HomeMy WebLinkAbout1984-06-05; City Council; 7306-3; James Drive Assessment DistrictCIT OF CARLSBAD — AGEND 3ILL
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JAMES DRIVE ASSESSMENT DISTRICT
(CONTRACT NO. 3135)
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RECOMMENDED ACTION:
Direct staff to proceed with final design work for the James Drive Assessment
District.
Adopt Resolution No.7g'4 approving the supplement to the Agreement with the Design
Consultant, authorizing Mayor to execute that agreement, and approving a fund
transfer for the James Drive Assessment District.
ITEM EXPLANATION:
On June 7, 1983, the City Council adopted Resolution No. 7184 approving Consultant
Agreements with Berryman and Stephenson, Inc. for design and assessment engineering
and with Brown & Nazarek for legal services. Since that time, the James Drive
Assessment District has expanded in size and in Scope of Work. The size expansion
was caused by additional property owners signing the petition requesting
participation in the Assessment District. The expanded Scope of Work is related to
this expansion in size as well as the City Engineering Department's work load and
emphasis on other Capital Improvement projects. Therefore, the Consultant
Agreement has expanded to include survey work, inspection, and testing services for
construction, as well as construction administration.
The preliminary design work has been completed and a public meeting held with the
property owners to explain the Assessment District. The City is now ready to
proceed with the final design of the project.
FISCAL IMPACT:
The expanded District would increase costs from $26,000 to $40,000 under terms of
its original Consultant Agreement. Additional services (Surveying, Inspection,
Contract Administration) will cost an additional $28,500.
The estimated costs of the Assessment District are as follows:
Legal Services $ 2,500
Contract Engineering Services 68,500
Staff Time 7,000
Estimated Total $78,000
There is currently $85,000 in the Miscellaneous Assessment District Account. These
expenditures will be reimbursed through the sale of bonds if the Assessment
District is formed and improvements constructed.
EXHIBITS:
1. Location Map/Original District
2. Location Map/Expanded District
3. Supplement to Agreement with Berryman and Stephenson, Inc.
4. Resolution No.Tkjk approving the supplement to the Agreement with the Design
Consultant, authorizing Mayor to execute that agreement, and approving a fund
transfer for the James Drive Assessment District.
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CITY MAP BOOK PAGE
ORIGINAL JAMES DR. ASSESS. DIST.
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EXHIBIT
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LOCATION MAP
CITY MAP BOOK PA6E 2.
EXB&NDED JAMES DR. ASSESS. D/ST ^
PROJ.
NO.
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EXHIBIT
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4.
SUPPLEMENT TO AGREEMENT
FOR PREPARATION OF PLANS AND SPECIFICATIONS
FOR JAMES DRIVE ASSESSMENT DISTRICT
ORIGINAL AGREEMENT ENTERED INTO AS OF THE
13TH DAY OF JUNE, 1983, BY AND BETWEEN THE
CITY OF CARLSBAD AND BERRYMAN AND STEPHENSON, INC.
ITEM I. Consultant's obligations are hereby supplemented by the
addition of the following:
SCOPE OF WORK
The Scope of Work to provide plans, specifications, cost estimates,
assessment engineering, right-of-way services, construction
administration, and construction inspection for the improvement of
James Drive from Basswood to Oak Street is included below.
Preliminary Study
1. In addition to the contract Scope of Work in the
preliminary design phase, a precise alignment of the
roadway with respect to the adjacent properties must be
obtained. A precise alignment map would then be prepared
in the form of a legal document to indicate the control
points and precise alignment of the street. This includes
a boundary survey from the deeds previously obtained.
2. A new boundary map must be prepared to include the
northerly position of the district.
3. Additional topographical survey is necessary to obtain
cross-sections for the roadway and/or easement northerly of
the presently proposed terminus.
4. Additional project management is required as well as
reproduction of the work completed.
Debt Limit Report and Hearing
Provide information required by the Streets and Highways Code
for the debt limit report and attend the public hearing. The
information includes construction and incidental costs, assessed
value and true value of parcels, preliminary assessment spread,
prepare debt limit report, prepare exhibits for Council
presentation, and attend the hearing.
Engineering Design
1. The design and preparation of plans, specifications, and
cost estimate for street, water, sewer, and storm drain
northerly of the present terminus of James Drive is
required. The hydrology is based .upon the hydrology
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calculations provided by the City. Hydraulic calculations
will be based upon the evaluation of the Hydraulic Grade
Line provided by the" City at the terminus of the existing
storm drain.
2. The storm drain design for James Drive will not include
drainage northeasterly of Valley Street. The capacity of
the system proposed for James Drive cannot accommodate this
additional runoff. This runoff should be placed in a
separate storm drain system in Valley Street, as indicated
in our previous exhibits, and is not included in this
design project.
3. The same requirements listed in the June 13, 1983 contract
between Berryman & Stephenson, Inc. and the City will
remain in effect.
Assessment Engineering
Additional assessment engineering for the project would include
an expanded assessment roll, benefit determination, and
reproduction costs.
Rlght-of-Hay Services
1. Berryman & Stephenson, Inc. will contact the property
owners listed and discuss the options each has with regard
to the assessment district.
2. Right-of-way sketches will be prepared to determine amount
of property necessary for the approved street and easement
alignment.
3. Legal descriptions and deeds will be prepared based upon
the amount of property required.
4. Should some property owners not donate their property to
the district, Berryman & Stephenson, Inc. will negotiate
cost of acquisition with property owners involved upon a
request from the City to proceed. (Optional)
5. Should a property appraisal be necessary for negotiations,
the firm will provide this service upon a request from the
City to proceed. (Optional)
6. Should condemation proceedings be necessary to acquire
street right-of-way or utility easements, Berryman &
Stephenson, Inc. will provide this service upon a request
from the City to proceed. (Optional)
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Construction Management
Berryman & Stephenson, Inc. proposes to provide construction
management services to the City of Carlsbad for this project.
The Scope of Work includes professional engineering services for
contract administration, construction surveying, and
construction inspection. (Optional)
1. Contract Administration
A. Interpret plans and specifications during bid
advertising.
8. If requested, review bids for accuracy and adherence
to plans and specifications, make recommendation on
award of project.
C. Provide an experienced and qualified engineer to act
as contract administrator, who will make periodic
visits to the project as required.
0. Arrange preconstruction conference with Contractor and
other involved parties, such as utilities.
E. Coordinate construction surveys with the progress of
construction.
F. Coordinate soils and compaction testing, and other
material testing.
G. Review and coordinate utility plans with construction
plans in order to eliminate conflicts.
H. Initiate change orders; review and process extra work
requests from Contractor.
1. Maintenance of progress reports, processing of
required Contractor's reports, and certification of
quantities of work performed by Contractor, and
payments to Contractor.
J. Conduct final inspection and recommend acceptance of
work.
K. During entire process, maintain contact with City's
Project Manager through status reports, Construction
Inspector's diary, and weekly (or sooner) meetings.
2. Construction Surveying
Perform all survey necessary to construct the project in
accordance with plans and specifications, as follows:
A. Establish street centerline and set centerline
monuments and ties on finished construction. Furnish
City with tie notes.
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B. Provide "before" and "after" cross-sections at
Intervals sufficient to calculate quantities of
earthwork; maximum 50-foot stations or less, if
required.
C. Set rough grade stakes.
0. Set curb and gutter stakes at 25-foot intervals or
less, If required.
E. Set centerline control stakes for street subgrade and
aggregate base.
F. Lay-out street striping.
G. Stake storm drain, sewer, and water line at 25-foot
Intervals, including all laterals, inlets, catch basins
and manholes; furnish one (1) set of cut sheets.
3. Construction Inspection
.-•». An experienced Construction Inspector, Mr. Peter
Fleuret, will be assigned to check the work while in
progress to ascertain compliance with plans and
specifications. He will maintain a detailed record of
construction conditions, progress and quantity of
materials, and consult with the Contractor and
Construction Administrator in order to maintain the
construction schedule. Daily logs will be prepared and
furnished to the City after completion of the project.
8. It is anticipated that the Construction Inspector will
spend only the amount of time necessary on the project,
rather than full time, estimated to be from 24 to 30
hours per week.
4. Materials Testing
A. Compaction Testing: If desired by City, we will
provide compaction testing by a reputable Soils
Consultant, including maximum density curves and
optimum moisture content. Tests will be made of all
earthwork fill, trench compaction, and aggregate base
in sufficient quantities to ascertain complete
compliance with specificat ons.
B. Concrete Testing: Our Inspectors will supervise the
making of the concrete cylinders and beams, and the
taking of the required cores. The Contract
Administrator will review and evaluate the test
results.
C. Other Materials: We will review and evaluate the
materials certification as required by the
specifications.
7
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COMPENSATION
Following is the breakdown of our fees for the project. The fee
includes that amount which is currently under contract. The fees
for the right-of-way services and construction management are based
upon the hourly rates in effect as of July, 1983. The other work is
still based upon our 1982 rates. The additional right-of-way
services, i.e., negotiations, appraisals, etc., and the construction
management services will be provided on a time and materials basis
in accordance with our July, 1983 Standard Hourly Rates. (Attached)
Preliminary Engineering
Debt Limit Report & Hearing
Engineering Design
Assessment Engineer ing
Right-of-Way Services
TOTAL (fixed fee)
(includes June 1983 contract
amount in above total)
$13,960
3,760
15,330
5,450
1,500
$40,000 $40,000
Right-of-Way Services'
Negotiation
Contract Administration
Construction Inspection
Construction Surveying
Miscellaneous Costs
i.e., telephone, postage,
mileage, compaction tests
40 hrs at $48 = $1,920
20 hrs at $61 = $1,220
(60 hrs. at $61)
(360 hrs. at $39)
(40 hrs. at $133)
TOTAL (Time & Materials)
GRAND TOTAL
$ 3,140
3,660
14,040
5,320
2,340
$28,500
$68,500
IN WITNESS WHEREOF, we have hereunto set our hands and seals.
BERRYMAN & STEPHENSON. INC. CITY OF CARLSBAD:
By
Title
Mayor
ATTEST:
HtscrAssiatant ,
Q
! RESOLUTION NO. 7616
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
3 CALIFORNIA, APPROVING A SUPPLEMENT TO AN AGREEMENT BETWEEN THE
CITY OF CARLSBAD AND THE FIRM OF BERRYMAN AND STEPHENSON, INC.
4 FOR ENGINEERING SERVICES, AND APPROVING A FUND TRANSFER.
5 The City Council of the City of Carlsbad, California, does herby resolve as
6 follows:
7 1. The certain supplement to the Agreement between the City of Carlsbad
8 and the firm of Berryman and Stephenson, Inc. for Engineering Services, a copy of
9 which is attached hereto and incorporated herein by reference, is hereby
10 approved.
2. The fund transfer of $78,000 from the Miscellaneous Assessment District
12 Account No. 30-18-40-3100 to the James Drive Assessment District Account No. 30-
13 18-40-3135 is hereby approved.
14 3. That the funds, in the amount of Seventy-Eight Thousand Dollars
15 ($78,000) for the James Drive Assessment District, are hereby appropriated.
16 4. That the Department of Finance Fund Transfer No. 133 on file in said
17 Department and incorporated by reference herein is approved.
18 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
19 Council held on the $th day of June » 1984, by the following vote,
20 to wit:
21 AYES: Council Menbers Casler, Lewis, Kulchin, Chick and Presoott
22
NOES:
23
ABSENT:
24 MARY H. C/SLER, Mayor
25 ATTEST:. /n
™ fljJt^,dfa4f^*^AL11 HA L. RAUTENKRANZ, City Cl eric /
27 (SEAL)
28"
SCHEDULE OF HOURLY RATES
JULY 1983
Project Manager $ 65.00
Principal 82.00
Chief Traffic Engineer 69.00
Traffic Engineer 61.00
Traffic Engineering Associate 57.00
Civil Engineer 61.00
Landscape Architect 61.00
Senior Designer 52.00
Designer 48.00
Senior Draftsperson 43.00
Draftsperson 39.00
Right-of-Way Engineer 61.00
Right-of-Way Agent 48.00
Senior Inspector 48.00
Inspector 39.00
Licensed Land Surveyor 61.00
2-Person Survey Crew 104.00
3-Person Survey Crew 133.00
Landsape Inspector 42.00
Clerical, Typist 16.00
Engineering Aide 28.00
Out-of-Pocket Expenses (Telephone, Cost of Billing
Printing, Reproducing, Copying, Etc.) Plus 15X
Mileage .25 per Mile
A 15X fee for administration, coordination, and handling will be
added to subcontracted services, such as foundation reports and
specialist services
CITY OF CARLSBAD
RL EST FOR TRANSFER OF FUNDS
TRANSFER NO.
DATE 5--W-
733
FINANCE APPROVAL
REQUESTING
CURRENT TRANSFER ADJUSTED
ACCOUNT NO. ACCOUNT TITLE BUDGET AMOUNT BUDGET
BALANCE BALANCE
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TOTAL TRANSFER AMOUNT
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^70.000^
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EXPLANATION
CITY MANAGER
DATE DATE
AB NO.
RES NO.
COUNCIL
ACTION DATE
(IF REQUIREDj