HomeMy WebLinkAbout1984-08-07; City Council; 7841; Interior design of the Safety CntrQLJLJ
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OPT CARLSBAD — AGENDA JILL
A*B# Hf-ll
MTG. 8-7-84
DEPT. PCH
TITLE:
APPROVAL OF AGREEMENT TO PROVIDE
INTERIOR DESIGN SERVICE FOR THE
PUBLIC SAFETY AND SERVICE CENTER
DEPT. HP. ffi
CITY ATTYV^")
CITY MGR.^^
RECOMMENDED ACTION:
Adopt Resolution No. *76? 9 ^ approving an agreement with Designtech to
provide interior design service for the Public Safety and Service Center.
ITEM EXPLANATION;
On May 14, 1984, Council approved an agreement with Ruhnau, McGavin, Ruhnau
regarding architectural services for the construction of the Public Safety and
Service Center. The agreement did not cover the services for the interior
design or the furnishings and equipment for the Center. It was the City's
intent to contract for these services separately.
On Oune 19, 1984, Request for Proposals were sent to seven interior designers.
Six proposals were received on July 2, 1984, and three interior designers were
interviewed by members of the City staff, Ruhnau, McGavin, Ruhnau and Koll
Company. The firm of Designtech, 2347 Ron Way, San Diego, was selected for
interior design services. They will be responsible for consulting with the City
and the architect on space planning, selection of all furnishings, including
interior identification graphics and art work.
FISCAL IMPACT:
The fixed fee for the interior design services is $25,976. Funds are available
in Account 30-18-10-3006 to cover the cost for these services.
EXHIBITS;
1
2
3
4
5.
Designtech's Proposal (On file in the City Clerk's Office.)
Letter from Koll Company dated 3uly 19, 1984.
Letter from Ruhnau, McGavin, Ruhnau dated July 23, 1984
Resolution No.
Agreement with Designtech for Interior Design Service.
EXHIBIT A
DESIGNTECH
PROPOSAL FOR
CITY OF CARLSBAD
SAFETY AND SERVICE
CENTER
JUNE 28, 1984-
2347 Ron Way San Diego California 92123 (619)571-6987
DESIGNTECH
June 28, 1984.
Ruth Fletcher, Purchasing Officer
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
Re: INTERIOR DESIGN PROPOSAL FOR THE SAFETY AND SERVICE CENTER
Dear Ms. Fletcher:
¥e are pleased to submit our proposal for interior design services
on the above project in accordance with your letter dated June 19>
1984.
We would like to address each point in your letter in the same for-
mat, so that you can relate our answers to your requirements.
Note: We have condensed the wording of your requirements in order
to facilitate ease of reading.
1) CARLSBAD REQUIREMENTS;
Consult with City/Architect/Open Plan Systems/Manufacturer's
Showrooms.
DESIGNTECH RESPONSE;
Two principals, Doug Stead and Kim Cooper will meet with the
City and it's Architect as required to prepare the lay-outs
and use of open plan systems. Mr. Stead has an extensive
background in open plan systems and was employed as Manager,
Facilities Design Group with Herman Miller Inc., at their
Zeeland, Michigan, headquarters from 1974- to 1978. He was
also employed by Sunar Hauserman in a similar and more ex-
tensive position from 1978 to 1982. Both of the companies
were pioneers of the open plan system. Kim Cooper and Doug
Stead have worked jointly on many open plan projects in San
Diego in the past two years.
Mr. Stead has 22 years of experience in the space planning
and interior design profession and is not only credited with
having designed two showrooms in the Pacific Design Center in
Los Angeles, but is very familiar with all open plan and furni-
ture products in the industry.
2) CARLSBAD REQUIREMENTS;
Conference with key personnel to determine special require-
ments .
2347 Ron Way San Diego California 92123 (619) 571-6987
DESIGNTECH
Ruth Fletcher
City of Carlsbad
June 28, 1984-
Page 2
DESIGNTECH RESPONSE:
We have had extensive experience on the applications of
materials and finishes on institutional and high use
public facilities.
3) CARLSBAD REQUIREMENTS; ,
Space planning within approved partition plans.
DESIGNTECH RESPONSE;
Again, the principals that would be involved in this pro-
ject have extensive space planning background and skills,
especially with open plan systems*
4) CARLSBAD REQUIREMENTS;
Selection of furnishings and systems.
DESIGNTECH RESPONSE;
We will conduct an up-to-date comparison survey of all
available systems and furnishings required, based upon the
client's criteria, and list the attributes of each. Once
selection has been complete we will draw up complete speci-
fications of each item.
5) CARLSBAD REQUIREMENTS;
Develop interior signage program.
DESIGNTECH RESPONSE;
Mr. Stead has, through his extensive background, performed as
a graphic designer and is familiar with these types of signage
programs. He has developed many custom signage programs, and
is also familiar with many of the standard programs available
in the market today.
6) CARLSBAD REQUIREMENTS;
Prepare budget estimates.
DESIGNTECH
Ruth Fletcher
City of Carlsbad
June 28, 1984-
Page 3
DESIGNTECH RESPONSE:
We have developed an extremely good rapport with all of
the manufacturer's representatives in our marketplace,
and we have access to up-to-date pricing information and
discounts available. We prepare budget estimates for all
our clients on interior design projects.
7) CARLSBAD REQUIREMENTS;
Preparation of finish schedule.
DESIGNTECH RESPONSE:
We will prepare a finish schedule based upon the selected
finishes under the interior design contract in the format
appropriate for the Architect's contract documents.
8) CARLSBAD REQUIREMENTS:
Prepare specification documents for bidding.
DESIGNTECH RESPONSE:
DESIGNTECH is a consulting design firm only and does not
sell furniture to any of its clients. Therefore, we are
very familiar with the bidding process on furniture and
furnishings and always seek the best possible purchasing
arrangements for our clients.
9) CARLSBAD REQUIREMENTS;
Review bid submittals.
DESIGNTECH RESPONSE;
As noted in item 8, we are very familiar with the bidding
process and subsequently we participate in the review pro-
cedure on all our projects.
Our experience in San Diego over the past 2g- years has in-
volved us with almost all of the firms that would bid on a
project such as this so we can offer good insights beyond
price such as service and ongoing committment.
DESIGNTECH
Ruth Fletcher
City of Carlsbad
June 28, 1984-
Page 4
10) CARLSBAD REQUIREMENTS:
On-site supervision during installation.
DESIGNTECH RESPONSE;
During installation many minor changes, or adjustments,
have to be made due to changes in the site conditions or
the client's requirements. Having the designer available
is very important at this time and we are very familiar
with large furniture installations. Prior to installation,
we will prepare a step by step procedure and time schedule
for the installers so that overlapping can occur to speed
up the project without causing chaos or retracing some of
the work.
11) CARLSBAD REQUIREMENTS;
Recommend art work.
DESIGNTECH RESPONSE:
On large projects such as this, we would bring in an art-
work consultant whom we would direct to find appropriate
pieces, arrange purchase and install.
12) CARLSBAD REQUIREMENTS;
Selection of all surface materials.
DESIGNTECH RESPONSE;
Again, through years of experience and knowledge, we are
very familiar with all types of finishes, their applica-
tions and costs. We have a very large library of informa-
tion in our office which we keep up-to-date.
13) CARLSBAD REQUIREMENTS;
Preparation of coded furniture and finish plans.
DESIGNTECH RESPONSE;
We will prepare a complete set of coded plans along with a
keyed handbook containing finish samples and furniture
photographs to correspond with the written specifications.
DESIGNTECH
Ruth Fletcher
City of Carlsbad
June 28, 1984.
Page 5
U) CARLSBAD REQUIREMENTS;
Prepare maintenance manual.
DESIGNTECH RESPONSE;
We will prepare a handbook containing all manufacturer's
recommended maintenance instructions for all furniture
and finishes coded to the working drawings and speci-
fications .
15) CARLSBAD REQUIREMENTS;
Approve submittals.
DESIGNTECH RESPONSE;
We will write into our specifications all those who are
required to furnish submittals and shop drawings and we
will approve and administer them accordingly.
16) CARLSBAD REQUIREMENTS;
Preliminary and final design presentation.
DESIGNTECH RESPONSE;
We will prepare a preliminary presentation using all
available materials and drawings and once given tacit
approval will prepare a final presentation in a format
suitable not only to convey the project scope to the
City of Carlsbad, but will be also suitable for public
display as well.
17) CARLSBAD REQUIREMENTS;
Include all project related expenses.
DESIGNTECH RESPONSE:
Our fee will include all project related expenses men-
tioned in your letter.
18) CARLSBAD REQUIREMENTS;
Authorized representative.
DESIGNTECH
Ruth Fletcher
City of Carlsbad
June 28, 1984.
Page 6
DESIGNTECH RESPONSE:
As mentioned in item 1, two principals of DESIGNTECH, Kim
Cooper and Doug Stead will attend all meetings and be in-
volved in all decisions as our authorized representatives.
DESIGNTECH meets the -requirements for a minority owned
business as Ms. Kim Cooper is a full one-third partner and
owner.
Our fee for the interior design services requested and de-
scribed in this proposal shall be based on an area fee and
computed at fifty cents (500) per square foot of the pro-
ject area. This fee is based upon a minimum area of 50,000
square feet. , • -.••/ '>* ,<,'>, } -;?<"":>
We clearly understand that the project is urgent and are
prepared to start work immediately.
Enclosed for your review is additional information on our
firm, the services we provide and our experience. We have
also included a list of references.
We feel our team of professionals has the qualifications and
experience which will enable us to deliver a quality project,
on time, and within the budget constraints required.
We are available to meet with you at your convenience for a
personal interview.
If this proposal meets with your approval, we will prepare a
standard AIA agreement for design services.
If you have any questions regarding the foregoing, please
do not hesitate to contact us.
Yours sincerely,
E. Armstron
President Mar
DESIGNTECH
DESIGN PROCESS
AND SERVICES
DESIGNTECH
DESIGN PROCESS
1 . Programming Phase
We meet with the owner (client) and others as re-
quired in order to ascertain the project require-
ments and review the understanding of such require-
ments with the owner. •
We collect data to document existing and projected
furniture, furnishings and equipment, procedures,
and interior elements such as lighting, electrical,
acoustics and construction.
Based upon a review, analysis, and evaluation of the
requirements and objectives for the project, we will
provide a written program for the owner's approval if
required.
2. Schematic Design Phase
Based upon the approved program, we prepare prelim-
inary diagrams and planning to show alternate app-
roaches to designing and carrying out the work and
solving identified problems.
The planning function provides allocation and util-
ization plans, indicating furnishing locations and
preliminary furniture and equipment layouts. We fur-
ther prepare studies to establish a design concept
indicating types and quality of finishes and materials,
furnishings and equipment for example.
We will also provide a preliminary projected cost est-
imate based upon the recommended design concepts and
on current costs for projects of similar scope and
quality.
The purpose of this phase is to give the owner an idea
of how the project will look and the image to be con-
veyed .
2347 Ron Way San Diego California 92123 (619) 571-6987
DESIGNTECH
3. Design Development Phase
Once the schematic design have been approved and any
adjustments required by the owner have been made, we
proceed with design and development drawings and other
documents to fix and describe the character of the int-
erior of the project including special design features
to be incorporated.
We prepare data and illustrations to describe and de-
fine furniture, furnishings and equipment including
specially designed custom items.
The budget or projected cost estimates are also further
refined to reflect more accurate information.
Design development data and cost information is pre-
sented to the owner for approval prior to the next phase
4. Contract Document Phase
This is the most detailed phase of the project where we
prepare final working drawings and specifications in
order to procure the entire project in accordance with
the owner's requirements.
We will prepare the necessary procurement information
and procurement forms for furniture, furnishings and
equipment as required by the owner.
5. Contract Administration Phase
We will work closely with the general contractor and all
suppliers to ensure the owner's best interest are pur-
sued and that the work is carried out in accordance with
the project drawings and specifications.
The final inspection and the issuing of punch lists will
be carried out by the designer.
DESIGNTECH
DESIGN SERVICES MENU
1. Interior architecture.
Programming, schematic and preliminary design.
Complete interior architectural working drawings
which include the following:
Furniture and equipment layouts.
Construction plans and details.
Dimension layouts.
Finish and hardware schedules.
Custom millwork and cabinet details.
Electrical and communication plans not
including engineering however,we will
coordinate other consultants such as
electrical engineers.
Reflected ceiling plans showing lighting,
switching and Title 24. calculations.
HVAC layouts showing diffuser locations but
not ductwork or calculations however,we
will coordinate other consultants such as
mechanical engineers.
Plumbing layouts showing fixture locations
and schedules.
Complete construction specifications and
bidding documents.
Contract administration and supervision.
Interior and exterior signage design.
2. Planning and analysis of system furniture (open
plan) and the appropriate lighting and electrical
systems for optimum usage.
3. Communication systems analysis and evaluation
for the modern office environment.
4-. Lighting design with regard to the work functions
being performed or the effect desired and lighting
application with respect to productivity and stress^
especially in areas where modern equipment such as
display terminals are being used.
continued...
2347 Ron Way San Diego California 92123 (619)571-6987
DESIGNTECH
DESIGN SERVICES MENU Continued
5. Analysis and evaluation of electronic data processing
facilities and how they relate to administrative and
management functions.
6. We can do color studies on the use of color with regard
to productivity, stress and the working environment.
7. Acoustical studies; identifying problems and solutions,
and detailing costs and implementation.
8. Graphic design for promotional material such as annual
reports, brochures, mailers, and posters to name a few.
9. The procurement and installation of many types of furn-
iture and equipment including negotiated contracts or
bidding documents.
10. Setting up and implementing appropriate maintenance
programs for the proper care of new and established
facilities.
DESIGNTECH
COMPANY BACKGROUND
AND REFERENCES
DESIGNTECH
REFERENCES
1 . Bennet Greenwald
Greenwald/McDonald (Developers)
2635 Camino Del Rio South
San Diego, Ca. 92108 Tel:(619)296-5665
2. Gary Davis, Vice President
Bank of America
450 »B» Street
San Diego, Ca. 92101 Tel:(619)230-6100
3. Gregory Knoll, Chief Counsel/ Director
Legal Aid Society of San Diego, Inc.
110 South Euclid Avenue
San Diego, Ca. 9211 4. Tel: (61 9)262-0881
2347 Ron Way San Diego California 92123 (619)571-6987
DESIGNTECH
COMPANY PHILOSOPHY
DESIGNTECH is a southern California based space
planning and interior architecture firm dedicated
to service and design excellence.
We specialize in servicing our clients to the
fullest to enable them to reach their goals with
regard to a finished facility or product that
meets both their aesthetic and functional needs
within the parameters of time and budget.
Our experience is primarily in the corporate,
medical and high-technology fields although we
have design experience in other areas.
The "process" of design is what we pride ourselves
in and we allow our clients to participate in
this process in a way so that they understand it
without being overwhelmed by it.
"Participation without awareness produces
ignorance and ugliness; awareness without
participation leads to frustration and
alienation" .
Robert Sommer, Design Awareness.
2347 Ron Way San Diego California 92123 (619) 571-6987
DESIGNTECH
Douglas R. Stead
Doug Stead has over 20 years experience in the design
field. He started out in London, England where he was
born and educated. He holds a degree in architecture
and construction and served a four year apprenticeship
with a large store design group.
After spending eight years as a designer in London he
moved to Toronto, Canada and worked for various corp-
orate and commercial design firms.
In 1974. he was employed as a design consultant by
Herman Miller and later moved to their Zeeland, Mich-
igan corporate headquarters as the manger of the Fac-
ilities Design Group. This group was responsible for
the entire corporate facilities including all show-
rooms in the United States.
He left Herman Miller in 1978 and went to SunarHauserman
in Cleveland, Ohio as the Director of Corporate Comm-
unications and Facilities Design. He had the valueable opp-
ortunity of working with such design greats as Massimo
Vignelli, Michael Graves and Douglas Ball.
After three years with SunarHauserman he moved to sou-
thern California where he joined a San Diego interior
design firm as Vice President in charge of design. For
the past two years he has been deeply involved in many
commercial and medical projects throughout California.
Doug brings a strong and varied design background to
DESIGNTECH where he will function as the President of
the company.
DESIGNTECH
Kimberly D. Cooper
Kimberly, a native of San Diego, has over five years
experience in the architectural, design and construct-
ion field and an architectural degree from San Diego
Mesa College.
She has worked for several prominent San Diego archi-
tectural firms such as Macy, Henderson & Cole and
Wayne Donaldson & Associates. Her experience encom-
passes such projects as condominiums, churches, hist-
oric renovation in the downtown San Diego Gaslamp
Quarter District and various Navy projects.
Prior to the formation of DESIGNTECH, Kimberly was
employed as a designer with a San Diego interior
design firm for two years. She was project manager
for a variety of projects and responsible for all
aspects from beginning to end.
Kimberly is a partner in DESIGNTECH and will serve
as Vice President in charge of production. Her broad
experience in architecture and interior design make
her a valuable asset.
James E. Armstrong
Jim has been involved in the design and construction
industry for five years. He started in 1978 working
for CM Team, who were consultants to Welton Becket
and Associates at the time. One of the large projects
he was involved in was a major hotel in Peking, China.
His responsibilities included vendor research, bidding
and logistics of construction materials on an inter-
national basis. He was also responsible for liason
with sub-contractors.
After leaving CM Team he worked for Vansant Associates
and then moved to a San Diego interior design firm
where he served in the capacity of project development
and marketing manager for the past two years.
Jim attended San Diego State University where he obtained
a degree in marine and aquatic biology. Jim's role as a
partner in DESIGNTECH will be Vice President of Marketing,
2347 Ron Way San Diego California 92123 (619)571-6987
DESIGNTECH
PARTIAL LIST OF DESIGNTECH'S CLIENTELE
• Classified Insurance Company Rancho Bernardo CA
New corporate offices.
Space planning/working drawings.
• Greenwald/McDonald Development Co. San Diego CA.
Corporate offices.
Various office buildings throughout
San Diego county.
Space planning/working drawings/
interior design.
• Mclnnis,Fitzgerald,Rees,Sharkey,Mclntyre San Diego CA.
Legal offices
Space planning.
• Pomerado Escrow San Diego CA.
New offices.
Space planning.
• Roye Johnston & Associates San Diego CA.
New offices.
Space planning.
• Joy of Travel San Diego CA.
New offices.
Space planning.
• State Farm Insurance Co. San Diego CA.
New regional offices.
Space planning.
continued...
2347 Ron Way San Diego California 92123 (619) 571-6987
DESIGNTECH
CLIENTELE LIST Continued
Equitable Life Insurance
New branch offices.
Space planning.
Mathew Kremer & Associates
Legal offices.
Space planning/working drawings,
Crothall American Inc.
New regional office.
Space planning/working drawings
American Creditors Bureau
New branch office.
Space planning/working drawings
Gruber & Freeman
Legal offices.
Space planning.
John Thomas & Associates
New branch office.
Space planning.
Rancho Bernardo Office Building
70,000 sq.ft office space.
Public spaces/interior design.
Space planning/working drawings.
Sorrento Valley Hi-tech Building.
60,000 sq.ft. R & D space.
Space planning/working drawings.
San Diego CA.
San Diego CA.
San Diego CA.
San Diego CA.
San Diego CA.
San Diego CA.
Rancho Bernardo CA
San Diego CA.
DESIGNTECH
CLIENTELE LIST Continued
• Bank of America San Diego CA.
Corporate regional offices
9th and 19th floor redesign
Space planning/working drawings/
interior design
• Legal Aid Society of San Diego Inc. San Diego CA.
Renovation and expansion of present
facilities
Space planning/working drawings/
interior design
• Regional Education & Training Consortium San Diego CA.
Space panning (11,000 sq. ft.)
• Qantel Inc. San Diego CA.
New Corporate regional offices
Space planning/working drawings
• Rose, Klein and Marias Legal offices San Diego CA.
Space planning/working drawings
• Keithly and Howard Legal offices Rancho Bernardo CA
Space planning
• Dares Realty San Diego CA.
Pacific Professional Center
75,000 sq. ft. office space
Space planning/working drawings
DESIGNTECH
The following is a partial list of DESIGNTECH1s staff
experience in which they were project designer and/or
manager while with another firm, prior to the form-
ation of DESIGNTECH.
CORPORATE
Bank of America San Diego CA.
Corporate regional offices.
VIP banking suite.
Space planning/working drawings/
interior design.
Hallmark Circuits Inc. San Diego CA.
Corporate headquarters.
Manufacturing facility.
Space planning/working drawings/
interior design.
IBM/Urban League San Diego CA.
Computer/data processing training
facility.
Space planning/working drawings.-
Chicago Title Insurance Co. San Diego CA.
New regional offices.
Space planning/working drawings.
Wavetek Inc. San Diego CA.
Corporate facilities.
Space planning/working drawings/
interior design.
Legal Aid Society of San Diego Inc. San Diego CA.
Renovation and expansion of present
facilities.
Space planning/working drawings/
interior design.
2347 Ron Way San Diego California 92123 (619)571-6987
DESIGNTECH
CORPORATE Continued
Haskins,Nugent.Newnham,Kane & Zvetina
Legal offices.
Space planning/working drawings/
interior design.
National Bank of La Jolla
New branch facility.
Space planning/working drawings/
interior design.
Reliance Management Co.
New offices.
Space planning/working drawings/
interior design.
La Jolla CA.
La Jolla CA.
San Diego CA,
DESIGNTECH
MEDICAL
San Diego Medical Center San Diego CA.
Medical Office Building.
Public Spaces.
Interior and exterior signage.
Medical space planning
Space planning/working drawings/
interior design.
San Diego Diagnostic Radiology San Diego CA.
Dr.Katzman/Radiology clinic
Medical space planning/working
drawings/interior design.
Dr.Keith Wahl San Diego CA.
ENT medical suite.
Space planning/working drawings.
Dr.Berger & Dr.Golec San Diego CA.
Oral Surgery suite.
Space planning/working drawings/
interior design.
Dr.David Collins San Diego CA.
Pediatric suite.
Space planning/working drawings.
Dr.Smith San Diego CA.
Neuro surgeon medical suite.
Space planning/working drawings.
Drs.Alan & Ruth Larsen San Diego CA.
Internist & Dermatologist suite.
Space planning/working drawings.
continued...
2347 Ron Way San Diego California 92123 (619)571-6987
DESIGNTECH
MEDICAL Continued
Center for Sports Medicine
Physical therapy suite/gymnasium.
Space planning/working drawings/
interior design.
Dr.Oury and Dr.Angell
Cardiac Surgeons.
Space planning/working drawings/
interior design.
Los Gatos Surgery Center
Ambulatory surgery center.
Space planning/working drawings/
interior design.
Tustin Medical Office Building
Ambulatory surgery center.
Space planning.
Fullerton Surgery Center.
Ambulatory surgery center.
Space planning.
West Anaheim Surgery Center.
Ambulatory surgery center.
Space planning.
Hemet Medical Arts Building.
Ambulatory surgery center.
Space planning.
San Diego CA,
San Diego CA,
Los Gatos CA
Tustin CA.
Fullerton CA,
Anaheim CA.
Hemet CA.
KQLL -•rR,v.d xy
San Die-,>
C .iliiorni,! 921] ]- 14
Roll Construction Company ("!u! 2U2-^M!
,9, I9U
Mr. Michael Brooks
City of Carlsbad
1200 Elm Avenue
Carlsbad, California 92008
Re: Carlsbad Safety Center
KCC Job No. 3225
Interior Design Development
Dear Mike:
After attending the interior design consultant interview process yesterday,
we would recommend that the firm of Design Tech be brought on board for the
referenced project. This recommendation shall supersede our original selec-
tion based on the proposal review dated July 9,
We feel Design Tech was very prepared for their presentation, demonstrated
enthusiasm for the project, and will generate innovative ideas to compliment
the architectural design. Their personnel should work smoothly with the City's
staff in determining and analyzing specific needs.
Since their proposal was based on actual square footage, we would recommend
arrangements be made to negotiate fee changes per the final design area.
Should you have any questions, please call.
Respectful ly,
JSTRUCTION COMPANY
Steve Mahoney
Project Manager
SM:meh
cc: Bill Miller
Bill Smith
David Ruhnau
Frank Aleshi re
File
Planners
RUHNAU McGAVIN I NAU/ASSOCIATES IR
?//i> 1: -nth Strt-d 1207 Elm Avenue Hi'nrwn O Ruhn,w, F.A.I.A.
fti\ii'r,i'j< (A 9?')01 3669 Carlsbad, CA 92008-7995 [\>vici Ruhnau, A LA.
7M/<„•-;.; 4664 619/729-7144 Gary L McG.tvin. A.1A.
July 23, 1983
Mr. Mike Brooks
City of Carlsbad
1200 Elm Avenue
Carlsbad, CA 92008
Subject: Interior Design Consultants for the
Police and Fire Administration Facility
Dear Mike:
After attending the Interior Design Consultant interview and
hearing presentations from the 3 finalists, we feel that although
all the firms were well qualified, we would recommend that the Interior
Design and Space Planning Firm, Design Tech, be selected as the
Interior Design Consultants for the Carlsbad Public Police and Fire
Administration Facility.
We feel that Design Tech was the best prepared for the presenation,
demonstrating innovative design ideas and an enthusiasm for the pro-
ject which we feel will complement the Architectural design. We feel
that they should be able to work smoothly with City Departments and
staff involvedjas well as the Architect and the Koll Co., providing
the project team with an additional area of expertise, further insur-
ing the successful culmination of the project.
Sincerely,
David Ruhnau, AIA of
Ruhnau McGavin Ruhnau/Associates
DR/ca
Ruth Fletcher
Steve Mahoney
RESOLUTION NO. 7699
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
2 CARLSBAD, APPROVING AN AGREEMENT BETWEEN THE CITY
OF CARLSBAD AND DESIGNTECH FOR INTERIOR DESIGN
5 SERVICES FOR THE PUBLIC SAFETY AND SERVICE CENTER,
AND AUTHORIZING THE MAYOR TO EXECTUE SAID AGREEMENT.4
5 WHEREAS, the City of Carlsbad and Designtech have reached an agreement
6 regarding interior design services for the Public Safety and Service Center,
7 which is on file in the City Clerk's Office.
8 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
9 as follows:
10 1. That certain agreement between the City of Carlsbad and Designtech
11 regarding the provision of the interior design services for the Public Safety
12 and Service Center is hereby approved.
13 2. That the Mayor of the City of Carlsbad is hereby authorized and
14 directed to execute said agreement for and on behalf of the City of Carlsbad.
15 PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of
16 the City Council of the City of Carlsbad, California, held on the 7th day
17 of August _ , 1984, by the following vote, to wit:
18 AYES: Council Msmbers easier, Lewis, Kulchin, Chick and Prescott
19 NOES: None
20 ABSENT: None
21
22
MARY H. CASLER, Mayor
23
24
ATTEST:
25"
^i P\.
27 ALETHA L. RAUTENKRANZ, City
28 (SEAL)
AGREEMENT BETWEEN CITY OF CARLSBAD
AND DESIGNTECH
FOR INTERIOR DESIGN SERVICE
This AGREEMENT, entered into this /4 day of /$U6Q6>f , 1984,
by and between the CITY OF CARLSBSAD, a municipal corporation, hereinafter
referred to as "CITY", and DESIGNTECH, hereinafter referred to as "DESIGNER".
WITNESSETH:
Whereas, CITY has need of Interior Design Service for the Public Safety and
Service Center; and
Whereas, DESIGNER has demonstrated competence necessary for the required
services; and
Whereas, for and in consideration of the mutual obligations hereby assumed,
and the performance of the acts hereinafter set forth;
NOW, THEREFORE, the parties hereto agree as follows:
1. DESIGNER'S SERVICES;
The DESIGNER'S services are to be in the following four phases: (1)
Programming, (2) Schematic Design and Design Development, (3) Construction
Documents, and (4) Contract Administration. These services shall include, but
not be limited to the following:
A. Consultation with City of Carlsbad/Architect on the lay-outs and uses
of open plan systems, furniture and other furnishings, including
visitation to appropriate manufacturer's show rooms.
B. Conduct conferences with key personnel to determine any special needs
or requirements for various areas, (i.e. vinyl upholstery vs. woven
textiles - maintenance considerations).
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C. Space planning, that is location of furniture and fixtures within the
approved architectural partition plans.
D. Selection and specifications of all furnishings including open plan
systems.
E. Develop and specify the necessary interior identification graphics.
F. Preparation of a budget estimate for all furniture, accessories, art
work, and open plan systems.
G. Preparation of finish schedule in an appropriate form for the
Architects to incorporate in their Contract Document.
H. Preparation of specification documents for competitive bidding. (CITY
will be responsible for bidding of furnishings.)
I. Review of bid responses with CITY and Architect.
3. On-site supervision during materials and furniture installation.
K. Recommendation and coordination of art work appropriate to the interior
concept.
L. Selection and specification of all surface materials including
flooring, color treatments, window coverings.
M. Preparation of coded furniture and finish plans to correspond with the
written specifications.
N. Preparation of a maintenance manual describing all finishes, and care
and cleaning instructions. This to correspond to the code plan.
0. Approve colors and finish samples as submitted by manufacturers and
contractors.
P. A preliminary and final design presentation to City of Carlsbad
personnel and the Architect illustrating all material and furniture
selections. The presentation will include plans, samples, photographs,
and color boards describing the entire project (models and renderings
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can be presented upon request, but are billed as "additional
services").
Q. All project related expenses such as blueprinting, telephone calls,
mileage, samples and parking are to be included in the total design
fee.
R. The City of Carlsbad requests all meetings and decision making be in
the province of an authorized representative.
2. ADDITIONAL SERVICES:
If additional services are required, they shall be authorized by the CITY,
in writing, and shall be at the rate of $35.00 an hour.
3. CITY'S RESPONSIBILITIES;
A. The CITY will make payments to the DESIGNER as provided in this
agreement.
B. The CITY will make available to the DESIGNER any information in its
possession related to the proposed project.
C. The CITY will designate to DESIGNER, in writing, a representative
authorized to act for it under this agreement.
D. The CITY will assist DESIGNER in arranging meetings necessary to
conduct the services herein.
*• PAYMENT OF FEES;
The DESIGNER shall be paid a fixed fee of $25,976. This fee is based on a
fee of $ .50 per square feet of the project area. After the final design has
been approved by the CITY, if there is an increase in square footage, the fixed
fee will be adjusted accordingly.
Payment for the DESIGNER'S services shall be made upon completion of the
services performed so that the compensation for each phase shall equal the
following percentages of the total compensation payable:
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Programming Phase percent (30%)
Schematic Design and Design
Development Phase percent (45%)
Contract Documents Phase percent (15%)
Contract Administrative Phase percent (10%)
Invoices are payable within thirty days from receipt.
5. TERM;
This AGREEMENT shall take effect on /*/#] <S^f^J(>O^f 1984, and
shall be completed within thirty-three (33) months. If the services covered in
the agreement have not been completed within this time, through no fault of the
DESIGNER, the amount of compensation shall be equitably adjusted.
6. CANCELLATION;
CITY may cancel this agreement for nonperformance upon 15 days written
notice to the DESIGNER of the termination of the agreement. DESIGNER agrees to
cease all work under this agreement on or before the effective date of such
notice. Any outstanding invoices for DESIGNER'S services prior to said
cancellation shall be paid by the CITY. In the event of such cancellation, the
DESIGNER shall assemble the work product and put same in order for proper filing
and closing and deliver said product to the CITY. The CITY shall make the final
determination as to the portions of tasks completed and compensation to be
made.
7. INDEPENDENT CONTRACTOR;
DESIGNER in accordance with his status as an independent contractor,
covenants and agrees that he will conduct himself consistent with such status,
that he will neither hold himself out as nor claim to be an officer or employee
of the CITY by reason hereof, and that he will not by reason hereof, make any
claim, demand, or application to or for any right or privilege applicable to an
officer or employee of the CITY including, but not limited to, workers'
compensation coverage, unemployment insurance benefits, social security
coverage, or retirement membership credit.
8. OWNERSHIP OF DOCUMENTS;
All plans, studies, sketches, drawings, reports and specifications as
herein required are the property of the CITY, whether the work for which they
are made be executed or not. In the event this agreement is terminated, all
documents, plans, specifications, drawings, reports and studies shall be
delivered forthwith to the CITY. DESIGNER shall have the right to make one (1)
copy of the plans for his records.
9. HOLD HARMLESS AGREEMENT.
The CITY, its agents, officers and employees shall not be liable for any
claims, liabilities, penalties, fines, or any damage to goods, properties, or
effects of any person whatever, nor for personal injuries or death caused by, or
resulting from, or claimed to have been caused by, or resulting from, any act or
omission of DESIGNER or DESIGNER'S agents, employees or representatives.
DESIGNER agrees to defend, indemnify and save free and harmless the CITY and its
authorized agents, officers, and employees against any of the foregoing
liabilities or claims of any foregoing liabilities, including liabilities or
claims by reason of alleged defects in any plans and specifications, unless the
liability or claim is due, or arises out of, solely to the CITY's negligence.
10. MAINTAIN INSURANCE;
DESIGNER shall, at all times that this agreement is in effect or the
premisies are occupied by DESIGNER, cause to be maintained in force and effect
an insurance policy or policies which will insure and indemnify both CITY and
DESIGNER against liability or financial loss resulting from injuries occurring
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to persons or property in or about the premises or occurring as a result of any
acts or activity of DESIGNER. The liability under such insurance policy shall
be not less than $100,000 for any one person injured or $300,000 for any one
accident and $50,000 for property damage. The policy shall be written by a
responsible company or companies to be approved by CITY, and shall be
noncancellable except on ten days written notice to CITY.
11. ASSIGNMENT OF CONTRACT;
The DESIGNER shall not assign this contract or any part thereof or any
monies due thereunder without the prior written consent of the CITY.
12. SUBCONTRACTING;
The DESIGNER shall not subcontract any of the work to be performed under
this agreement.
13. VERBAL AGREEMENT OR CONVERSATION:
No verbal agreement or conversation with any officer, agent, or employee of
the CITY, either before, during or after the execution of this agreement, shall
affect or modify any of the terms or obligations herein contained nor such
verbal agreement or conversation entitle the DESIGNER to any additional payments
whatsoever under the terms of this agreement.
1*. CONFLICT OF INTEREST;
The DESIGNER'S project leader shall file a Conflict of Interest Statement
with the City Clerk of the CITY OF CARLSBAD, reporting investments or interest
in real property.
15. AMENDMENT;
No amendment to this agreement shall be effective unless it is in writing
and signed by duly authorized representatives of both parties.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above written.
DESIGNER CITY OF CARLSBAD
By
T ie
ivLa*~*-~i & •
Mayor /
Approved As To Form
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