HomeMy WebLinkAbout1984-06-26; City Council; 7784-1; 1984-85 operating budget adoption-
ClT -.IF CARLSBAD - AGEND BlLL
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IITG. 6/26/84
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ADOPTION OF THE 1984-85 OPERATING BUDGET
RECOMMENDED ACTION:
Adopt Resolution No. 7bvl adopting the 1984-85 budget.
ITEM EXPLANATION:
The 1984-85 proposed operating budget totals $22.4 million. Of this total, $16.8 million is general fund and 5.6 million is other special operating funds. A summary of the adopted CIP for 1984-85
has also been included in the attached budget. The City's total
budget for both Operating and Capital Programs will be $37.8
mi 11 ion.
The proposed budget includes all changes approved by council on
June 12, 1984 at the council's workshop meeting. All general fund
adjustments have been offset against the contingency account. The
contingency account balance after these adjustments is $1,082,158.
After the public hearing on June 26, 1984, the council may adopt
the attached resolution, including in the motion to adopt any
adjustments to the budget desired by council. The staff will then
prepare final budget documents for distribution.
FISCAL IMPACT
The total fiscal impact of this budget is summarized on page 6 of
the attached packet. Generally, the City's budget for all operating funds will result in positive ending balances for fiscal year 1984-85.. The one exception to this will be the Redevelopment
fund which will show a deficit of about $380,000 by year-end due
to the debt to the City's general fund.
E XH IB ITS
Resolution No. 7647 adopting the 1984-85 operating budget,
with attached budget tables.
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RESOLUTION NO. 7649
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ADOPTINC THE FINAL OPERATING BUDGET FOR THE
ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR
THE VARIOUS DEPARTMENT FUNDS.
FISCAL YEAR 1984-85 FOR THE CITY OF CARLSBAD AND
WHEREAS, the City Council of the City of Carlsbad has reviewed the proposed
final operating budget for fiscal year 1984-85 and has held such public hearings
as are necessary prior to adoption of the final operating budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That certain documents now on file in the office of the City Clerk of
the City of Carlsbad entitled, "City of Carlsbad 1984-85 Budget," as mended in
accord with Exhibits A through H attached hereto and incorporated by reference
herein, shall be and the same is hereby adopted as the final operating budget
for the City of Carlsbad for the fiscal year 1984-85.
2. That the amount designated as Department Total for each department and
each fund in said document is hereby appropriated to the department or fund for
which it is designated, and such appropriation shall be neither increased nor
decreased except as provided herein without approval of the City Council. All
amounts designated as Personnel Services, Maintenance and Operations, and
Capital Outlay in said document are hereby appropriated for such uses to the
department or fund under which they are listed subject to the controls herein.
3. The the following controls are hereby placed on the use and transfers
of budget funds:
a. No expenditure of funds shall be authorized unless sufficient
funds have been appropriated by the City Council or City Manager as described ir
paragraph b below:
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b. The City Manager may authorize transfers of funds from acount to
account and department to department within any fund in an aunt up to
$10,000.00 per transfer.
. c. The City Manager may authorize the expenditure of funds for
various puposes in amounts up to $10,000.00.
of $10,000.00 will be governed by Section 3.28 of the Municipal Code.
Any expenditure of funds in exces:
d. The City Council must authorize all transfers of funds from the
budgeted contingency account.
e. The City Council must authorize any increase in permanent
personnel positions above the level included in the final budget. The City
Manager may authorize the hiring of temporary or part-time staff as necessary
within the limits imposed by the controls listed above.
f. The City Manager may approve change orders on Public Works .
contracts in amounts up to $5,000.00, if sufficient appropriated funds are
available. The Manager may delegate the authority to approve change orders of
$1,000.00 or less if funds are available, as described in Administrative Order
Number 7.
4. All appropriations for Capital Improvement Projects remaining
unexpended at 3une 30, 1984 are hereby appropriated for such capital projects
for the 1984-85 fiscal year.
5. All funds received as Audio Visual Insurance fees remaining unexpended
at 3une 30, 1984, shall be hereby transferred to the City Audio Visual Insurancc
Special Revenue Fund. These funds and all revenues received during 1984-85
from this source are hereby appropriated for the purpose of repairing and
replacing damaged audio visual material and equipment.
6. All additional revenues that may be received in the City General Fund
during the 1983-84 fiscal year are hereby appropriated and transferred to the
General Capital Construct ion Fund.
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7. The transfer of $150,000.00 is hereby approved from the 1983-84
General Fund Unappropriated Reserve to the Liability Insurance Reserve Fund.
PASSED, APPROVED AND POOPTED at a regular meeting of the City Council on
the 26th day of JUE , 1984, by the following vote, to wit:
AYES:
NOES:
ABSENT :
ATTEST:
muncil Pknbers Casler, LewisI Kulchin, Chick and Prescntt
WE
Nolhe
Akkkvd! Q*&
ALETHA L. RAUTENKRANZ, City Clep
( SEAL
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1200 ELM AVE
CARLSBAD, CA 92008
MAYOR
Mary H. Casler
COUNCIL MEMBERS
Ann 3. Kulchin
Richard 3. Chlck
Robed 8, Prescoit
Claude A. Lewis
CITY MANAGER Frank Aleshire
FINANCE DIRECTOR
James F. Elliott
JUNE 26, 1984.
1200ELMAVENUE - CARLSBAD, CALIFORNIA 92008
Office of the City Manager
TELEPHONE:
(71 4) 438-5561
ditp of Carlsrbab
3une 26, 1984
Honorable Mayor and City Council :
We are pleased to present the 1984-85 operating budget for the City of Carlsbad
for your review.
compared to estimated expenditures for 1983-84 of $19.3 million.
represents an increase of 16.1% or about $3.1 million.
all funds for 1984-85 will total $23.2 million, about $2.3 million above the
estimated revenue for 1983-84 of $20.9 million, or about 11%.
The total proposed operating budget is about $22.4 million
This
Operating revenues from
These figures reflect the growth in demand for services and revenues generated
by the healthy economy that has existed in Carlsbad for the past 18 months.
forecasts included in the proposed budget are based on the City continuing to
experience this relatively high level of economic activity.
The
GENERAL FUND
The proposed general fund budget is $16.8 million, an increase of 23.4% over the
1983-84 fiscal year. Estimated general fund revenues are $17.0 million or 16.9%
above last year.
Eight and one quarter new positions are included in the budget.
The proposed budget includes $1.1 million contingency fund.
During budget review, approximately $1.2 million was cut from department
requests. The proposed general fund budget projects a year end surplus of
$800,000. The Council may wish to consider restoring some of the programs or
items cut from the original departmental requests, add additional projects or
programs, or appropriate the $800,000 to capital projects at year end.
General fund revenue estimates have increased by approximately $2.5 million over
last year.
$376,000 (8%) over last year. Development related revenue estimates are also up
$335,000 (32%).
Property tax revenue has increased $586,000 (13%) and sales tax
In order to minimize the effect of fluctuating demand for certain City services,
the City has implemented the policy of contracting for peak load services and
using temporary employees rather than adding to the City staff. This policy has
worked particularly well in the area of development-related services where plan
checking services, engineering services and even clerical staff have been hired
on a temporary or contract basis. The City should be cautious about
establishing new programs or positions based on peak development revenues that
may not be as stable as other revenue sources such as property taxes.
contracting out approach used in the building and engineering departments should
allow the City flexibility to vary staffing levels in response to service
demands in the development services departments as revenue fluctuates.
The
1984-85 Operating Budget
Page 2
General fund revenue estimates also included $1.2 million in revenue from the
state. This is a $1 million increase over last year's revenues. The improved
fiscal position of the State government has restored funding for the vehicle in
lieu fees and cigarette tax program. The funding of these revenues will not be
assured until final budget adoption in Sacramento in 3une.
Other significant changes in the proposed budget include:
- Increased street maintenance efforts by the City Streets Department.
- Full funding of the Police Traffic Enforcement Divsion.
- Implementation of liability self-insurance to City departments for
losses from liability settlements.
- Full recovery of vehicle maintenance costs including replacement
charges.
- Use of contractual services in Engineering for plan check and
inspect ion functions.
- Merit increases for City employees eligible for increases in 1984-85.
- Eight new employees including a Zoning Enforcement Officer, a Police
Service Aide, several clerical employees , a Maintenance Worker and
Library employees.
- Contingency funds of about $1.1 million.
SPECIAL FUNDS
The budget requests for the City's special funds reflect several important
changes in the City's operating practices as well as some major cost increases.
The Sanitation fund request of $1.4 million is $300,000 or about 27% above the
1983-84 estimated expenditures. This increase is primarily due to increased
charges from the Encina Treatment Plant.
In Water, the water service agreement with the Costa Real Municipal Water
District will have a major impact on the City's cost of operation.
transfer of seven full time employees to CRMWD and the elimination of the need
to purchase water for resale combine to yield an $845,000 decrease in the cost
of running the department. The budget request for 1984-85 is $888,000 or only
49% of last year's cost of $1.7 million.
The
1984-85 Operating Budget
Page 3
The Vehicle Maintenance budget for 1984-85 is $909,000, the Vehicle Maintenance
operation has been budgeted to recover the full cost of depreciation plus
replacement costs for the City fleet. The department's budget has increased by
$180,000 over 1983-84. Major capital outlay of $310,000 is also a contributing
factor. A list of the proprosed vehicle purchases is included in the Budget.
The Redevelopment Budget of $243,000 is up about $120,000 or 98% over last
years level of $122,000.
charges to the redevelopment activity from other departments, and use of
consulting services of various types.
This increase is primarily due to more proper cross
SUMMARY
The City Council is in a very good position this year to control the City's
programs and services shown in thte budget.
years, the Council will have some room to adjust the departments proposed
budget and programs from something other than a strict NO change, hold the line
approach.
contingency account also provide a good insurance policy against a slowdown in
the economy which could reduce revenues.
For the first time in several
The general fund margin of about $800,000 as well as a larger
Until Sacramento settles the final issues of long term local government
finance, cities must remain hesitant to begin new programs which require the
continued dedication of resources. The proposed budget reflects an attempt to
retain a conservative approach to new programs while allowing some growth to
take place to serve growing demand.
Sincerely ,
FRANK ALESHIRE
City Manager
FA/ 3FE / ds
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