HomeMy WebLinkAbout1984-03-20; City Council; 7601-1; Carlsbad BL emergency maintenancen w > 0 [1= e a. ct
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3-20-84 IIITG.
IEPT. U/M
TITLE EMERGENCY MAINTENANCE - WEST SIDE OF
CARLSBAD BOULEVARD BETWEEN WALNUT AND ACACIA
RECOMMENDED ACTION:
Approve Resolution No'. 7537 authorizing the transfer of funds from the
contingency reserve to the street repair fund in the amount of $42,391.41 to
cover costs which exceeded the original estimate.
STATEMENT OF THE MATTER:
The original cost of the bluff restoration project was estimated to be $64,500.
The actual cost to do the work was $106,891.41 or $42,391.41 over the original
estimate.
over and above the original project was approved or performed.
All work was approved prior to performance and no additional work
FISCAL IMPACT:
Funds are available in the contingency reserve (Fund 01-19-50-2499) in the
amount of $261,623.
$219,232.
This action will reduce the contingency reserve to
EXHIBITS:
1. Memorandum from U/M Director to City Manager of March 9, 1984.
2. Resolution No. 7537-
March 9, 1984
TO: CITY MANAGER
FROM: Director, Utilities & Maintenance
COST OVERRUN; BLUFF RESTORATION
The Council approved an agreement with Bear Excavating at its meeting of
January 3, 1984 to perform emergency work based on time and materials
schedules. The specific project approved at that time was for bluff re-
storation at Acacia and at Walnut plus some minor storm drain work between
these two points.
existing conditions, was made for about $60,000 and funds in the amount of
$64,500 were transferred from contingency reserves to cover this work.
An estimate, based only on visual observation of
The work required was much greater than originally estimated and the final
billing is in the amount of $106,891.41 or $42,391.41 over original estimates.
No work was performed without approval and all work and materials billed
was performed.
fashion. The original estimate, based on field inspection, was admittedly
too low.
matter.
The work was done in a workmanlike manner and in a timely
Attached is a cover letter from Bear Excavating concerning the
It is recommended, therefore, that the additional funds be transferred from
the contingency reserve in order for full payment to be made.
RWG: jlc
attachment
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Serving San Diego County
2018 Palsero Ave. - Escondido, CA 92025 - (619) 743-2229
License # 384909
February 24, 1984
Mr. Roger Greer City of Carlsbad
Dear Roger
Enclosed herein is my billing for the work performed on the Carlsbad Blvd. job P.O.# 011398. Acknowledging that this exceeds the estimate that I gave you before starting work, without any drawings from which to prepare an
estimate, I would like to give you an explanation of the overrun.
First, it was not possible to just replace the material that had ttblown
outft as the sides were vertical and it was necessary to lay them back to
11/2 to 1. This considerably increaed the amount of fill to be purchased and
placed.
Next, when we installed the pipe drain and began placing the concrete to hold the installation form, it became appar-
Serving San Diego County
2018 Palsero Ave. - Escondido, CA 92025 - (619) 743-2229
License # 384909
ent that a greatly increased amount of concrete would be required to assure a proper job. Consequently, it is estim- ated that atleast four times the amount of concrete originally estimated was required.
When it came time to place the rip rap, it was soon apparent that adequate pro- tection could only be assured if the cut-off trench was deepened and careful- ly filled. Then, the rip rap was car- ried up to a higher elevation than had been estimated to provide adequate pro- t ec t ion.
It is acknowledged that the amount of the bill exceeds the estimate given before work started but it is believed that no effort or money was wasted to give a satisfactory job. Thankyou.
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A RE
RESOLUTION NO. 7537
UTION OF THE CITY COUNCIL OF THE CITY CARLSBAD AUTHORIZING THE TRANSFER OF FUNDS FROM THE CONTINGENCY RESERVE TO THE STREET MAINTENANCE FUND
WHEREAS, the City Council authorized work to be done to restore and
repair the beach bluffs at Acacia and at Walnut Street; and
WHEREAS, the cost of these repairs was $106,891.41 which was $42,391.41
above the original estimate; and
WHEREAS funds are available in Fund 01-19-50-2499, the Contingency
Reserve ;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad as follows:
1. The transfer of $42,391.41 from Fund 01-19-50-2499 to Fund
01-51-10-2410, Street Repairs, is authorized.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council
held on the 20th day of March , 1984, by the following vote, to wit:
AYES : Council Members Casler, Lewis, Kulchin and Chick
NOES : None
ABSENT: Council Member Prescott
ABSTAIN :
MARY H. CASdR, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
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