer necessary and meet all the cr'teria set
Section 34090 of the Government Code.
I have reviewed the above list
the above listed documents.
Date
ll-1-V
Date
Pol ice