HomeMy WebLinkAbout1984-09-04; City Council; 7867; Traffic Signal Maintenance Contract, -.
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B#S TITLE:
ITG. 9/4/84
IEPT. 'IM TRAFFIC SIGNAL MAINTENANCE CONTRACT
DEPT. HD.
CITY ATTY
CITY MOR.
53-
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3ECOMMEN DED ACTION:
Adopt Resolution No. 77a approving an agreement with Southwest Signal Service
to provide traffic signal maintenance and authorizing the Mayor ta execute the
agreement on behalf of the City.
ITEM EXPLANATION:
The City of Carlsbad requested quotations
of traffic signals at signalized intersections.
panies and two responded.
to be reputable.
the City since 1980.
per signalized intersection (current charge) while charges to provide repairs on a
time and material basis is less than Signal Maintenance, Inc. whose monthly
maintenance rate is $45 per signalized intersection. Utilities and Maintenance
and Engineering have reviewed both proposals and recommend the continued use of
Southwest Signal Service.
for monthly and emergency maintenance
Requests were sent to five com-
Both companies were found, through reference checks,
Southwest Signal Service has been providing the service for
Southwest Signal Service's monthly maintenance is $49.00
FISCAL IMPACT:
The FY 1984-85 budget allocated $85,100 for professional services in account
01-54-10-2470.
emergency maintenance.
$20,000 of this amount is for traffic signal monthly and
EXHIBITS :
1. Letter from City Engineer of August 10, 1984.
2. Resolution No. 7'3Aapproving agreement between City and Southwest
Signal Service.
Agreement between City and Southwest Signal Service. 3.
AUGUST 10, 1984
Routine (24 signals, 12 months)
Extraordinary Labor (52 calls @ 4 hrs.) Service Truck (26 calls 0
Lift Truck (26 calls @ 4 hrs.)
4 hrs.)
TOTAL
TO:
FROM: RON BECKMAN, CITY ENGINEER4
TRAFFIC SIGNAL MAINTENANCE CONTRACT
JOE EGGLESTON, UTILITIES & MAINTENANCE DEPARTMENT
Rate Amt.
$49.00 $14,112
17.00 3,536 9.00 936
15.00 1,560
$20,144
We've analyzed the two proposals received: one from Southwest Signal Service
(SWS) and one from Signal Maintenance Inc. (SMI).
Rate
$45.00 24.50 8.00
25.00
If we assume one extraordinary trouble call per week (a conservative assumption), and each requires a signal technician for four hours, and that half of the calls
are supported by a service truck and half by a lift truck, then the cost compari-
son is:
Amt.
$12,960 5,096 832 2,600
$21,488
I Service I. sws SMI
The cost saving to the city by using SWS is $1344. tablished a rapport with SWS (as our present contractor) which constitutes a reliable working relationship. relationship with SMI also, but your reference checks seem to indicate some custo- mer reluctance to give them a strong recommendation.
But beyond that, we have es-
That doesn't say we couldn't have a satisfactory
Our recommendation is to award the contract to Southwest Signal Service, based
on their being low bidder and having performed satisfactorily in the past.
RB :MT : n.jc
cc: Marty Bouman
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RESOLUTION NO. 7732
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY OF CARLSBAD AND SOUTHWEST SIGNAL SERVICE FOR MAINTENANCE
SERVICE FOR TRAFFIC SIGNALS IN THE CITY OF CARLSBAD
BE IT RESOLVED by the City Council of the City of Carlsbad as follows:
1. That certain agreement between the City of Carlsbad and Southwest
Signal Service for maintenance of traffic signals in the City of Carlsbad,
a copy of which is attached hereto and incorporated herein by reference, is
hereby approved.
2. The Mayor of the City of Carlsbad is hereby authorized and directel
to execute said agreement for and on behalf of the City of Carlsbad.
1 PASSED, APPROVED AND ADOPTED by the City Council of the City of Carlsbad
at a regular meeting held the 4th day of September , 1984, by the
.following vote to wit:
AYES: Councillhnbers Casler, Lewis, Kulchin, Chick and ReScott
NOES: Nom
ABSENT: None
ATTEST : -
ALETHA L. RAUTGNKRANZ, City Cler
(SEAL)
76% JEi.J&
MARY H. fASLER, Mayor
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day of THIS AGREEMENT, made and entered into this - 9
984, by and between the CITY OF CARLSBAD, California, a municipal corporation,
tereinafter referred to as "City", and
lereinafter referred to as "Contractor".
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WITNESSETH:
WHEREAS, the City does find that the proposal tendered by the Contractor
or traffic signal maintenance, including the furnishing of a1 1 labor, services,
iaterials, and equipment, was a responsible proposal and of high standards;
WHEREAS, the City of Carlsbad does further find and determine that it would
e in the best interests of the City that said proposal be accepted and the
ontract be awarded to the Contractor;
NOW, THEREFORE, for and in consideration of the mutual covenants and
romises of the parties hereto and upon the express terms and conditions
ereinafter set forth, it is agreed by and between them, and each with the
ther, as follows:
1. This contract shall consist of and include Contractor's proposal and
he following documents attached hereto, as Exhibits A and B, and incorporated
y reference here i n: 1-
A. Labor and Equipment Schedule
6.
All contract documents are intended to cooperate and be coordinated so
List of Signalized Intersect ions
hat any one-called for and- any one not mentioned in the other or vice versa, is
o be executed the same as if mentioned in all contract documents.
2. The said Contractor agrees to furnish all tools, equipment, apparatus,
acilities, labor, service and materials, and perform all work necessary to
aintain in good and workerlike manner traffic signal facilities according to
he proposal submitted and accepted as in all contract documents hereinabove
eferred to. It is understood and agreed that all said labor, services,
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naterials, and equipment shall be furnished and said work performed and
ompleted by the Contractor as an independent Contractor, subject to the
inspection and approval of the City acting through its Utilities and Maintenance
Director or his designated representative.
3. The Contractor agrees to make a routine inspection and clean and adjust
each controller and signa? indications, and replace broken parts or change parts
as is necessary, one time per month.
4. Contractor agrees to furnish replacement lamps for all signals.
Contractor agrees to use only standard traffic signal lamps as manufactured by
General Electric Company or Sylvania Company. Contractor is to furnish special
long lasting anti-static cleaning agent for lenses and reflectors. Contractor
ill replace lamps and clean reflectors and lenses on a regular schedule as a
"group re-lamping" program. The City will answer all light-out calls as
Any broken parts of signal head will be noted and the information to
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6. Contractor agrees to maintain a 24-hour per day emergency service for
7. Contractor agrees to make emergency service calls when necessary to
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jcontroller malfunctions.
make repairs to signal equipment, when said signal equipment malfunctions or has
been damaged by vehicle accidents, acts of God, or malicious damage or for any
reason whatsoever.
8. For and in consideration of the furnishing by said Contractor as herein
provided of said labor, services, materials, and equipment in accordance with
a1 1 provisions of this agreement, together with the appurtenances thereto,
(said Contractor shall be entitled to receive and shall be paid by the City,
.
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A
and said Contractor agrees to accept in full satisfaction therefor, the sum of
Forty-nine dollars (S 49.00 ) per intersection per month.
Said sum shall be paid by the City to said Contractor each month as said sum
3ecomes due and payable.
In addition, once each year after the first year of this agreement (but
lot retroactively), upon request by the Contractor and approval by the Utilities
and Maintenance Director, said monthly maintenance sum per intersection shall be
subject to change in accordance with the Consumer Price Index, Los Angeles, as
wblished by the U. S. Department of Labor, based on one-half of the percentage
zhange in the index from the first month of this agreement to each succeeding
anniversary thereof.
9. All fixed time and semi-actuated signals which are installed from time
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lelivery to Contractor of an executed copy thereof and to continue in a due and
diligent workerlike manner and without interruption.
terminate three (3) years from the date Contractor commences work, at which time
the agreement may be negotiated for renewal as mutually agreed upon by City and
Eont r ac t or.
This agreement shall
12. The Contractor shall carry public liability and property damage
insurance in an amount not less than Five Hundred Thousand Dollars ($500,000)
for injuries, including accidental death, for any one person, and subject to the
jame limit for each person in an amount not less than One Million Dollars
($1,000,000) on account of any one accident, and property damage insurance in an
mount not less than Fifty Thousand Dollars ($50,000) for any liabilities
vising from this Contract.
the life of this Contract, Workers' Compensation Insurance covering all of
:ontractor's employees on the project, in a company satisfactory to the City and
;hall furnish. to the City certificates issued by such companies showing that all
if the abovementioned insurance has been issued and is in full force and effect
wior to commencing work in accordance with this agreement.
;hall be responsible..for the insurance coverage as herein provided of all
?mployees of said Contractor.
The Contractor shall also take and maintain during
The Contractor
The Contractor shall likewise obtain public liability and property
lamage insurance to cover vehicles used or maintained in the performance of said
vork connected with this agreement with liability limits of not less than Two
iundred Fifty Thousand Dollars ($250,000) for any one person and Five Hundred
rhousand Dollars ($500,000) for any one accident, and property damage of Fifty
rhousand Dol 1 ars ($50,000).
The City shall be named as an also insured on the liability policies.
13. This agreement may be terminated by either party by giving sixty (60)
fays' written notice to the other, and this agreement shall terminate forthwith
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sixty (60) days following the date such notice is given.
14. In the event that any of the provisions of this Contract are violated
by the Contractor, the City may terminate the Contract by serving written notice
upon the Contractor of its intention to terminate such Contract and, unless
within ten (10) days after the service of such notice such violation shall
cease, the Contract shall, upon the expiration of said ten (10) days, cease and
terminate. As to violations of the provisions of this Contract which cannot be
remedied or corrected within ten (10) days, said Contract shall, at the option
of the City, cease and terminate upon the giving of like notice. In the event
f any such termination for any of the reasons abovementioned, the City may take
over the work and prosecute the same to completion by Contract or otherwise for
he amount and at the expense of the Contractor.
15. It is expressly understood and agreed that the Contractor herein named
16. Except for the manufacturers I factory warranties, the Contractor
I I in the furnishing of all labor, service, materials, and equipment performing the
ork as provided in this Contract, is acting as an independent Contractor and
ot as an agent, servant, or employee of the City.
bisclaims all warranties with respect to materials supplied hereunder, and
iifurther disclaims all warranties with respect to materials supplied hereunder,
/and further disclaims any and all liability for failure to perform or delay in
erformance hereunder where the same is due in whole or in part to any cause
eyond Contractor's reasonable control, such as, but not limited to, fire,
lood, earthquake, lightning, strike or other labor difficulty.
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17. The City, its agents, officers, and employees shall not be liable for
any claims, liabilities, penalties, fines, or any damage to goods, properties,
death caused by,
I i I
ng from any
represent at
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act
or effects of any person whatever, nor for personal injuries or
or resulting from, or claimed to have been caused by, or result
or omission of Consultant or Consultant's agents, employees, or I ves.
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Consultant agrees to defend, indemnify, and save free and harmless the City and
its authorized agents, officers, and employees against any of the foregoing
liabilities or claims of any kind and any cost and expense that is incurred by thc
City on account of any of the foregoing liabilities, including liabilities or
klaims by reason of alleged defects in any plans and specifications, unless the
lliability or claim is due to or arises out of, solely the City's active
negligence.
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18. This agreement shall not be assigned by Contractor without the written
consent of City.
19. This agreement may be amended or modified only by written agreement
signed by both parties, and failure on the part of either party to enforce any
wovision of this agreement shall not be construed as a waiver of the right to
:ompel enforcement of such provision or provisions.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the
fay and'year first above written.
:ONTRACTOR
. 8%
CITY OF CARLSBAD, a municipal corporation of the State of California
ly
'itle MARY H. CAS LER, Mayor
IPPROVED AS 10 FORM: ATTEST :
mtL HtaKt L. RA-
,ssistant City Attorney City Clerk
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L. - I m74 QMLE WAY, a cum CALIFORNIA ll010
a1n42-ssu
June 19, 1984
City of Carlsbad
1200 Elm Avenue Carlsbad, CA 92008
Attn: Joseph N. Eggleston/Maintenance Department
Subj: Traffic Signal Maintenance Service
Dear Mr. Eggleston:
Enclosed is our propasal for the traffic signal maintenance ser- vice for the City of Carlsbad.
Basic rate of $49.00 per intersection which includes:
1. Monthly inspection 3f each intersection, including cleaning and adjustment of equipment.
2. Provide twenty-four hour per day emergency service. 3. Relamping and cleaning all signals (except for re-lamping of 3M signals) once per year.
Energency and specialized repairs i .e. : (Knxkdowns, temporary signals etc, per section 10 of agreement.)
Material cost plus fifteen percent (15$).
Equipment CDst:
a. Lift truck
b. Service truck c. Air Campressor .''
d. Concrete saw e. Paint rig f. Rental equipment
$15.00/hour 9.03/hour 12.50/hour lO.OO/hour 10.03/hour Invoice cmt plus 15%
Labar Cost:
$23.OO/hour $30.03/hour o/t 17.09/hour 25.50/hour o/t Superintendent Service Techri'ician Leb3rer 12.0O/haur l<. 33/hour o/t
We are currently maintaining the traffic signals for the Cities of
El Cajm, La Mesa, Poway, Lemon Grove, Santee, Vista, Oceanside and Sen Marcos, as well as having done the knxkdmn repairs for the County of San Diego, and emergency service for Netimal City and Imperial Beach.
Our cantractors state license number is 451115. Proof af insur- ance as per section 12 of agreement, to follow on bid approval.
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CITY OF CARLSBAD
LIST OF SIGNALIZED INTERSECTIONS
Carlsbad Boulevard and Elm Avenue
Carlsbad Boulevard and Grand Avenue
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Carlsbad Boulevard and Tamarack Avenue
Chestnut Avenue and El Camino Real
El Camino Real and Marron Road
El Camino Real and Plaza Way (May Co.)
Elm Avenue and Harding Street
Elm Avenue and State Street
Grand Avenue and State Street
Jefferson Street and Marron Road
Pi0 Pic0 and Tamarack Avenue
El Camino Real and Hosp Way
Marron Road and Plaza Entrance
El Camino Rea? and Alga
El Camino Real and Dove Lane
Paseo del Norte and Palomar Airport Road
. I.
El Camino Real and Tamarack Avenue
Elm Avenue and Pi0 Pic0 Drive
El Camino - Real and Pajomar Airport Road
Marron Road and Monroe Street
Palomar Airport Road and Yarrow Drive
E? Camino Rea? and Camino Vida Robles
Alicante Road and Alga Road
Rancho Santa Fe Road and La Costa Avenue