HomeMy WebLinkAbout1984-09-18; City Council; 7727-1; AUTHORITY TO ADVERTISE FOR BIDS FOR REPLACEMENT OF THE HEATING/AIR CONDITIONING UNIT IN CITY HALL | PROJECT NO. 002-84"x -
<
Q u > 0 M a a <
2
a
0 6
5
8
z 3
CIWF CARLSBAD - AGENDmILL
mCEMENT OF THE HEATING/AIR CONDITIONING UNIT
AB#7727- #/ TITLE: AUTHORITY TO ADVERTISE FOR BIDS FOR DEPT. HD.~
CITY ATTYA
CITY M G R. -
MTGm 9/18/84 IN CITY HALL
DEPT. p & R PROJECT NO. 002-84
RECOMMENDED ACTION:
Adopt Resolution No. 7771 approving plan and specifications, and authorizing the City Clerk to advertise for bids for replacement of the heating/air conditioning system in City Hall. It is further recommended to transfer $100,000 from the Nonappropriated General Fund to the Capital Outlay Account in Building Maintenance for pay for Project No. 002-84.
ITEM EXPLANATION
Plans and specifications for the City Hall heating and air conditioning units' replacement have been prepared and reviewed by the Building and
P1 anni ng Director.
Staff now recommends that the city advertise for bids for the replacement of the units. project. Approximately $100,000 will be required for the total
FISCAL IMPACT
On May 1, 1984, Council originally approved the necessary funds to complete the heating/air rehabilitation. not carry over the funds to the FY 84-85 budget. that $100,000 be provided from the Unappropriated General Fund and transferred to the Capital Outlay Account in Building Maintenance.
The finance department did This will require
EXHIBITS
1. Resolution No. 77L//
2. Agenda Bill No. 7727
t
t
.I
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
* 0
RESOLUTION NO, 7741
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
- CARLSBAD, CALIFORNIA, APPROVING PLANS AND SPECI- FICATIONS, AND AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS FOR REPLACING HEATING/AIR CONDITIONING SYSTEM IN CITY HALL - PROJECT NO. 002-84
WHEREAS, the City Council of the City of Carlsbad,
California, has determined it is necessary and in the public interest to
replace the heating/air conditioning system; and
WHEREAS, plans and specifications for the furnishing of all
labor, material, tools, equipment, transportation, and other expenses
necessary or incidental for said Project No.002-84 have been prepared
and are on file in the Parks & Recreation Department of the City of
Carlsbad and are incorporated by reference herein.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad as follows:
1. The above recitations are true and correct.
2. Plans and specifications are on file in the Parks and
Recreation office.
3. The City Clerk of the City of Carlsbad is hereby
1 authorized, and directed to proceed to publish, in accordance with law,
notice to Contractors inviting bids for the replacing of the heating/air
conditioning system in City Hall in accordance with the plans and specifi-
cations hereinabove referred to.
-
the Unappropriated General Fund 001-941 to the Capital Outlay
account in Building Maintenance 01-5310-3900 to replace the heating/air
conditioning unit in the City Hall complex.
4. That City Council approve the transfer of $100,000 from
5. Fund Transfer No. 7 / 7 is on file in the Finance
Department.
11
.I
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
* 0
PASSED, APPROVED AND ADOPTED by the City Council of the
City of Carlsbad at a regular meeting held the 18th
1984, by the following vote, to wit:
day of SeD-,
AYES:
NOES: None
ABSENT: council mr KU~&*
council ms Casler, Lewis, chick and prescott
k/L v-
MARY H. CASFR, Mayor
ATTEST:
AiWAudN
(SEAL)
I
1
7 I Y
2 s! 5 U 8 z 3 0 0
biim!r LAHLSBAP - AGEND 91LL ,
DEPT. HD..
ClTY ATTY
CITY MGR,
9
AB#- TITLE:
DEPT. p & R
RECOMMENDED ACTION:
City Courlcil approve the transfer of $75,000 from the the Continpency Fund to
the account of Capital Equipment in Building Plaintenance to purchase a new heati ng/cool i ng sytem in the City Hal 1 Compl ex.
ITEM EXPLANTATION:
The 16-year old heating and air conditioning unit located in the civic center
requires immediate rehabilitation. The existing unit is not designed to meet the floor space configuration, has been operating at maximum canacity for so long that its life expectancy has been shortened, and is close to completely breaking down.
A consultant analyzed the problem and recommended that the entire system needs extensive renovation. unit with an economizer be installed.
An alternative plan would be to install separate units for the north and 'south
it is not the most cost-effective long range plan.
It is estimated that the replacement of the existing system would cost between
REPLACEMENT OF THE HEATING AND MTG. 5/1/84 AIR-CONDITIONING SYSTEM AT CITY HALL .-
The study proposes that a new energy efficient air-mix
-
sections of City Hall * Staff does not recommend this two-unit concept because
$100,000 - $110,000.
FISCAL IFIPACT:
Tile estimated costs are:
$1 00,000 hi t
s17u,oI)o Total 10,000 Construction Drawings
$35,000 is budgeted for this expenditure in the Capital Equipment account of
Building Maintenance. Fwd.
Fund will be $58,382.
EXHIBITS:
%nalysis 1. Resolution No. 2. Air-conditioning Systetii
$75,000 will need to be transferred from the Continoency
If Council approves this expenditure, the new balance of the rontinoencv
1)