HomeMy WebLinkAbout1984-10-16; City Council; 7576-2; Approval Between Carlsbad and Boys and Girls Club for Rehabilitation of Club Facilitiesy
0
W
a
a
z
0
J_
V
0
r0i
raj
r-.
2-CIT JF CARLSBAD -• AGENDk BILL
AB#- 7s'7 6- t TITLE; APPROVAL OF AN AGREEMENT BETWEEN THE DEPT. HD.N'^'
MTG.10-16-84 CITY OF CARLSBAD AND THE BOYS AND
GIRLS CLUB FOR REHABILITATION OF CIT. A 1
DEPT. RE D CLUB FACILITIES CITY MGR.19�_:
RECOMMENDED ACTION:
It is recommended that the City Council APPROVE the agreement between
the City and the Boys and Girls Club for r-r-e-Iabilitation of the
Club facilities.
ITEM EXPLANATION:
On December 6, 1983, the City Council selected rehabilitation of the
Boys and Girls Club to be funded with loth year Community Development
Block Grant Funds and allocated $33,600 for this purpose. HUD regu-
lations require an agreement between the City and the Club to assure
Federal Guidelines are met. The attached agreement has been approved
by the County in meeting the Federal requirements. The City Council
needs to approve execution of the agreement.
FISCAL 'IMPACT:
Approval of this agreement will allow release of $33,600 in Community
Development Block Grant Funds to the Carlsbad Boys and Girls Club.
EXHIBITS:
1. Agreement between the City and the Carlsbad Boys & Girls Club
I
1�
2
3
4
5
6
7
8'
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AGREEMENT FOR REHABILITATION AND
USE OF CARLSBAD BOYS AND GIRLS
CLUB BETWEEN THE CITY OF CARLSBAD
AND THE BOYS AND GIRLS CLUB
THIS AGREEMENT is made and entered into this day of
, 1984, by and between the City of Carlsbad, a
municipal corporation, hereinafter referred to as the "City", and
the Carlsbad Boys and Girls Club, a nonprofit organization, San
Diego County, State of California, hereinafter referred to as the
"Club".
W I T N E S S E T H:
WHEREAS, in order to promote and provide for the health and
general welfare of the people of Carlsbad, and to cultivate the
development of good citizenship by an adequate program of communitl
recreation, the parties hereto desire to enter into an agreement fc
rehabilitation of the Carlsbad Boys and Girls Club within the City;
NOW, THEREFORE, THE CITY AND THE CLUB agree as follows;
1. WORK TO BE PERFORMED: Club agrees to implement the Project
described in Attachment "A" hereof (entitled "Work Write Up").
The obligations undertaken by the Club include, but are not
limited to, the obligation to comply with the following:
(a) Activities operated by the Club and charges for programs
I
ill be conducted in such a manner that persons of low
and low -moderate income will not be excluded from parti-
cipation.
(b) Bidding procedure and contractor selection will be
according to Federal regulations and subject to the
Davis -Bacon Act and the Equal Emriloyment Opportunity
Clause as outlined in the HUD Requirement attached to the
1
2
3
4
5
6
11
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Contract Bid Documents.
2. COMPENSATION SCHEDULE: The City agrees to reimburse the
Club for the cost of the rehabilitation work as specified
in the accepted Contractors' Bid Proposal upon the
submittal by the Club of a request for reimbursement
supported by racord of payment and assurance that the
work has been completed.
3. TERMS: This agreement shall commence when axecuted by
the parties hereto and shall continue in full force and
effect until terminated as provided herein. The
agreement may be terminated by either party after 30 days
written notice of intention to terminate has been given
the other party or upon completion of the rehabilitation
work except that after completion of the work and
reimbursement thereof Club activities may be audited
periodically to assure compliance with Section 1 a. of
this agreement.
CCM
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
221
23
24
25
26
27
28
IN WITNESS WHEREOF, The parties have executed this agreement
lion the day and year written above.
ATTEST:
CITY OF CARLSBAD, A
Municipal Corporation of
the State of California
ALETHA L. RAUTENKRANZ, MARY CASL R, Mayor
City Clerk
ATTEST:
CARLSBAD BOYS AND GIRLS CLUB
IDENNIS K. PEARSON, President DAN SHERLOCK,
Boys and Girls Club Executive Director
APPROVED AS TO FORM:
VINCENT F. BIONDO,
City Attorney
q
I
I
r
CO124UNITY — VELOPMENT BLOCK GRANT PRk �M
CITY OF CARLSBAD
1200 ELM AVENUE
CARLSBAD, CA. 92008
438-5593
WORK WRITE-UP
APPLICANT: CARLSBAD BOYS AND GIRLS CLUB
Dan Sherlock, Executive Director
PROPERTY
ADDRESS: 3115 Roosevelt Street
Carlsbad, CA. 92008
729-0956
GENERAL INFORMATION
1. Unless prior approval is given by the City of Carlsbad
Redevelopment personnel, only those items indicated on this
work write-up should be bid. Bidder must complete a proposal
showing total cost of each item as shown on the work write-up.
2. Plans, permits, clean-up and hauling are to be included in bid
proposals.
NOTE:
A. All work must conform to applicable codes and ordinances.
B. Contractor is responsible for obtaining all necessary building
permits and for adherence to all zoning requirements.
C. All measurements are approximate. Contractor is to verify all
dimensions at site.
D. Some items on the bid sheet require a specialty sub -contractor
(supplier). Contact the Boys and Girls Club Executive Director
for these items.
E. This is a federally funded project paid for by the Department
of Housing and Urban Development through the Community
Development Block Grant process and subject to the Davis
Bacon Act.
Work write-up --
Boys and Girls Clu.
Page 2
WORK TO BE DONE
I• EXTERIOR
1• Paint exterior of building including trim. Board of Directors
to choose color.
2. Re -roof gymnasium - approximately 4,800 square feet.
a. Scrape off and dispose of existing gravel on
b. Apply felt, mineral surface and gravel with gym roof.
hot asphalt.
II. INTERIOR
A. Gymnasium
1. Remove existing fiberglass windows (approximately 80 windows).
2. Furnish and install new ICBO rated glass windows per UBC.
3. Remove and replace 150 square feet of damaged gym floor.
4• Sand entire gym floor, removing buckling, finish, lines and -
gouges.
5. Repaint all lines on gym floor.
6. Resurface gym floor with one coat of seal and two coats of
finish.
7. Installation of new scoreboard, materials to be provided by
club.
8. Installation of two new backboards, materials to be provided
by Club.
B. Locker Rooms and Hall
1. Build two 20 foot long reinforced, grouted masonary walls
to form a hallway separation between existing locker rooms
and weight room.
2. Install one 4' x 8' skylight in new hallway.
3. Remove terrazo floor in hallway and boys locker room; replace
with hard trowel broom finish concrete slab forming a
graduated ramp at exit end of hallway.
J
�I
a,"
Work write-up
Boys and Girls C1uL
Page 3
4. Remove and replace wooden marine plywood stalls in girls
locker room.
5. Repair and restucco water damaged ceiling in boys locker
room.
6.
Construct marine plywood partition forming
foyers in boys
and girls locker rooms.
7.
Alter existing hallway by cutting, forming,
and finishing
doorway at west end; widen existing door in
middle of
hallway to 3 feet.
8.
Install one hour solid core security door
in girls locker
room.
9.
Relocate electrical outlet in boys locker
room.
10.
Paint all walls and stalls in both locker
rooms and hall.
11.
Remove and replace 100 gallon water heater for showers.
12.
Installation of new lockers, materials to
be provided by
Club.
13.
installation of new swimming pool heater,
materials to be
provided by Club.
7