HomeMy WebLinkAbout1983-12-20; City Council; 7485-2; Hoernlien storm drain projectCIT )r IF CARLSBAD - AGEND.-31LL
MAKE FINDING THAT
THE HOERNLEIN STORM DRAIN PROJECT
DOES NOT HAVE TO COMPLY WITH
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MTQ. 12/20/83
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DEPT. HD. Bq'R
CITY ATWW
b w > 0 E ~- e e a
I .F- CITY MGRG ENG THE PUBLIC CONTRACT CODE DEPT.
RECOMMENDED ACTION:
UL
Adopt Resolution No.rL/3rmaking the finding that the Public
Contract Code does not need to be complied with and authorize the City Manager to enter into the necessary contract to complete
the storm drain construction using monies previously allocated by Counci 1.
ITEM EXPLANATION:
On October 18, 1983, the City Council authorized advertising for
the Hoernlein Storm Drain. The Bid Opening was scheduled for
November 14. No bids were received. Inquiries were made with the
Contractors who received the plans and they commented that they
were too busy to do the work.
Per the Public Contract Code 20166, "If no bids are received, the
Legislative Body may have the project done without further
complying with this Chapter."
Therefore, it is necessary that the City Council make the finding
that the Standard Bid Procedure was followed and now the Public
Contract Code governing that bid procedure no longer needs to be
compl i ed with .
Staff has investigated alternative means of completing the
construction as outlined in the attached memorandum to the
Assistant City Manager for Developmental Services.
Should Council so authorize us, we will proceed with the. Contract
using normal City purchasing procedures.
FISCAL IMPACT:
The City Council has already authorized monies for this project.
Adopting this Resolution will not affect the amount of those
monies.
EXH I BITS :
1. Location Map
2. Memorandum to Assistant City Manager for Developmental Services, dated December 12, 1983.
3. Resolution No.7 rmaking the finding that the Public Contract
Code does not -%- nee to be complied with.
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LOCATION MAP
CITY MAP BOOK PAGE 7
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NO
Si TE
PROJECT NAME HO€RML. €IN STORM DRAIN
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SCALE
3/57 I 1
DECEMBER 12, 1983
TO: ASSISTANT CITY MANAGER/DEVELOPMENTAL SERVICES
FROM: Acting City Engineer
HOERNLEIN STORM DRAIN
As we discussed before, no bids were received on the Hoernlein Storm Drain Contract using public bidding procedures. means of completing this storm drain construction. Our alternatives are as follows: We have therefore had to look into alternative
1. Re-bid the contract using public contract code at a more advantageous time.
2.
3.
Have Uti1 i ties Maintenance construct a temporary storm drain pipe until a permanent pipe is installed.
Have Council find that Public Contract Code does not apply and allow Staff to negotiate in any way possible under City Code, using private contractors to complete the work.
The City Attorney has indicated that time is of the essence on this construction project so Alternative Number 1 would not be acceptable for reasons of timing. The Utilities Maintenance Director has indicated a willingness to install a temporary pipe but this would disrupt his maintenance scheduling and just push the issue down the line to a later date.
We are advocating the third alternative. weeks beating the bushes for local contractors willing to take on the job. results of his informal bidding is as follows:
Bob Wojcik has spent the last two or three The
1. Draves Pipeline (Full Project) $1 8,000.00
2. CALCO (Pi pel i ne Only) $25,200.00
3. Henderson Contractors (Full Project) $27,930.00
4. Resource Developments (Full Project) $47,840.00
Our recommendation is to proceed with a contract with Draves Pipeline. We have inquired into the licensing board and found no outstanding complaints. Hadley Bacon, our Senior Construction Inspector, is familiar with their work and has indicated they do a good, professional job. We are currently checking into their project reference list.
We anticipate doing this project using normal purchase order procedures. Since the City is contributing greater than $5,000 to its completion, we will need Council authorization to enter into a contract with Draves Pipeline, assuming all their references prove satisfactory. Contract Code does not need to be complied with. We also need Council to make the finding that Public
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RESOLUTION NO. 7438
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
THAT THE HOERNLEIN STORM DRAIN PROJECT DOES
NOT HAVE TO COMPLY WITH THE PUBLIC CONTRACT
OF CARLSBAD, CALIFORNIA, MAKING THE FI~~DING
WHEREAS, the City Coinicl of the City of Carlsbad,
California, has determined that it is necessary and in the public
interest to construct the Hoernlein Storm Drain; and I
WHEREAS, the City Clerk of said City had advertised said
Storm Drain for bids per Municipal Code, Section 3.28.080; and
WHEREAS, no bids were received for said Storm Drain;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad as follows:
1. The above recitations are true and correct.
2. The Hoernlein Storm Drain Project is to be continued to
its completion.
3. The Public Contract Code governing bids for Public Work
no longer needs to be complied with for said Storm Drain.
~ 4. The City Manager enter into the necessary contract to
i , complete the storm drain construction using monies previously j I a1 located by Counci 1.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council of the City of Carlsbad held on the 20th day of
December , 1983, by the following vote, to wit:
AYES : Council Mmbers Casler, Lewis, Kulchh, Chick and Prescott
NOES: Eone
ABSENT: None
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ATTEST:
&LAL &.6?& ALETHA L. RAUTENKRANZ, City Clprk
(SEAL)
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